Draft_RFP_Industry_Questions_and_Government_Responses.xlsx
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- Naval Test Wing Atlantic (NTWL) Federal contract opportunity
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- N00421-15-R-0044
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| N00421-15-R-0044: Draft RFP INDUSTRY QUESTIONS AND GOVERNMENT RESPONSES | ||||||
| Q# | RFP Document | Section/Para | Discussion / Comment / Issue | QUESTION | ANSWER | RFP Documentation Updated |
1 PBSOW 6.1.2.2, Other Management Information Systems (page 23) PBSOW 6.1.2.2 Other Management Information Systems – The Contractor shall provide a networked maintenance management information system for aircraft that are not covered by OOMA. The management information system shall be NMCI compatible, web-based, and used to track all maintenance activity, high-time items, tool control, quality assurance, material requisitioning, 3M data, recurring inspections and documentation for releasing aircraft safe-for-flight. The Government shall have full access to all modules and data files in real time. Can the Government provide current or historical data for the quantity and Type/Model/Series (T/M/S) of aircraft that are not covered by OOMA, for which the Contractor’s MIS will be required for tracking of PBSOW 6.1.2.2 requirements? The Government will clearly identify the aircraft not covered by OOMA in the Final RFP, Attachment L- 3 NTWL Anticipated Aircraft Load. Preliminary aircraft are:
For Squadron VX-20 - C38 and C-12 For Squadron USNTPS - T-38C, U-6A, OH-58C, UH-60A, X-26A, UH-60L. Please refer to the final RFP; the final RFP takes precedence.
| Attachment L-3 NTWL Anticipated Aircraft Load | ||||||
| 2 | Attachment L-3, NTWL Anticipated Aircraft Load | Notes | The Notes included in Attachment L-3 indicate that the USNTPS U-6A aircraft will potentially transfer off the program and be replaced with two 330s. It is unclear what manufacturer the 333 | Can the Government clarify the type/model/series replacement aircraft for the U-6A? | The potential replacement is the Airbus A330, for proposal purposes please see final RFP documentation for the anticipated aircraft load. | Attachment L-3 NTWL Anticipated Aircraft Load |
| 3 | Solicitation, Section B | Section B, Supply Services and Price CLINs | There does not appear to be a dedicated CLIN for Transition-In costs. | What CLIN will used to capture the Transition-In costs? | There is no CLIN associated with the transition period. Any costs associated with being able to perform on the first day of the period of performance are considered corporate costs of doing business that are not directly charged to the Government. | N/A |
| 4 | Solicitation, Section L | Section L, Part B, Paragraph 5.3, Section 4, a. (page 191), and Attachment P-8 | Based on the USG Plug values for Travel & Material there does not appear to be any anticipated cost reimbursable values associated with the NTWL Support staff for either Travel or Material, is this correct? | Correct, there are no cost reimbursable values associated with the NTWL Support staff for either Travel or Material. | N/A | |
| 5 | Attachment L-2 | HX-21 111 Tab | Tab HX-21 III, Historical Manpower Information worksheet, appears to have a sum of blocks B6 and B7 in block B8, and a sum of blocks B10:B14 in block 15 that are included in the total in block B89 | Can the Government review the spreadsheet and clarify or correct as necessary? | Attachment L-2, Tab HX-21 111 corrected as needed. | Attachment L-2 Historical Manpower Data |
| 6 | Attachment L-7 | NTWL Support Tab | There are two Expediter's (X006) and three Supply Runners (X006) listed on the NTWL Support Tab | a. Are the personnel in these positions located in the Fleet Readiness Center (FRC)? |
b. Are there any personnel on this contract assigned to FRC?
c. If there are other personnel on this contract assigned to the FRC, in addition to the Expediters and Supply Runners, can the Government identify how many and what job functions? a. Yes, these personnel are located in the FRC located at hangar 301.
b. No, the personnel are not assigned to FRC.
