N00173-13-R-PW10.pdf

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Solicitation N00173-13-R-PW10

PART I—THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 SUPPLIES/SERVICES AND COSTS

ITEM NO SUPPLIES/SERVICES MAX. QUANTITY UNIT UNIT PRICE MAX. AMOUNT

0001 1 LOT

Noun: Phase I, Design and Engineering

FSC 5963

Contract Type: FIRM FIXED PRICE

Descriptive Data: The contractor shall execute Phase I as described in Section C, Statement of Work.

Period of Performance: Date of award through 4 months

0001AA Phase 1A, Preliminary Design and Engineering $ 0001AB Phase 1B, Detailed Design and Engineering $

NET MAX. AMOUNT $

0002 1 LOT NSP*

Noun: Data

Descriptive Data: Data in accordance with the Exhibit A, DD Form 1423. Not separately priced. Price to be included in the price of the CLIN in which work is performed.

NET MAX. AMOUNT NSP

*Not separately priced

ITEM NO SUPPLIES/SERVICE

S MAX. QUANTITY UNIT UNIT PRICE MAX. AMOUNT

0003 12 EA $ $

Noun: Phase II, Unit Type 1, 9x8 RFSM

Descriptive Data: When an order is issued, the contractor shall execute Phase II for Unit Type 1 subsystems as described in Section C, Statement of Work.

Required Delivery Date: Within 28 weeks from date of order

NET MAX. AMOUNT $

0004 11 EA $ $

Noun: Phase II, Unit Type 2, Ganged 2x1 Switches

Descriptive Data: When an order is issued, the contractor shall execute Phase II for Unit Type 2

0005 2 EA $ $

Noun: Phase II, Unit Type 3, 94x110 Broadband RFSM

Descriptive Data: When an an order is issued, the contractor shall execute Phase II for Unit Type 3

Noun: Additional modules for Unit Type III

FSC 5963

Contract Type: FIRM FIXED PRICE Descriptive Data: As ordered, the contractor shall deliver additional modules for the Unit Type III subsystem.

Required Delivery Date: [TBN]

0006AA Module A. See Note A. [TBN] EA $ $ 0006AB Module B. See Note A. [TBN] EA $ $ 0006AC Module C. See Note A. [TBN] EA $ $ 0006AD Module D. See Note A. [TBN] EA $ $

TBN = to be negotiated

ITEM NO SUPPLIES/SERVICES MAX. QUANTITY UNIT UNIT PRICE MAX. AMOUNT

Noun: Spares and Replacement Parts

FSC 5963

Contract Type: FIRM FIXED PRICE Descriptive Data: Spares and Replacement Parts

Required Delivery Date: [TBN]

0007AA Spare A. See Note B. [TBN] EA $ $ 0007AB Spare B. See Note B. [TBN] EA $ $ 0007AC Spare C. See Note B. [TBN] EA $ $ 0007AD Spare D. See Note B. [TBN] EA $ $

0008 4,800 LH

Noun: Support Services for up to Three Years

PSC J020

Contract Type: FIRM FIXED PRICE LEVEL OF EFFORT

Descriptive Data: The contractor shall deliver support services as described in Section C, Statement of Work, in accordance with Exhibits D and E. Estimated amount not to exceed $650,000.00

MAX. ESTIMATED AMOUNT $650,000.00

0009 1 LOT

Noun: Travel

PSC J020

Contract Type: COST Descriptive Data: Estimated amount not to exceed $275,000.00

MAX. ESTIMATED AMOUNT $275,000.00

0010 1 LOT

Noun: Materials

PSC J020

Contract Type: COST Descriptive Data: Estimated amount not to exceed $150,000.00

MAX. ESTIMATED AMOUNT $150,000.00

TOTAL MAX. PRICE ALL CLINS $

Note A: If a modular solution is proposed For CLIN 0005, the offeror is to price each module as a separately identified subline item, adding additional subline items if necessary to include all modules for modular Unit Type 3 subsystems.

Note B: The offeror is to price each spare and replacement part as a separately identified subline item, adding additional subline items if necessary.

