Attachment 1 to PBSOW.pdf

ATTACHMENT 1

to

PERFORMANCE WORK STATEMENT (PWS) AIRBORNE MARITIME

SURVEILLANCE (AMS) FOR DEPARTMENT OF DEFENSE RANGES:

COMMERICAL AIR SERVICES (CAS) OVERSIGHT INSPECTION PROGRAM

PROCEDURES CHECKLIST

Introduction

The following information contains the CAS Oversight Inspection Program elements and the element descriptions. Procedures only are required for each element, as applicable.

Service Guidance - Includes the procuring Service’s regulations, instructions, flight manuals, and technical publications which are applicable to the specific flight and/or ground operations conducted by the contractor, as specified in the contract, and includes OPNAV Instruction

3710.7 and applicable aircraft general NATOPS Flight Manuals.

Section A - Flight Management

1. Flight planning area

Identify procedures to establish and maintain a flight planning area and provide access to current and sufficient information, including NOTAMs, weather forecasts and advisories, allowing crewmembers to properly plan and participate in flights.

2. Flight profiles

Identify procedures to ensure flight profiles are prepared for all flights and shall detail planned flight checks and events, to include proficiency training and the specific geographical areas or point-to-point routes to be used. Design flight profiles to allow the maximum possible use of ground radar monitoring / advisories, radio communications (status reports at established intervals) or chase aircraft to monitor aircraft position and status.

3. Contractor flight approval

The CAS GFR will provide the program office with a flight approval recommendation based on the review of the process elements described in this attachment at the time of the last contractor site visit.

4. Approved flights

Identify procedures to ensure flights are conducted by current and qualified crewmembers and non-crewmembers (procedures shall detail how initial qualification training and recurrence training and requalification training will be accomplished); in an approved flight area, route, and specified profile; performed according to an approved mission profile or test plan, and within applicable safety and engineering limitations. Experimental and engineering test flights require a specific test plan in accordance with approved Procedures.

5. Flight supervision

Identify procedures that allow for communication between the contractor flight operations facility and the crewmembers in flight while flying in the local area (e.g. contractor radio, phone patch through tower, etc.). Whatever system is used must be manned for the duration of the flight; at a minimum, identify the check flight area, supersonic corridor, stereo route profiles and any required/desired Federal Aviation Administration (FAA) coordination; identify aircraft maintenance release procedures to include a review of all safety of flight non-conforming repairs; and a review of aircraft logs and records for outstanding safety of flight aircraft inspections / bulletins requiring action and expiring components (such as TDs, SBs, TCTOs, ADs, etc) to include record keeping requirements for supersonic flights, if applicable.

6. Documentation of licenses, certificates, and permits

Procedures must identify the office/title of the individual(s) responsible for ensuring the currency of these documents. Procedures must inform the CAS GFR when these documents are renewed or expire or are withdrawn or canceled. Contractors should not submit, and CAS GFRs shall not approve, crewmembers with non-current certificates, licenses, or permits.

7. Mixed flight crew

Not applicable to this contract.

8. Crew Duty Day/Rest Limitations

Identify procedures to ensure that, at a minimum, crew rest complies with FAA CFR Part 91.

9. Other aircrew restrictions

Identify procedures to establish flight restrictions for contractor flight personnel recovering from the effects of alcohol consumption, medications, diving, etc.

10. Publications

Identify procedures for the Flight Crew Information File (FCIF). Each flight operations facility shall maintain an FCIF at a location readily available to crewmembers. Procedures shall require crewmembers to read and certify knowledge of the contents of the FCIF initially, and whenever there are new entries. Additionally, an annual review of the FCIF is required. The FCIF should contain information which affects the safety of aircraft operations and information of a transitory nature that concerns flight operations. When collocated with a Government flight operations activity, the contractor may use the Government FCIF, provided both organizations concur and standardized procedures for use are established. Approved revisions to the Procedures shall be included in this file until republished; only current, up-to-date publications shall be used.

Procedures shall identify the method and the office/title of the individual responsible for receiving, distributing, and maintaining the currency of flight manuals and checklists.

