N32205-18-R-2000_Request_for_Proposal.pdf

SEE ADDENDUM

(No Collect Calls)

N3220518R2000 17-Nov-2017

b. TELEPHONE NUMBER

757-443-2674

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Dec 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ELIJAH HORNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511-2419

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541614

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF96

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 7 Months Ashore Material Management

FFP

Ashore Material Management support in accordance with the attached

Performance Work Statement, specifically paragraphs 3.1 through 3.7.

FOB: Destination

NET AMT

PSC Code: R706

0002 7 Months Afloat Material Management

FFP

Afloat Material Management support in accordance with the attached

Performance Work Statement, specifically paragraphs 3.8 and 3.9

OPTION Afloat Material Management Option

FFP

Option for additional Afloat Inventories per 52.212-4 ADDENDUM (w).

0004 1 Lot Reimburable Travel

FFP

Reimbursable Travel in accordance with paragraph 9 of the attached

Performance Work Statement.

1001 12 Months OPTION Ashore Material Management

FFP

Ashore Material Management support in accordance with the attached

1002 12 Months OPTION Afloat Material Management

FFP

Afloat Material Management support in accordance with the attached

OPTION Afloat Material Management Option

FFP

1004 1 Lot OPTION Reimburable Travel

FFP

Reimbursable Travel in accordance with paragraph 9 of the attached

2001 12 Months OPTION Ashore Material Management

FFP

Ashore Material Management support in accordance with the attached

2002 12 Months OPTION Afloat Material Management

FFP

Afloat Material Management support in accordance with the attached

OPTION Afloat Material Management Option

FFP

2004 1 Lot OPTION Reimburable Travel

FFP

Reimbursable Travel in accordance with paragraph 9 of the attached

3001 12 Months OPTION Ashore Material Management

FFP

Ashore Material Management support in accordance with the attached

3002 12 Months OPTION Afloat Material Management

FFP

Afloat Material Management support in accordance with the attached

OPTION Afloat Material Management Option

FFP

3004 1 Lot OPTION Reimburable Travel

FFP

Reimbursable Travel in accordance with paragraph 9 of the attached

4001 12 Months OPTION Ashore Material Management

FFP

Ashore Material Management support in accordance with the attached

4002 12 Months OPTION Afloat Material Management

FFP

Afloat Material Management support in accordance with the attached

OPTION Afloat Material Management Option

FFP

4004 1 Lot OPTION Reimburable Travel

FFP

Reimbursable Travel in accordance with paragraph 9 of the attached

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAR-2018 TO

30-SEP-2018

N/A N/A

0002 POP 01-MAR-2018 TO

0003 POP 01-MAR-2018 TO

0004 POP 01-MAR-2018 TO

1001 POP 01-OCT-2018 TO

30-SEP-2019

1002 POP 01-OCT-2018 TO

1003 POP 01-OCT-2018 TO

1004 POP 01-OCT-2018 TO

2001 POP 01-OCT-2019 TO

30-SEP-2020

2002 POP 01-OCT-2019 TO

2003 POP 01-OCT-2019 TO

2004 POP 01-OCT-2019 TO

3001 POP 01-OCT-2020 TO

30-SEP-2021

3002 POP 01-OCT-2020 TO

3003 POP 01-OCT-2020 TO

3004 POP 01-OCT-2020 TO

4001 POP 01-OCT-2021 TO

30-SEP-2022

4002 POP 01-OCT-2018 TO

4003 POP 01-OCT-2018 TO

4004 POP 01-OCT-2018 TO

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.217-5 Evaluation Of Options JUL 1990

52.222-60 Paycheck Transparency (Executive Order 13673) OCT 2016

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016

252.225-7012 Preference For Certain Domestic Commodities DEC 2016

252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7050 Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7995 (Dev) Contractor Personnel Performing in the United States Central

Command Area of Responsibility (Deviation)

SEP 2017

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.246-7003 Notification of Potential Safety Issues JUN 2013

252.247-7022 Representation Of Extent Of Transportation Of Supplies By

Sea

AUG 1992

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

(a) Definitions. As used in this clause--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for

Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) database means that--

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the

Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification

Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

System for Award Management (SAM) means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12;

and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or

Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the

SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)(1)(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph

(c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the ``Suspension of Payment'' paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of

Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the ``Suspension of Payment'' paragraph of the EFT clause of this contract.

