Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Extend proposal deadline and revise solicitation requirements.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 35

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0017323RTJ01

X 9B. DATED (SEE ITEM 11)

25-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Aug-2023

CODE

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON DC 20375

N00173 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017323RTJ01

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Jul-2023 10:00 AM to 10-Sep-2023 04:00 PM.

SECTION E - INSPECTION AND ACCEPTANCE

The following have been added by reference:

52.246-6 Inspection--Time-And-Material And Labor-Hour MAY 2001

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-AUG-2023 TO

29-AUG-2028

N/A N/A

FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-NOV-2023 TO

14-NOV-2028

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 30-AUG-2023 TO

29-AUG-2028

CAGE

POP 15-NOV-2023 TO

14-NOV-2028

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 30-AUG-2023 TO

29-AUG-2028

CAGE

POP 15-NOV-2023 TO

14-NOV-2028

The following Delivery Schedule item for CLIN 0004 has been changed from:

CAGE

POP 30-AUG-2023 TO

29-AUG-2028

CAGE

POP 15-NOV-2023 TO

14-NOV-2028

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

H-1 PROVISIONS INCORPORATED BY REFERENCE AT TASK ORDER LEVEL

The Basic Contract is incorporated in its entirety (unless otherwise noted in the task order) in all task orders. Task orders also may incorporate one or more additional provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

H-2 KEY PERSONNEL

(a) The Contractor agrees to assign to the contract tasks those persons whose resumes were submitted with its proposal and who are necessary to fulfill the requirements of the contract as "key personnel". No substitutions may be made except in accordance with this clause.

(b) The Contractor understands that during the first ninety (90) days of the contract performance period, no personnel substitutions will be permitted unless these substitutions are unavoidable because of the incumbent's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information described in paragraph (c) below. After the initial ninety (90) day period the Contractor must submit to the Contracting Officer all proposed substitutions, in writing, at least thirty (30) days in advance (sixty (60) days if security clearance must be obtained) of any proposed substitution and provide the information required by paragraph (c) below.

(c) Any request for substitution must include a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting Officer. Any proposed substitute must have qualifications equal to or superior to the qualifications of the incumbent. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

(d) In the event that any of the identified key personnel cease to perform under the contract and the substitute is disapproved, the contract may be immediately terminated in accordance with the Termination clause of the contract.

(e) Named key personnel will be identified at the task order level.

H-3 LEVEL OF EFFORT

(a) In the performance of each term form Task Order (TO) issued under this contract, the Contractor agrees to provide the level of effort specified in the TO and in accordance with this provision.

(b) It is understood and agreed that the rate of direct labor hours expended each month may fluctuate in pursuit of the technical objective, provided such fluctuation does not result in the use of the total hours of effort prior to the expiration of the term of the TO. The Contractor is required to notify the Contracting Officer when 85% of the total level of effort of the TO has been expended.

(c) If, during the term of the TO, the Contractor finds it necessary to accelerate the expenditure of direct labor under the TO to such an extent that the total hours of effort specified would be used prior to the expiration of the term, the Contractor shall notify the Contracting Officer in writing setting forth the acceleration required, the probable benefits which would result, and an offer to undertake the acceleration at no increase in the estimated cost or fixed fee together with an offer setting forth a proposed level of effort, cost breakdown, and proposed fixed-fee for continuation of the work until expiration of the term of the TO. If the maximum amount specified in the contract is not adequate to accommodate the anticipated accelerated expenditure of direct labor, the Contractor shall also include in its offer a proposed increase of the maximum amount, cost breakdown, and proposed fixed-fee for the increase. The offer shall provide that the work proposed will be subject to the terms and conditions of this contract and any additions or changes required by current law, regulations, or directives, and that the offer, with a written notice of acceptance by the Contracting Officer, shall constitute a binding contract. The Contractor shall not accelerate any effort until receipt of such written approval by the Contracting Officer. Any agreement to accelerate will be formalized by modification of the order and, if necessary, the contract.

(d) The Contracting Officer may, by written order, direct the Contractor to accelerate the expenditure of direct labor under a TO such that the labor hours of effort specified therein would be used prior to the expiration of the term.