Contractor personnel shall use Government flight manuals and checklists in all flight operations where applicable technical data has been published. Procedures shall demonstrate obtaining flight manuals, changes, and supplements through Government channels. Where only commercial manuals are available, the contractor is responsible for obtaining them and ensuring that changes and supplements are promptly posted in the basic technical publications. Locally devised checklists may be used only when such deviation is authorized by the appropriate

Procuring Service.

11. Weather requirements

Identify procedures for Service guidance for ceiling/visibility minimums and alternate weather requirements. FCF/ACF (Acceptance Check Flight) the flights shall be accomplished during day visual meteorological conditions. In no instance shall the takeoff/landing minimums be less than

FAA minimums.

12. Flight operating limits

Identify procedures to ensure FAA and mission-required Service guidance is used for all operating limits. Maneuvering parameters such as minimum altitudes and operating limits similar to Service requirements for like aircraft missions and events shall be included in the Procedures.

13. Filing of flight plans

Identify local procedures for filing of flight plans shall be addressed. Flight plans shall be filled out and filed in accordance with FAA/Service/host nation regulations.

14. Live fire, laser, and gunnery operations

Not applicable to this contract.

15. Life support equipment

Identify the process and the office/title of the responsible individual(s) and methods to issue, care, inspect, clean, and store equipment.

16. Emergency operating procedures

Identify the detailed procedures addressing the appropriate minimum items below:

Radio failure.

Landing gear malfunctions.

In-flight fire.

Barrier and arresting gear engagement.

Controlled bailout/ejection.

Jettisoning (fuel, armament, cargo).

Minimum and emergency fuel procedures.

Emergency aircraft evacuation.

Emergency aircraft extraction (hanger/flight line fire).

Hot brakes.

Hazardous material.

Any other aircraft specific emergency procedures (e.g. autorotation).

17. Aircrew and flight briefings

Identify procedures to ensure mission/aircraft specific Service briefing guides are used for conducting these briefings. In the absence of such briefing guides, procedures shall be similar to what the Service uses for like aircraft and missions. Maintain a copy of the flight brief paperwork IAW Service Guidance.

18. Weight and balance

Identify the procedures to indicate the office/title of the individual(s) responsible for determining aircraft weight and balance or for providing the information required to compute it.

Section B - Crewmember Training Requirements

19. Initial qualification training

Identify procedures for qualification in mission/type/design and series of aircraft. CAS GFR procedure acceptance depends on crewmember experience and proficiency equal to the type of flying contemplated or conducted. Procedures for initial qualification training should be per

FAA guidance in the specific mission, type, design, and if appropriate, series aircraft.

Differences in series aircraft and any special equipment or systems should also be addressed during initial training. When aircraft flight simulators exist for the type aircraft being flown, procedures should demonstrate that crewmembers complete emergency procedures simulator training. The duration of the training session should be commensurate with FAA requirements.

When no simulator exists, emergency procedures training should be accomplished in an actual or mockup cockpit by an instructor. Procedures should include a comprehensive written examination on the applicable mission, type, design, and if appropriate, series of aircraft.

Knowledge of all the aircraft systems, including normal and emergency procedures, should be demonstrated to an instructor pilot. In the absence of a FAA defined program, procedures should include an initial qualification program which is similar to programs the Services use for like aircraft to the CAS GFR for approval.

20. Crewmember currency requirements

General Requirements. Currency applies to minimum hour/sortie/event requirements necessary to maintain qualification in a particular type/design aircraft. Procedures shall ensure contractor crewmembers maintain all applicable currencies required by the procuring Service for each flight operation/event (in which qualification is maintained), in the designated aircraft and crew position. If this guidance doesn’t exist, procedures shall ensure the contractor develop and submit a recommended currency program (similar to Service requirements for like aircraft, missions and events) to the CAS GFR for approval. Contractor training procedures shall be sufficient to ensure that the aircrew are proficient for the mission to be flown before assigning that crewmember to the flight schedule. The Procedures shall:

1. Describe the methods used to ensure that aircrews maintain required currencies, and don’t perform tasks for which they are not current and qualified.