B-2 TRAVEL COSTS

(a) Except as otherwise provided herein, the contractor shall be reimbursed for its reasonable actual travel costs in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). The costs to be reimbursed shall be those costs accepted by the cognizant DCAA office.

(b) Reimbursable travel costs include only that travel performed from the contractor's facility to the worksite, in and around the worksite, and from the worksite to the contractor's facility.

(c) Relocation costs and travel costs incidental to relocation are allowable to the extent provided for in FAR 31.204-35; however, contracting officer approval shall be required prior to incurring relocation expenses and travel costs incidental to relocation.

(d) The contractor shall not be reimbursed for the following daily local travel costs:

(i) Travel at U.S. military installations where government transportation is available;

(ii) Travel performed for personal convenience/errands, including commuting to and from work; and

(iii) Travel costs incurred in the replacement of personnel when such replacement is accomplished for the contractor’s or employee’s convenience.

B-3 CONTRACT MINIMUM/MAXIMUM QUANTITIES AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM QUANTITY MINIMUM AMOUNT MAXIMUM QUANTITY MAXIMUM AMOUNT

CLIN 0001 [To Be Priced at

Award] ALL CLINs [To Be Priced at Award]

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 STATEMENT OF WORK

The work and services to be performed hereunder shall be subject to the requirements and standards contained in Exhibit B, Statement of Work, Exhibit A, Contract Data Requirements List, and all other attachments cited in Section J, which are incorporated by reference into Section C.

C-2 SPECIFIC WORK

The specific work to be carried out shall be further described in orders issued under this contract.

C-3 CONTRACTOR EMPLOYEES

Pursuant to DFARS 211.106, contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

C-4 CONTRACTOR’S PROPOSAL

(a) Performance of this contract by the contractor shall be conducted and performed in accordance with detailed obligations to which the contractor committed itself in proposal [To be Filled in at Award] dated [To be Filled in at Award] in response to NRL solicitation number N00173-13-R-PW10.

(b) The technical volume(s) of the contractor’s proposal is incorporated by reference and hereby made subject to the provisions of the Order of Precedence (FAR 52.215-8) clause of this contract. Under the Order of Precedence clause, the technical volume of the contractor’s proposal referenced herein is hereby designated as item (f) of the clause, following the specification in the order of precedence.

C-4 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Research Laboratory via a secure data collection site. The contractor is required to completely fill in all required data fields using the following Web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

C-5 SUBCONTRACTING PLAN*

Subcontracting Plan dated is attached as Exhibit C.

(*this will be included and completed at time of award, if applicable)

SECTION D

PACKAGING AND MARKING

D-1 UNCLASSIFIED DATA PACKAGING AND MARKING

All unclassified data shall be preserved, packaged, packed, and marked and must at a minimum conform to normal commercial packing standards to ensure safe delivery at destination.

D-2 CLASSIFIED DATA PACKAGING AND MARKING

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M dated February 28, 2006, and the DD 254, Contract Security Classification Specification (Exhibit D).

D-3 PREPARATION FOR SHIPMENT

Equipment shall be adequately packaged to assure protection against corrosion, deterioration, and physical damage during shipment. The contractor shall mark all shipments under this contract in accordance with the edition of ASTM D-39510, Standard Practice for Commercial Packaging, in effect on the date of the contract.

D-4 PACKAGING AND PACKING OF SPARE PARTS

Packaging of spare parts shall be in accordance with MIL-P-116, Level A, Method 1A8. Packaging containers shall conform to the carrier rules and regulations applicable to the mode of transportation used.

D-5 PROHIBITED PACKING MATERIALS

The use of asbestos, excelsior, newspaper, or shredded paper (all types including waxed paper, computer paper, and similar hygroscopic or nonneutral material) for packing material is prohibited. In addition, loose polystyrene is prohibited.

D-6 MARKING OF SHIPMENTS

(a) All shipping containers shall be marked in accordance with MIL-STD-129M, Marking for Shipment and Storage.

(b) The contractor shall comply with FED STD 313 (Symbols for Packages and Containers for Hazardous Industrial Chemical and Materials) to the extent applicable.