This order shall specify the acceleration required and the resulting revised term. The Contractor shall acknowledge this order within ten days of receipt.

(e) If the total level of effort specified in each TO is not provided by the Contractor during the term of the TO, the Contracting Officer shall either

(i) reduce the fixed fee of the TO as follows:

Fee Reduction = Fixed Fee X (Required LOE Hours - Expended LOE Hours) Required LOE Hours or;

(ii) subject to the provisions of the clause of this contract entitled "Limitation of Cost," require the Contractor to continue to perform the work until the total number of hours of direct labor specified in the DO/TO shall have been expended, at no increase in the fixed fee of the TO.

(f) In the event the Government fails to fully fund the TO in a timely manner, the term of the TO may be extended accordingly with no change to cost or fee. If the Government fails to fully fund the TO, the fee will be adjusted in direct proportion to that effort which was performed.

(g) Notwithstanding any of the provisions of the above paragraphs, the Contractor may furnish labor hours up to five percent in excess of the total direct labor hours specified in the TO provided that the additional effort is furnished within the term hereof, and provided further that no increase in the estimated cost or fixed-fee is required, and no adjustment in the fixed-fee shall be made provided that the Contractor has delivered at least 95% of the level of effort specified in the TO.

(h) It is understood that the mix of labor categories provided by the Contractor under the TO, as well as the distribution of effort among those categories, may vary considerably from the initial mix and distribution of effort, which was estimated by the Government or proposed by the Contractor.

(i) Nothing herein shall be construed to alter or waive any of the rights or obligations of either party pursuant to the Clause entitled "Limitation of Costs" or "Limitation of Funds," either of which incorporated herein applies to each TO under this contract

(j) Annual level of effort is as follows: *

(*To be completed in each individual CPFF term type TO)

H-4 GOVERNMENT PROPERTY

a. Government-Furnished Equipment. Government-furnished equipment, data, or services shall be identified in individual task orders, if applicable.

b. Contractor Acquired Property. In the event the contractor is required to purchase property in the performance of this contract, compliance with the procedures of FAR Part 45.402, Government Property, is required.

c. Disposition of Government Property. Thirty (30) days prior to the end of the task order period of performance, or upon termination of the task order, the contractor shall furnish to the COR a complete inventory of all Government Property in his possession under the task order that has not been tested to destruction, completely expended in performance, or incorporated and made a part of a deliverable end item. The COR will furnish disposition instructions on all listed property which was furnished or purchased under the TO.

H-5 NOTICE OF INCOPORATION OF SECTION K

Section K of the solicitation (Representation, Certifications and Other Statements of Offerors) will not be distributed with the contract; however it is incorporated in and forms a part of the resultant contract as though furnished in full text therewith.

H-6 SPECIAL CONTRACT REQUIREMENT REGARDING NON-DISCLOSURE OF

INFORMATION

Data includes all data, information and software, regardless of the medium (e.g. electronic or paper) and/or format in which the data exists, and includes data which is derived from, based on, incorporates, includes or refers to such data. In the course of performing this Contract, the Contractor may be or may have been given access to: Source Selection Information [as defined in Federal Acquisition Regulation (FAR) 3.104]; data that has been assigned (or data that is generated by the Contractor that should be assigned) a contractually required or other Government distribution control (such as a Distribution Statement prescribed in DoD Directive 5230.24); and/or data that has been given a restrictive legend by the source of the data such as “business sensitive,” “proprietary,” “confidential,” or word(s) with similar meaning that impose limits on the use and distribution of the data (see for example FAR 52.215-1(e)). All such data with limitations on use and distribution are collectively referred to herein as “protected data.”