2. Identify the office/title of the individual responsible for overseeing.

3. Publish a table of the specific FAA guidance used for currency, and recurrency/proficiency requirements.

4. Proration. A crewmember performing on a contract for less than a semiannual training period shall accomplish a prorated share of the minimum requirements based on the percentage of the remaining training period. Accomplishment of these currency requirements should be distributed evenly throughout the calendar period to enhance aircrew skill levels. Pilot currency requirements are listed in paragraph C-15.h.2 of the contract.

21. Night & IMC (Instrument Meteorological Conditions)

Identify procedures to ensure contractor pilots and copilots fulfill night or instrument requirements in those cases where night or instrument flying by contractor personnel is required by contract. Procedures should ensure pilots maintaining night flying currency maintain instrument currency except in aircraft not certified for instrument flight.

22. Special Flight Events

Identify the procedures to ensure that crewmembers are properly trained in flight operations which require special maneuvers or qualifications; e.g., formation, air refueling, BFM (Basic

Fighter Maneuvers), ACBT (Air Combat Training), low level, night vision devices, weapons delivery etc. Currency requirements for these operationally oriented flight events shall be Per

Service guidance.

Section C - Crewmember Ground Training Requirements

23. Physiological

Identify the procedures to ensure all crewmembers and non-crewmembers receive the appropriate physiological training identical to the analogous Service crew position and mission parameters. Physiological training for pilots and copilots shall include vertigo simulator and/or other disorientation training to the maximum extent possible. Refresher training shall be accomplished per FAA guidance. This training may be waived by the CAS GFR for non-crewmembers required to fly no more than once in a 12 month period.

24. Egress / evacuation

Identify the training to cover aircraft emergency equipment and escape procedures. Training shall be tailored to the type(s) of aircraft and crew position in which the individual maintains qualification. The procedures shall ensure that all crewmembers and non-crewmembers receive annual egress training. As appropriate, egress/evacuation training shall address a minimum of the following:

Egress methods (ground).

Fire extinguisher training/refresher.

Use of smoke masks.

25. Life support

Not applicable to this contract.

26. Water survival training

Not applicable to this contract.

27. Land survival

Not applicable to this contract.

Section D - Forms and Records

28. Responsibilities

Identify Procedures for the office/title of individual(s) responsible for monitoring and reviewing all crew/non-crewmembers records.

29. Request for flight approval

The CAS GFR will provide the program office with a flight approval recommendation based on the review of the process elements described in this attachment at the time of the last contractor site visit.

30. Contractor crewmember record

31. Training folder

32. Crewmember Records

Identify procedures to ensure a record folder is maintained for each crewmember after the completion of training and qualification. Include in the record folder, if applicable:

Training records for at least 1 year or per Service guidance, whichever is longer.

Include documented records of any completed special training which is needed to perform all maneuvers required to conduct the test, functional/acceptance check flights, and mission profile; e.g., formation, refueling, instrument, night, low level, etc.

Current medical certificate.

Certification of physiological training, altitude chamber, and centrifuge training, when required.

Certification of Life Support, egress and survival training.

A copy of all applicable FAA certificates and records of other qualifications.

Certification of recurring flight evaluations and prerequisite written and oral examinations. A copy of all flight evaluations shall be maintained per Service guidance.

Certification of CRM training.

33. Flight Time Records

Identify procedures to ensure record of each crewmember’s flights is maintained to include:

Date and time.

Type mission.

Aircraft type/design/series.

Instrument time (actual, simulated).

Night hours.

First-pilot, co-pilot, instructor pilot, etc. hours.

34. Access to Records

All records are available to the CAS GFR

Crewmember/non-crewmember training folders, flight time records, and record folders shall be available to the CAS GFR and other appropriate Government personnel at the request of the

CAS GFR.

Section E - GROUND OPERATIONS

35. FOD

Identify procedures for a Foreign Object Damage Prevention Program, which is planned, integrated, and developed in conjunction with Safety, Test, Quality, Maintenance, and

Manufacturing offices. The program should identify program goals and individuals/offices responsible for achieving them. It should address operations such as sweeping of runways, taxiways, and run-up areas; and the process for prevention of FOD during engine test cell activities, flight line maintenance, launch, and recovery. It should stipulate the method of hardware and Tool Control and accountability, and include a requirement to report and investigate FOD incidents. Include a process to identify types of FOD and problem areas, develop and utilize trend data and provide corrective action to prevent recurrence. The procedures should review the FOD Prevention Program at least semiannually to assure adequacy and compliance. (NOTE: A good source of guidance for developing safe and effective FOD and

Tool Control procedures is National Aerospace Standard (NAS) 412, which describes recommended FOD and Tool Control industry standards.) Examples of Tool Control processes are: use of shadow boards, canvas layouts with pockets, tool counters, or composite tool kits.

