RFQ_N00189-19-Q-Z378_RTC_Athletic_Trainers.docx

N0018919QZ378

Section SF 1449 - CONTINUATION SHEET

NOTICE TO QUOTERS

The primary point of contact for this Request For Quotes is Mr. Martyn Piggott.

Contract Specialist Martyn.Piggott@navy.mil 215-697-9638

Questions concerning the subject RFQ shall be submitted in writing via email to Martyn Piggott at martyn.piggott@navy.mil no later than 5:00 PM EST on 22 August 2019. Questions submitted after the deadline may not be answered.

Quotes shall be submitted to Martyn Piggott at martyn.piggott@navy.mil by 5:00 PM EST on 30 August 2019.

Any reference in the solicitation to an offeror shall be interpreted to mean quoter. References to offers and proposals shall be interpreted to mean quotes.

Certified Athletic Trainer Support

FFP

Provision of Certified Athletic Trainer support in accordance with the Performance Work Statement.

The Government estimates four (4) Full-Time Equivalent (FTE) Certified Athletic Trainers are required.

Period of Performance: 30 September 2019 - 29 September 2020.

FOB: Destination

MILSTRIP: N0763A19RCA4273

PURCHASE REQUEST NUMBER: N0763A19RCA4273

PSC CD: R707

NET AMT

FFP

Provision of Certified Athletic Trainer support in accordance with the Performance Work Statement.

The Government estimates four (4) Full-Time Equivalent (FTE) Certified Athletic Trainers are required.

Period of Performance: 30 September 2020 - 29 September 2021.

FOB: Destination

MILSTRIP: N0763A19RCA4273

NET AMT

FFP

Provision of additional Certified Athletic Trainer support in accordance with the Performance Work Statement.

The Government estimates one (1) Full-Time Equivalent (FTE) Certified Athletic Trainer is required to provide the additional support.

Period of Performance: 30 September 2020 - 29 September 2021.

FOB: Destination

NET AMT

FFP

Provision of Certified Athletic Trainer support in accordance with the Performance Work Statement.

The Government estimates four (4) Full-Time Equivalent (FTE) Certified Athletic Trainers are required.

Period of Performance: 30 September 2021 - 29 September 2022.

FOB: Destination

NET AMT

FFP

Provision of additional Certified Athletic Trainer support in accordance with the Performance Work Statement.

The Government estimates one (1) Full-Time Equivalent (FTE) Certified Athletic Trainer is required to provide the additional support.

Period of Performance: 30 September 2021 - 29 September 2022.

FOB: Destination

NET AMT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

NSTC Injury Prevention and Physical Performance (IP3) Program Certified Athletic Trainer Recruit Training Command Naval Station, Great Lakes, IL

1.0 SCOPE

The Contractor shall provide injury prevention and physical performance Certified Athletic Trainers (ATC) to serve as the authority, consultant, and practitioner for a comprehensive program of musculoskeletal injury prevention, physical performance enhancement, and acute musculoskeletal injury care and reconditioning for all students assigned to Recruit Training Command, Great Lakes (RTC). One ATC will be designated as the Lead ATC. This function supports students (yearly average of 40,000) by performing a variety of functions to include providing oversight and participate in the execution of the RTC physical conditioning program to include normal training populations and remedial training populations, an active and aggressive injury prevention program, educate RTC staff and instructors in injury prevention and development and execution of safe and effective physical training programs, provide field duties in support of many of the activities or programs of instruction at RTC, serve as the RTC representative to the Lovell Federal Health Care Center (FHCC) Sports Medicine And Reconditioning Team (SMART), and prevent, assess, treat acute musculoskeletal injuries in the field, and provide reconditioning for Recruits returning to training from musculoskeletal injuries. RTC classes convene on a weekly and are eight weeks in length. Unless otherwise specified, the Contractor shall perform all tasks within this function on a daily basis. All tasks with be coordinated with the Naval Service Training Command (NSTC) N7. The Contractor will perform all tasks under supervision and credentialing from the FHCC. The government estimates the provision of four (4) ATCs will be required in support of this PWS.

The government reserves the right to exercise an option to increase the level of ATC support required. The government estimates the provision of one (1) additional ATC will be able to support the increase.

This a new requirement at RTC to implement a physical fitness injury reduction initiative. The Marine Corps and Air Force have already implemented similar program in their recruit training programs, which have resulted in over 40% reduction in recruits being setback in training due to physical conditioning issues. This order is being issued as a base plus two option years to allow Naval Service Training Command (NSTC) to evaluating the results of this contract to determine the optimal number of ATC’s and specific duties needed to have a comprehensive and effective injury reduction program to be used in developing the anticipated follow-on contract.

