N32205-18-R-2000_Amendment_1.pdf

N3220518R2000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1) Update the Question and Answ ers Matrix

2) Make adminstrative changes to the Instruction of Offerors

3) Update the PWS

4) Extend the proposal due date

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220518R2000

X 9B. DATED (SEE ITEM 11)

17-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Dec-2017

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Dec-2017 02:00 PM to 02-Jan-2018 10:00 AM.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 4002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2018 TO

30-SEP-2019

N/A N/A

FOB: Destination

To:

POP 01-OCT-2021 TO

30-SEP-2022

The following Delivery Schedule item for CLIN 4003 has been changed from:

The following Delivery Schedule item for CLIN 4004 has been changed from:

The following have been modified:

52.212-4 ADDENDUM

52.212-4 ADDENDUM

(w) From time to time, over the course of this contract, the Government may require additional shipboard inventories as described in the Performance Work Statement (PWS)(See paragraphs 3.8 and11.3). The Government has the unilateral right to exercise an additional shipboard inventory option if the following procedures are follows:

1) A notification is provided to the contractor 21 days prior to the start of the inventory,

2) A price is requested for estimated travel costs, and

3) It is within the 4 large ship inventories, 4 medium ship inventories, and 4 small ship inventories for the period of performance.

Additional inventories beyond the 12 per year are within scope of the contract, but will be issued bilaterally.

Prices are established as follows:

Labor Category Per Inventory Price Quantity Total

Large Ship Inventory 4 $

Medium Ship Inventory 4 $

Small Ship Inventory 4 $

(end clause)

PERFORMANCE WORK STATEMENT

TITLE: MSC MATERIAL MANAGEMENT ASHORE AND AFLOAT

Background. Commander, Military Sealift Command (COMSC), in his role as single Department of Defense

(DOD) manager for sea transportation, operates a worldwide command and a GOV-owned fleet of approximately

116 ships that provides strategic and operational sealift to meet national defense objectives. In executing this mission, COMSC has implemented a Program Management (PM) organization responsible for all life cycle matters pertaining to ships operating with the Combat Logistics Force (CLF), Special Mission, Pre-Positioning, Service

Support, Sealift Programs, Fleet Ordnance/Dry Cargo, Afloat Staging Command Support, Expeditionary Fast

Transport and Adaptive Force Package. Each PM is responsible to COMSC for the operation, maintenance, and administrative management required providing mission-ready ships worldwide to the Command Sponsors. An inventory of the vessels by Hull Number is available at the following Internet address:

http://www.msc.navy.mil/inventory/inventory.asp?var=hull. The fleet inventory and operating status change as required supporting sponsor mission requirements. The Military Sealift Command (MSC) logistics organization has an integrated Headquarters presence at the Norfolk Naval Base, Norfolk, VA. MSC has five area commands, each headed by a U.S. Navy Captain, covering the Atlantic, Pacific, Europe, Middle East and Far East areas of responsibility. MSC's area commanders are the primary points of contact for MSC customers and numbered fleet commanders in their respective areas and are the personal representatives of COMSC. The area commands also are

COMSC’s direct links to MSC ships, providing maintenance oversight, logistics coordination and other needed services. The mission of the Logistics Directorate (N4) is to provide logistics support for the MSC force necessary to http://www.msc.navy.mil/inventory/inventory.asp?var=hull achieve assigned missions. The Directorate provides worldwide support services in the functional areas of fleet logistics operations, enterprise-wide facilities and Global Shore Infrastructure Program (GSIP) management, acquisition logistics, sustainment logistics, logistics systems and data management, Combat Logistics Force (CLF) load management, ordnance management, and supply chain management. MSC may be tasked with additional missions as directed by United States Fleet Forces Command (USFLTFORCOM) and/or United States

Transportation Command (USTRANSCOM). In executing assigned missions, the Logistics Director is responsible for policy, processes, procedures, systems and performance measures. Additionally, the Logistics Director is the

Competency Manager for the MSC logistics military/civilian workforce. In this capacity, the Logistics Director is responsible for staff capacity/balancing, professional development, performance evaluation/recognition, personnel actions, and accession planning.

Objective. The objective of this performance-based task order is to support MSC warehouse and logistical operations worldwide to include shipboard inventory support.

Non-Personal Services. Non-personal logistics services shall be provided under this contract. Personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the GOV and its employees.

Scope. The vendor will provide non-personal services to the MSC Logistics Directorate (N4). The Vendor shall have the capabilities and the requisite skills to perform on all task contemplated under this contract. The basic scope includes, but is not limited to: Material Stowage; Material Receipt; Material Transportation; Material Disposal;

Chemical, Biological, Radiological Defense, Force Protection, and Medical Management; Real-Time Reutilization

Asset Management; Ashore Audit and Inventory; Afloat Inventories to include Storeroom and Durable Moveable

Property Inventory; Combat Logistics Force Inventory; Customer Service; and Material Handling Equipment for

MSC ashore and afloat locations worldwide. The scope also includes all required travel and material necessary to successfully complete the scope of work.

The GOV will provide warehouse and office space, including various forklifts and storage aids for the Contractor to provide the above listed services. All material is to be processed in accordance with approved MSC instructions and/or procedures provided in the references below.