D-7 UNPACKING INSTRUCTIONS

(a) When applicable, one set of unpacking instructions shall be placed in a heavy waterproof envelope prominently marked “UNPACKING INSTRUCTIONS” and firmly affixed to the outside of the shipping container in a protected location, preferably adjacent to the identification marking. If the instructions cover a set of equipment packed in multiple containers, the instructions shall be affixed to the number one container of the set.

(b) When the unpacking instructions are too voluminous to be affixed to the exterior of the container, they shall be placed inside the container and directions for locating them shall be provided in an envelope marked

“UNPACKING INFORMATION.”

When unpacking instructions are provided, the shipping containers shall be stenciled “CAUTION: THIS

EQUIPMENT MAY BE SERIOUSLY DAMAGED UNLESS UNPACKING INSTRUCTIONS ARE

CAREFULLY FOLLOWED. UNPACKING INSTRUCTIONS ARE LOCATED (state where located).” When possible, this marking shall be applied adjacent to the equipment identification marking on the side of the container.

SECTION E

INSPECTION AND ACCEPTANCE

E-1 INSPECTION AND ACCEPTANCE CLAUSES INCORPORATED BY REFERENCE

FAR

CLAUSE TITLE

52.246-2 Inspection of Supplies—Fixed Price (Aug. 1996) 52.246-4 Inspection of Services—Fixed Price (Aug. 1996) 52.246-7 Inspection of Research and Development—Fixed Price (Aug. 1996) 52.246-16 Responsibility for Supplies (Apr. 1984)

DFARS

CLAUSE TITLE

252.246-7000 Material Inspection and Receiving Report (Mar. 2008)

E-2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the final delivery will be accomplished by the contracting officer’s representative (COR) designated in Section G of this contract. Inspection and acceptance will be performed at the delivery location. The specific delivery location shall be disclosed to the contractor after award. For proposal purposes, delivery shall occur in Norfolk, Virginia. Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

E-3 CONSTRUCTIVE ACCEPTANCE

Constructive acceptance, in accordance with FAR 52.232-25, Prompt Payment (Oct. 2008), shall be deemed to have occurred on the 45th day after the final delivery.

SECTION F

DELIVERIES OR PERFORMANCE

F-1 DELIVERY OR PERFORMANCE CLAUSES BY INCORPORATED REFERENCE

FAR

CLAUSE TITLE

52.242-15 Stop-Work Order (Aug. 1989) 52.242-17 Government Delay of Work (Apr. 1984) 52.247-34 FOB Destination (Nov. 1991) 52.247-58 Loading, Blocking, and Bracing of Freight Car Shipments (Apr. 1984)

DFARS

CLAUSE TITLE

252.246-7000 Material Inspection and Receiving Report (Mar. 2008)

F-2 FOB DESTINATION

All offers submitted on a basis other than FOB Destination shall be rejected as nonresponsive.

F-3 PLACE OF PERFORMANCE

(a) The principal place of performance of this contract shall be the contractor’s facility, with some work being performed at Government facilities/installations.

(b) Each delivery/task order shall state its own place of performance.

F-4 PLACE OF DELIVERY

All deliverables required by contract line item numbers (CLINs) 0001, 0002, 0003, 0004, and 0005under each order shall be shipped FOB Destination, Naval Research Laboratory, Washington DC 20375-5320, consigned to the following

Contracting Officer’s Representative Naval Research Laboratory Contract Number: N00173-13-[To be completed at award] Attn: [To be completed at award] Code: [To be completed at award] Location: [To be completed at award]

The place of delivery for CLINs 0006 and 0007 will be defined in each delivery order.

F-5 ORDERING PERIOD

(a) The effective period of this contract during which delivery orders/task orders may be issued is from date of contract award through 36 months.

(b)Each delivery order/task order shall specify its period of performance.

F-6 DELIVERY SCHEDULE

The required delivery schedule is as follows:

ITEM NO.

MAX.

QUANTITY

WITHIN WEEKS AFTER DATE OF

CONTRACT AWARD

0001AA 1 8 weeks 0001AB 1 8 weeks 0002 LOT In accordance with DD 1423 0003 12 28 weeks 0004 11 28 weeks 0005 2 28 weeks

0006AA TBN TBN

0006AB TBN TBN

0006AC TBN TBN

0006AD TBN TBN

0007AA TBN TBN

0007AB TBN TBN

0007AC TBN TBN

0007AD TBN TBN

The Government will evaluate equally, regarding time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above will be considered nonresponsive and rejected.