This Special Contract Requirement supplements and implements Defense FAR Supplement (DFARS) 252.204- 7000, “DISCLOSURE OF INFORMATION.” As a condition to receiving access to protected data, the Contractor shall: (1) prior to having access to protected data, obtain the agreement of the source of the protected data to permit access by the Contractor to such protected data; (2) use the protected data solely for the purpose of performing duties under this Contract unless otherwise permitted by the source of the protected data; (3) not disclose, release, reproduce or otherwise provide or make available the protected data, or any portion thereof, to any employee of the Contractor unless and until such employee has been informed of the restrictions on use and distribution of the protected data and agreed in writing to conform with the applicable restrictions; (4) not disclose, release, reproduce or otherwise provide or make available the protected data, or any portion thereof, to any non-Government person or entity (including, but not limited to, affiliates, subcontractors, successors and assignees of the Contractor), unless the Contracting Officer and the source of the protected data have given prior written approval (which shall be conditioned upon the person receiving the protected data having been informed of the restrictions on use and distribution of the protected data and having agreed in writing to conform with the applicable restrictions; (5) establish and execute safeguards to prevent the unauthorized use or distribution of protected data.

Any unauthorized use, disclosure or release of protected data may result in substantial criminal, civil and/or administrative penalties to the Contractor or to the individual who violates a restriction on use or distribution of protected data. Any agreement with another company regarding access to that company’s protected data shall not create any limitation on the Government or its employees with regard to such data. A copy of each executed company and individual non-disclosure agreement relating to this Contract shall be provided to the Contracting Officer’s Representative (COR).

Appropriate restrictive legends will be included by the Contractor on any copies and reproductions made of all or any part of the protected data and any data that is derived from, based upon, incorporates, includes or refers to the protected data. When the Contractor’s need for such protected data ends, the protected data shall be returned promptly to the source of the protected data with notice to the COR. However, the obligation not to use, disclose, release, reproduce or otherwise provide or make available such protected data, or any portion thereof, shall continue, even after completion of the Contract, for so long as required by the terms of any agreement pertaining to the protected data between the Contractor and the source of the protected data, or (in the case of Government information) for so long as required by applicable law and regulation. Any actual or suspected unauthorized use, disclosure, release, or reproduction of protected data or violation of this agreement, of which the company or any employee is or may become aware, shall be reported promptly (within one business day after discovery and confirmation) to the Contracting Officer’s Representative (COR).

H-7 ORGANIZATIONAL CONFLICT OF INTEREST

(a) Definitions.

The term “contractor” includes the Contractor and its employees, affiliates, marketing consultants (if any), consultants, and subcontractors at all tiers.

“Organizational Conflict of Interest” (“OCI”) means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. FAR 2.101. An OCI may result when (1) activities or relationships create an actual or potential conflict of interest related to the performance of the Statement of Work (SOW) of this Contract; or, (2) when the nature of the SOW on this Contract creates an actual or potential conflict of interest with respect to the Contractor in relation to a future acquisition.

“Marketing consultant,” means any independent contractor who furnishes advice, information, direction, or assistance to an offeror or any other contractor in support of the preparation or submission of an offer for a Government contract by that offeror. An independent contractor is not a marketing consultant when rendering— (1) Services excluded in FAR Subpart 37.2; (2) Routine engineering and technical services (such as installation, operation, or maintenance of systems, equipment, software, components, or facilities); (3) Routine legal, actuarial, auditing, and accounting services; and (4) Training services.

(b) In accordance with the guidance in FAR Subpart 9.5, the Contracting Officer has determined that potentially significant organizational conflicts of interest (OCIs) could result if the Contractor is allowed to participate (at any level) in future Federal Government acquisitions that include requirements that may be established or affected by the performance of the SOW by the Contractor under this Contract.

(c) It is understood and agreed that the Contractor may be ineligible (unless expressly exempted as provided in FAR Part 9.5) to act as a prime contractor, subcontractor, or consultant or subcontractor to any prime contractor or subcontractor at any tier, for any future requirements (for services, systems, or components of systems) procured by any Federal Government activity where the Contractor, in performance of the SOW under this Contract, has provided or is providing support (as described in FAR 9.505-1 through 9.505-4) that establishes or affects future requirements or may affect the future competition.

(d) The contracting officer responsible for securing future requirements, in his/her sole discretion, may make a determination to exempt the Contractor from ineligibility as described in subparagraph (c) above provided the Contractor submits an acceptable mitigation plan.

(1) Items for consideration in a mitigation plan include the following: identification of the organizational conflict(s) of interest; a reporting and tracking system; an organizational conflict of interest compliance/enforcement plan, to include employee training and sanctions, in the event of unauthorized disclosure of sensitive information; a plan for organizational segregation (e.g., separate reporting chains);

data security measures; and, non-disclosure agreements.