1. PERFORMANCE, LOCATIONS, HOURS: The period of performance of this contract shall be for a firm period of one year followed by four one-year option periods. A summary of the periods of performance is below:

Period CLIN Anticipated Dates

Firm Period 0001 - 0003 1 March 2018 – 30 September 2018

Option One 1001 - 1003 1 October 2018 – 30 September 2019

Option Two 2001 - 2003 1 October 2019 – 30 September 2020

Option Three 3001 - 3003 1 October 2020 – 30 September 2021

Option Four 4001 - 4003 1 October 2021 – 30 September 2022

The above periods of performance for the options apply only if the GOV exercises the options in accordance with

FAR 52-217-9.

1.1 The Contractor shall provide supervised warehouse operations during the days of the week and times listed for the below locations. Times and days of the week may shift in order to meet ships schedules. The below list of sites are not all inclusive and other areas may be added throughout the course of this contract.

1.1.1 Norfolk Naval Base, Buildings W143 and LP26 with additional support to Joint Expeditionary Base Fort

Story/Little Creek, VA Buildings 1540 and 1519 and Cheatham Annex, VA, Monday through Friday 0730 to 1700 and Saturday 0730 to 1600.

1.1.2 San Diego, CA, Monday through Friday0600 to 1600 and Saturday 0900 to 1300.

1.1.3 Hawaii, Monday through Friday 0730 to 1600.

1.1.4 Guam, Monday through Friday 0700 to 1600.

1.1.5 Sasebo, Monday through Friday 0700 to 1530.

1.1.6 Singapore, Monday through Friday 0700 to 1600.

1.1.7 South Korea, Monday through Friday 0730 to 1600.

1.1.8 Bahrain, Sunday through Thursday 0700 to 1600.

1.1.9 Charleston, SC and temporary support as required to the Jacksonville, FL area. Monday through Friday 0730 to 1600.

1.1.10 Afloat inventory support will be at various locations globally.

1.2 During emergencies or contingencies to include phase 2 operations, the contractor shall structure or surge the workforce in affected locations to provide 24 hour seven days a week support for tasks 3.1, 3.2, 3.3, and

3.5 of this PWS per the terms of DFARs 252.237-7024

1.3 The contractor upon request shall provide services and support to the Adaptive Force Package (AFP) program globally. If this service is required, a modification request including specific location, days and times will be provided.

2. REFERENCES and ACRONYMS

2.1 References

A. Material Management Procedures - N0490-200.02-Q

B. MSC Asset Management Guide (in Draft)

C. Military Marking and Packaging - MILSTD 129

D. International Standards for Phytosanitary Measures - ISPM-15

E. MSC Personal Effects QMS procedure - N0400-400.20-SQ

F. Navy Inventory Integrity Procedures- NAVSUP P-723

G. Navy Working Capital Fund Procedure - N0400-400.30-SQ

H. Occupational Safety and Health Administration - 29 CFR 1910

I. Storage of Environmentally Regulated and Hazardous Property - DoD 4160.21-M

J. Material Transportation Procedures- N0480-200.01-Q

K. Defense Logistics Agency - DLA-DS Turn-In Smartbook 2016

L. MSC RRAM Procedures Guide

M. Military Standard Transaction Reporting and Accountability

Procedures - DLM 4000.25-2

N. Management of Materials Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE) -

NAVSUP PUBLICATION 538

O. Best Practices in Inventory Counts - GAO-02-447G

2.1.1 General Information

A. FMO Acceptance and Completion Books (Guidebooks)

B. GSC External Memo Guidance - Monthly FIAR Inventory Compliancy

C. Joint Travel Regulation - http://www.defensetravel.dod.mil

D. Department Of Transportation - 49 CFR

E. International Air Transport Association, IATA DGR 2017 58th Edition

F. International Maritime Dangerous Goods Code, IMDG Code, 2016-2017 Edition (Amendment 38-16)

G. Preparing Hazardous Materials for Military Air Shipments - AFMAN 24-204

H. Defense Logistics Management Standards (DLMS) - DLM 4000.25

I. Afloat Supply Procedures - NAVSUP P-485 http://www.defensetravel.dod.mil/

2.2 Acronyms

BATS Balboa Avenue Training Site

CASREPS Casualty Reports

CBRD Chemical, Biological, Radiological Defense

CLF Combat Logistics Force

CMLS Corrective Maintenance Logistics Systems

COMSC Commander, Military Sealift Command

COR Contracting Officer Representative

DKLD Deck Load

DLA Defense Logistics Agency

DMP Durable Moveable Property

DOD Department of Defense

ERP Enterprise Resource Planning

FAR Federal Acquisition Regulation

FIAR Financial Improvement and Audit Readiness

FILL Fleet Item Load List

FP Force Protection

GOV GOV

GSA General Services Administration

GSC Global Stock Control

GSIP Global Shore Infrastructure Program

GSK General Storekeeping Material

HAZMAT Hazardous Material

HULL High Use Load List

IAW In Accordance With

IT Information Technology

JFTR Joint Travel Regulation

KSD Key Supporting Documents

MHE Material Handling Equipment

MSC Military Sealift Command

NAVSUP Naval Supply Systems Command

NWCF Navy Working Capital Fund

OSHA Occupational Safety and Health Administration

PM Program Manager/Program Management

POC Point of Contact

QA Quality Assurance

RDD Required Delivery Date

RRAM Real-Time Residual Asset Management

ShipCLIP Shipboard Consolidated Logistics Information Program

SRI Store Room Inventory

TAC Transportation Account Code

TO Transportation Officer

USFLTFORCOM United States Fleet Forces Command

USTRANSCOM United States Transportation Command

3. TASKS: The Contractor shall perform the following tasks. All days referenced are calendar days except for holidays. All weekly reports are due on Fridays or the next duty day. All monthly reports are due 5 business days after the close of each month. The contractor shall perform all aspects of this task with qualified personnel and have the capability of surging for short periods without reduced support.