| c. No, there are no positions assigned to FRC. Expediters, Supply Runners and NALCOMIS support are located in Hangar 301. Expediters are supply technicians (2), supply runners are warehousemen (3) and NALCOMIS Support is comprised of computer operator (2) and computer programmer (2). | N/A | ||||||
| 7 | Solicitation Section L | L.B.5.1.b (page 184) | In Section L, Part B, 5.1.b reference is made to "Table T-2 (Small Business Goals)" in conjunction with Annex B (Small Business Subcontracting Plan). However, in other instances regarding Small Business Goals, Table T-3 is the cited reference. | Since Table T-2 is a Manning table that appears on page 170 of the Draft RFP, did the Government intend Section L, Part B, 5.1.b to reference Table T-3 for the Small Business Goals, rather than Table T-2? | Yes, the Government intended to reference T-3 for the Small Business goals. Section L will be updated in the Final RFP | Section L, Part B, Volume 5 (Cost/Price), Section 5.1.b | |
| 8 | Solicitation Section L | L.B.6.0 (page 193-194) | In Section L, Part B, 6.0, there is no subparagraph "d." on pages 193-194. Instead, the paragraphs go from "c." to "e." | Is there a missing section from the Draft RFP, or was the omission of "d." inadvertent? | Omission of "d" was inadvertent. The numbering within Section L, Volume 6 (Contract Administration) will be updated in the Final RFP | Section L, Part B, Volume 6 (Contract Administration) , Section d/e | |
| 9 | Solicitation Section L | L.B.2.7.a.(4) (Page 173) | In Section L, Part B, 2.7.a.(4), on page 173 of the Draft RFP, offerors are directed to provide small business goals "expressed as dollars and percentages" in the format provided in Table T-3 Small Business Goals. However, this requirement appears in Volume 2 - Technical, while Section L, Part B, 5.1.b (page 184 of the Draft RFP) stipulates that “no cost or price information” shall appear in any volume other than Volume 5 – Cost/Price, Volume 6 – Contract Administration, and Annex B. | Does the customer intend offerors to provide Table T-3 in the Technical Volume with the cost/price-related cells empty? | No, Table T-3 (Small Business Goals) shall only be submitted as part of Annex B (Small Business Subcontracting Plan) and referenced within Volume 2 (Technical). Section L will be updated in the Final RFP | Section L, Part B, Volume 2 (Technical), Section 2.7 a(4) | |
| 10 | Attachment P-9, Vol 5, Prime CCS | Instructions Tab, Item 5) | The instructions tab in Attachment P-9 directs offerors to "Calculate overtime as 3.5% of Prime Contractor Straight Time Cost." | a. Is the intention to have the offeror calculate overtime as 3.5% of Prime Contractor Straight Time hours verses cost? |
b. Can the Government explain, or clarify, what is meant by calculating overtime as 3.5% of prime contractors straight time costs? a. No, the intent is to have the offerors calculate overtime as a 3.5% addition to the Contractor's burdened straight time 'cost', not hours. P-9 & P-10 Prime & NPE CCS instruction tabs will be updated to clarify.
| b. Using Attachment P-9, Tab 'HX-21 MV-22B CPFF Labor' as an example, the offeror would simply add 3.5% of the "Total Prime Contractor Straight Time Labor Cost" calculated on row 41 to calculate the "Total Prime Contractor Labor Cost' displayed on Row 43. | Attachment P-9 Vol 5 Prime CCS & Attachment P-10 Vol 5 NPE CCS | ||||||
| 11 | Solicitation Section L | L.B.2.5.b, Phase In (page 172) | Section L.B.2.5.b, Phase in, identifies phase in period requirements for the period beginning on the first day of performance and extending for 60 days. The phase in requirements listed typically occur during the 90 day transition period. | Please clarify if the transition plan requirements identified under 2.5.b, Phase in, numbered (1), (2), and (3) are part of the 2.5.b phase in period, or part of the 2.5.a transition period. | The transition plan requirements identified under 2.5.b, Phase in, numbered (1), (2), and (3) are part of the 2.5.b phase in period. Section L will be updated in the Final RFP to change the references within Section 2.5.b from "transition plan" to "phase in". | Section L, Part B, Volume 2 (Technical), Section 2.5.b Phase In | |
| 12 | We have not been able to attain access to the Technical Library using the SAAR-N form. | Please provide access to the Technical Library information. | NAVAIR will not be using the technical library as described in the DRFP. The final RFP will include new instructions for accessing the technical documents required to submit a proposal. For access to DRFP documents not posted to FBO, please contact Denise Morrissette at denise.morrissette@navy.mil. | N/A | |||
| 13 | DRFP | Section I | Recommend adding the following: 52.246-23 Limitation of Liability and 52.246-24 Limitation of Liability – High Value Items | The Government will review and determine if any additional clauses will be included within the final RFP. | Section I | ||
| 14 | DRFP | Section L, Pg 171, para 2.5 | Para states: “The transition period begins 90 days prior to the beginning of the period of performance.” | There is no CLIN for transition costs. Please clarify under which CLIN transition costs are to be accounted for. | There is no CLIN associated with the transition period. Any costs associated with being able to perform on the first day of the period of performance are considered corporate costs of doing business that are not directly charged to the Government. | N/A | |