2.0 APPLICABLE DIRECTIVES

RTC and Naval Station Great Lakes regulations, instructions and manuals.

OPNAVINST 6110.1J, Physical Readiness Program DoD Instruction 1308.3, DoD Physical Fitness and Body Fat Program Procedures OPNAVINST 6100.2A, Health and Wellness Promotion Program OPNAVINST/MCO 6400.2, Scope, Limitations, Certification, Utilization, and Physician Oversight of Certified Athletic Trainers NAVPERS 15560D, Military Personnel Manual

3.0 CONTRACT LEAD

The Contractor shall designate an on-site supervisor responsible for the contracted workforce, reviewing the RTC training schedule and scheduling the contract workforce to meet the requirements, organizing, coordinating all Contractor program activities to ensure the timely delivery of all services specified herein and acting as a liaison between the Contractor and the COR. The supervisor will attend monthly meetings with the COR. The COR may increase/decrease the frequency and amount of meetings needed to be attended by the on-site supervisor.

4.0 REQUIREMENTS

The Contractor shall perform the following IP tasks:

TASK 1: OVERSIGHT OF PHYSICAL CONDITIONING PROGRAM:

The Contractor shall coordinate with NSTC N7 and provide RTC-level oversight of the physical conditioning program. Instruct RTC staff in functional movement patterns, exercise physiology, stretching, and exercises, especially those related to combat and/or military functions. Attend and participate in physical training/combat conditioning sessions, providing immediate feedback to training company staff on exercise execution.

TASK 2: INJURY PREVENTION INSTRUCTION TO RTC STAFF:

The Contractor shall coordinate with NSTC N7 and provide injury prevention instruction to RTC staff, ensuring RTC facilities and equipment are in place to minimize injury risk, analyze injury data and patterns at RTC, and provide controls in response to injury pattern changes. The Contractor shall follow the public health model for managing injury risk: determine existence and size of injury problems; identify causes of the problem; determine what prevents the problem; implement prevention strategies, training, and programs; continue surveillance and monitor effectiveness of prevention efforts. Develop and conduct a training presentation to RDC staff as requested by the COR and at RDC C-School training.

TASK 3: PREVENT, ASSESS, TREAT, AND PROVIDE RECONDITIONING FOR INJURIES:

The Contractor shall coordinate with the NSTC N7 and FHCC SMART clinic to prevent, assess, treat and provide reconditioning for injuries sustained during rigorous military training at RTC. All services performed, that are medical in nature, shall fall within those guidelines established by the National Athletic Trainers Associations (NATA), American College of Sports Medicine, and American Medical Society for Sports Medicine. ATC’s will collect, analyze and report data related to the effectiveness and efficiency of prevention, medical care and reconditioning programs at RTC.

TASK 4: FIELD DUTIES IN SUPPORT OF ACTIVITIES/PROGRAM OF INSTRUCTION:

The Contractor shall provide field duties in support of any of the activities or program of instructions at RTC in coordination with NSTC N7 and FHCC. The ATC shall serve as an advisor on training environments, screen injuries as they occur, make recommendations regarding the removal of Recruits from a part of training or the entire exercise if appropriate. The ATC does not have the authority to place any military member on limited duty but will make recommendations to a physician and the RTC Chain of Command. Services include but are not limited to: providing emergency first aid, evaluating chronic or traumatic injury, and treating injuries. The ATC aids in the injury recognition process to include recognition of severity of injury, rendering initial treatment, performing initial examination, and referral to a FHCC privileged provider as appropriate. These duties may be included at such events but not limited to: road hikes, physical training, combat conditioning, and field exercises. The ATC will carry a modular kit of supplies and equipment to aid in the treatment and diagnosis of acute injuries in the field. The ATC recommends a plan of action to the chain of command in the field, based on the assessment and severity of injury.

TASK 5: PROVIDE MUSCULOSKELETAL INJURY ASSESSMENT AND TREATMENT:

The Contractor shall provide musculoskeletal injury assessment and treatment including, but not limited to strength and conditioning plans and the use of appropriate modalities and physical agents. Contractor shall become familiar and proficient in properly utilizing all medical and physical training equipment utilized at RTC and FHCC. Contractor shall demonstrate and provide instruction to patients and RTC staff in therapeutic, corrective, and reconditioning exercises using specific equipment and strength training devices.