SECTION G

CONTRACT ADMINISTRATION DATA

G-1 PROCURING OFFICE REPRESENTATIVES

In order to expedite administration of the contract, the administrative contracting officer (ACO) will direct inquiries to the appropriate office listed below. Please do not direct routine inquiries to the person listed in Item 20A on Standard Form 26.

(a) Contractor Inquiries Administrative Contracting Officer (ACO)—See Block 6 of Standard Form 26

(b) Administrative Contracting Officer Inquiries Contract Specialist—Patricia Woodhouse, patricia.woodhouse@nrl.navy.mil, 202-404-2407, DSN 754-2407 Contracting Officer—Susan Wilson, susan.wilson@nrl.navy.mil, 202-767-0666, DSN 297-0666

Security Matters—Contracting Officer for Security, Code 1226, security-group@nrl.navy.mil, 202-767-2240, DSN 297-2240

Safety Matters—Head, Safety Branch, Code 3540, safety@nrl.navy.mil, 202-767-2232, DSN 297-2232

Patent Matters—Associate Counsel (Intellectual Property), Code 1008.2, patents@nrl.navy.mil, 202-404-1552, DSN 754-1552

Release of Data—Public Affairs Officer, Code 1030, publicaffairs@nrl.navy.mil, 202-767-2541, DSN 297-2541

G-2 DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUNE 2012),

SUPPLIES, CLINS 0001, 0003, 0004, 0005, 0006, 0007

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this website.

(d) WAWF training. The contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web-Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via Web entry, electronic data interchange, or file transfer protocol.

(f) WAWF payment instructions. The contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The contractor shall use the following document type(s): Invoice and Receiving Report (Combo)

Note: If a “Combo” document type is identified but not supportable by the contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer: Destination

(3) Document routing. The contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC [to be filled in] Issue by DoDAAC N00173 Admin DoDAAC [to be filled in] Inspect by DoDAAC N00173 Ship to Code N00173 Extension [to be filled in] Ship from Code N00173 Extension [to be filled in] Mark for Code N/A Service Approver (DoDAAC) N00173 Service Acceptor (DoDAAC) N00173 Accept at Other DoDAAC N/A LPO DoDAAC N00173 DCAA Auditor DoDAAC [to be filled in] Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F (e.g., timesheets), in support of each payment request.

(5) WAWF e-mail notifications. The contractor shall enter the e-mail address identified below in the “Send Additional E-Mail Notifications” field of WAWF once a document is submitted in the system.

[to be filled in]

(g) WAWF points of contact.

(1) The contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF points of contact.

Donna Washington, donna.washington@nrl.navy.mil or 202-767-0547 Jovanka Caton-Campbell, jovanka.caton@nrl.navy.mil or 202-404-3557

Clara O’Neal, clara.oneal@nrl.navy.mil or 202-767-2120

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

G-3 DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUNE 2012),

SERVICES, CLIN 0008

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this website.

(d) WAWF training. The contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web-Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The contractor shall use the following document type(s): 2-in-1 Invoice

(2) Inspection/acceptance location. The contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer: Destination

(3) Document routing. The contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC [to be filled in] Issue By DoDAAC N00173 Admin DoDAAC [to be filled in] Inspect By DoDAAC N00173 Ship To Code N00173 Extension [to be filled in] Ship From Code N00173 Extension [to be filled in] Mark For Code N/A Service Approver (DoDAAC) N00173 Service Acceptor (DoDAAC) N00173 Accept at Other DoDAAC N/A LPO DoDAAC N00173

(4) Payment request and supporting documentation. The contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF e-mail notifications. The contractor shall enter the e-mail address identified below in the “Send

(g) WAWF point of contact.

(1) The contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

G-4 DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUNE 2012),

COSTS, CLINS 0009 AND 0010

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this website.