http://www.sam.gov/

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

(End of clause)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a

Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the

Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or http://www.sam.gov/ https://www.acquisition.gov/

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

A. Paragraph (c) of FAR Provision 52.212-1 is amended to read: Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

B. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

SOLICITATION PROVISIONS

Contractor will be required to fill out and return the following FAR and DFARs Provisions and

Clauses:

CLAUSE TITLE DATE

52.209-7 Information Regarding Responsibility

Matters

Jul 2013

52.212-3 Alt I Offeror Representations and Certifications

– Commercial Items

Jan 2017

252.225-7000 Buy American – Balance of Payments

Program Certificate – Basic

Nov 2014

252.247-7022 Representation of Extent of Transportation by Sea

Aug 1992

The contractor shall provide, as part of their proposal, the information requested in clause

252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

(OCT 2010)

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposals shall be received prior to the closing date and time identified on the SF 1449, electronically at the following address:

Elijah.horner@Navy.mil

2. The subject line of the email submission shall read, “N3220518R2000 // [Offeror’s

Name] // Part [X] of [Y],” (Part X of Y is utilized to indicate multiple emails as part of the submission where X is the email number and Y is the number of total emails to be received). NOTE: to ensure attachments are properly received, offerors are encouraged to limit the sum total size of a single email to 10 megabytes (MB).

3. Submissions shall not contain any classified material. It is the sole-responsibility of the offeror to ensure that the files submitted are virus free and can be opened and read by the

Government.

4. The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist, Elijah Horner. All questions concerning the solicitation shall be submitted in writing via email to:

elijah.horner@Navy.mil

All questions shall be received no later than 20 calendar days after issuance of the solicitation. Offerors are cautioned that any question received after this deadline may not receive a response.

B. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection

(negotiated) procedures as delineated in FAR Subpart 15.3. Offerors will be evaluated using the criteria under FAR Provision 52.212-2, “Evaluation – Commercial Items.”

Noncompliance with the Request for Proposal (RFP) requirements may hamper the

Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The offer. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFP and concurrence with the contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to submit their best technical proposal and prices in initial proposals. In accordance with

FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified.

The competitive range may be limited for purposes of efficiency in accordance with FAR

15.306(c)(2). Proposals containing unacceptable ratings may be included in the competitive range provided they can be made acceptable as a result of discussions.

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of proposals.

mailto:elijah.horner@Navy.mil

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contract Specialist in writing with the supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposals, as received, without discussion.

6. All referenced documents for this solicitation are available on the Federal Business

Opportunities (FBO) website at https://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. If any necessary documents are not available on FBO, please notify the Contract Specialist.

7. Debriefings. The Contracting Officer will promptly notify offerors if the decision to eliminate their proposals from the competitive range, whereupon an offeror can request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Any offeror requesting a debriefing must make the request in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General (Volume I), Technical (Volume II), Past Performance (Volume III), and Price (Volume IV).

2. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representation and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in an offeror being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the offeror contact the Contracting Officer immediately prior to solicitation closing, upon identifying an area that may result in an exception.

3. Proposal Format

a. The proposals shall be organized into four (4) separate volumes. Each file sent via email shall include the volume number in the document title. It is permissible to include multiple volumes within one (1) email submission, however a single file can contain no more than one (1) volume.

b. Files shall be submitted in one (1) or a combination of the following formats:

Adobe PDF, Microsoft Word, PowerPoint, and/or Excel. No file shall be locked.

The file names shall consist of the volume number, factor, tab, company name, and state “initial” (for the first submission) and “Revision X” (for later submissions, if necessary) where X indicates the number of the revision.

https://www.fbo.gov/

c. The table below shows detailed page limits for submissions:

Table 1 – Volume Page Limits

VOLUME TITLE PAGE LIMIT

I General N/A

Tab1 Cover Letter 2

Tab 2 Completed Attachments N/A

II Technical 40

Tab 1 Technical Sub factor 1: Staffing & Key Personnel 20

Tab 2 Technical Sub factor 2: Management &Transition Approach 20

III Past Performance N/A

IV Price N/A

d. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and remain unread. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices

(ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e. Page limits include: all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

f. Page limits do not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked, “This page intentionally left blank,” will not be counted.

g. In the event that the offeror creates ambiguity in their numbering of pages, the

Government may exercise its own discretion in counting pages.