| 15 | DRFP | Section L, Pg 171, para 2.3 | Key Personnel resumes | Will the Government provide a resume format? | No, contractor format for resumes is acceptable. | N/A | |
| 16 | Att_J-19_PBSOW | 3.6.2.1 | At times (e.g., to gain efficiencies), the Contractor may need to deviate from approved technical service maintenance procedures. The Contractor shall request such deviations through the MO/DMO and WING MO with approval by the COR. | Shouldn’t the approval come from the GFR as required by NA 3710.1G? | The GFR is not the approving authority on technical service maintenance procedures (NAVAIR Maintenance Manuals) in accordance with NAVAIRINST 3710.1G, Chapter 2. | N/A | |
| 17 | Att_J-19_PBSOW | 4.3 | The following are specific maintenance programs or procedures that shall follow the CNAFINST 4790.2B CH-1 due to the tools used to manage these programs/processes. Maintenance Control, Phase Maintenance, Technical Directives (TDs), SE Training and Licensing, SE Misuse and Abuse, AMMRL, SE PMS, NAMDRP, Logs and Records /Aeronautical Equipment Service Records (AESRs), X Ray reporting, Egress Systems Checkout, Data Analysis, CTPL, METCAL, Fuel Surveillance/Sampling, ALSS, ABO, and Acceptance and Transfer of Aircraft/SE. | The PBSOW stipulates compliance with 4790.2B. 3710.1G specifies requirements for contractors regarding these specific maintenance programs. Please clarify which government reference takes precedence. | NAVAIRINST 3710.1G directs the contractor to write GOPs, CNAF 4790.2B CH-1 directs program management and delineates execution of the programs. In accordance with PBSOW 4.3 the following are listed programs/processes that shall follow the CNAF 4790.2B CH-1 Maintenance Control, Phase Maintenance, Technical Directives (TDs), SE Training and Licensing, SE Misuse and Abuse, AMMRL, SE PMS, NAMDRP, Logs and Records /Aeronautical Equipment Service Records (AESRs), X Ray reporting, Egress Systems Checkout, Data Analysis, CTPL, METCAL, Fuel Surveillance/Sampling, ALSS, ABO, and Acceptance and Transfer of Aircraft/SE, and Central Tool Room. | N/A | |
| 18 | Att_J-19_PBSOW | 6.1.2.3 | The Contractor ADPE Custodian shall notify the appropriate Government representative when ADPE needs repair. | Please define ADPE Custodian responsibilities. Please verify that this is a new requirement not captured in Governments staffing estimates in Attachment L-7? | This is a requirement under the current contract and the staffing required is captured in Attachment L-2 Historical Manpower Data and Attachment L-7 Government Manpower Estimate. | N/A | |
| 19 | Att_J-19_PBSOW | 6.1.3.1.2 | The (MC) syllabus shall include: qualification, certification, required reading, On the Job Training (OJT), (to include passing a closed book exam) to meet the requirements of the CNAFINST 4790.2B, CH-1, Ch. 11, par. 11.3.2.2 and NAVAIRINST 3710.1G. | Please verify the paragraph reference for “CNAFINST 4790.2B, CH-1, Ch. 11, as 11.3.2.2 vice 11.3.2.3. Please verify the exams are to be closed book vice open” book exams. | Reference has been verified and changed to CNAFINST 4790.2B, CH-1, Ch. 11, 11.3.2.3 vice CNAFINST 4790.2B, CH-1, Ch. 11, 11.3.2.2 Exams shall be Open Book. | Attachment J-19 PBSOW | |
| 20 | Att_J-19_PBSOW | 6.1.6.2, 9.2.1 | (6.1.6.2) The Contractor shall manage Contractor provided tools in accordance with CNAFINST 4790.2B CH-1. (9.2.1) Contractor hand tools shall be maintained IAW 4.2. | The PBSOW stipulates compliance with 4790.2B. 3710.1G specifies requirements for contractors regarding this specific maintenance program. Please clarify which government reference takes precedence. | Section 6.1.6.2 - Contractor shall manage IAW with contractors GOP. | ||
| Section 9.2.1 - Contractor hand tools shall be maintained IAW 6.1.6.2. | Attachment J-19 PBSOW | ||||||
| 21 | Att_J-19_PBSOW | 6.1.10.1 | Stock Levels - The Contractor shall maintain on hand, an adequate quantity of Ready for Issue (RFI) assets to support the aircraft not supported through the Navy Supply System. | Please confirm that all costs associated with maintaining these stock levels will be charged to the respective material CLINs. Will the contractor be required to attain government approval for each of the numerous purchase required? | If the material is ordered via the contract, the costs associated with maintaining stock levels will be charged to the respective material CLIN. Government apporval for each purchase will be required. | ||
| 22 | Att_J-19_PBSOW | 6.1.10.2 | Repairable Items - All stock repairable items will be approved by the MO/DMO prior to ordering. | Please verify that contractor expenditures should be authorized by the COR vice the MO/AMO. | All stock repairable items will be approved by the MO/DMO prior to ordering. | N/A | |
| 23 | Att_J-19_PBSOW | 6.1.10.6 | Requisition/Ordering Procedures for NSN Items … The Contractor may use the NALCOMIS System to input documents when available. | Please clarify if the use of the NALCOMIS system is optional or mandatory for ordering parts and supplies? | The Contractor shall use the NALCOMIS System to input documents when available. 6.1.10.6 will be updated in the Final RFP. | Attachment J-19 PBSOW | |