The contractor is responsible for providing all material and vehicle support under these tasks. Examples are, but not limited to: vehicle rental and fuel, boxes, tape, banding material, pallets, shrink wrap, markers, knives, gloves, labels, packing material, office supplies, cleaning gear, and safety glasses. Other material as approved by the GOV.

3.1 Material Receipt

3.1.1 Receive all material with a date time stamp and process per REF A. All key supporting documents (KSD) per

REF B shall be maintained in the GOV facility via hard copy and posted in the Corrective Maintenance Logistic

System (CMLS) in accordance with Financial Improvement and Audit Readiness (FIAR) standards and Department of Defense (DOD) regulations.

3.1.1.1 Process receipting of 100% of material items received for correct quantities and packaging per REF

A, REF C, REF D, compliance, visible damage, proper identification, documentation, and cold chain compliance in accordance with REF A. Perform repacking to protect material due to damaged crates, boxes and containers compromised during shipping and storage.

3.1.1.2 Record all mandatory data elements for unidentified material (i.e. material with no requisition number) in the

Frustrated Material Report daily per REF A. Notify the POC via email if material is rejected or restricted from storage. Once material is identified follow process in accordance with 3.1.1.

3.1.1.3 Inspect, barcode, and tag all Information Technology (IT) and communications equipment with a unique property tag that will be supplied by MSC N6.

3.1.1.4 Receive personal effects for Civilian-Mariners who are deceased, medically evacuated, or detached from the vessel. Personal effects will have a DD1149 attached that should state "Personal Effects" and a NAVSUP Form 29 on the outside of the box. Upon receipt of personal effects, the contractor will put the boxes in a secure cage and promptly notify the N48 property administrators of receipt for guidance on disposition in accordance with REF E.

3.1.1.5 Receive all Navy Working Capital Fund (NWCF) Combat Logistics Force (CLF) material within 2 working days using the Shipboard Consolidated Logistics Information Program (ShipCLIP) CLF Module per REF A, REF F, and REF G. Notify GOV POC via email if material is rejected or restricted from storage. Once material is identified, follow the process in accordance with REF F. Research/Challenge attempted deliveries of any NWCF material that is not reflected in the SHIPCLIP CLF Module and report to the POC for disposition.

3.2 Material Stowage

3.2.1 Stow material in warehouse locations per REF A, taking into account material type, purpose, size, weight, ships class, ship and special storage requirements to include but not limited to: refrigeration, pilferable items, and climate control. Any questions regarding segregation and/or special storage requirements will be directed to the

POC for final disposition. Identify and mark all material with labels printed from CMLS. General Storekeeping

Material (GSK) will be marked with the requisition number and placed in the staging area. Material stowage requires 98% inventory accuracy for all material per REF A and REF B verified through random monthly audits by the GOV.

3.2.2 NWCF material will be stowed together in a well-defined sectioned area to ensure material is not co-mingled with any other warehouse materials. The Contractor shall pull and stage all NWCF material within 3 working days after receiving the issue directive through the ShipCLIP CLF Module. NWCF material issue directives will be generated by Global Stock Control (GSC) and will populate to the CLF Module Dashboard. All issue documentation, including individual issue documents and billing package, will be generated through the ShipCLIP

CLF Module. Material will be placed one item/National Stock Number (NSN) to a pallet and total number of pallets identified on issue documentation.

3.2.3 Maintain a safe, clean and professional warehouse environment in accordance with OSHA standards 29 CFR

1910 https://www.osha.gov/Publications/3220_Warehouse.pdf.

3.2.4 The Contractor shall provide personnel certified in hazardous material management in accordance with REF

D, REF E, REF F and REF G and certified in transportation of such material to include the creation of Dangerous

Goods Declaration at ashore GOV designated locations at Norfolk and San Diego which may be located away from the warehouse facility

3.3 Material Transportation

https://www.osha.gov/Publications/3220_Warehouse.pdf

3.3.1 Work item and process shipment material requests to meet the Required Delivery Date (RDD) in accordance with REF A and REF J. Perform necessary packaging, blocking or bracing as to satisfy the delivery method per REF C. When shipments are ready to ship, notify the Transportation Officers (TO) located in Norfolk and San Diego. Casualty Reports (CASREPS) and TP-1 items are required to be processed per REF A. The Contractor will update shipment and tracking data in CMLS within 1 business day. All other material will be processed to meet the RDD identified on the shipping request created in CMLS 95% of the time as documented by the In-Transit Visibility Report.

3.3.2 Create material shipment requests per REF J in CMLS and forward all shipboard ordered material in the warehouse for delivery to the consignee. Notify the TO that shipments are ready to ship. All other material will be processed according to REF J to meet the RDD identified on the shipping request created in CMLS 95% of the time as verified by the In- Transit Visibility Report. The Contractor will update shipment and tracking data in CMLS within 1 business day.