The method selected should be effective in timely identification of lost or missing items.

Specific FOD/Tool Control procedures should address:

1. Control of hardware, expendable tools and supplies used in, on, and around the aircraft.

2. Control debris created during maintenance/manufacturing operations (AKA clean as you go).

3. Control of personal items.

4. Positive control of all tools taken onboard or used around the aircraft.

5. Methods for establishing tool ownership.

6. Lost tool procedures.

7. FOD Prevention Training.

36. Aerospace ground equipment

Identify procedures for Powered and non powered aerospace ground equipment (AGE) operations (e.g., powered: external Auxiliary Power Units (APUs), hydraulic test stands, etc.;

non powered: nitrogen/oxygen servicing carts, lifting devices, aircraft work stands, tow bars, etc.). Procedures shall include AGE maintenance/inspection methods and standards

(Service/commercial technical data should be referenced).

37. HAZMAT

Identify procedures for Aircraft weapons, munitions, cartridge activated devices, laser, explosives, and hazardous materials (HAZMAT), as applicable.

38. Aircraft fueling operations

Identify procedures for aircraft refuel/defuel operations, fuel storage, dispensing equipment

(truck/pit), fuel system purging, fuel system maintenance (including confined space procedures), aircraft hangaring procedures/rules for full, partially full, or empty fuel tanks, and lower explosive level (LEL) procedures.

39. Aircraft towing operations

Identify procedures for aircraft towing procedures including: identification of towing supervisor, pre-briefing, tow crew complement, towing speeds, obstacles, towing in congested areas, signaling, tow vehicle operation, tow bar installation and removal.

40. Aircraft marshaling

Not applicable to this contract.

41. Aircraft jacking

Identify procedures for aircraft jacking to include identification of jacking supervisor, required personnel, and any other aircraft specific requirements.

42. Egress system maintenance

Not applicable to this contract.

43. Aircraft engine and APU (Auxiliary Power Unit) operation

Identify procedures for aircraft engine and aircraft APU please spell out operation.

44. Aircraft servicing

Identify procedures for aircraft servicing (other than fuel) including: hydraulic, engine, gearbox, propellers, landing gear struts, accumulators, oxygen (liquid and gaseous), and aircraft tires.

45. Storage of hazardous materials

Identify procedures for storage of oil and lubricants and hazardous materials.

46. Storage and transportation of compressed gases

Identify procedures for storage and transportation of oxygen, nitrogen and other compressed gases.

47. Hydraulic fluid contamination program

Identify procedures for hydraulic fluid contamination surveillance program for both aircraft and

AGE. This shall include hydraulic test equipment used for operational checks of removed components.

48. Mooring and tie down procedures

Identify procedures for mooring and tie down procedures.

49. Oil analysis program

Identify procedures for Oil analysis program (if applicable).

50. Calibration procedures

Identify procedures for calibration procedures addressing: Tools; Gauges; Instruments; Test equipment.

51. Weight and balance

Identify procedures for weight and balance.

52. Tire and wheel maintenance

Identify procedures for tire and wheel maintenance.

53. Aircraft cleaning/corrosion/paint

Not applicable to this contract.

54. Welding

Identify procedures for welding.

55. Battery handling and storage

Identify procedures for Battery handling, recharging, and storage.

56. Non destructive inspection

Identify procedures for Non destructive inspection (NDI)

57. Reserved

58. Technical publications

Only current, up-to-date technical publications and applicable guidance shall be used for the servicing and maintenance of the aircraft. Procedures shall identify the method and the office/title of the individual responsible for receiving, distributing, and maintaining the currency of technical publications. Where only commercial manuals are available, the procedures shall ensure the contractor is responsible for obtaining them and ensuring that changes and supplements are promptly posted in the basic technical publications. For Federal Aviation

Administration (FAA) certified aircraft, procedures shall ensure the contractor maintain all applicable Airworthiness Directives and Service Bulletins for review. Locally devised checklists may be used only when such deviation is authorized by the appropriate Procuring Service.