| 24 | Att_J-19_PBSOW | 6.1.11.1 | The Contractor shall maintain a spare parts storeroom at the USNTPS Hangar 110, Building 1357, Building 2177, and Building 2387, to support USNTPS Army, Air Force, U-6, H-72A, NU-1, and T-38 aircraft maintenance efforts. | Please clarify the requirement to maintain parts for the H-72A since this aircraft T/M/S is not listed as supported by this contract IAW the DRFP documents. | The Government does not have a requirment to maintain parts for the H-72A. Attachment J-19 PBSOW will be updated to remove this requirment in the Final RFP. | Attachment J-19 PBSOW | |
| 25 | Att_J-19_PBSOW | 6.1.11.2 | The Contractor shall maintain in Building 510 and Building 503 spare parts storerooms in support of aircraft maintained for VX-20 (C-38, C-130 and test equipment parts) and HX-21. | Please verify the requirement to maintain a spare parts storerooms in Building 503? | There is no requirement to maintain a spare parts storeroom in Bldg 503. Attachment J-19 PBSOW 6.1.11.2 will be updated in the Final RFP. | Attachment J-19 PBSOW | |
| 26 | Att_J-19_PBSOW | 6.1.12.2 | All Contractor employees shall complete Environment Awareness Training within 30 days after award. Refresher training must be taken annually. New employees shall be trained within 30 days of reporting to work. | Please confirm that the Environment Awareness Training is Government provide training at no cost to the contractor. If not, please specify the exact requirements for the Environment Awareness Training so contractors can properly price this training | Environment Awareness Training is Government provided, web based training, at no cost to the contractor. |
| Attachment J-17 will be replaced with a brief in the Final RFP, providing more detailed directions for using the website. | Attachment J-17 ECATTS Registration Presentation | ||||||
| 27 | Att_J-19_PBSOW | 6.1.13.1 | The Contractor shall provide pilot services for OH-58, UH-60 Series and other aircraft assigned to the squadron as approved by the COR. | NA 3710.1 requires that the GFR approve the contractor aircrew. Please clarify which government position is the approval authority | The GFR approves contractor aircrew. The COR does not approve contractor aircrew. Attachment J-19 will be updated in the final RFP. | Attachment J-19 PBSOW | |
| 28 | Att_J-19_PBSOW | 6.1.14.1 | The Contractor shall, upon receipt of an approved TD, immediately notify the MO and MMCO of any conditions that would prevent TD compliance as specified in the directive. | The requirement appears to be the process applicable to aircraft maintained to military standards. For aircraft maintained to FAA standards, please clarify: |
1. Who is responsible for attaining Service Bulletins and Airworthiness Directives?
2. What is the process for attaining approval and determining implementation of SB/ADs onto aircraft? 1. The Contractor is responsible for obtaining Service Bulletins and Airworthiness Directives for FAA aircraft. The contractor must register with the www.faa.gov website. The Government will pay any associated subscription fees.
2. Service Bulletins will be reviewed by the Government to determine if implementation is required. All Airworthiness Directives must be implemented by the date required within the AD.
| Attachment J-19, PBSOW section 6.1.14 will be updated to reflect requirments for FAA aircraft ADs and SBs in the Final RFP. | Attachment J-19 PBSOW | ||||||
| 29 | Att_J-19_PBSOW | 6.2.1.2 | Under FOD: The Contractor shall develop specific procedures for aircrew access in accordance with NAVAIRINST 3710.1G. | Please clarify the contractor responsibility with regard to non-contractor personnel. For example, Government personnel (pilots, aircrew, and transit aircrew) must comply with Government (local base, squadron) FOD procedures not with contractor FOD procedures. | Refer to NAVAIR 3710 .1G section 5.3.3.12 for FOD procedure clarification. | N/A | |
| 30 | Att_J-19_PBSOW | 6.2.1.2 | Perform conditional inspection requirements IAW maintenance publications when warranted. Perform4unscheduled inspection requirements (e.g. when they occur as a result of a specific over limit condition such as over torque, over temperature, hard landing, over speed, sudden stoppage, bird strike or lightning strike) | Please clarify how the contractor is to account for the cost of FFP Shared Labor such as QARs performing conditional work. Will all conditional work for FFP personnel be covered CLIN 30? If not, please provide annual estimates for all conditional labor hours by labor category so bidders can correctly price this cost. | All duties performed by QARs for a standard work week are covered by the respective fixed price CLIN. Any overtime required in excess of the standard work week will require approval by the COR and will be charged against the appropriate CPFF CLIN. Estimates for conditional labor hours has been included in Attachment L-7 Government Manpower Estimate under both FFP and CPFF CLINs. | ||
| N/A |
| 31 | Att_J-19_PBSOW | 6.2.1.4 | The Contractor shall not use form CNAF 4790/158 to designate Plane Captains. | The PBSOW statement conflicts with 4790, para 10.14.3.2.c Note which states: The PBSOW statement conflicts with 4790, para 10.14.3.2.c Note which states: “NOTE: For squadrons that employ contractors to perform plane captain duties, the Contractor Site Manager, when assigned, shall designate, in writing, qualified contractor plane captains using the Plane Captain Designation (CNAF 4790/158) (Figure 10.14-1). The Contractor Site Manager shall not delegate the authority to perform these duties.” Please clarify the requirement. | PBSOW section 6.2.1.4 will be updated with the following verbiage "The Contractor shall use form CNAF 4790/158 to designate Plane Captains". | Attachment J-19 PBSOW |