3.3.3 Ship material that is less than or equal to 300lbs to meet RDD using authorized small package contractors. The contractor will also use available GOV or commercial systems to solicit freight shipments greater than 300lbs in accordance REF J. The TO will approve transportation requirements.

The contractor will update shipment and tracking data in CMLS within 1 business day. All CASREP and TP-1 material using small package carriers will be shipped the same business day. All other material shipped using small package carriers shall meet the RDD 95% of the time per REF J.

3.3.4 Coordinate local transportation and deliveries to include pickup and delivery of material to and from ships, vendors, air terminals, airports, shipyards, small package carriers, local vendors, and local bases using local assets per REF J and as determined by the TO. All other material will be processed according to the REF J to meet the RDD identified on the shipping request created in CMLS with a goal of meeting RDD 95% of the time verified in the In-Transit Visibility Report.

3.3.5 Consolidate and process NWCF shipment material requests to meet the RDD in support of CLF ship sustainment objectives. Shipment dates will be provided by GSC. Most shipments will be to local vessels docked at the Norfolk Naval Base. All Shipments of NWCF material outside the local area or overseas will be funded by Navy Transportation Account Code (TAC) provided by GSC. Perform necessary packaging, blocking or bracing as to satisfy the delivery method per REF C. When shipments are ready to ship, notify the TO.

3.3.6 Provide transportation in support of MSC warehouse operations to be operated by Contractor personnel under this contract only.

3.4 Material Disposal

3.4.1 Dispose of material deemed unusable by the GOV in accordance with REF A, REF K and local guidance. All

KSD’s such as DD 1348, 1149 etc. shall be maintained in the GOV facility via hard copy and posted in the CMLS in accordance with FIAR standards and DOD regulations. Maintain all transfer documentation (KSD) on-site.

3.5 Chemical, Biological, Radiological Defense (CBRD)/Force Protection (FP)/Medical

Management.

3.5.1 Prepare and maintain pre-positioned CBRD, FP, and Medical kits by allowance and ship type, for immediate shipping in support of activations, maintenance periods, and special missions. Kitted material shall meet RDD 95% of the time.

3.6 Real-Time Reutilization Asset Management (RRAM), Norfolk location only.

3.6.1 Review received residual asset material for application to the MSC and Navy fleet in accordance with REF L in support of the MSC RRAM Program.

3.6.2 Stow items in W-143 Cell A and record new RRAM material receipts in the NAVSUP Enterprise Resource

Planning (ERP) system.

3.6.3 Manage RRAM held in stock in accordance with REF L. Issue, package, and ship on-demand material issues generated within the ERP system.

3.6.4 Arrange transportation for RRAM material and provide shipping status via NAVSUP ERP system.

3.6.5 Maintain all transfer documentation per REF D, J, M and N.

3.6.6 Provide a MSC specific RRAM material report monthly for receipts and issues from RRAM. Include monthly workload metrics of material receipts, material shipments, and material disposal as well as associated dollar values of each.

3.7 Ashore Audit and Inventory.

3.7.1 Provide and execute a GOV approved ashore inventory plan ensuring 98% FIAR auditable accuracy using inventory techniques and methodologies as described in REF F, REF M and REF O excluding legacy valuation tasking being performed. The inventory plan should be provided to the GOV for review and approval 30 working days after contract award, and updated and submitted for approval on the anniversary date of the contract.

3.7.2 Perform causative research to reconcile errors identified during the inventory validation process provided by the GOV POC.

3.7.3 The GOV asserts that upon turnover of the warehouse to the contractor, the inventory is at least 98% accurate.

The vendor will maintain 98% inventory accuracy for all material that it receives, stows, issues and ships. Any material that the vendor touches as part of re-warehousing effort or QA sampling per its approved inventory plan in paragraph 3.9.1 will likewise become the vendor's responsibility for inventory accuracy. Over a 12-month period, the vendor will assume the risk for inventory accuracy.

3.8 Afloat Inventory: Provide inventory support aboard MSC operated ships during extended periods in port or at sea. The contractor shall be notified at a minimum of 21 calendar days before a required action. In coordination with the GOV POC for SRI and DMP Inventories, develop and manage inventory schedules and coordinate access to the ships and shipyards.

3.8.1 Store Room Inventory: Conduct 100% inventory by location of all materials located in ship’s repair part storerooms, cargo storerooms and bulkhead spares mounted in engineering spaces utilizing inventory audit sheets generated from the ShipCLIP Inventory Audit Module and guidance provided by the GOV POC. Inventory all material in location, validate all data fields on the Inventory Audit Sheet and add those materials which are in the location but not on audit sheet to attain not less than a 98% accuracy rate. Per each action the inventory shall be completed as per the Ship Class as represented in attachment A (Notional Ships Inventory Schedule), unless an extension is approved.

3.8.1.1 Provide inventory audit sheets to the GOV POC daily for Quality Assurance (QA) review and correct identified deficiencies.

3.8.1.2 Record all inventory audit sheets data daily into ShipCLIP ensuring a 98% accuracy rate.

3.8.1.3 Reconcile differences between ShipCLIP data and inventory audit sheets by the end of the inventory.

3.8.1.4Within three days after the completion of inventory, generate ShipCLIP Audit Report. Save working copies and forward to GOV POC and COR

3.8.1.5 Repackage and re-label property, approximately 10%, as required.

3.8.2 Durable Moveable Property Inventory: Conduct 100% inventory of all DMP using the spreadsheet provided by the GOV POC as a guide and for recording the inventory. Inventory all material in each location. Validate all data fields on the inventory spreadsheet and populate those fields with missing data. Record all results on the spreadsheet, maintaining at least a 98% accuracy rate. The following summary data is provided:

3.8.2.1 Provide a copy of the inventory to the GOV POC daily for Quality Assurance (QA) review and correct identified deficiencies.

