Draft PBSOW May-9-2012MS .pdf

*****DRAFT******

PERFORMANCE WORK STATEMENT (PWS)

AIRBORNE MARITIME SURVEILLANCE (AMS)

FOR DEPARTMENT OF DEFENSE RANGES

1.0 INTRODUCTION

The mission of the Airborne Maritime Surveillance (AMS) is to provide surveillance to support a wide variety of testing. The AMS mission includes ensuring DoD Ranges are clear to support missile testing and fleet training exercises. This testing consists of sub-surface, surface, and air testing with a number of multi-service projects for the Research, Development, Test and Evaluation (RDTE) community at Pacific Missile Range Facility

(PMRF), Hawaii as well as other DoD Ranges. Additionally, this contract will provide range clearing support for missile testing performed by the Theatre Missile Defense systems, Naval Base Ventura County ranges, and fleet training exercises. During these tests, missles may cover a distance of several thousand miles, whereby ships, private surface vessels need to be notified of the operation. Additional missions will include

RDTE and Telemetry requirements for supporting DoD tasks.

2.0 SCOPE

2.1 The Contractor shall provide Airborne Maritime Surveillance (AMS) range clearing for

DoD ranges. Tasking is extremely high priority as it involves the safety of military, commercial, and private surface ships/vessels.

2.2 The Contractor shall provide range clearing support for DoD ranges with aircraft equipped with radar and communications systems. The Contractor shall provide aircraft, equipment, personnel, materials, travel, per diem, and other ground and flight costs except as provided herein. The Contractor will be provided an in-depth briefing upon arrival at the tasked agencies site. Along with the briefing, the aircrew will be provided a schedule for the tasking period.

2.3 During the missions, when making contact with a surface vessel, the Range Clearing aircraft will attempt voice communication with the vessel. If voice communication is unsuccessful, the Range Clearing aircraft will descend to make a visual identification and transmit the identification information back to the Range Control Officer. Range Control

Officer will provide guidance to the Contractor for any additional actions.

2.4 Contractor air operations and aircraft must comply with Federal Aviation Administration

(FAA) PART-91 maintenance and operations standards. Contractor aircrew and support personnel shall comply with requirements of the FAA PART -91.

2.5 Crew rest will be conducted in accordance with FAA standards, specifically 14 hour day from crew Mission brief to post flight debrief. If missions extend past the 14 hour day additional crews may be authorized by the COR via a written request or a phone call with a written request following the phone call.

2.6 Aircraft fuel (Dry Contract)- The government will provide access to fuel at the U. S.

Government bases and civilian fields where U. S. Government contract fuel is available worldwide for Contractor use during contract performance. The government will issue appropriate fuel card type (IdentiPlate or Multi-Service) for the Contractor’s aircraft. The

Government Contracting Officer’s Representative (COR) will coordinate the transmission of the fuel cards to the Contractor within two weeks after contract award date. Any Government fuel provided will NOT be used for any other flights/efforts other than those scheduled /ordered under this contract. The Government will audit all fuel receipts and flight logs provided by the Contractor to the Government. The Contractor shall commence performance with the aircraft fully loaded with Contractor provided fuel.

During contract performance the Contractor shall utilize the government’s fuel card to refuel the aircraft as required. Upon returning to the Contractor’s facility, the Contractor shall top off the aircraft fuel tanks utilizing the government furnished fuel card. Should the Contractor require fuel not available at a military base or a Fixed Base Operations

(FBO) not having government fuel available, the Contractor will be required to contact the Contracting Officer representative (COR) for approval to purchase fuel for reimbursement. In the case the Government multi-card is used, the Contractor will be required to reimburse the Government any excess costs. There is no “pass through” fee for fuel offloaded to receiver aircraft in the performance of this contract.

2.7 Task orders will be provide detailed information that addresses site location, task start/completion dates, routing, site daily mission schedules, flight hours requested to support ferry and missions.

2.8 The Contractor will, at the time of award, provide to the Contracting Officer an FAA

Aircraft type certificate and maintain an FAA type certificate throughout the duration of the contract period.

3.0 AIRCRAFT / RADAR SPECIFICATIONS AND REQUIREMENTS

3.1 The contractor shall provide aircraft with the following minimum specifications:

3.1.1 Aircraft:

Optimal Speed 450 KTAS

Optimal Altitude 45,000FT

Aircraft Range 600 NM

Operate from a Minimum

Runway Length 6,000 FT

Minimum Flight Time:

Take off -Land 7.0 hours

3.1.2 The Contractor shall possess an FAA approved Airworthiness Certificate for each aircraft.

3.1.3 Contractor shall maintain Original Equipment Manufacturer (OEM)/FAA technical bulletin documentation on the aircraft and the aircraft provisions for annual inspection.

3.2 The contractor shall provide radar with the following minimum specifications:

APS -148 equivalent or better

Minimum Detection specifications:

At aircraft altitude 8,000 ft AGL

53 miles track a 30 square meter vessel

107 miles track a 150 square meter vessel

3.3 The Contractor shall present NAVAIR with radar certification documents supporting the radar performance/specifications.