| 32 | Att_J-19_PBSOW | 6.2.1.9.1 | Designate an Engine Oil Analysis Coordinator (EOAC) per squadron. | Please confirm this requirement as there is no such requirement in the 4790 or in the 3710. | There is no requirment for an EAOC; however, the Government confirms there is a requirement for an Engine Oil Analysis Program Manager (EOAPM). Attachment J-19, section 6.2.1.9.1 will be updated in the final RFP. | Attachment J-19 PBSOW |
| 33 | Att_J-19_PBSOW | 6.2.1.12 | Armament - The Contractor shall provide maintenance and support of armament systems IAW approved manuals/instructions to include: Ordnance loading/downloading, Ordnance handling, Requisitioning of ordnance, Preparation of Expenditure and Inventory Reports, and Maintenance of ready service locker IAW NAVSEA OP-5, Vol. I & II. | Please clarify the specific contractor maintenance requirements and how these will differ from any government performed maintenance. | The Offeror is responsible for identification and notification of ready service locker maintenance problems to the facility coordinator. Attachment J-19, section 6.2.1.12 will be updated in the final RFP. | Attachment J-19 PBSOW |
| 34 | Att_J-19_PBSOW | 6.2.3.7 | Museum and Static Display aircraft – Support for museum and static display aircraft is contingent upon available funding. | Please clarify the CLIN associated with this requirement. | A SLIN will be established under Option CLIN X030 in the event that support is required. | N/A |
| 35 | Att_J-19_PBSOW | 7.1 | The contractor shall support the following: |
Other functions to maintain accessibility of all NTWL hangar spaces (e.g. removal of debris, snow, ice). Please elaborate on the scope of this requirement. Does the contractor purchase the equipment required to meet the requirement? If yes, what CLIN is associate with these costs?
Please define the areas that need to be maintained (length and width) by hangar.
Is the staffing to meet this requirement included in Attachment L-7? The Government will provide all necessary equipment.
Walkways and areas that need to be accessed in proximity to the hangar in order for the contractor to safely execute the maintenance requirements.
| Refer to PBSOW 6.0 for explanation to meet requirements. The staffing to meet this requirment is included in Attachment L-7 Government Manpower Estimate. | Attachment J-19 PBSOW | ||||
| 36 | Att_J-19_PBSOW | 10.13.2 | Handling and storage of egress explosive charges and pylon cartridges by Contractor personnel shall be in accordance with Department of Defense Manual 4146.26M. | The requirement to conform to DOD 4145.26 does not match the requirement in PBSOW 6.2.1.12 which requires conformance to NAVSEA OP-5, Vol I & II. DOD 4145.26 is less restrictive than OP5 and 8023.24C. |
| Please clarify conformance requirements. | The requirement is to conform to NAVSEA OP- 5, Vol I & II . Attachment J-19 PBSOW section 10.13.2 will be updated in the Final RFP. | Attachment J-19 PBSOW | ||
| 37 | Att_J-19_PBSOW | 10.15.1, 10.15.2 | (10.15.1) The Contractor operations that require Aircraft Confined Space Entry shall be performed by the Contractor IAW 29 CFR 1910.146, OPNAVINST 5100.23 and NAVAIR-01-1A-35. |
(10.15.2)The Contractor shall certify personnel in accordance with OPNAVINST 5100.23, chapter 27. In no case will the Government certify Contractor personnel as Entry Authority qualified. OPNAVINST 5100.23 does not apply to contractors. Specifically, OPNAVINST 5100.23, par 0105 states “The provisions of this manual do not apply to Navy contractors, except for the following: (1) Situations in which the United States {…} is responsible for contractor employee injury compensation; and (2) Situations where the Navy exercises statutory authority for safety and health and, as a result, the OSH Act does not directly apply. c. Where the safety and health of the contractor's employees are affected, the contractor is responsible directly to the DOL's OSHA or appropriate state office where OSHA has approved a state plan.
| Please clarify if the contractor is to comply with the documents listed or in accordance with OSHA requirements. | Concur, the provisions of OPNAVINST 5100.23 do not apply to Navy | |||
| contractors, except for the situations identified within OPNAVINST 5100.23 0105 Applicability, part b. PBSOW sections 10.15.1 and 10.15.2 will be updated in the Final RFP by removing references to OPNAVINST 5100.23. | Attachment J-19 PBSOW | |||
| 38 | Att_J-19_PBSOW | 10.18.2.1 | 10.18.2.1 states “For personnel not requiring Secret Clearances, the Non-National Industrial Security Program (NISP) Investigations (NON-NISP) process shall be followed, (Attachment J-5).” Attachment J-5, Non-NISO Process slide 4 2nd bullet states “The Company FSO shall create an account for the contract in JPAS and notify the COR.” |
DSS does not allow contractors to create JPSA records for persons that will not require classified access. The following paragraph is taken from a monthly DSS newletter.