(2) The Government's determination regarding the adequacy of the mitigation plan or the possibility of mitigation is a unilateral decision made solely at the discretion of the Government and is not subject to the Disputes clause of the contract. The Government may terminate the contract for default if the Contractor fails to implement and follow the procedures contained in any approved mitigation plan.

(3) Nothing contained herein shall preclude the contracting officer in future Federal Government acquisitions from making his/her own determination as to whether an OCI exists and whether any such OCI has been successfully mitigated.

(e) The Contractor shall apply this clause to any subcontractors or consultants who: have access to proprietary information received or generated in the performance of this Contract; and/or, who participate in the development of data, or participate in any other activity related to this Contract which is subject to the terms of this clause at the prime contractor level.

(f) The Contactor agrees that it and its subcontractors at all levels shall use reasonable diligence in protecting proprietary data/information that is received or generated in performance of this Contract in accordance with this clause and any other clause of this Contract pertaining to the nondisclosure of information. The Contractor further agrees that neither it nor its subcontractors will willfully disclose proprietary data/information that is received or generated in the performance of this Contract without the prior permission of the Contracting Officer, and that proprietary information shall not be duplicated, used or disclosed, in whole or part, for any purpose other than to accomplish the work required by the Contract.

(g) The Contractor and its Subcontractors at all levels shall inform their employees that they are required to comply with the applicable requirements and restrictions contained in: restrictive markings applicable to data/information that they receive or generate in the performance of this Contract; FAR Subpart 9.5 pertaining to actual or potential OCIs; FAR 3.104 pertaining to requirements and restrictions under the Procurement Integrity Act; and, Defense FAR Supplement (DFARS) 252.204-7000 pertaining to “Disclosure of Information.”

(h) The Contractor agrees to enter into written agreements with all companies whose proprietary data it shall have access to and to protect such data from unauthorized use or disclosure as long as it remains proprietary.

The Contractor shall furnish to the Contracting Officer copies of these written agreements. The Contractor agrees to protect the proprietary data and rights of other organizations disclosed to the Contractor during performance of this Contract with the same caution that a reasonably prudent Contractor would use to safeguard its own highly valuable property. The Contractor agrees to refrain from using proprietary information for any purpose other than that for which it was furnished.

(i) The Contractor shall not distribute reports, data or information of any nature received or arising from its performance under this Contract, except as provided by this Contract or as may be directed by the Contracting Officer.

(j) The Contractor agrees that if in the performance of this Contract it discovers a potential OCI, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the actions the Contractor has taken, or proposes to take, to avoid or mitigate such conflicts.

H-8 REPORT PREPARATION

Scientific or technical reports prepared by the Contractor and deliverable under the terms of this contract will be prepared in accordance with format requirements contained in ANSI/NISO Z39.18-2005, Scientific and Technical Reports: Elements, Organization, and Design.

[NOTE: All NISO American National Standards are available as free, downloadable pdf(s) at http://www.niso.org/standards/index.html. NISO standards can also be purchased in hardcopy form from NISO Press Fulfillment, P. O. Box 451, Annapolis Junction, MD 20701-0451 USA. Telephone U.S. and Canada: (877) 736-6476; Outside the U.S. and Canada: 301-362-6904 fax: 301-206-9789.]

SECTION I - CONTRACT CLAUSES

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.232-7 Payments Under Time-And-Materials And Labor-Hour

Contracts

NOV 2021

52.243-3 Changes--Time-And-Material Or Labor-Hours SEP 2000 52.249-6 Alt IV Termination (Cost Reimbursement) (May 2004) - Alternate

IV

SEP 1996

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the IDIQ ordering period expiration date + 36 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLs 05-MAY-2023 Attachment 1 Base IDIQ SOW 04-FEB-2022 Attachment 10 SBPCD 05-MAY-2023 Attachment 2 Task Order SOW 04-FEB-2022 Attachment 3 DD254 25-OCT-2021 Attachment 4 Requirement for On-Site