3.8.2.2 Record all inventory audit sheets data daily into ShipCLIP ensuring a 98% accuracy rate.

3.8.2.3 Reconcile differences between ShipCLIP data and inventory audit sheets by the end of the inventory.

3.8.2.4 Within three days after the completion of inventory,generate ShipCLIP Audit Report. Save electronic copies and forward to GOV POC and COR.

3.8.2.5 Provide master DMP inventory spreadsheet to the GOV POC and COR within three days after the completion of inventory.

3.9 Combat Logistics Force Inventory: For an estimated two ships per year, conduct 100% inventory by location of all NWCF Commodity materials (HULL/DKLD/FILL) located in ship’s cargo storerooms utilizing inventory audit sheets generated from the ShipCLIP CLF Inventory Audit Module and guidance provided by the GOV POC.

3.9.1 Inventory all material in locations. Validate all data fields on the Inventory Audit Sheet and add those materials which are in the location but not on audit sheet to attain not less than a 98% accuracy rate.

3.9.2 Reposition material in storerooms in a manner to allow for total high limit of material to be stowed in the same location. High limits are identified in ShipCLIP CLF Module. Per each action, the inventory shall be completed as per the Ship Class as represented in attachment A, (Notional Ships Inventory Schedule) unless an extension is approved.

3.9.3 Provide other shipboard inventory support such as offloading excess inventory as part of an inventory groom or decommissioning, Restocking inventory as part of an inventory groom for a small vessel operational support.

3.9.4 Execute the ashore and afloat GOV approved inventory plan for NWCF material on a monthly basis

(starting month two of performance), ensuring 98% FIAR auditable accuracy using inventory techniques and methodologies as described in REF F, REF J and REF M. Perform preliminary and causative research via physical inventory or research into the ShipCLIP CLF Module to reconcile errors identified during the inventory validation.

3.10 Customer Service

3.10.1 The Contractor shall monitor, route and respond to all customer inquiries for general warehouse customer service which will be coordinated daily by the contractor. All e-mail must be acknowledged the same business day and answered within one business day.

3.10.1.1 Research and resolve customer issues and coordinate with the GOV POC in support of in transit visibility of material in shipment.

3.10.1.2 Provide all afloat customers with a cargo on hand report generated from CMLS on a weekly basis. Afloat customers will coordinate their deliveries directly with the contractor.

3.11 Material Handling Equipment (MHE).

3.11.1 The Contractor shall ensure all fork truck operators meet all requirements daily of REF N prior to vehicle use.

Discrepancies shall be reported immediately. Submit MHE Status report weekly and coordinate any repairs through the GOV POC.

3.12 Meetings and Conferences

3.12.1 The Contractor shall attend, at a minimum, weekly production meetings with the GOV. General topics will be status of shipment requests, shipments, receipts, dashboard alerts, audits, and data quality metrics.

3.12.2 The contractor shall provide the GOV POC and COR a monthly personnel listing by employees name, duty title, location (base, building, floor, room if applicable), and duty phone number (if assigned).

4. Training

4.1 ShipCLIP CLF Module training (5 day course) will be provided by the GOV at no charge to the contractor. This course is required to be proficient in using the ShipCLIP CLF Module and requires satisfactory completion to execute NWCF functions. An adequate number of Contractor personnel shall be trained to ensure uninterrupted operations during periods of planned or unplanned absence of trained personnel who perform CLF support as their primary duty. GSC can also provide hands-on ShipCLIP. The GOV will provide CMLS training as updated..

5. PHASE IN PHASE OUT

5.1 The Contractor shall provide a phase-in plan within seven (7) days of award outlining a plan to insure contract performance on the first day of the contract in all locations as listed in 1.1 of this PWS.

5.2 There will be a Contract Phase-Out Period commencing thirty (30) days prior to end of contract. The purpose of the Phase-Out Period is to ensure a smooth transition of services from the predecessor contract to the new contract.

Upon notification of the GOV, the Contractor shall provide the services necessary to ensure a successful transition of services from it to the awardee under a subsequent contract for the same or similar requirement. No later than ninety (90) days prior to the end of the contract, the Contractor shall develop, with input from the GOV, a plan of action to facilitate the transition of services to the incoming Contractor with no degradation in services.

7. REQUIRED DELIVERABLES:

7.1 Supply Chain Deliverables

Task

Reference

Deliverables Due Date Media Type Delivery Point

3.1.1, 3.2.1, 3.7.3

Annual inventory plan Inventory plan within the first 30 days of contract award, Annually thereafter.

Microsoft format via e-mail.

COR and GOV POC

3.1.1, 3.4.1 Maintain KSD files indefinitely. Navy/MSC policy

KSD

As received via hard copy and posted in

CMLS in Accordance with FIAR

GOV POC and

CMLS

3.1.1.2 Frustrated Material Report

listing frustrated, rejected and restricted material at all sites.

Updated daily, Distributed weekly

Daily: Update CMLS records Weekly report:

Microsoft format via e-mail.