D. Proposal Content

1. Volume I – General. Offerors are required to submit: (TAB 1) a Cover Letter; (TAB 2)

Completed Attachments, which will consist of a completed SF 1449 to include acknowledgement of amendments, if applicable; completed Representations and

Certifications; a filled in paragraph 14.3 of the PWS with the names of key personnel, and Technical Non-Disclosure Agreement.

Tab 1: The following information shall be provided in the cover letter:

a. Authorized Offeror Personnel: Provide the name, title, telephone number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your proposal.

b. Company Information: The name, address, telephone number, Data Universal

Numbering System (DUNS) number, Commercial and Government Entity (CAGE)

Code, and The Company’s Small Business Size Standard under the applicable

NAICS code.

c. Service Contract Act (SCA) Certification; The Offeror shall certify that it will comply with the Service Contract Act and Department of Labor Wage Determination

d. Agreement with Terms: A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP.

Exceptions taken to the RFP may render the proposal unacceptable to the

Government.

Tab 2: The following information shall be provided:

a. Completed Representations and Certifications. Offerors shall complete all applicable

Representations and Certifications, including FAR 52.212-3 and those provisions listed in the first table of this clause as well as the requirments included in DFARs

252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR

SERVICES (OCT 2010).

b. Signed acknowledgement of all RFP amendments. Offerors shall acknowledge all

RFP amendments.

c. A filled in paragraph 14.3 of the performance work statement with all key personnel names.

d. Completed Form DD254 (Attachment 5) with applicable CAGE code

e. Technical Non-Disclosure Agreement. The offeror shall ensure that the required fields within the Technical Non-Disclosure Agreement (Attachment 6) are completed.

2. Volume II – Technical. The technical proposal will be the basis for assessing the offeror’s ability to understand the scope of the global material management services described in the solicitation. FAR Provision 52.212-2 of the solicitation outlines the evaluation factors and defines the source selection evaluation criteria for evaluating the technical proposal. The technical volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. Legibility, clarity, and coherence are very important. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements.

Statements that the offeror understands, can, or will comply with the requirements;

statements paraphrasing the requirements or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of its facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The technical volume shall be organized according to the following general outline. Each

Subfactor shall be submitted as its own Tab.

a. Subfactor A – Staffing and Key Personnel:

1) The Offeror shall provide a brief and precise narrative that describes/explains their staffing approach. This approach shall include proposed labor categories and estimated hours/FTE for each specific, high level task in section 3 of the PWS (e.g.

3.1 Material Receipt, 3.2 Material Stowage).

2) The Offeror shall provide an organizational chart and brief narrative explaining the lines of authority amongst the corporate management, key personnel, non-key personnel, and any subcontractors proposed.

3) The Offeror shall provide their approach to obtaining and maintaining qualified staff throughout the duration of the contract, to include:

i. Hiring and retaining qualified full-time and part-time personnel with the knowledge, skills, and abilities to perform the work described in the

PWS and DLA Distribution SOPs;

ii. Determining part-time, temporary, and/or overtime labor to perform tasks to include the benefits of such labor, and examples of how this type of labor has been used in the past for work similar in size and scope, and how proposed part-time employment will maintain continuity of performance;

iii. A labor market analysis of the place of performance and the surrounding area and how it impacts the staffing approach.

4) The Offeror shall provide resumes for all Key Personnel listed in Section 12 of the

PWS (resumes are not included in the page limitation of the Technical Offer).

Individual resumes shall not exceed three (3) pages, but will include the following:

i. The structure of the resumes shall follow the format of Attachment 1.

ii. For each resume, Offerors shall state whether the Key Personnel is currently employed by the Offeror or not. If not employed by the

Offeror, the Offeror shall provide a signed Letter of Intent for each proposed Key Personnel. In order to qualify as Key Personnel, the individual proposed must be a full time employee with the Offeror at the time of proposal submission; or have a signed Letter of Intent to become a full time employee with the Offeror should that Offeror be awarded the contract.

iii. Each resume must demonstrate that the Key Personnel meets the minimum position requirements listed in the Table in Section 12 of the

PWS.

b. Subfactor B – Management and Transition Support:

1) The Offeror shall explain how the on-site management/Key Personnel will provide for the overall management of the contract and associated tasks required for successful performance for:

i. Tracking tasks, milestones, and deliverables throughout the duration of the contract;

ii. Developing, completing, submitting, and revising CDRLs;

iii. Scheduling personnel for shipboard inventory support;

iv. Meeting an increased or accelerated performance of the requirements in support of DoD contingencies and emergencies; and

v. Obtaining the appropriate security clearances or access requests required for performance

2) The Offeror shall provide a transition plan outlining actions, plans, procedures and time-lines necessary to ensure a smooth transition starting at contract award to full performance start date. At a minimum the plan shall outline:

i. Corporate Headquarters participation and/or assistance during transition;

ii. How the Offeror’s approach minimizes disruption to the current mission;

iii. A clear understanding of the problems involved in a transition to a follow-on contractor and provides rationale and reasonable solutions to these problems;

iv. A clear and feasible plan for obtaining all resources required (e.g., personnel, equipment) on a world-wide scope of work within thirty (30) days after contract award.

3) The Offeror shall submit a copy of its ISO 9001:2008 certificate. In lieu of a ISO

9001:2008 certificate, Offerors may provide a statement certifying that its Quality

Management System (QMS) has been accepted by a Government agency under a previous contract effort (include contract number) and that its QMS addresses the following topics: Control of Documents; Customer Focus; Management Review;

Competence, training and awareness; Purchasing Process; Customer Property;

Internal Audits; Control of nonconforming product; Corrective Action; Preventive

Action. Offerors need not provide a copy of its QMS with its offer.

3. Volume III – Past Performance. The past performance evaluation will be accomplished by reviewing aspects of an offeror’s recent and relevant past performance. Offerors may provide information for up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last three (3) years from the issuance date of this solicitation. If the offeror has not had three (3)

Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract or multiple simultaneous contracts cumulatively combined that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

1) Scope: Experience in the areas defined in the PWS.

2) Magnitude: The measure of similarity of the volume of orders, dollar value, and/or duration of work actually performed under the offeror’s submitted contracts to this acquisition.

3) Complexity: The measure of the similarity of technical difficulty, managerial intricacy, and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to this acquisition. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks

(e.g., concurrent performance requirements).

c. A Past Performance Data Sheet (Attachment 2) shall be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation;

a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

d. For each of the contracts the offeror describes in a Past Performance Data Sheet

(Attachment 2), the offeror is requested to provide a Past Performance

Questionnaire (Attachment 3) to a reference at the organization that awarded the contract. The reference, not the offeror, shall email the completed Past Performance

Questionnaire BEFORE THE DUE DATE FOR PROPOSALS directly to the

Contract Specialist, Elijah Horner, at elijah.horner@Navy.mil. Fax submittals will not be considered. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

4. Volume IV – Price. Offerors shall provide a firm fixed price proposal using the provided

Price Proposal Spreadsheet (Attachment 4). Instructions for use:

a. The Price Proposal Spreadsheet includes six (6) tabs; a summary tab and a tab for the base and each option period;

b. Offerors shall fill in the cells highlighted in yellow on the base and each option period tab. Note that the CLIN X001 and CLIN X002 tables are per month;

c. Cells highlighted in green are pre-established formulas that will automatically update upon data being entered in the highlighted yellow cells;

d. For the purposes of the total evaluated price, the travel CLIN price of $1,000,000.00 for the base and $1,400,000.00 each option period is pre-filled in.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Evaluation Factors for Award

A. Basis for Contract Award

1. This is a best value source selection conducted in accordance with Federal Acquisition

Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal

Acquisition Regulation Supplement (DFARS), and the Navy Marine Corps Acquisition

Regulation Supplement (NMCARS). Award will be made to the lowest priced offeror deemed responsible under FAR 9.104, whose proposal conforms to the solicitation requirements, whose proposal obtains a technical proposal rating of acceptable, whose proposal obtains a past performance proposal rating of acceptable, and whose proposal offers a total evaluated price determined fair and reasonable.

2. Trade-offs between price and non-price factors are not permitted. Unreasonably high, unbalanced, inaccurate, or incomplete price proposals, may be grounds for eliminating a proposal from competition.