Contractors

05-MAY-2023

Attachment 5 Pre-Award Survey 05-MAY-2023 Attachment 6 Personnel Qualifications 05-MAY-2023 Attachment 7 PP Questionnaire 05-MAY-2023 Attachment 8 Cost Proposal Format

Base IDIQ

05-MAY-2023

Attachment 9 Cost Proposal Format Task Order

05-MAY-2023

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLs 05-MAY-2023 Attachment 1 Base IDIQ SOW 04-FEB-2022 Attachment 10 SBPCD 05-MAY-2023 Attachment 2 Task Order SOW 04-FEB-2022 Attachment 3 DD254 25-OCT-2021 Attachment 4 Requirement for On-Site

Contractors

05-MAY-2023

Attachment 5 Pre-Award Survey 05-MAY-2023 Attachment 6 Personnel Qualifications 05-MAY-2023 Attachment 7 PP Questionnaire 05-MAY-2023 Attachment 8 Cost Proposal Format

Base IDIQ Amend 0001

11-AUG-2023

Attachment 9 Cost Proposal Format Task Order Amend 0001

11-AUG-2023

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements--

Other Than Commercial Acquisition With Adequate Price Competition

NOV 2021

252.216-7002 Alt A Alternate A, Time-and-Materials/Labor-Hour Proposal Requirements--Other Than Commercial Acquisition With Adequate Price Competition

JAN 2023

L-1 SECURITY REQUIREMENTS

Access to classified information is not required to submit a proposal for this effort. However, prospective Offerors shall have the required facility clearance in accordance with attached DD254 (Attachment 3) at the time of proposal submission and, at a minimum, key personnel available with final DoD granted personnel security clearances required for performance of the contract.

Offerors shall make a statement of compliance with all security requirements set forth in the attached DD254. An inability to meet security requirements at the time of proposal submission will result in an offer being deemed nonresponsive and eliminated from the competition.

Exceptions to the Solicitation: FAR 52.215-1(c)(2)(iii) states that page one of an Offeror’s proposal must show a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception(s) to the solicitation terms and conditions and must provide complete supporting rationale.

L-2 GOVERNMENT-FURNISHED PROPERTY

No material, labor, or facilities will be furnished by the Government unless requested by the Contractor and provided for in any task order under this contract. If Government-Furnished Property (GFP) is required for the performance of any task order under this effort, the task order shall clearly identify what is required and the time it is necessary for uninterrupted performance of the effort. The items identified in any applicable task order will be managed in accordance with GFP regulations.

L-3 INQUIRIES CONCERNING THE RFP

Offerors may submit inquiries, questions or comments relating to this solicitation within 14 calendar days from the solicitation issue date via email to the Contract Specialist:

Rick.Savelli@nrl.navy.mil The e-mail subject line shall read: “N0017323RTJ01_RFP Questions”

Offerors shall not contact any other Government personnel identified in this solicitation or its attachments/exhibits except for those identified in Section L-3.

The Government will consider all correspondence, but will not issue individual responses; instead, if appropriate, a solicitation amendment and/or responses will be issued via SAM.gov. No questions will be accepted via phone.

Individual meetings with firms will not be scheduled. Voicemails with questions and/or requests for meetings will not receive a response. Questions received after 14 calendar days may not be answered. Offerors are cautioned against directing any questions concerning this RFP to technical personnel at the Naval Research Laboratory.

All proposals shall be submitted in accordance with FAR 52.215-1- Instructions to Offerors - Competitive Acquisition, Alternate I.

All proposals must be submitted via email to:

Mr. Rick Savelli, email: Rick.Savelli@nrl.navy.mil Mr. Jason Calandruccio, email: Jason.Calandruccio@nrl.navy.mil

Proposals submitted in any other method than email will not be accepted.

Offerors choosing to submit a proposal must do so by the closing date and time provided in Block 9 of the SF33. To be timely, the proposal must be received in its entirety in the designated email inbox by the closing date and time provided in Block 9 of the SF33. A proposal that resides on a Government email server, but has not appeared in the designated email inbox by the due date and time provided in Block 9 of the SF33 will be considered late unless the exception at FAR 52.215-1(c)(3)(ii)(A)(1) applies.