GOV POC and

Ships Supply

Officer

3.1.1.4 DD1149 or NAVSUP

form 29

As required E-mail N48 Property

Administrators

3.12.1

Production Meeting Weekly Microsoft format via e-

COR and N48 POC

3.10.1.2 Cargo on Hand Report for

temporary stored material

Weekly Microsoft format via e-mail.

CMLS

3.2.2, 3.3.1 Cargo on hand report Weekly Updated CMLS

Records and Microsoft format via e-mail.

GOV POC

Ship POC

3.3 (All), 3.4.1

3.10.1.1

Transportation Metrics, thru put, and ITV report for all shipments

Weekly Update CMLS CMLS

3.3 (All) Ready for Shipment and Shipped

Pallet Counts

Per Event Microsoft format via e-mail and SHIPCLIP

GSC/GOV POC

3.3.4, 3.4.1 Arrange appointments and prepare documentation with

DLA or other agencies for transfer of material

Per appointments schedule with DLA, GSA or other agencies.

Hard copies and

Microsoft format via e-mail.

GOV POC

3.6 (All) MSC Specific RRAM material report

Monthly Microsoft format via e-mail.

POC, COR, Supply

Chain Manager

3.8.1, 3.8.2

3.9

Audit Report incorporating

FIAR data elements

Random audits per audit plan

Update CMLS CMLS

3.8.1.1 Inventory Audit Sheets Daily Paper printout POC

3.8.1.2

3.8.2

3.9

Update ShipClip Inventory

Audit Module with approved inventory counts

Daily, upon completion.

Microsoft format via e-mail confirmation

POC

3.8.1.4 ShipCLIP Inventory Audit

Report

End of inventory +3 days

MS Excel format via email

POC, COR

3.8.2.1 Inventory Data Daily Microsoft format via e-

mail.

POC

3.8.2.5 Final DMP Inventory End of Inventory +

3 days

Microsoft format via e-mail.

POC, COR

3.11.1 MHE status report. Weekly Microsoft format via e-

mail.

POC

3.12.2 Personnel listing Monthly, at the last

Production Meeting of the month.

Microsoft format via e-mail.

POC, COR

5.1 Phase-In Plan Within 7 days after

award

Microsoft format via e-mail.

POC, COR

5.2 Phase-Out Plan 90 days prior to

expiration

Microsoft format via e-

POC, COR

9. REIMBURSEMENT OF TRAVEL:

9.1. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses when required to travel for this contract. Actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations (JFTR) located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

9.2. The Contractor shall use the allowable GOV personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers.

9.3. Reimbursable travel costs include only that travel performed from the Contractor’s facility to the worksite, in and around the worksite, and from the worksite to the Contractor’s facility. Reimbursable travel costs do not include cost associated with moving employees overseas for long-term employment or travel costs incurred in replacement of personnel when such replacement is accomplished for the Contractor’s or employee’s convenience.

9.4. The Contractor shall utilize berthing and messing aboard MSC ships to the maximum extent possible when available.

10. PERFORMANCE METRICS: Refer to the performance metrics established in the deliverables section and the

QASP.

11. GOV FURNISHED INFORMATION/WORKLOAD: All numbers are annual estimates and reflect requisitions. See Attachment A for complete inventory.

Contractor is responsible for all material and vehicle support under this contract.

11.1 Supply Chain Workload

11.1.1 Norfolk Workload

Requisitions Shipped - 65,000

Requisitions Received - 65,000

Perform Causative Research on Warehouse Discrepancies - 9,000

Update Records in CMLS - 9,000

Inventory Requisitions - 20,000

Material Disposal - 2,000

E-mails - 5,000

11.1.2 Jacksonville FL Workload Requisitions Shipped - 250 Requisitions Received - 250

Perform Causative Research on Warehouse Discrepancies - 200 Update Records in CMLS - 150

Material Disposal - 250

Inventory Requisitions - 200

11.1.3 San Diego Workload

Requisitions Shipped - 45,000

Requisitions Received - 45,000

Perform Causative Research on Warehouse Discrepancies - 5,000

Update Records in CMLS - 9,000

Inventory Requisitions - 15,000

Material Disposal - 2,000

Emails - 5,000

11.1.4 Hawaii Workload

Requisitions Shipped - 2,000 Requisitions Received - 2,000

Perform Causative Research on Warehouse Discrepancies - 800 Update Records in CMLS - 800

Inventory Requisitions - 2,000

Material Disposal -10

11.1.5 Guam Workload

Requisitions Shipped - 5,000

Requisitions Received - 5,000

Perform Causative Research on Warehouse Discrepancies – 500

Update Records in CMLS - 1,000

Inventory Requisitions - 2,500

Material Disposal – 50

11.1.6 Sasebo Workload

Requisitions Shipped - 1,400

Requisitions Received - 1,400

Perform Causative Research on Warehouse Discrepancies - 200 Update Records in CMLS - 200

Inventory Requisitions - 1000

Material Disposal – 50

11.1.7 Singapore Workload

Requisitions Shipped - 4,000

Requisitions Received - 4,000

Perform Causative Research on Warehouse Discrepancies - 500 Update Records in CMLS - 500

Inventory Requisitions – 2,000 Material Disposal – 50

11.1.8 South Korea Workload

Requisitions Shipped - 1,400

Requisitions Received - 1,400

Perform Causative Research on Warehouse Discrepancies - 200 Update Records in CMLS - 200

