PRB_Case_Number_027_Attachment1_CAP.doc

Updated 7/2017

FIRM FIXED PRICE CONTRACT WHICH REQUIRES UNUSUAL

MONITORING AND A COR

CONTRACT ADMINISTRATION PLAN

RFP NO. N0017418R0017

In order to expedite administration of this contract, the following delineation of duties is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data

b. Freedom of Information inquiries

c. Change/question/information regarding the scope, terms and conditions of the basic contract document.

d. Arranging the post award conference

e. Monitoring of the COR

f. Meeting annually with COR to review contract performance

(joint responsibility of the COR). This may be satisfied telephonically, depending on the circumstances.

Other _______________________________________________________

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

3. PAYING OFFICE is responsible for payment of approved proper invoices after acceptance is documented.

4. CONTRACTING OFFICER'S REPRESENTATIVE (COR) is responsible for:

a. Controlling all government technical interface with the contractor and providing technical advice and clarifications of the specifications/statement of work.

b. Providing copies of all government/contractor technical correspondence to the PCO.

c. Promptly furnishing the PCO with documentation/comment on any request for change, deviation or waiver (whether generated by the government or the contractor).

d. Assuring that services are performed on time, and promptly notifying the PCO if any contractor delay in performance is experienced.

e. Quality assurance, inspection and acceptances of services.

f. If applicable, monitoring standard of performance of services.

g. Promptly reviewing the contractor's invoices for services received and accepted, to assure that they conform to the contract pricing. Improper invoices shall be returned immediately to the contractor. Proper correct invoices and/or DD250's, as applicable, shall be approved and forwarded to the paying office.

h. Maintain a COR file of all correspondence with the PCO and contractor and copies of all invoices.

i. Meeting annually with the PCO to review contract performance. This may be satisfied telephonically, depending upon the circumstances.

j. Complying with NAVSEAINST 4200.17F Contracting Officer’s Representative, NAVSEAINST 4200.19A "Planning, Use, and Control of Service Contracting", and the

Contracting Officer's COR Appointment Letter uploaded to the DoD CORT tool.

k. Submission of written report on contractor performance within

60 days of contract completion, but not less often than annually.

l. Anticipating and submitting requests for follow-on contract requirements in sufficient time to allow for award prior to the expiration of this contract.

m. Government Furnished Property (GFP): TO BE COMPLETED AT TIME OF AWARD

a. The individual(s) accountable for managing Government furnished assets so that they meet contract requirements: __________________

b. The Contractor shall establish and maintain procedures necessary to assess its property management system effectiveness and shall perform periodic internal reviews, surveillances, self assessments, or audits of Government property in accordance with FAR 52.245-1.

c. The name of the Government property official is:_____________ . The type, method and frequency of contractor reporting to the Government property contact is: _____(monthly status reports etc.) __.

d. The method of disposing of excess government-furnished assets and/or contractor acquired assets is: ____(returned upon contract completion etc.)_____.

n. Contract Performance Assessment System (CPARS).

( X ) This contract WILL be registered in the CPARS database by the

Contracts Department with the assistance of the COR. As stated in the

COR appointment letter the COR is responsible for updating the

CPARS database.

( ) CPARS does NOT apply to this contract.

Other:_____________________________________________________________

NAMES/ADDRESS/TELEPHONE NUMBERS OF COGNIZANT INDIVIDUAL

COR To be Completed at Time of Award

NAME CODE TELEPHONE

PCO (refer to Contracting Officer who signed contract documents)

To be Completed at Time of Award

NAME CODE TELEPHONE

PAYING OFFICE (refer to page one of the contract document)

CAO (refer to page one of the contract document)