TASK 6: INJURY REPORTING:

The Contractor shall provide weekly sports medicine injury reports to RTC and the COR detailing any injuries that occurred during the reporting period. All significant and life altering injuries will be reported to the COR immediately. The Contractor shall prepare and maintains weekly status reports on the status of all sports medicine injuries and determines trends and tracks efforts to reduce the incidence of injury and make recommendations on program improvements.

TASK 7: SERVE AS THE RTC REPRESENTATIVE TO THE SPORTS MEDICINE AND RECONDITIONING TEAM (SMART):

The Contractor shall serve as the RTC Representative with the FHCC SMART center. The Contractor shall maintain communication with instructors and staff to discuss injury severity and disposition options while coordinating with a physician supervisor, per memorandum of understanding between FHCC and RTC.

TASK 8: NAVAL AND LOCAL DIRECTIVES:

The Contractor shall apply all Naval and local directives related to physical training/combat conditioning and injury prevention as appropriate to each case.

TASK 9: RTC INJURY PREVENTION COMMITTEE MEMBER:

The Contractor shall serve as a member of and make recommendations to the RTC injury prevention committee, this committee is charted to ensure that physical training throughout entry-level training (ELT) is progressive in nature and supports development of Recruits across the ELT continuum. The Contractor shall provide recommended meeting agenda items to the COR and present an injury synopsis report during the meetings.

TASK 10: LIAISON WITH VARIOUS ORGANIZATIONS:

The Contractor shall maintain liaison with various organizations (e.g. Naval Health Research Center, National Strength and Conditioning Association, American college of Sports Medicine, National Athletic Trainers Association) and other military services for up-to-date equipment, programs, or research that may impact military training. Establish and maintain liaison with NATA groups, societies, and networks that are related to military setting.

TASK 11: INVENTORY AND MAINTENANCE OF ATC SUPPLIES AND EQUIPMENT:

The Contractor shall assist with inventory and maintenance of ATC supplies and equipment. This includes replenishing exhausted supplies, preventative maintenance, and recommending new reconditioning equipment to the IP3 coordinator for purchase consideration.

TASK 12: PLANNING AND COORDINATION:

The Contractor shall assist in the planning and coordination of systemic new, existing or follow-on research studies related to musculoskeletal injury prevention and care as directed by NSTC or RTC.

TASK 13: CHANGE RECOMMENDATIONS:

The Contractor shall recommend changes to training policy related to improve the effectiveness of the physical training program and musculoskeletal injury prevention based on injury trends to NSTC and RTC.

TASK 14: INJURED RECRUIT DOCUMENTATION:

The Contractor shall, when dealing with injured Recruits, document all assessments, treatments, and follow-up care rendered through the computerized programs: Armed Forces Health Longitudinal Technology Health Application (AHLTA), Composite Health Care System (CHCS), and Medical Readiness Reporting System (MMRS), on a daily basis. Treatment and follow-up records on each individual diagnosis, and follow-up for use in research and analysis to improve treatment and develop methods for injury prevention. All documentation will be per the directives set by the FHCC SMART clinic

5.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION

Position requires NATABOC Certified Athletic Trainer, Certified Strength and Conditioning Specialist certification from the National Strength and Conditioning Association (NSCA). , Cardiopulmonary Resuscitation (CPR), and First Aid certifications. As a Certified Athletic Trainer, Contractor will have an entry-level Bachelors or Master’s degree from an accredited professional athletic training program by the Commission on Accreditation of Athletic Training Education (CAATE) and pass a comprehensive test administered by the NATABOC. Contractor shall be licensed to practice Athletic Training in the State of Illinois.

The Lead Certified Athletic Trainer shall have a minimum of two-year’s experience in a military training environment. All other professional knowledge drawn from other fields (e.g. sports psychology, kinesiology, administration) is necessary.

Other ATCs shall have a minimum of one-year work experience identifying problems/issues, designing and developing appropriate treatment plans based on understanding of job requirements, broad guidance, and own initiative to achieve a comprehensive solution without regular direct supervision.

ATCs shall be able to modify and adapt established methods of aforementioned disciplines. ATCs shall recognize the particular needs of Recruits which are unique to their training cycle, as compared with, sports organizations, universities, academies, physical therapy clinics, or wellness centers. ATC’s shall adapt training or treatments based on injury and military training requirements.

ATCs shall have sufficient knowledge of Navy directives and policies related to training, physical combat readiness, and Naval entry level training to enable the Contractor to address immediate needs plus long-term programs and projects.