Homeland Security Presidential Directive (HSPD)-12. DoD has implemented HSPD-12 for the uncleared contractor population that requires a NACI background investigation for physical or logical access to government systems or installations. Government agencies are responsible for paying for, submitting, and adjudicating NACI investigations. OPM's CVS system will store HSPD-12 adjudicative determinations. FSOs should not be creating JPAS records for personnel who do not require access to classified information. If a government activity is asking an FSO to enter data into JPAS for the uncleared contractor population, please contact AskPSMO-I@dss.mil and provide the government installation making the request. Please clarify the Non-NISO requirement. The Government receipt of all new requirements from NAVAIR security changes will be made to PBSOW section 10.18.2.1 and reflected in the final RFP.
| Attachment J-19 PBSOW | |||
| 39 | Att_J-19_PBSOW | 10.22.1.1, 15.1.1 | (10.22.1.1) TH-67 aircraft - The Contractor shall ensure that “Return to Service” or “Released for Flight” documentation is signed only by personnel who possess a current FAA Airframe and Power Plant (A&P) Certificate or higher. |
(15.1.1) Commercial Derivative aircraft require A&P Mechanics and FAA certified Inspectors. 1. (10.22.1.1) Under the FAA civil category, pilots can release aircraft for flight. There is no requirement for an A&P mechanic to release aircraft. Question: Please confirm the 10.22.1.1 requirement for the skill level required to release aircraft Safe for Flight.
2. PBSOW paras 10.22.1.1 and 15.1.1 require A&P and FAA certified Inspectors for TH-67 and C-38 aircraft maintenance. There are no A&P Mechanic or FAA inspector job classifications listed in the current CBA. Question: Please confirm the Government’s intent to include these job classifications into the CBA with the understanding that the union will likely see these positions as higher qualification requirements which would require higher wage rates.
3. Attachment L-7 identifies A&P mechanic positions for the TH-67 but does not show A&P mechanics for the C-38. Please clarify the Government requirement against the Government staffing estimates.
1. Attachment J-19, PBSOW, will be updated to remove Section 10.22.1.1in the Final RFP.
2. Attachment 19, PBSOW Section 15.1.1 will be updated in the Final RFP to state "Commercial Derivative aircraft require mechanics and inspectors with A&P and FAA certifications". No, the Government does not intend to have these labor categories added to the CBA the next time the CBA is negotiated or renegotiated. The Government does not view these as labor categories but as certifications. .
3. Attachment L-7 Government Manpower Estimate will be updated in the Final RFP to clarify the Government staffing estimates. Attachment J-19 PBSOW
Attachment L-7 Government Manpower Estimate
| 40 | Att_J-20_QASP | 6.2 | Surveillance of the inspections will be documented utilizing a surveillance checklist for record retention. | Please provide a copy of the surveillance checklist | The surveillance checklist is a government function. | N/A |
| 41 | Att_J-20_QASP | 8.1 | The COR Monthly Status Report shall be submitted via email by the 10th day of the following month. … Contractors will have 10 calendar days to protest COR Monthly Status Report scores with the final administrative decision to be made by the PCO. | Will the COR provide these reports to the contractor? | The COR monthly status report will be available upon request after Government review. QASP section 8.1 will be updated in the Final RFP. | Att J-20 QASP |
| 42 | Att_J-20_QASP | Enclosure (2) | Performance metrics changed across the board at TPS and VX-23. | The new metrics appear to be more challenging than for the current contract. |
| Does the Attachment L-7 take into consideration the higher standard? | Attachment L-7 Government Manpower Estimate(rev1) does take into consideration the updated performance metrics. | N/A | |||||
| 43 | Att_J-19_PBSOW | 15.2 (f) and (g) | Aircraft Mechanic I and Aircraft Mechanic II | These job titles are not in the CBA. Why are labor categories included in the PBSOW that are not in the CBA? | The Collective Bargaining Agreement is an agreement between the incumbent contractor, Dyncorp International LLC, and the International Association of Machinists and Aerospace Workers, AFL_CIO, District lodge 4, Local Lodge 4 at Patuxent River Naval Air Station Patuxent River. Per NAVAIR 4200.61, NAVAIR is required to use Standard Labor Categories in the preparation of IGCEs, SOWs, and solicitations. | N/A | |
| 44 | Attachment 21 | DRFP Attachment J21 refers to the DD254. | When will the DD254 be provided? | A DD254 for bidding purposes only will be provided as an attachment to the final RFP. The approved and signed DD254 will be incorporated at contract award. | Attachment J-22 DD254 | ||
