10.24.2019_-_DIDs_(5).pdf

DATA ITEM DESCRIPTION

Title: DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES

(DMSMS) IMPLEMENTATION PLAN

Number: DI-MGMT-81949 Approval Date: 20130918

AMSC Number: N9434 Limitation: N/A

DTIC Applicable: N/A GIDEP Applicable: YES

Office of Primary Responsibility: SH/SEA 00

Applicable Forms: N/A

Use/relationship: The DMSMS Implementation Plan will be used to assess how the contractor plans to implement the requirements of the program’s DMSMS Plan for identifying and managing the loss, or impending loss, of manufacturers or suppliers of parts and/or material required for sustained operational availability of the program’s systems.

This Data Item Description (DID) contains the format, content, and intended use information for the data product resulting from the work task described by the contract.

Requirements:

1. Format. The DMSMS Implementation Plan may be in contractor format.

2. Content. The DMSMS Implementation Plan shall contain obsolescence data for each system configuration and shall include the methodologies, processes, tools, resources and strategies required to provide sustained operational availability for all program systems and shall also contain the following sections:

2.1 Introduction. This section shall contain a narrative of the plan’s content for the system/equipment description.

2.1.1 Scope and Purpose. The scope and purpose section of the plan shall identify the contractor’s plans for managing and executing the DMSMS program.

2.1.2 References. This section shall contain a list of the references the Contractor used to develop the DMSMS program.

2.1.3 System/Equipment description. The system/equipment description shall contain a brief description of functional and physical characteristics of the system and its major subsystems.

Block diagrams or other graphics needed to support description and text shall be included when applicable.

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DI-MGMT-81949

2.2 Management Section. The section shall contain the management organizational structure, interfaces, DMSMS approach, forecasting/assessment, funding, DMSMS schedule, security requirements and any other applicable resources.

2.2.1 DMSMS Organizational Structure. The DMSMS organization structure shall identify the

DMSMS personnel roles and responsibilities including relationships to other integrated product teams and working groups.

2.2.2 Interfaces. The interfaces between the contractor and subcontractor as well as other entities, both industry and government, including active participation and representation on a

DMSMS Working Group as a government or industry member.

2.2.3 DMSMS Approach. The DMSMS approach shall identify both the reactive and proactive obsolescence management processes that will be used for DMSMS resolution. The management approach shall also include reactive and proactive management strategies that address life cycle obsolescence issues related to the system.

2.2.4 Forecasting / Assessment. The forecasting /assessment processes and obsolescence tools to be used shall be described and shall include vendor owned tools as well as industry and government tools.

2.2.5 Funding. This section of the plan shall identify plan funding levels planned for obsolescence management activities and shall be depicted in graphic chart/table(s) with clear explanations.

2.2.6 DMSMS Schedule. The DMSMS schedule shall contain all events that were identified in the Integrated Master Schedule (IMS), by reference and cross reference from the IMS.

2.2.7 Security Requirements. The section shall contain all the security requirements used to secure the applicable program.

2.2.8 Integrated Data Exchange. The plan shall identify all integrated data exchange requirements.

2.2.9. Other Resources. Any other resources that are required for execution of the DMSMS implementation plan shall be identified.

2.3 Methodology and Process Section. The methodology and process section shall identify technology/insertion plans, pre-production design planning, screening, bill of material, alert processes, planned deliverables, predictions, post-production and sustainment planning, case management, configuration management, data sharing and metrics.

2.3.1 Technology Refreshment/Insertion Planning. The section shall identify planning procedures to be used for technology refreshment and insertion of both hardware and software.

2.3.2 Pre-production Design. Pre-production design planning and execution shall be described.

2.3.3 Component and Parts. The component and parts screening and selection process and strategy used to minimize the effect of DMSMS issues shall be identified. All recommendations in favor of the use of modular, open, and integrated architecture processes in developing an open system design as a life cycle enabler and a total ownership cost objective shall be included.

2.3.4 Bill of Material (BOM) Process Development. The BOM development processes for each system shall be included in the plan.

2.3.5 DMSMS Alerts. The plan shall identify all DMSMS alert processes used to notify the government of alerts, including Government Industry Data Exchange Program (GIDEP) and

Defense Logistics Agency (DLA).

2.3.6 Data Deliverables. All data deliverables planned for delivery to government shall be identified.

2.3.7 DMSMS Predictions. The process to be used for conducting DMSMS predictions shall be specified.

2.3.8 Post-production/Sustainment Planning. The post-production/sustainment planning shall include strategy; DMSMS watch lists, obsolescence monitoring, actions and mitigation process that will be used.

2.3.9 Case Management. The case management process shall include the four step DMSMS risk management case resolution process specifying the following:

a. Identify - Problem Identification

b. Verify - Case Verification

c. Analyze - Options Analysis

d. Resolve - Resolution/Implementation in the development and implementation of reactive and proactive DMSMS mitigation solutions.

2.3.10 Configuration Management. The plan shall include all configuration management and change control management processes required to maintain configuration product baseline integrity of the system.

2.3.11 Data Sharing Processes. The data sharing process between the government and industry shall be specified.

2.3.12 Metrics. The plan shall contain a DMSMS metric template that identifies all detailed metrics processes used for tracking case management activities.