Inventory Requisitions - 1000 Material Disposal – 20

11.1.9 Bahrain Workload

Requisitions Shipped - 1,000 Requisitions Received - 1,000

Perform Causative Research on Warehouse Discrepancies - 200 Update Records in CMLS - 150

Inventory Requisitions - 300 Material Disposal – 50

11.1.10 Charleston, SC Workload

Requisitions Shipped - 1,000 Requisitions Received - 1,000

Perform Causative Research on Warehouse Discrepancies - 500 Update Records in CMLS - 300

Inventory Requisitions - 600 Material Disposal – 100

11.1.11 CLF Load Management Workload, NWCF Norfolk:

Requisitions Shipped – 1000

Requisitions Received - 1000

Perform Causative Research on Warehouse Discrepancies – 100

Update Records in ShipCLIP CLF Module - 2000

Inventory Requisitions – 300

Material Disposal - 100

Emails – 1000

11.2 HAZMAT Workload:

11.2.1 Norfolk and San Diego

Requisitions Shipped – 12000

Requisitions Received – 12000

Perform Causative Research on Warehouse Discrepancies – 250

Update Records in CMLS - 1000

Inventory Requisitions – 1000

Material Disposal – 300

11.2.2 NWCF HAZMAT Norfolk:

Approx. 40 items of Hazmat amounting to 100 pallets of material.

11.3. AFLOAT INVENTORY: The GOV estimates an SRI or DMP (DMP constitutes all items that are not considered storeroom type items.) inventory of a minimum of 12 ships for various classes and inventory ranges per year. (4 Large, 4 Medium, 4 Small). If a ship requires both an SRI and DMP inventory it will count as two ships.

Additional inventories can be purchased unilaterally by the GOV in accordance with the option at FAR 52.212-4(w).

The table below provides the average range and time to complete the for various ship classes

Class Average Range

Average Time to Complete Ships Size

T-AKR

16,577 21 days Large

MLP

11,496 21 days Large

T-AK

7,308 14 days Medium

T-AOT

7,210 14 days Medium

SBX-1

7,200 14 days Medium

T-AGS

6,202 14 days Medium

T-AG

4,132 10 days Small

T-AGOS

3,942 10 days Small

T-AGM

3,173 10 days Small

HST

262 10 Days Small

12. Security Requirements: This effort will require access to U.S. GOV classified information and facilities.

Prior to the start of performance, the Contractor must have a minimum facilities clearance of SECRET.

12.1 All personnel that require access to an NMCI computer MUST have a minimum active SECRET security clearance or an interim SECRET security clearance prior to the start of performance.

12.3 Security requirements are described in the DOD Contract Security

Classification Specification Form DD254 (Attachment B). Blocks 6 and 7 of that form will be finalized following award.

12.4 All personnel performing work on-site at GOV locations shall be United States citizens.

12.5 The GOV shall provide the Contractor access to all areas as necessary to support contractor performance.

12.6 Contractor personnel must adhere to the below directives at all times during the performance of this contract.

• SECNAVINST 5510.30B of 06 Oct 2006 titled, “Department of the Navy Personnel

Security Program Instruction”

• SECNAVINST 5510.36A of 06 Oct 2006 titled, “Department of the Navy (DON)

Information Security Program (ISP) Instruction”

• DOD 5220.22-M of 28 Feb 2006 titled, “National Industrial Security Program Operating

Manual (NISPOM)”

12.7 The Contractor shall comply with all applicable public laws, GOV regulations, and

MSC procedures/policies regarding privacy.

12.8 At the direction of the GOV, upon completion or termination of the Contract, all classified information furnished will be returned to the direct custody of the designated

Information Assurance Manager (IAM), or destroyed in accordance with applicable instructions.

13.0 Common Access Cards:

13.1 The United States DOD/Uniformed Services Identification

Common Access Card (CAC) is the standard identification card issued to authorized personnel within DOD. The Contractor shall ensure Common Access Card with Public Key

Infrastructure (PKI) is obtained for any Contractor personnel who require logical access to the Department of Navy’s computer networks or systems and / or will require regular access to GOV installations, facilities, and ships for the duration of the contract. Fees associated with obtaining CACs are not reimbursable and shall be part of the Contract’s firm-fixed-price.

13.2 Authorized Personnel. CACs are to be issued only through the auspices of a Trusted Agent

(TA) (assigned after contract award), and only to U.S. Citizens or other individuals as authorized by COMSC). The Contractor shall coordinate with the TA to ensure contractor employees have been entered into the web based

Contractor Verification System (CVS).

13.3 Tracking and Disposition. Since the card is GOV property, Contractors are responsible for the control of CAC issued to their personnel under MSC contract. In order to ensure positive control of CAC, Contractors shall, at a minimum:

• Require employees to surrender their CAC to the COR at the end of his/her employment.

• The Contractor shall surrender all CACs issued in the performance of a subject contract upon: 1) Termination of the contract; 2) As directed by the issuing authority, the TA or the Contracting Officer.

13.4 CAC Reporting. The Contractor shall provide to the Contracting Officer:

• A semi-annual list of all CACs issued to contractor employees. The list shall state: 1)

Names of the employee; 2) Location of CAC; (e.g., with employee, returned to issuing office).

• A report shall be made within 24 hours of discovering any CAC is lost; stolen or destroyed. The Contracting Officer shall then generate a report to the TA for cancellation of the card.