Offerors are responsible for ensuring the Government’s receipt of a complete proposal by the closing date and time provided in Block 9 of the SF33. Proposal submission shall be in Adobe, Microsoft Word, and Excel formats.

Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files).

Due to file size limitations, it is recommended that Offerors submit proposals in separate emails. Each email shall identify the solicitation number, volume number, series number of the email, and Offeror name in the subject line so the Government can easily determine whether all emails have been received (e.g. RFP #_Offeror Name_Vol. #_ series # of #):

“N0017323RTJ01_XXX_Vol. I_1 of 5”

For cost and planning purposes, the anticipated award date for solicitation purposes is 15 November 2023.

L-4 PROPOSAL CONTENT

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the various technical and management approaches, as well as price, to be meaningfully evaluated without discussions. The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Unnecessary elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

(a) Proposal Acceptability

Comprehensive responses to the requirements of this RFP are required to enable the Government to evaluate the Offeror’s understanding of, capabilities, and approaches to accomplish the stated requirements. Proposals shall be submitted in accordance with the instructions herein, and nonconformance with the specified required content may be cause for rejection of the proposal. Offerors are advised that material submitted in excess of that required herein will not be evaluated.

The Offeror’s proposal must include all data and information requested by this RFP and it must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the RFP, Statements of Work, Contract Data Requirements List, and all other attachments.

Non-conformance with the instructions provided in this RFP may result in the proposal being deemed ineligible for award. Alternate proposals that depart from stated requirements will not be considered and shall not be submitted.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation entirely on the information presented in the Offeror’s proposal with the exception of past performance information.

(b) The proposal shall be valid for no less than 180 days from the date of RFP closing. The Offeror shall make a clear statement that the proposal is valid until the applicable date as referenced in the RFP.

L-5 PROPOSAL ORGANIZATION

The Offeror shall prepare the proposal as set forth in the Proposal Organization table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits specified in the table. The contents of each proposal volume are described in the paragraphs noted in the table.

PROPOSAL VOLUME* VOLUME TITLE PAGE LIMIT** ELECTRONIC COPIES***

Cover Letter Cover Letter 2 1 Volume I Technical 50 (all factors combined) Resumes not part of page limit

Volume II Past Performance 20 1 Volume III Small Business

Participation Plan No Limit 1

Volume IV Cost/Price No Limit 1 Volume V Contract Information No Limit 1

*Each Volume, including Cover Letter shall be in the following format: “Volume #_Company Name”

**Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered and will not be included in the evaluation of the proposal. Each page shall be counted except for the following: cover pages, table of contents, cross reference tables, tabs, glossaries, acronym lists, subcontractor/teaming agreements, past performance questionnaires, Contractor Performance Assessment Reporting System (CPARS) reports, staffing plans, resumes and letter of commitments.

***File packaging of electronic documents. All of the proposal files shall be submitted as separate uploads in their native format (e.g. doc, xls, ppt, pdf, etc.). All price breakout information to aid in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format, with all formulas intact, and viewable in Microsoft Excel 2010 or higher.

(a) PAGE SIZE AND FORMAT

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point font. Use at least one inch margins on the top and bottom and each side. Pages shall be numbered sequentially by volume. In the header of all pages, the Offeror shall include the following information: RFP #, volume # and title, and page #.

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 X 17 inches in size. For tables, charts, graphs, and figures the text shall be no smaller than eight point font.

These limitations shall apply to the electronic copy of the proposal (no hard copies are requested), except for the Volume IV – Cost Spreadsheet (Excel). Provide intact Microsoft Office Excel formulas in any spreadsheets. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Spreadsheets shall not be protected.

No hyperlinks shall be allowed within the proposal. Proposals shall not be supplemented by any additional package or reference documents.

(b) COST OR PRICING RELATED DATA

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal (Volume IV) and Contract Information (Volume V). Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

(c) CLASSIFIED INFORMATION

Proposals shall not contain classified information.

(d) INDEXING

Each volume shall contain a more detailed table of contents to delineate the subparagraphs (one-level) within that volume. Tab indexing shall be used to identify sections and do not count against the page limitations for their respective volumes.