B. Award for Work. The Government intends to award one firm-fixed price contract as a result of this solicitation. Offers received for anything less than the complete scope of work detailed in the solicitation will be considered ineligible for award. As set forth in FAR Clause 52.212-1(g), the

Government intends to evaluate proposals and award contract(s) without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the

Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

C. Evaluation Criteria

1. Evaluation criteria consist of factors and subfactors. The proposals will be evaluated under three (3) evaluation factors:

a. Factor 1 – Technical

I. Subfactor A – Staffing & Key Personnel

II. Subfactor B – Management & Transition Support

b. Factor 2 – Past Performance

c. Factor 3 – Price

2. Factor 1 – Technical Factor. The technical factor evaluation is an assessment of the offeror’s proposed approach and capability to satisfy the Government’s requirements. In order to meet this factor requirement, the offeror must demonstrate the ability to successfully execute this contract as delineated through the subfactors described below.

a. Subfactor A – Staffing & Key Personnel. In order to meet this subfactor’s minimum requirements, the offer must contain the following in the proposal:

I. The proposal’s staffing approach provides all the required information and describes an adequate labor mix, FTE count, recruiting and retention analysis, and narrative that describe a thorough understanding of the requirement

II. The proposal’s resumes use the provided template and include all the required information, and provided key personnel who meet the minimum qualifications outlined in the PWS.

b. Subfactor B – Management & Transition Support. In order to meet this subfactor’s minimum requirements, the offer must contain the following in the proposal:

I. The proposal’s management approach provides all the required information, and describes a thorough understanding of the requirement.

II. The proposal’s transition plan provides all the required information, and adequately outlines an understanding of the complexities associated with this requirement.

III. The proposal includes a copy of an ISO 9001:2008 certificate or a statement certifying its QMS has been accepted by a Government agency.

The technical factor and each subfactor will receive one (1) of the adjectival ratings defined below.

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation

In order to receive an acceptable subfactor rating, the subfactor submission must meet all of the requirements stated for that subfactor. In order to receive an acceptable technical factor rating, all subfactors must be rated acceptable.

3. Factor 2 – Past Performance Factor. The past performance evaluation will assess the offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information submitted by each offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Offerors are cautioned that the Government may use data provided in the offeror’s proposal and data obtained from other sources. Other sources of information for past performance may include, but are not limited to, Past Performance

Information Retrieval System (PPIRS) reports, the Federal Awardee Performance and

Integrity Information System (FAPIIS), Electronic Subcontract Report System (ESRS), and other databases, questionnaires, and interviews.

a. The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the solicitation, the source of the information, the context of the data and general trends in the offeror’s performance and any associated risk.

I. To be considered recent, the effort must be on-going or must have been completed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

II. To be considered relevant, the recent effort must cover a majority of the tasks identified in the PWS under the complexity of a contract vehicle requiring a broad range of tasks at multiple sites. Cumulative simultaneous contracts may be considered in the absence of one (1) relevant contract vehicle.

b. The Government will consider the extent of the offeror’s ability to perform a previous contract successfully in the areas of: (a) quality of product or services;

(b) timeliness or scheduling of supplies/deliverables; (c) management; and (d) regulatory compliance.

c. The Government will consider the company itself, predecessor companies, key personnel who have relevant experience and subcontractor who will perform major or critical aspects of the requirements.

d. The Government reserves the right to consider Past Performance Questionnaires received after the due date for receipt of proposals. The Government reserves the right to contact references for verification or additional information and the right to consider other relevant past performance information. The Government may call customers, whether or not provided by the offeror, to inquire about the offeror’s past performance. The Government does not assume the duty to search for data to cure the problem it finds with the information provided by the offeror.

The burden of providing thorough and complete past performance information remains with the offeror.

N3220518R2000

e. Assigning Ratings. The past performance factor will be assigned one (1) of the ratings defined below.

Past Performance Acceptable/Unacceptable Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

In the case of an offeror without relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR

15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Factor 3 – Price Factor. Price will not be scored or rated. Evaluation of price will be performed using one (1) or more of the price analysis techniques in FAR 15.404-1(b).

Unbalanced pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices. Through these techniques, the Government will determine whether prices are reasonable, complete, and balanced. The total evaluated price will be taken from the

“total evaluated price” cell on the summary tab on the Price Proposal Spreadsheet.

As part of the price evaluation, the Government will evaluate its option to extend services

(see FAR clause 52.217-8) by adding six (6) months of the offeror’s final option period price to the offeror’s total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing rates of that performance period.

Definitions:

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s proposal is in…