N00189-19-Q-Z378-0003.pdf

N0763A19RCA4273

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this Amendment is to extend the deadline for quote submissions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018919QZ378

X 9B. DATED (SEE ITEM 11)

16-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2019

CODE

NAVSUP FLC NORFOLK PHILADELPHIA OFFICE

ATTN: MARTYN PIGGOTT

700 ROBBINS AVENUE, BLDG. 2B

PHILADELPHIA PA 19111-5083

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018919QZ378

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Sep-2019 05:00 PM to 03-Sep-2019 10:00 AM.

The following have been modified:

ADDENDUM TO 52.212-1

I. GENERAL

The quoter’s quote shall be in the form prescribed by and shall contain a response to each of the areas identified in this solicitation section. The following instructions are provided in addition to instructions to quoters contained elsewhere in this solicitation.

Initial quotes and any modifications thereto are to be submitted to the Contracting Office point of contact on or before the closing date and time cited elsewhere in this Request for Quote (RFQ). All quotes shall be submitted to

Contract Specialist, Martyn Piggott, by email at martyn.piggott@navy.mil. No quotes shall be submitted by mail or by any other means except in the form explicitly stated herein.

Quoters shall submit their quote in two separate volumes as follows:

Volume I Non-Price Quote Original - Microsoft Word or Adobe PDF Format only

Volume II Price Quote Original – Microsoft Excel Format only (supporting documentation can be provided in Microsoft Excel, Microsoft Word, or PDF format)

In addition to the Price Quote, Quoters shall include the following in Volume II:

Solicitation pricing pages (Section B) completed by the quoter in Microsoft Word or PDF format as an attachment to Volume II

Acknowledgement of RFQ amendments (if any) by email to martyn.piggott@navy.mil at the time final quote is submitted.

The completion and submission of the above items will constitute a quote and will be considered the quoter’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto.

Quoters shall respond to all requirements of the solicitation document. Quoters are cautioned not to alter the solicitation. Any affirmative exception to the material terms and conditions of the solicitation will render the quoter ineligible for award. Alternate quotes are not authorized.

Potential quoters are encouraged to carefully review all solicitation requirements and, if they have questions concerning the solicitation, should submit one consolidated list of questions concerning the solicitation via email to the solicitation point of contact, Martyn Piggott at martyn.piggott@navy.mil, NO LATER THAN 5:00 pm, Philadelphia time, on 22 August 2019. Questions submitted after the deadline may not be answered.

Quotes shall be submitted to Martyn Piggott at martyn.piggott@navy.mil by 10:00 AM EST on 03 September

2019.

mailto:martyn.piggott@navy.mil

In the event any person who is not a bona fide employee of the quoter participated in the creation, formulation, or writing of any portion of the quote, a statement to this effect shall be included in the quote. Such statement shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the quoter and the portion of the quote in which the person participated.

II. REQUIREMENTS FOR QUOTE CONTENT

(1) Do not include CLASSIFIED data in your quote.

(2) Introduction and Purpose - This section specifies the format that quoters should use in quotes submitted in response to this solicitation. The intent is not to restrict the quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the quote for evaluation purposes.

(3) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

Title of the quote

Volume Number (I or II)

RFQ number

Name, CAGE, DUNS, and address of quoter

Table of Contents: The table of contents should provide detail sufficient to allow the important elements to be easily located. The use of tabs and dividers is encouraged.

(4) Requirements for Style: Each quoter shall submit a quote that clearly and concisely sets forth the contractor’s response to the requirements of the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The quote shall contain all the pertinent information in sufficient detail in the one area of the quote where it contributes most critically to the discussion. When necessary, the quoter shall refer to the initial discussion and identify its location within its quote.

(5) Page Limitations

Volume I, “Non-Price Quote,” is limited to a maximum of 12 pages in length inclusive of any charts, diagrams, and/or other graphics. Each “page” is defined as one sheet, 8 ½ “x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12-point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. The cover sheet, table of contents (not to exceed one page per volume), tabs, and dividers will not count toward the page limit. The exceptions to the font size requirement shown above is that graphics, tables, and Past Performance Information Form may be completed with a point size of 10 or greater. Pages submitted in excess of the page limitations described above will not be evaluated. Volume II, “Price Quote,” is not page limited but the quoter should limit its response to only that price information that is necessary to respond to the requirements of the solicitation. The Past Performance

Information form counts towards the Volume I page limitation.

III. QUOTE CONTENT

(1) Volume I – Non-Price Quote

Volume I of the quote shall include all information required for the evaluation of the quoter’s Non-Price quote. It shall exclude any reference to the price aspects of the quote.

The Non-Price evaluation factors are listed below.

(a) Staffing Approach

The quoter shall provide in detail a Staffing Approach that will successfully accomplish the requirements of the solicitation, including the Performance Work Statement (PWS). The quoter shall also detail its approach to ensuring compliance with the security clearance requirements detailed in the PWS. The Staffing Approach should also specifically address:

(1) The number of Certified Athletic Trainers being quoted.