| 45 | Att_J-20_QASP | Enclosure (2) 2.5 VX-23 | The performance metric weightings do not appear to add up to 100% |
RA%: weighted as 20% per mission category. There are 2 mission categories. Therefore total weight = 40% Aircraft Material Condition/Up-Gripes: weighted at 20%
Mcx: weighted at 20%
| Total weights = 40% + 20% + 20% = 80% | Please verify the performance metric weightings. | The Metric calculations according to the QASP for VX-23 constitute three mission categories which are F-18 Project, F-18 Support and EA-6B, which equates to 60%. The total weights are 60%+20%+20%=100% | N/A |
| 46 | Att L-7 | Tab HX-21 111 |
| Attack/Assault rows 57 and 58 | Row 57 and 58 show the Aircraft Workers and Helper to be priced as FFP under CLIN X002 | Please verify that these positions are FFP and not CPFF. | Yes, Tab HX-21 111 rows 57 and 58 are FFP under CLIN X002 | N/A | |||
| 47 | CLIN X030 | Are all fixed price and Cost Plus Over and Above labor hours for all squadrons charged to CLIN X030? | Yes, CPFF and FFP Over and Above labor for all squadrons will be charged to Option CLIN X030 if exercised and directed by the Government. | N/A | |||
| 48 | Section H | 5252.209-9510 | OCI | Does this clause preclude OEMs who have product testing on this program from bidding? | The 5252.209-9510, Organizational Conflicts of Interest (OCI) clause would not necessarily preclude an OEM with product testing from bidding. If an offeror suspects a conflict or potential conflict exists, the offeror should identify it in the Section K 5252.209-9511 OCI Representation provision and provide the corresponding information in accordance with the 5252.209-9513 OCI Instructions incorporated in Section L of the solicitation. Any specific concerns about an OCI may be addressed directly with the PCO. | N/A | |
| 49 | PBSOW | Pg 8 |
Pg 44, para 9.1 The Contractor Acquired Services definition state telephone services must be incidental in support of a Contract Line Item Number (CLIN).
| The Government will provide necessary space, all tooling, all support equipment, office space, required office equipment and supplies, and access to telephone/fax machine for official business calls. | Please confirm the Contractor is responsible for on-base local telephone services, including long distance and internet services. | The contractor is not responsible for telephone or internet services costs. Attachment J-19, PBSOW section 9.1.1 will be updated in the Final RFP. | Attachment J-19 PBSOW | ||||
| 50 | Draft RFP | L-A.3 | Second paragraph identifies the page limits as "Suggested". | Does this mean the page limit can be exceeded? What implications does exceeding the page count have on the section evaluation? | Suggested page counts are the Government's estimates for the number of pages an offeror needs to respond to each volume, but offerors may include pages beyond the suggested number where necessary. While suggested page counts do not strictly limit the number of pages, the Government highly encourages the clear and efficient use of language in the development of proposals to best demonstrate the offeror's understanding of and ability to meet requirements. | N/A | |
| 51 | Draft RFP | L-A.3 | The last sentence in the second paragraph says that "tables" are not included in the suggested page count. | a. Does this include all types of tables in all volumes? |
b. If yes, how will the pages with tables be measured?
c. Are all pages with tables excluded from the page count? a. The reference to "tables" in Section L, Part A "3.0 PROPOSAL CONTENT AND VOLUMES" refers to all tables.
b. & c. The Government provides the suggested page count as a guideline to help offerors by provide a general idea of how much information the Government anticipates from offerors. The Government does not intend to count the number of pages of each volume as part of the evaluation.
| N/A | |||||
| 52 | Draft RFP | L-A.3 | |||
| Table G-4 | Annex A and Annex B | Please confirm Annex A and Annex B are to be included in Volume 2 rather than separately bound. | Although requirements for Annexes A and B are stated in Volume 2 (Technical), in accordance with Section L, Part A "2.0 PROPOSAL FORMAT AND SUBMISSION...Each volume, book, or annex should be provided separately in a 3-ring binder." | ||
| N/A | |||||
| 53 | Draft RFP | L-A.4.1 | Electronic copies of several documents are requested 2 weeks prior to the formal submission date/time. | a. Will the Government provide a specific date for the referenced electronic copy submission as part of the final RFP? | |
| b. What is the format for the response, i.e., CDs hand delivered, email submissions, other? | a. The Government will provide a specific proposal due date. Offerors will then be able to calculate the date early information is requested. |
b. The format for submission is CD-ROM. Section L, Part A "4.1 PROPOSAL SUBMISSION" will be updated in the Final RFP.