(d) WAWF training. The contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web-Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The contractor shall use the following document type(s): Cost Voucher

(2) Inspection/acceptance location. The contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer: Destination

(3) Document routing. The contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC [to be filled in] Issue By DoDAAC N00173 Admin DoDAAC [to be filled in] Inspect By DoDAAC N00173 Ship To Code N00173 Extension [to be filled in] Ship From Code N00173 Extension [to be filled in] Mark For Code N/A Service Approver (DoDAAC) N00173 Service Acceptor (DoDAAC) N00173 Accept at Other DoDAAC N/A LPO DoDAAC N00173

(4) Payment request and supporting documentation. The contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF e-mail notifications. The contractor shall enter the e-mail address identified below in the “Send

(g) WAWF point of contact.

(1) The contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

G-5 PAYMENT INSTRUCTIONS—APPLICABLE TO ALL CLINS

For contracts or orders that (1) include contract line items that are funded by multiple accounting classification citations for which a contract line item or items are not broken out into separately identifiable subline items (informational subline items are not separately identifiable subline items), (2) contain cost-reimbursement or time-and-material or labor-hour line items, or (3) authorize financing payments, the payment office will make payment from each ACRN within the contract or order in the same proportion as the amount of funding currently unliquidated for each ACRN (contract-wide proration).

G-6 ACCOUNTING AND APPROPRIATION DATA

Each delivery/task order shall contain the accounting and appropriation data for payment under the contract.

G-7 DELIVERY/TASK ORDER PROCEDURES

The following procedure shall be followed when placing delivery/task orders under this contract:

(a) Only properly appointed contracting officers employed at the Naval Research Laboratory (NRL) shall issue delivery orders under this contract.

(b) A DD Form 1155 will be issued for each delivery order. The DD Form 1155, “Order for Supplies or Services,” shall constitute the instrument for the placement of requirements under this contract.

(c) Delivery/task orders issued shall include, but not be limited to, the following information:

Date of Order Contract Number and Delivery Order Number Accounting and Appropriation Data Description of the Item(s) to be delivered DD Form 1423 (Contract Data Requirements List) Place of Delivery Place of Performance Inspecting and Accepting Codes Period of Performance Required Date of Delivery

(d) The ceiling amount for each delivery/task order will be the ceiling price stated therein and may not be exceeded except when authorized by a modification to the order.

G-8 INFORMATION REQUIRED FOR SUBMISSION OF EACH ORDER

The contracting officer will provide the contractor with a statement of work (SOW) or order solicitation for each order. The contractor shall provide the contracting officer with a proposal or proposed pricing in response to the SOW or solicitation within 10 business days.

Direct labor hours, travel, and material costs are subject to negotiation prior to award. To fully evaluate each order proposal, the contractor shall provide the following as applicable:

● A time-phased (e.g., monthly, quarterly, etc.) breakdown of direct labor by labor category

● A complete breakdown for travel identifying each cost mode of travel and the reason for the travel proposed

● A complete list of all material including quantity and cost

The contractor shall provide specific documentation to serve as the basis for price verification (e.g., vendor quotations, invoices, published price lists, GSA schedule lists, etc.).

G-9 UNDEFINITIZED ORDERS

Whenever the contracting officer determines that urgent demands or requirements prevent the issuance of a priced order, he/she may issue an unpriced order. Such order may be unilateral or bilateral and shall establish a limitation on Government liability, a maximum ceiling amount, and a schedule for definitization, as described in paragraph G-12 below. Upon request the contractor shall submit a maximum ceiling amount proposal before the undefinitized order is issued. The maximum ceiling amount is the maximum price at which the order may be definitized. The contractor shall begin performing the undefinitized order upon receipt, except as provided in paragraph G-11 below. The clause entitled CONTRACT DEFINITIZATION (DFARS 252.2l7-7027) shall be included in any undefinitized order.

G-10 UNILATERAL UNDEFINITIZED ORDERS

For a unilateral undefinitized order, the contractor shall within ten calendar days of receipt of the order notify the contracting officer in writing if it takes exception to the ceiling amount and/or the delivery schedule and shall propose a revised ceiling amount and/or a revised delivery schedule at that time. For unilateral undefinitized orders to which the contractor takes no exception, the contractor is obligated to perform just as if it were a fully definitized order.