(e) GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L-6 PROPOSAL VOLUME CONTENTS

COVER LETTER

The proposal volumes discussed below shall be accompanied by a cover letter (letter of transmittal), identifying the Offeror’s name, address, Unique Entity ID #, Cage Code, business size, contact information for personnel authorized to negotiate and sign contract documents with respect to your proposal, and all enclosures being transmitted. It shall be used only to transmit the proposal and shall include no other information. The cover letter shall be in accordance with FAR 52.215-1(c)(2).

VOLUME I – TECHNICAL PROPOSAL

The Technical Volume shall be organized according to the following general outline:

(a) Table of Contents

(b) List of Tables and Drawings

(c) Glossary

(d) Technical Proposal addressing:

Factor 1 – Technical Understanding and Capability Factor 2 – Management Capability Factor 3 – Staffing and Personnel Qualifications

FACTOR 1 – TECHNICAL UNDERSTANDING AND CAPABILITY

The Offeror shall address each of the following technical task areas separately, demonstrating its capability, knowledge, and approach to the following technical task areas as it relates to the SOWs:

1. Physics based RF electromagnetics propagation and ship signature analysis

a. Experience with the Variable Terrain Radio Parabolic Equation (VTPRE) radio frequency propagation modeling and simulation code (SOW Section 3.2)

b. Experience with Radar Target Signature (RTS) to predict RF signature of U.S. Navy ships (SOW

Section 3.2)

2. High performance computer processing

a. Experience in parallelizing computer models of modern anti-ship missile threat to run in real-time without compromising accuracy (SOW Section 3.3)

3. RF modeling and simulation of threats, countermeasures, and ships

a. Experience in the development of representations of existing and emergent threats and threat technologies (SOW Section 3.1)

b. Experience and subject matter experts in electronic warfare and countermeasure technologies (SOW

Sections 3.3 and 3.4)

c. Experience and subject matter experts with the Advanced Threat Engineering Process (ATEP) modeling and simulation code (SOW Sections 3.1 and 3.3)

4. EO/IR/Laser modeling and simulation of threats, countermeasures, and ships

a. Experience with infrared and laser countermeasure systems for U.S. Navy surface ships (SOW Sections 3.3 and 3.4)

b. Experience with infrared seeker simulator systems (SOW Sections 3.3 and 3.4)

c. Experience with non-linear optical and ultrafast laser systems (SOW Section 3.7)

d. Experience with modeling and simulation of visible/infrared/laser environmental phenomena including the transfer of radiation in a maritime environment (SOW Sections 3.3, 3.4, and 3.7)

e. Experience and subject matter experts with ShipIR infrared signature prediction code (SOW Section 3.2)

5. Experience with CRUISE Missile modeling and simulation code in both RF and visible/infrared spectral bands (SOW Sections 3.3 and 3.4)

6. Fleet support and training

a. Experience with hardware, software, and human machine interface aspects of U.S. Navy electronic warfare systems (SOW Section 3.11)

7. IT related systems engineering and support (SOW Section 3.9)

The Offeror shall discuss key/critical aspects and challenges associated with the proposed tasks along with its strategy to address/mitigate.

The Offeror shall provide a narrative description that clearly demonstrates the capability, knowledge, and approach, for both prime and subcontractors related to the above technical task areas. The documentation shall be sufficient to support both the prime and any subcontractors’ breadth and depth of understanding of the scope of work and provide a feasibility of approach to performing the technical task area described above with particular emphasis on projects with scientific, engineering and technical tasks similar in size, scope, and complexity as it relates to the Base IDIQ SOW (Attachment 1). The narrative description shall include examples of specialized knowledge, capabilities, experience and qualifications, such as internal initiatives, certifications, trainer programs, Government or private industry contracts, joint research projects, participation in industry organizations, and membership in Government councils or other applicable venture.

While the proposal must demonstrate the Offeror’s understanding of the requirements, Offerors must also demonstrate the feasibility of their approach to meet those requirements. Clear identification is the sole responsibility of the Offeror.

Proposal contents that appear to be unreasonable, unrealistic, unsupported, unclear, and/or deficient will be evaluated in accordance with Section M. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in this solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly.