14. KEY PERSONNEL: Key personnel must meet the specific position requirements listed and are also required to be physically located in the locations mentioned below.

14.1. If a Key Personnel position becomes vacant, the contractor shall fill it within thirty (30) days. If a position remains vacant beyond that time, the GOV may seek an equitable decrease in contract price. All key personnel substitutions must be submitted to the Contracting Officer in writing. The substitution request shall include a complete resume of the proposed substitution as well as any further information requested by the Contracting

Officer. The key personnel shall meet or exceed the position requirements listed below.

14.2 Position requirements:

Labor Category

Minimum Requirements

Program Manager Minimum Requirements

Master’s degree in a business, technical, or engineering field;

Certification as Project Management Professional;

15 years of experience in conducting analyses, studies, or projects in the fields of marine supply and logistics;

10 years of combined experience in ship acquisition support, maritime fleet sustainment support, logistics systems/data management or supply chain management;

5 years of experience in managing contracts of a scope and complexity similar to that of this contract;

6 years of logistics shipboard experience for MSC, Navy, Coast Guard or the commercial maritime industry.

Must hold current U.S Passport

FIAR Quality Assurance

Manager

Minimum Requirements

10 years of experience providing warehouse support services to MSC, DOD, U.S. Coast

Guard, or commercial ship operating companies.

8 years of experience in material identification and sourcing material from commercial or federal sources

8 years of experience developing inventory and audit plans and reporting audit results

8 years of experience conducting inventories

8 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

8 years of experience in managing/supervising warehouse staff

5 years of experience with inventory quality assurance monitoring

2 years of experience identifying FIAR inventory element deficiencies

Senior

ILS/Configuration

Analyst

Minimum Requirements

High school diploma or GED

12 years of experience providing ship acquisition or maritime fleet sustainment logistics support services to MSC, the U.S. Navy, the U.S. Coast Guard, or commercial ship operating companies, to include all of the following:

Equipment provisioning and allowance modeling to support preventative

(planned), corrective (unplanned), and alterative (e.g. TRANSALTs, MACHALTs, etc) maintenance.

Sourcing of material from commercial and federal sectors.

Development and maintenance of ship configuration baselines and equipment/systems top-down breakdown/hierarchical relationships.

Marine engineering system functionality, components, and associated

Integrated Logistics Support (ILS) elements to support planned/unplanned maintenance.

Ship repair planning and specification development processes

Marine engineering system preventative and corrective maintenance

6 years of experience executing ship acquisition and fleet sustainment support services utilizing any of the following systems: MSC/Navy/Coast Guard/Commercial databases/systems such as CLIP/CMLS, ShipCLIP, WinMASP, NTCSS, CDMD-OA, SCLSIS, MERLIN, Inter-Active Computer Aided Provisioning System (ICAPS) or IHS

Haystack.

Logistician Minimum Requirements

15 years of experience providing warehouse support services to MSC, DOD, U.S. Coast

Guard, or commercial ship operating companies.

10 years of experience in material identification and sourcing material from commercial or federal sources

10 years of experience in material order submission, tracking, and expediting using

DoD and Navy Military Standard Requisitioning & Issue Procedures (MILSTRIP) or

Defense Logistics Agency (DLA) Logistics Management Standards (DLMS) requisition transactions

10 years of experience in material shipping, monitoring, tracing, and tracking using both commercial sources and the Defense Transportation System (DTS) for CONUS and

OCONUS delivery

10 years of experience conducting shipboard inventories, developing storeroom mock-ups, layout, and supporting material on-loads and off-loads

6 years of experience using MSC CMLS Inventory System preferred. DOD, Merchant

Marine, U.S. Coast Guard or commercial warehouse inventory systems acceptable but must be fluent in CMLS within 30 of contract award.

6 years of experience using DOD, Merchant Marine, U.S. Coast Guard or commercial

In-Transit Visibility tools for inventory tracking purposes

6 years of experience setting up and creating a functioning warehouse and transportation operation

Must hold current fork truck operator’s certificate and license

Must hold current U.S Passport

Senior Supply

Management Analyst Minimum Requirements

12 years of experience providing warehouse support services to MSC, DOD, U.S. Coast

Guard, or commercial ship operating companies.

6 years of experience in material identification and sourcing material from commercial or federal sources

6 years of experience in material order submission, tracking, and expediting using DoD and Navy Military Standard Requisitioning & Issue Procedures (MILSTRIP) or

Defense Logistics Agency (DLA) Logistics Management Standards (DLMS) requisition transactions

6 years of experience in material shipping, monitoring, tracing, and tracking using both commercial sources and the Defense Transportation System (DTS) for CONUS and

OCONUS delivery

6 years of experience conducting shipboard inventories, developing storeroom mock-ups, layout, and supporting material on-loads and off-loads

6 years of experience using either DOD, Merchant Marine, U.S. Coast Guard or commercial warehouse inventory systems

6 years of experience using DOD, Merchant Marine, U.S. Coast Guard or commercial

In-Transit Visibility tools for inventory tracking purposes

Must hold current fork truck operator’s certificate and license

Supply Management

Analyst

Minimum Requirements

6 years of experience providing warehouse support services to MSC, DOD, Merchant

Marine, U.S. Coast Guard, or commercial ship operating companies

4 years of experience in material identification and sourcing…