(2) Qualifications and work experience of Certified Athletic Trainers being quoted and whether trainers are currently employed, new hires, or have signed letters of intent. (If the quoter has signed letters of intent from Certified Athletic Trainers, the letters of intent should be provided as attachments to the non-price volume and DO NOT count towards the Volume I page limitation.)

(3) The quoter’s quality control plan to monitor and ensure quality of services provided by contractor staff, including procedures for corrective action and replacing staff.

(4) A description of any risks associated with the solicitation, including the PWS and any risks associated with implementation of the quoter’s Staffing Approach; describe any techniques and actions to mitigate such risks; and explain whether the techniques and actions identified for risk mitigation have been successfully used by the quoter.

(5) Any other information the quoter considers relevant to the solicitation.

(b) Past Performance

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five years that is the same as, or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to three of its most relevant contracts or efforts within the past five (5) years. The quoter should complete a “Past Performance Information Form” for each reference submitted. The quoter should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. The quoter should also provide information on any problems encountered on the identified contracts or efforts and the quoter’s corrective actions. The quoter may identify contracts or efforts for its proposed subcontractors among the three of past performance references provided in its quote. If past performance references are provided for a subcontractor, the quoter’s quote should detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. It is the contractor’s responsibility to adequately explain the relevance of a reference provided for a subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation.

The “Past Performance Information Form” is an attachment to the solicitation. The forms will count toward the

Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto additional sheets of paper. Such continuation sheet(s) for submitted references will count toward the Volume I page limit.

(2) Volume II – Price

The Price Quote in Volume II shall include the solicitation pricing pages completed by the quoter and a complete and detailed breakdown with all supporting documentation. The price quote shall support the information provided in the non-price submission. Volume II shall include all elements of price and such other information as considered appropriate to support the quoter’s’ total quoted amounts. The pricing information shall be completed in accordance with the following:

(a) The quoter shall enter the price for all Line Items of Schedule B.

(b) Separate cost and pricing information shall be submitted for each time period specified in the pricing pages of the solicitation.

(c) Supporting data including labor rates and hours, burden rates, material lists and costs, travel charges, and “other direct costs” used in the developing the price/cost breakdown shall be provided.

(d) For quote preparation purposes, the following ratio of On-site (Contractor facility) and Off-site

(Government facility) labor performance is established for all labor categories:

ON-SITE OFF-SITE

0% 100%

NOTICE TO QUOTERS

The primary point of contact for this Request For Quotes is Mr. Martyn Piggott.

Contract Specialist Martyn.Piggott@navy.mil

215-697-9638

Questions concerning the subject RFQ shall be submitted in writing via email to Martyn Piggott at martyn.piggott@navy.mil no later than 5:00 PM EST on 22 August 2019. Questions submitted after the deadline may not be answered.

Quotes shall be submitted to Martyn Piggott at martyn.piggott@navy.mil by 10:00AM EST on 03 September

2019.

Any reference in the solicitation to an offeror shall be interpreted to mean quoter. References to offers and proposals shall be interpreted to mean quotes.

AMENDMENT 0001 SUMMARY OF CHANGES

Revises the instructions of the Staffing Approach technical factor within the Addendum to 52.212-1.

Increases the Volume I page limitation from 10 pages to 12 pages.

Incorporates minor wording revisions and Contract Data Requirements Lists (CDRLs) into the Performance Work

Statement (PWS).

Adds the CDRLs (DD Form 1423) as attachments to the solicitiation.

AMENDMENT 0002 QUESTIONS AND ANSWERS

1. Is this a new requirement? If not, what is the incumbents name, current contract number and award amount?

This is a new requirement.

2. Are you requiring resumes upon submission?

The solicitation is clear on its face. The staffing approach should specifically address qualifications and work experience of Certified Athletic Trainers being quoted and whether trainers are currently employed, new hires, or have signed letters of intent.

3. Can the government please confirm the need for Secret Security Clearances for the Certified Athletic

Trainers?

Yes. The security clearance requirements are listed in the Performance Work Statement (PWS), paragraph

5.0.

4. Will the government accept additional years of experience as a substitution for a Bachelor’s degree?

No.

5. Can you provide instructions as to the number of volumes, Past performances etc?

The solicitation is clear on its face.

6. How are we to submit the Quote?

The solicitation is clear on its face.

7. Can the Government please clarify if applicable LOIs are not required to be submitted with the proposal if offerors state they will be staffing with new hires and would still be compliant with the proposal requirements?

The solicitation has been revised and is now clear on its face.

8. Are AHLTA, CHCS and MMRS propriety to the Navy? If so, would new hires be allowed to have some time to gain familiarity with these systems?

Yes AHLTA, CHCS and MMRS proprietary to the Navy. Yes, the government anticipates having to conduct/provide the resources needed for the contractor to learn these proprietary systems.

9. Could the requirement be worded that they have familiarity with medical record keeping software or something similar?

No. However, the PWS requirement that stated “ATC’s shall be able to utilize these programs (referring to

AHLTA, CHCS, MMRS, and Microsoft office products) at the start of performance” has been revised.

10. Would the Navy desire utilization of an augmentative system to screen personnel for movement efficiency screening and injury prevention?

No.

(End of Summary of Changes)