After receipt of the contractor’s proposal to establish the revised ceiling amount and/or the revised delivery schedule, the contracting officer shall (1) adjust the ceiling amount and/or revise the delivery schedule; (2) advise the contractor that the order will be adjusted in a different amount than proposed by the contractor; or (3) advise the contractor that no adjustment will be made. In the event the contractor has taken exception to the ceiling amount and/or the delivery schedule and has submitted a timely proposal in accordance with the preceding requirement and the contracting officer has not accepted the contractor’s proposal, the contractor shall not be obligated to perform the order beyond the point at which it would be entitled to be compensated in an amount in excess of the Government’s limitation of liability contained in the unilateral order.

G-11 REJECTION OF UNILATERAL ORDERS

The contractor may reject any unilateral order if the contractor determines that it cannot feasibly perform the order, or if the contractor does not concur with the maximum ceiling amount. However, each unilateral order shall be deemed to have been accepted by the contractor unless within fifteen days of issuance of the order, the contractor notifies the contracting officer in writing of its rejection of the order.

G-12 DEFINITIZATION OF UNDEFINITIZED ORDERS

The contractor agrees that following the issuance of an undefinitized order, it will promptly begin negotiating with the contracting officer the price and terms of a definitive order that will include (1) all clauses required by regulation on the date of the order; (2) all clauses required by law on the date of execution of the definitive order;

and, (3) any other mutually agreeable clauses, terms, and conditions. No later than sixty (60) days after the undefinitized order is issued, the contractor agrees to submit a cost proposal with sufficient data to support the accuracy and derivation of its price and, when required by FAR, certified cost or pricing data or other than certified cost or pricing data. If additional cost information is available prior to the conclusion of negotiations, the contractor shall provide that information to the contracting officer. The price agreed upon shall be set forth in a bilateral modification to the order. In no event shall the price exceed the maximum ceiling amount specified in the undefinitized order.

Each undefinitized order shall contain a schedule for definitization that shall include a target date for definitization and dates for submission of a qualifying proposal, beginning of negotiations, and, if appropriate, submission of make-or-buy and subcontracting plans and cost or pricing data. Submission of a qualifying proposal in accordance with the definitization schedule is a material element of the order. The schedule shall provide for definitization of the order by the earlier of the following:

(i) a specified target date that is not more than l80 days after the issuance of the undefinitized order.

However, that target date may be extended by the contracting officer for up to l80 days after the contractor submits a qualifying proposal as defined in DFARS 2l7.740l; or

(ii) the date on which the amount of funds obligated by the Government under the undefinitized order exceed fifty percent (50%) of the order’s maximum ceiling amount, except as provided in subparagraph G-13 below.

If agreement on a definitive order is not reached within the time provided pursuant to subparagraph above, the contracting officer may, with the approval of the head of the contracting activity, determine a reasonable price in accordance with Subpart l5.8 and Part 3l of the FAR and issue a unilateral order subject to contractor appeal as provided in the DISPUTES clause (FAR 52.233-1). In any event, the contractor shall proceed with completion of the order, subject to the LIMITATION OF GOVERNMENT LIABILITY clause (FAR 52.216-24).

G-13 LIMITATION OF GOVERNMENT LIABILITY

Each undefinitized order shall set forth the limitation of Government liability, which shall be the maximum amount that the Government will be obligated to pay the Contractor for performance of the order until the order is definitized. The Contractor is not authorized to make expenditures or incur obligations exceeding the limitation of Government liability set forth in the order. If such expenditures are made, or if such obligations are incurred, they will be at the Contractor's sole risk and expense. Further, the limitation of liability shall be the maximum Government liability if the order is terminated. The “LIMITATION OF GOVERNMENT LIABILITY” clause shall be included in any undefinitized order.

Except for undefinitized orders for foreign military sales; purchases of less than $25,000; special access programs; and congressionally mandated long-lead procurements; and except as otherwise provided in the subparagraph below, the limitation of Government liability shall not exceed fifty percent (50%) of the ceiling amount of an undefinitized order. In the case of orders within these excepted categories, however, the procedures set forth herein shall be followed to the maximum extent practical.