3.0 Media Requirements. The DMSMS plan shall be in digital Adobe AcrobatTM 6.0 as specified in the contract.

4.0 End of DI-MGMT-81949.

DATA ITEM DESCRIPTION

Title: PRODUCT ENGINEERING DESIGN DATA AND ASSOCIATED LISTS

Number: DI-SESS-81000F Approval Date: 20190417

AMSC Number: 10017 Limitation:

DTIC Applicable: GIDEP Applicable:

Preparing Activity: AR Project Number: SESS-2019-023

Applicable Forms:

Use/relationship: Product Engineering Design Data and Associated Lists provide engineering data adequate to serve as an authoritative and complete technical description of an item. This data, when authorized, is adequate to support competitive procurement and maintenance for items interchangeable with the original items. This data represents the highest level of design disclosure.

a. This Data Item Description (DID) contains the format and content preparation instructions for

Product Engineering Design Data and Associated Lists resulting from the work task described in 5.4.1.3 of MIL-STD-31000.

b. This DID is applicable to acquisitions of military systems, equipment, and components. It is intended for acquiring Product Engineering Design Data and Associated Lists at the end of the Engineering and

Manufacturing Development Phase and during subsequent phases of the DoD materiel life cycle.

c. It is not intended that all the requirements contained herein should be applied to every program. This

DID should be tailored to the minimum data requirements of the applicable contract or purchase order.

d. This DID is related to DI-SESS-81001F, DI-SESS-81002F, and DI-SESS-81003F. This DID supersedes DI-SESS-81000E.

e. A purchased item, as defined by ASME Y14.24, an item which is sold or traded in the course of conducting normal business operations, is used by commercial industry, or is a specialized version of a supplier's general product line which he routinely customizes. Purchased items as used herein have also been referred to as vendor items or vendor-developed items.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. General. Product Engineering Design Data and Associated Lists shall meet the requirements of MIL-

STD-31000. Product Engineering Design Data and Associated Lists shall provide the design disclosure information necessary to serve as a clear, complete and accurate technical description of an item sufficient to enable a manufacturer of similar products at the same or similar state of the art to produce and maintain quality control of item(s) so that the resulting physical and functional characteristics duplicate those of the specified item. These design data shall:

a. Reflect the end product at its current level of design maturity.

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DI-SESS-81000F

b. Provide the engineering data for logistics support products.

c. Provide the necessary data to permit competitive acquisition and manufacture of the original item(s).

3. Format. Product Engineering Design Data and Associated Lists shall be in either the contractor's format or the Government's format as specified on the TDP Option Selection Worksheet incorporated into the contract or purchase order.

4. Content. Product Engineering Design Data and Associated Lists shall conform to the requirements of

ASME Y14.100, or, if applicable, ASME Y14.100 and Appendices B through E, as required, ASME

Y14.34, ASME Y14.41 and/or ASME Y14.41.1. They shall document directly or by reference the following, as applicable:

a. Details of unique processes, i.e., not published or generally available to industry, when essential to design and manufacture.

b. Performance ratings.

c. Dimensional and tolerance data

d. Critical manufacturing processes and assembly sequences.

e. Toleranced input and output characteristics.

f. Diagrams.

g. Mechanical and electrical connections.

h. Physical characteristics, including form, finishes, and protective coatings.

i. Details of material identification, including material condition, and mandatory treatments and coatings.

j. Inspection, test and evaluation criteria.

k. Equipment calibration requirements.

l. Quality assurance requirements.

m. Hardware marking requirements.

n. Requirements for reliability, maintainability, environmental conditioning, shock and vibration testing and other operational or functional tests.

o. Vendor substantiation data when required by the contract or purchase order.

DI-SESS-81000F

p. Requirements for programming software into devices or assemblies including a description of the input media and the procedures for validating that the software has been installed correctly.

q. Special consideration items and processes.

5. Item definition. All parameters required to define each unit, assembly, subassembly, part or material shall be presented on the applicable design data document. This includes data such as:

a. All necessary mechanical dimensions to fully define fabrication, acceptance, interface or installation of the item depicted.

b. All necessary electrical parameters to fully define fabrication, acceptance, interface or installation of the item depicted.

c. All other necessary physical parameters to fully define fabrication, acceptance, interface or installation of the item depicted, i.e., weight, pressure, viscosity, etc.

d. All necessary environmental conditions which units, assemblies, subassemblies, parts and materials must meet to perform effectively in the end item, such that the end item will meet its specification requirements.

6. CAGE code and document numbers. Product Engineering Design Data and Associated Lists shall be identified with the contractor's CAGE code and contractor document numbers or with a Government

CAGE code and document numbers as specified in the TDP Option Selection Worksheet incorporated in the contract or purchase order.

7. Selection of design data. The types of design data (e.g. drawings, models, 3Di viewables, etc.) required shall be as stated in the TDP Option Selection Worksheet incorporated in the contract or purchase order.

7.1. Vendor Item Control Documents. Vendor Item Control Documents shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements).

7.2. Source Control Documents. Source Control Documents shall be used to specify the requirements for purchased items only when such items have been approved for use in the design and:

a. the item is for a critical application and

b. the requirements can be met by an item from one or more sources and

c. the application required source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements).

7.3. Standard Microcircuit Drawings. Standard Microcircuit Drawings (MIL-HDBK-780) shall be used to specify the requirements of microcircuits.

End of DI-SESS-81000F.