| c. The method of delivery of the CD-ROM is up to each offeror. Please refer to Section L, Part A "4.1 PROPOSAL SUBMISSION". | Section L, Part A "4.1 PROPOSAL SUBMISSION" | ||||||
| 54 | Draft RFP | L-A.4.2 | Section 4.2 discusses double wrapping the submission. It indicates the outside box should be "plain". | Does this mean no markings at all including a delivery address and the identification of the sender? If yes, must all proposal responses be hand delivered? | No, the statement that the outside carton should be plain references the source selection information markings. Pertinent shipping / mailing information is needed. Section L, Part A "4.2 PROPOSAL PACKAGING" in the Final RFP will be updated. | ||
| Section L, Part A "4.2 PROPOSAL PACKAGING" | |||||||
| 55 | Draft RFP | L-B.1 | The note at the beginning of section L-B.1 says volume 1 should not contain any cost/price aspects. | Do the Cost/Price percentages in Table ES-1 violate this instruction? | Section L, Volume 1 (Executive Summary) Table ES-1 Offeror Summary, requests offerors provide a percentage of the total cost, not a cost. This is consistent with the note at the beginning of the volume. | N/A | |
| 56 | Draft RFP | L-B.1.b | Page count for Table ES-2, Volume 3, and Volume 4 | For Table ES-2 and then further for Volumes 3 and 4, are there any constraints on the number of contract references provided outside of page count? | The number of contracts principal entities provide as relevant for Past Performance and Corporate Experience is determined by relevancy. Please refer to Section L, Volume 3 (Past Performance), "3.3 Evaluation" for relevancy. Suggested page count should not limit the number of contracts determined relevant. Please also see the response for Q50. | N/A | |
| 57 | Draft RFP | L-B.2.2.e | Location of “Overall Process Description” | Would the Navy consider moving the "Overall Process Description" discussion to just after Table T-2 in the flow of this section? Describing the overall process could be helpful in addressing the responses to paragraphs L.B.2.2.b, L.B.2.2.c, and L.B.2.2.d. | The lettering in Section L will remain the same; however, Offerors may refer evaluators to later sections when responding to Section L. | N/A | |
| 58 | Draft RFP | L-B.2.5.b | Transition Plan vs. Phase In Plan | Can we assume the reference to the "transition plan" at the beginning of the 3rd sentence in this section should be "phase in plan"? | Yes. All references to "transition plan" in Section L, Part B, 2.5.b will be changed to "phase in" in the Final RFP. | Section L, Part B, Volume 2 (Technical), Section 2.5.b Phase In | |
| 59 | Draft RFP | L-B.2.7.a (4) | Small Business Goals | Are there any Navy defined SB % goals? | There are no small business goals for this solicitation. | N/A | |
| 60 | Draft RFP | L-B.2.7.a (4) | The last sentence in this paragraph refers to Tier One subcontractors. | Are there any unique criteria to qualify as a Tier One subcontractor? That is, are there any FTE or dollar thresholds that need to be exceeded or is it simply all subcontractors to the Prime? | A prime contractor's subcontractor is referred to as the first-tier subcontractor. There are no FTE or dollar thresholds associated with being a first tier subcontractor. | N/A | |
| 61 | Draft RFP | L-B.2.7.a (4) | The last sentence in this paragraph requires listing Tier Two subcontractors. | How will these subcontractors be counted in the SB percentages? | The Government is only requesting information on first tier subcontractors. See FAR 19.704 Subcontracting Plan Requirements. | N/A | |
| 62 | Draft RFP | L-B.3 | Should Table ES-2 | Should Table ES-2 be repeated in Volume 3, Past Performance? | No. Although requirements for ES-2 are stated throughout the solicitation, please refer to Section L, Part A, "1.0 GENERAL" which states "...There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists..." |
In this case, please follow the instruction in Section L, Part B,
| 1.0 VOLUME 1 – EXECUTIVE SUMMARY which requests offerors "Complete the table according to the instructions within the attachment and submit it within this section and as a separate electronic file." | N/A | ||||||
| 63 | Draft RFP | L-B.3.2 | In the discussion of Table PP-1, the draft RFP states the tables should be submitted within the section "as a separate electronic file". | Are the tables required in the paper copy as well or are the PP-1 tables to be submitted only in electronic format? | Section L, Part B, 3.2 3.2 Relevant Contract Data requests "3.2 Relevant Contract Data" states offerors shall complete Attachment P-6 Table PP-1 (Past Performance Contract Data), according to the instructions within the attachment, and submit it within this section and as a separate electronic file. | ||
| Please submit PP-1 both as a paper copy within the volume and as a separate electronic file. | N/A | ||||||
| 64 | PBSOW | 15.2 | On-Site Manager (Key) The PWS requirement for “Experience negotiating a CBA and managing a union workforce larger than 550 personnel”. | Respectfully request the Navy reconsider this requirement. | Attachment J-19, PBSOW, Section 15.2 Labor Categories, a) On-Site Manager (Key) will be updated to require "Experience that demonstrates the ability to negotiate a CBA and manage a large unionized workforce (e.g., 550+ personnel)." | Attachment J-19 PBSOW |
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File details come from the government source that posted it. Updated .