If the contractor submits a qualifying proposal (as defined in DFARS 2l7.740l) to definitize an order before the Government obligated fifty percent (50%) of the ceiling amount, the contracting officer may increase the limitation of Government liability to up to seventy-five percent (75%) of the maximum ceiling amount or up to seventy-five percent (75%) of the price proposed by the contractor, whichever is less.

If at any time the contractor believes that its expenditure under an undefinitized order will exceed the limitation of Government liability, the contractor shall so notify the contracting officer, in writing, and propose an appropriate increase in the limitation of Government liability of such order. Within thirty (30) days of such notice, the contracting officer will either (1) notify the contractor in writing of such appropriate increase, or (2) instruct the contractor how and to what extent the work shall be continued; provided, however, that in no event shall the contractor be obligated to proceed with work on an undefinitized order beyond the point where its costs incurred plus a reasonable profit thereon exceed the limitation of Government liability and provided also that in no event shall the Government be obligated to pay the contractor any amount in excess of the limitation of Government liability specified in any such order prior to establishment of firm prices.

G-14 CONTRACTING OFFICER’S REPRESENTATIVE (COR)—FUNCTIONS AND LIMITATIONS

[To be completed at award] is hereby designated as the contracting officer’s representative (COR). Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. COR authority may not be redelegated. No change in COR assignment shall be made without written notice by the contracting officer, who will modify the contract to reflect the change of COR assignment. The contracting officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor via contract modification.

1. Responsibilities of the COR The COR is responsible for the following:

● Providing technical direction and guidance as necessary with respect to the performance of work under this contract. Technical direction and guidance may be used to provide technical advice/recommendations/clarifications on the statement of work/specifications. It MAY NOT be used to tell the contractor how to perform the work.

● Submitting interim and final Contractor Performance Assessment Reports (CPARS) at www.cpars.csd.disa.mil/cparsmain.htm.

● Ensuring quality assurance of services performed or deliveries made.

● Inspecting and accepting services or deliverables.

● Ensuring that Government-furnished property, to include any contractor use of on-site equipment and/or IT resources, is adequately monitored and accounted for.

● Ensuring security requirements on Government installation, such as the request and retrieval of personnel security badges and vehicle passes.

● Monitoring contractor’s performance and promptly report problems and recommendations for corrective action to the contracting officer.

● Annually furnishing a written report on performance of the contractor to the contracting officer, and, if deemed necessary, attending a follow-up meeting to discuss.

● Attending post-award conference, if conducted.

● Ensuring a copy of all Government technical correspondence, to include technical direction memorandums/guidance, is forwarded to the contracting officer for placement in the contract file.

● Monitoring of funds expended.

● Ensuring that the contractor does not exceed the defined statement of work set forth in the contract.

2. Limitations of the COR The COR is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work/specifications, a modification must be issued in writing and signed by the contracting officer in order to effect such changes. No such changes shall be made without the express written prior authorization/direction of the contracting officer.

G-15 ONR 5252.242-9718, TECHNICAL DIRECTION (FEB. 2002)

(a) Performance of the work hereunder is subject to the technical direction of the COR designated in this contract, or his or her duly authorized representative. For the purposes of this clause, technical direction includes the following:

(1) Direction to the contractor that shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details, or otherwise serves to accomplish the objectives described in the statement of work

(2) Guidelines to the contractor that assist in the interpretation of drawings, specifications, or technical portions of work description

(b) Technical direction must be within the general scope of work stated in the contract. Technical direction may not be used to do any of the following:

(1) Assign additional work under the contract

(2) Direct a change as defined in the contract clause entitled “Changes”

(3) Increase or decrease the contract price, or

(4) Change any of the terms, conditions, or specifications of the contract

(c) The only individual authorized to in any way amend or modify any of the terms of this contract is the contracting officer. When, in the opinion of the contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the contractor shall notify the contracting officer in writing within ten working days after its receipt. The contractor shall not proceed with the work affected by the technical direction until the contractor is notified by the contracting officer that the technical direction is within the scope of the contract.

(d) Nothing in the foregoing paragraphs may be construed to excuse the contractor from performing that portion of work statement that is not affected by the disputed technical direction.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H-1 TYPE OF CONTRACT

The government contemplates award of an indefinite-delivery, indefinite-quantity (IDIQ) contract with firm-fixed-price (FFP) and cost-only orders.