59. Reserved

60. Initial/recurring training

Identify procedures to provide each employee, including subcontractors, comprehensive initial indoctrination training and recurring continuation training sufficient to enable him/her to perform authorized ground operations in a safe and effective manner. Initial and continuation training shall include written and practical exams as applicable.

61. Aircraft systems

Identify procedures to ensure personnel authorized to operate aircraft systems (pneumatics, hydraulics, electrical, etc.) shall receive training and be certified in each system they shall operate.

62. Ejection seat/extraction systems

Not applicable to this contract.

63. Engine operations

Pilot checklists may differ from ground maintenance engine run checklists and procedures.

Identify procedures to ensure that the correct checklist and procedures are used.

64. Engine turn evaluations

Identify procedures to ensure ground personnel who operate aircraft engines, APUs, or taxi aircraft are evaluated annually, and receive practical instructions annually in:

Engine/APU start, normal and emergency operations to include all operations limits.

Aircraft radio operations to include requesting assistance in emergencies.

Normal and emergency aircraft brake and steering systems.

Any other applicable emergency procedures for the given aircraft.

Receive ground egress/evacuation training as appropriate.

65. Engine turn currency

Identify procedures to ensure that operators are current to perform an engine turn for the engine type aircraft for which they are certified. Operators may maintain qualifications in several engines, aircraft types or platforms (i.e. test cell vs. cockpit).

66. Evaluations

Identify procedures to ensure ground personnel certified to operate aircraft engines, APUs or taxi aircraft are semi-annually evaluated by an examiner (certifying personnel). These personnel shall demonstrate proficiency, including knowledge of Tech Manual warnings, cautions and notes, and emergency procedures.

Personnel authorized to qualify/certify engine run operators must be approved in writing. They shall be current and qualified in the operation and shall receive their annual exam from a

Government or contractor engine run qualifier/certifier. The CAS GFR may restrict qualifier/certifier status and or require use of military qualifiers/certifiers.

67. Initial certification

Procedures to ensure documentation in the employee’s training record of successful completion of required initial or recurring continuation training and testing for a specific aircraft is the process by which the employee is considered certified.

68. Reserved

Section F – SAFTEY

69. FSO/ASO designation

Designate an Aviation Safety Official and identify specific duties and responsibilities of the position

70. Aviation safety council

Identify procedures to ensure an aircraft incident reporting procedure is in place that complies with USC Title 14 Part 91.1021 (FAA), and Title 49 Part 830 (NTSB). Naval Safety Center post-

Mishap responsibilities will be determined on a case by case basis utilizing DoDI 6055.7 for guidance.

Procedures should document a pre-mishap plan which establishes the policies, responsibilities, and actions to be initiated should any aircraft in the custody of the contractor become overdue, or involved in a mishap. The procedures should exercise the premishap plan on an annual basis.

As a minimum, this plan should include the following:

1. Immediate action checklist to ensure command, control and coordination of the rescue/recovery effort.

2. A notification plan which includes a current roster of contractor and Government personnel (including duty and non-duty phone numbers) to be notified in the event of an aircraft mishap.

3. Procedures for contractor and subcontractor cooperation and participation in mishap investigations conducted by the Government. Procedures must clearly define the differences between a Government Legal investigation (used to satisfy claims) and a

Government Safety investigation (used for mishap prevention). The procedures must clearly state the contractual obligation of contractor personnel to provide information and interviews to the Government Safety investigation immediately upon request. The results of medical and toxicological testing shall be provided to the Government Safety investigation board immediately upon request. The toxicological samples shall be provided to the Government legal investigation board immediately upon request.

71. Use of outside agencies for ARFF

Contractors may establish agreements with local civil fire departments and ambulance services.

Training of personnel from these units may be required. If ARFF is provided by a third party, a written agreement must be in place that includes all necessary procedures, training, exercises