ATC’s shall use computer programs designed to capture and track injury information for research and analysis required, specifically AHLTA, CHCS, MMRS, and Microsoft office products and other database software. ATC’s shall be able to utilize these programs at the start of performance.

Due to the broad spectrum of recipients of training from the Contractor, Contractor must recognize and adapt to the needs of the adult learner in a training or classroom environment. Contractor shall create, develop, and enhance instructional presentations in a training session or classroom for both individual and group (small or large) instruction and be able to adapt these to a Recruit and staff populations.

Within two-weeks of the initial start-up of the contract and reporting of new-hires, the Contractors shall complete a minimum one-day indoc/orientation brief sponsored by the government to familiarize the Contractor of working in the military environment, base mission, installation familiarization, etc.

Contractor personnel shall complete the following Navy annual training* (course numbers and training sources to be determined annually):

- Active Shooter Practical Exercise

- DoD Cyber Awareness Challenge**

- Privacy Act and Personally Identifiable Information (PII) Awareness Training**

- Records Management

- Operational Security (OPSEC)

- Counterintelligence and Awareness Reporting

- DoN POSCH Anti-Harassment Training

- Sexual Assault and Prevention Response – One Team – One Fight

- CTIP General Awareness Training

- Antiterrorism Level I Training

- Active Shooter Training

- Suicide Prevention Training

*Additional training may be required to be completed, during work hours, per issued NSTC directives.

The Contractor shall provide supporting documentation to the COR for the government to concur that the potential ATC’s meet requirements outlined in this PWS.

The Contract shall provide a copy of all certifications, qualifications and licenses required under this PWS to the COR.

Deliverable

Performance Standard

Acceptable Quality Level

(AQL)

4.0 – Requirements Task 1 through 13. Each task is required to meet the AQL.

Adhere to requirements specified in paragraph 3.0 of the Performance Work Statement.

95% (5% error) for every action completed

Random Inspections/ Customer Surveys or Feedback Quality/Timeliness

documented and validated customer complaints/experience per quarter.

7.0 PLACE OF PERFORMANCE:

The primary place of performance is Recruit Training Command located at Naval Station Great, Lakes, IL. The Contractor maybe required to perform various work functions at other locations on Naval Station Great Lakes and at the Lovell Federal Health Care Center, which is located adjacent to the Recruit Training Command.

8.0 SCHEDULE FOR REQUIRED SUPPORT

The Government requires ATC coverage during the following periods:

0730 to 1600 Monday thru Friday – Contractor Team Leader 0600 to 1430 Monday thru Friday – one (1) ATC 0800 to 1630 Monday thru Friday – one (1) ATC** 1200 to 2030 Monday thru Friday – one (1) ATC

** If the option to increase the level of Athletic Trainer support during the option years is exercised, the increased support will be required during this period.

The work schedule maybe adjusted from the times listed when the ATC Lead and COR both concur and will be no additional expense to the government.

8.1 NON-STANDARD SUPPORT TIMES

The Government may require ATC support outside of the scheduled times to accommodate emergencies, ATC leave periods, military commitments/training or operational requirements. All support that deviates from the above schedule shall be coordinated and pre-approved by the COR prior to performance of the support.

8.2 PERIODS OF REDUCED SUPPORT LEVELS

The Contractor shall ensure that no more than 25% of the supporting contractor personnel are on leave at any given time unless coordinated with and agreed upon in writing by the COR. For scheduled leave, the ATC Lead shall coordinate with the COR to determine where lapse in ATC support can be acceptably incurred. The ATC Lead shall notify the COR of unanticipated leave of contractor personnel (such as an ATC calling in sick) as soon as practical.

9.0 ENVIRONMENT AND PHYSICAL DEMANDS: To provide the required support, ATCs will be required to conduct moderately heavy physical exertion with recurring periods of bending, reaching, crouching, stretching, and several other similar types of movements. The tasks require specific characteristics and abilities, such as above-average agility, dexterity, and anaerobic and aerobic capacity. Exercises shall be demonstrated and performed for personnel in the field and in the clinic and as such the ATC may lead Recruits in group exercise, runs, training evolutions, or combat conditioning. ATC shall carry modular ATR supplies when required, or equipment via travel pack for field treatment and evaluation.

10.0 REIMBURSABLE TRAVEL EXPENSES: No government funded travel is required.

11.0 GOVERNMENT FURNISHED EQUIPMENT:

The government will provide and maintain accountability of all required medical supplies, medical equipment, general office supplies and equipment for the on-site Contractor personnel to use while in the performance of this contract. This includes, but is not limited to, workstation, NMCI computers stations, telephone, fax, copiers, printers, access to NMCI and other government websites/computer programs.