3.4 Aircraft Required Provisions

2 each VHF antenna

2 each VHF cable

2 each HF radio

1 each FM Maritime radio

1 each GPS cable feed for aircraft GPS system

1 each AIS (Automatic Identification System)

4.0 AIRCRAFT SUPPORT EFFORT

4.1 The following Government Furnished Equipment (GFE) systems will be installed/removed on some, but not all Task Orders.

4.1.1 Large Area Tracking Range (LATR) unit system

Weight: 35 lbs

Mearsurements: 20”L x 17”W x 16”H.

Power requirement: 28VDC/5Amps

4.1.2 Antenna mounted on lower fuselage: Receive Antenna operating at 433 Mhz

4.1.3 Additional GFE may be required for installation/removal and will be identified per task order.

4.1.4 Carry on Pacific Missile Range Facility Iridium Global Positioning System (GPS)

4.1.5 Carry on PMRF Telemetry units

(Example of task)

The following is the Test Exercise tasking:

Day 1 Depart Contractor’s facility and ferry the aircraft to PMRF Barking

Sands, Kauai.

Day 2 Attend test exercise briefing/scheduling meeting

Day 3 NO-FLY Stand down

Day 4 Fly mission rehearsal flight

Day 5 NO-FLY Stand down

Day 6 NO-FLY Stand down

Day 7 Fly Range Clearing mission

Day 8 NO-FLY stand down

Day 9 Back up flight date

Day 10 Back up flight date

Day 11 RTB Contractor’s facility

The Contractor’s aircraft shall be equipped with radar and communication systems to support range clearing requirements for an estimated over water area size of 440,000 square miles. The area is PMRF restricted area W-188 and other areas tasked.

4.2 All systems must be installed and maintained in accordance with the aircraft’s airframe, engine, and avionics manufacturer’s specification.

5.0 BASE ACCESS/SUPPORT

5.1 Identification in the form of a Government/State ID will be required to access U.S.

military bases and flight lines.

5.2 Contractor is responsible for obtaining base access authorization for all personnel.

5.3 The Government will provide Ramp space and support facilities at the operational sites.

5.4 Foreign Nationals (FN) will not have access to the bases in support of these tasks due to the timelines required for FN processing .

6.0 SECURITY REQUIREMENTS

6.1 Contract is unclassified.

6.2 Contractor personnel shall adhere to the security requirements of site installations.

7.0 TRAVEL

7.1 Travel in support of this contract action shall be in accordance with the Joint Travel

Regulations (JTR) and NAVAIR clause 5252.232-9509, “Reimbursement of Travel, Per diem, and special Material Costs (NAVAIR) (OCT 2006)”. Travel is expected to include only accommodations, rental car, and per diem.

7.2 No separate Travel invoices/claims will be processed. Travel invoices/claims shall be consolidated and submitted with the Task Order’s invoice within 30 days of mission/task order completion.

8.0 MATERIAL/SHIPPING

8.1 Material provided under this line item is over and above the material priced in the flight hour unit price as material necessary to perform the services. Expendable material costs for items such as office supplies and tools of the trade shall be absorbed by the Contractor in its overhead rate. The Contractor shall provide advanced notification to the

COR/Scheduling Officer (SO) prior to ordering any materials/shipping under this line item. Examples of allowable charges to this line item include, but are not limited to:

(a) airport use charges when Government facilities are not available.

(b) transportation taxes.

(c) landing fees.

(d) de-icing charges at other than home base.

(e) cost of fuel when Government provided fuel is not available.

8.2 With prior COR approval, costs for obtaining or modifying FAA Supplemental Type

Certificates (STC) not listed elsewhere in the contract are allowable costs under the material line item. The Government will receive unlimited rights as defined by DFAR

252.227-7013, for any STC or STC modification developed and reimbursed under this contract.

9.0 HAZMAT

Contractor personnel shall adhere to the Base HAZMAT requirements of site installations.

10.0 PROGRAM MANAGEMENT

10.1 The Contractor shall provide a commercial quality control system which demonstrates a systems approach for managing quality, safety and Contractor compliance with all contractual requirements. The Contractor is accountable for all Subcontractors and vendors, and as such, shall require of them a quality system achieving control of the quality of the services and supplies in which they provide.

10.2 The Contractor shall ensure management policy and procedures stress corporate accountability for managing and ensuring that contract execution and quality assurance is effective and in continuous compliance with all contractual requirements and

Government concerns.

10.3 The Contractor policy and procedures shall emphasize periodic management review of the quality system to ensure effective development, implementation and execution of processes, systems and requirements for support of and compliance with all contractual requirements.

10.4 Distribution of oversight results, corrective actions, and follow-up actions shall comply with good management principles.

10.5 The Contractor shall participate in biannual Program Management Reviews (PMR) with

Government personnel to review mission performance and issues.