H-2 ONR 5252.235-9714, REPORT PREPARATION (JULY 2005)

Scientific or technical reports prepared by the contractor and deliverable under the terms of this contract will be prepared in accordance with format requirements contained in ANSI/NISO Z39.18-2005, Scientific and Technical Reports: Elements, Organization, and Design.

[NOTE: All NISO American National Standards are available as free, downloadable pdfs at www.niso.org/standards/index.html. NISO standards can also be purchased in hardcopy form from NISO Press Fulfillment, P. O. Box 451, Annapolis Junction, MD 20701-0451 USA. Telephone U.S. and Canada: 877-736- 6476; outside the U.S. and Canada: 301-362-6904 fax: 301-206-9789.]

H-3 REPRESENTATIONS AND CERTIFICATIONS

*The contractor’s ORCA representations and certifications valid from ______________ to __________________ are incorporated herein by reference. (SAM.GOV) *Offeror to fill in.

H-4 GOVERNMENT-FURNISHED PROPERTY

The following Government property will be furnished to the contractor on a rent-free basis for use in performing the contract:

(To be completed at time of award, as required)

H-5 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) Definitions.

The term “contractor” includes the contractor and its employees, affiliates, marketing consultants (if any), consultants, and subcontractors at all tiers.

“Organizational conflict of interest” (“OCI”) means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. FAR 2.101. An OCI may result when (1) activities or relationships create an actual or potential conflict of interest related to the performance of the statement of work (SOW) of this contract; or, (2) when the nature of the SOW on this contract creates an actual or potential conflict of interest with respect to the contractor in relation to a future acquisition.

“Marketing consultant,” means any independent contractor who furnishes advice, information, direction, or assistance to an offeror or any other contractor in support of the preparation or submission of an offer for a Government contract by that offeror. An independent contractor is not a marketing consultant when rendering—

(1) services excluded in FAR Subpart 37.2; (2) routine engineering and technical services (such as installation, operation, or maintenance of systems, equipment, software, components, or facilities); (3) routine legal, actuarial, auditing, and accounting services; and (4) training services.

(b) In accordance with the guidance in FAR Subpart 9.5, the contracting officer has determined that potentially significant organizational conflicts of interest (OCIs) could result if the contractor is allowed to participate (at any level) in future federal Government acquisitions that include requirements that may be established or affected by the performance of the SOW by the contractor under this contract.

(c) It is understood and agreed that the contractor may be ineligible (unless expressly exempted as provided in FAR Part 9.5) to act as a prime contractor, subcontractor, or consultant or subcontractor to any prime contractor or subcontractor at any tier, for any future requirements (for services, systems, or components of systems) procured by any federal Government activity where the contractor, in performance of the SOW under this contract, has provided or is providing support (as described in FAR 9.505-1 through 9.505-4) that establishes or affects future requirements or may affect the future competition.

(d) The contracting officer responsible for securing future requirements, in his/her sole discretion, may make a determination to exempt the contractor from ineligibility as described in subparagraph (c) above provided the Contractor submits an acceptable mitigation plan.

(1) Items for consideration in a mitigation plan include the following: identification of the organizational conflict(s) of interest; a reporting and tracking system; an organizational conflict of interest compliance/enforcement plan, to include employee training and sanctions, in the event of unauthorized disclosure of sensitive information; a plan for organizational segregation (e.g., separate reporting chains); data security measures; and, nondisclosure agreements.

(2) The Government’s determination regarding the adequacy of the mitigation plan or the possibility of mitigation is a unilateral decision made solely at the discretion of the Government and is not subject to the Disputes clause of the contract. The Government may terminate the contract for default if the contractor fails to implement and follow the procedures contained in any approved mitigation plan.

(3) Nothing contained herein shall preclude the contracting officer in future federal Government acquisitions from making his/her own determination as to whether an OCI exists and whether any such OCI has been successfully mitigated.

(e) The contractor shall apply this clause to any subcontractors or consultants who have access to proprietary information received or generated in the performance of this contract and/or who participate in the development of data, or participate in any other activity related to this contract that is subject to the terms of this clause at the prime contractor level.

(f) The contactor agrees that it…