FACTOR 2 – MANAGEMENT CAPABILITY

The Offeror shall provide a narrative description of its management experience on projects with scientific, engineering, and technical efforts similar size, scope, and complexity as those required in the Base IDIQ SOW. This description should clearly demonstrate how the contractor’s management plan defines the company’s management efforts result in its ability to meet performance requirements, cost, and schedule goals on projects of similar size and complexity.

The Offeror shall include in its proposal a Contract Management Plan (CMP) defining the contractor's approach to implementing the contract. In the CMP, the Offeror shall address its overall management approach and ability to plan, manage, and execute all efforts required by the Base IDIQ SOW, including, but not limited to, quality control, risk management, systems engineering, software development, configuration management and subcontract management. The Offeror shall describe processes to be used by technical leadership to ensure specific subtasks are being performed effectively and efficiently.

FACTOR 3 – STAFFING AND PERSONNEL QUALIFICATIONS

Staffing Approach -

To allow the Government to understand the Offerors approach to providing and retaining a qualified workforce, the Offeror shall address the following:

(a) Address your approach to ensuring a technical understanding of the requirements by your hiring manager, which enables your company to interview and select qualified technical personnel.

(b) Describe potential challenges in finding hard to fill labor categories that could occur and risk mitigation strategies that could be utilized.

(c) Describe your approach to retaining highly qualified personnel.

(d) Describe the approach and provide convincing evidence that the company has, or has the ability to obtain, the non-key personnel for the first task order as described in the Personnel Qualifications document (Attachment 6).

Personnel -

The Offeror shall submit one resume per Key Personnel identified in the Personnel Qualifications document, as well as a statement to the percentage of time the Key Personnel will be assigned and working on the first task order. The Offeror shall not submit resumes for non-key personnel.

Required Key Personnel Resumes (# of resumes):

LABOR CATEGORY

Program Manager IV (1) Electro-Optical Scientist IV (1) Electro-Optical Scientist IV (1) Analyst IV (1) Analyst IV (1) Analyst IV (1) Analyst III (1) IT Systems Engineer IV (1) Systems Engineer IV (1)

NOTE: Redundant labor categories have different education and/or experience requirements

Each resume shall contain, at a minimum, the following information:

Employee name Current level of security clearance (i.e. TS/SCI, TS, Secret w/ SSBI, Secret, or none) and status Current position, title, and employer Job titles, employer, and dates, to include the month and year, of employment experience in reverse chronological order, and a narrative description of duties and responsibilities Educational history: Degrees and certifications earned, including the institution name, name/title of degree or certification earned, and year for all degrees or certifications earned

The Government may check educational background to verify degrees or certifications received. If the qualification (i.e. education, experience, and clearance) does not readily or easily compare to the minimum required qualification stated in the Personnel Qualifications document, the Offeror shall provide an explanation as to the equality of the proposed qualification to meet the minimum required qualification.

Subcontract agreements and/or Letters of Intent (LOI) shall be provided for all consultants, subcontractors, and personnel not currently on staff if fulfilling a Key Personnel position.

Resumes, subcontract agreements, and LOIs do not count against page limit.

VOLUME II - PAST PERFORMANCE

FACTOR 4 - PAST PERFORMANCE

The Past Performance Volume shall be organized according to the following general outline:

(a) Table of Contents

(b) Glossary

(c) Introduction

(d) Questionnaires and/or CPARS reports

(e) Previous Contracting Narratives

In addition to the below, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through CPARS and the Federal Awardees Performance and Integrity Information System, using the CAGE codes of the Offeror and any team members (subcontractors, partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, and any other known sources not provided by the Offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror.

QUESTIONNAIRES AND/OR CPARS REPORTS -

Offerors shall provide Past Performance Questionnaires (PPQ) (Attachment 7) and/or CPARS Reports with their proposal for a maximum of three relevant efforts either completed or ongoing within the last five years as of the date of this solicitation release.

If an Offeror anticipates utilizing a major subcontractor, teaming arrangement, joint venture, etc., the Offeror may submit PPQs and/or CPARS Reports for the subcontractor, teaming partner, etc., but the maximum of three relevant efforts still applies. In accordance with DFARS 209.571-1, a “major subcontractor” is defined as a subcontractor that is awarded a subcontract that equals or exceeds –

(i) Both the certified cost or pricing…