11.0 PERFORAMANCE MATRIX

The Government may perform any necessary inspections, verifications, and evaluations to ascertain the adequacy of the quality system. The Government reserves the right to disapprove the quality system or portions thereof when it fails to support or ensure

Contractor compliance with any or all contractual requirements. The Government Quality

Assurance Surveillance Plan (QASP) is provided as an attachment in Section J, which provides for inspections and acceptance of the services and documentation called for in task orders, to be executed by the duly authorized Contracting Officer’s Representative.

12.0 CDRL’s:

A001 Contractor Status Report

A002 Fuel Report

A003 Contractor Standard Operating Procedure

13.0 BASE OF OPERATIONS.

The base of operations will be the Contractor’s facility.

14.0 CREW COMPLIMENT WILL CONSIST OF:

One Pilot

One Co-pilot

One radar operator

One mission coordinator

One maintenance technician

15.0 AIRCRAFT MODIFICATION (CLIN XXXX)

The Contractor may be required to install modifications/additional equipment on the range clearing aircraft. The price for the services shall be negotiated and the Government shall provide a minimum of 90 days notice prior to the start of services. This CLIN is identified as a “To Be Negotiated” CLIN until requirements are identified and negotiated.

16.0 GFE INSTALLER/ MAINTAINER AND MAINTENANCE PERSONNEL

(CLIN XXXX)

The Contractor shall provide installers/maintenance personnel to install, remove, and maintain GFE. Normal aircraft reconfiguration efforts must not be charged to this CLIN.

Advanced authorization by the Scheduling Officer (SO) or Contracting Officer

Representative (COR) is required.

Installation and infrastructure modifications and flight approvals must be FAA, STC, Original Equipment Manufacturer (OEM), or Designated Engineering Representative (DER) approved for AMS aircraft.

17.0 INCIDENT/ACCIDENT REPORTING

Provide the Contracting Officer and COR with “AIRCRAFT-DOWN” response call up procedures and list of survival equipment on the aircraft. This is applicable to all aircraft supporting this contract.

Report all aircraft accidents and incidents immediately to the Program Manager, Procuring

Contracting Officer (PCO), and COR and if on a military base, the Commanding Officer in accordance with the following Mishap/Incident Response Plan (M/IRP):

The plan provides a standardization guide for initial reporting required in the event of an aviation Mishap/Incident, non-aviation mishap or event requiring special reporting involving aircraft or personnel under the cognizance of NAWC-AD 5.1.2 Commercial Air Services, NAWC-AD Contracting Office (AIR 2.5.1.7). The plan covers mishap reporting requirements. The M/IRP is applicable during periods of supporting tasking directed by

NAWCAD Commercial Air Services or when operating from military bases for transit or permanent basing.

Any person who has knowledge of a mishap or incident involving injury to personnel, or damage to Government property or aircraft operating under Commercial Air Services contracts/NAWC-AD Contracts shall immediately report the facts to the NAWC-AD 5.1.2

Program Manager’s Office.

Do not leave messages. Call until you make contact with a NAWC-AD 5.1.2

Representative. NAWC-AD 5.1.2 Incident Reporting Phone Numbers: TBD

The NAWC-AD 5.1.2 Program Office will contact the appropriate offices and if required dispatch a representative. The aircraft Contractor site manager will have a copy of the Base

Safety Officer, Operations Officer and Emergency Response units Mishap/Incident procedures. Any and all accidents/damage to the aircraft, which occur during operation of the aircraft and are the result of pilot error or pilot error is determined to be a contributing factor, shall be the responsibility of the Contractor. All costs to repair or replace aircraft parts and all additional ferry costs or travel costs that occur as a result of the accident, shall be borne by the Contractor. Responsibility for any damage to aircraft that results from other than pilot error will be determined on a case-by-case basis.

18.0 PILOT

18.1 MINIMUM STANDARDS:

FAA Letter of Authorization (LOA) in proposed aircraft

Current Bi-Annual Instrument Rating

Current FAA Class 2 Medical Rating

FAA Instrument Rating

FAA Commercial Pilot

19.0 INSURANCE REQUIREMENTS

Contractor will meet the requirements of NAVAIR 5252.228-9501 or an approved program of self-insurance, as provided in FAR Part 28.308, may be substituted.

20.0 RESEARCH DEVELOPMENT TEST AND EVALUATION (RDTE)

COMMERICAL AIR SERVICES (CAS) OVERSIGHT PROGRAM

20.1 A Government Flight Representative (GFR) will be assigned to support this contract.

20.2 Ninety (90) days after contract award an Oversight Inspection will be performed at the

Contractor’s facility. This will be followed by a yearly inspection or at the discretion of the government.

20.3 CAS Oversight Inspection Program

The contractor shall comply with the CAS Oversight inspection program. The CAS

Oversight Inspection Program elements and the element descriptions are provided via the CAS Oversight Inspection Program Procedures Checklist (Attachment 1 to this draft PBSOW).