12.0 GENERAL SAFETY AND HOUSEKEEPING: Contractor personnel shall keep his/her office and work area in a clean, presentable, safe condition at all times. Contractor shall comply with Navy safety programs and report unsafe conditions to the COR.

Contractor personnel shall wear a Contractor provided identification badge or other item, such as company logo shirts, that easily identifies them as a Contractor and a “Navy Contractor Badge” (Common Access Card) while performing work on RTC. The identification badge should specifically identify the Contractor as a Certified Athletic Trainer. Contractor personnel shall identify themselves as a Contractor employee when attending meetings, answering government telephones, sending e-mails, or working in situations where their actions could be construed as acts of government officials. Additionally, the Contractor shall ensure that staff, recruits, family members, the media, and others they interact with understand that the work they are performing is Athletic Training.

13.0 PERSONNEL CONDUCT:

Services are being conducted at a high-visibility military training command. The Contractor shall provide positive leadership to young men and women in a military training environment. As such, it is imperative that standards of dress, grooming, and character be appropriate to a traditional military organization.

14.0 PRIVACY ACT COMPLIANCE: Contractor shall fully comply with the Privacy Act in handling protected information. The Contractor shall complete annual Privacy Act Training as required by NSTC, RTC and FHCC.

15.0 DOD SECURITY CLEARANCES

The Contractor is required to obtain a CAC to access the government computer systems. To obtain a CAC, the Contractor must currently be eligible for or have a secret (or interim) security clearance. Secret security clearances shall be maintained throughout the life of the contract. Note: The Contractor is responsible for maintaining its own security program IAW the Defense Industrial Security Clearance Office directives and obtaining security clearances for their workforce.

16. Quality Control Plan (QCP) The Contractor shall have a planned and systematic QCP that outlines the quality control process covering every aspect of the Contractor’s operation under this contract. The Contractor shall submit a complete QCP to the COR within 15 calendar days of contract award. The COR will accept the QCP in writing. The Contractor shall submit changes to an accepted QCP to the COR for acceptance throughout the life of the contract.

At a minimum, the Contractor’s QCP shall include the following:

· Written code of business ethics, which includes the process to identify and handle ethical issues related to the business practice.

· Written policy to address privacy, confidentiality and security of information.

· Procedures to ensure that services are performed IAW this PWS throughout the life of the contract.

17.0 CONTRACTING OFFICER REPRESENTATIVE:

The Government Point of Contact and Contracting Officer Representative for all inquiries, acceptance, submissions, billing and contract questions is:

Captain Todd Sander, PT, PhD, ATC U.S. Navy Medical Service Corps Injury Prevention and Physical Performance Phone: 847-688-4483 Ext 192 Todd.sander@navy.mil

The Alternate Government Point of Contact for RTC is:

Kevin Robinson Phone: 847-688-4141 Ext 447 Kevin.g.robinson@navy.mil

The Government contract’s point of contact is:

Martyn Piggott Contract Specialist Phone: 215-697-9638 Martyn.Piggott@navy.mil

NMCARS 5237.102-90 - Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

SUPTXT 203.1106 (3-18)

SUPTXT203.1106-1 (3-18) NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (Mar 18)

NAVSUP FLC Norfolk, Philadelphia may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a quote, the quoter and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Quoters may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk, Philadelphia contract.

ESTIMATED FTE

The Government estimates four (4) full-time-equivalent (FTE) Certified Athletic Trainers will be required to perform the required tasks detailed in the Performance Work Statement (CLINs 0001, 1001, and 2001). One Certified Athletic Trainer shall perform as the Lead Certified Athletic Trainer.

In the event Option CLINs 1002 and 2002 are exercised for additional Certified Athletic Trainer support, the Government estimates one (1) additional FTE Certified Athletic Trainer will be required.

The above Government estimates shall be used by quoters when preparing a quote submission.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CONTRACT ADMINISTRATION PLAN

CONTRACT ADMINISTRATION PLAN (CAP)

FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS 42.302 except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change. The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed. In such a situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor contractor performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a Contractor Performance Assessment Report (CPAR) in the CPARS Automated Information System (AIS). The initial CPAR, under an eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE: contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor. The COR must be cognizant of the invoicing procedures and prompt payment due dates detailed elsewhere in the contract.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as Certificates of Performance.

(4) The COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a “Final Invoice.”

d. Contract Modifications. The COR is responsible for developing the statement of work for change orders or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

e. Administrative Duties

(1) The COR shall take appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.