10.24.2019_-_DIDs_(2).pdf

DATA ITEM DESCRIPTION

Title: DEPARTMENT OF DEFENSE (DoD) DESIGN CRITERIA STANDARD

DOCUMENTS

Number: DI-SDMP-81472A Approval Date: 1 August 2003 AMSC Number: D7507 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: OSD-SO Applicable Forms: N/A Use, Relationships: A DoD Design Criteria Standard will be used to specify military-unique design or functional criteria that must be adhered to in the development of systems, subsystems, equipment, assemblies, components, items, or parts.

This Data Item Description contains the content and format preparation instructions for DoD Design Criteria standards and their associated documents that are described in the following paragraphs of MIL-STD-962D. Only those documents listed below will be required when specified individually on contract.

a. DoD Design Criteria Standard – Paragraphs 4.1 through 5.15.

b. DoD Design Criteria Standard Revision – Paragraph 5.17.

c. DoD Design Criteria Standard Change – Paragraphs 5.18 through 5.18.7.

d. DoD Design Criteria Standard Inactive for New Design Notice – Paragraph 5.19.2.

e. DoD Design Criteria Standard Cancellation Notice – Paragraph 5.19.3.

f. DoD Design Criteria Standard Reinstatement Notice – Paragraph 5.19.4.

g. DoD Design Criteria Standard Reactivation Notice – Paragraph 5.19.5.

h. DoD Design Criteria Standard Administrative Notice – Paragraph 5.19.6.

This DID supersedes DI-SDMP-81472.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their dates and dates of any applicable notices and revisions, shall be as specified in the contract.

2. Format and content. Format and content for DoD Design Criteria Standards shall be as follows:

a. DoD Design Criteria Standard. Format and content of DoD Design Criteria Standards shall be in accordance with MIL-STD-962, paragraphs 4.1 through 5.15.

b. DoD Design Criteria Standard Revision. Format and content of DoD Design Criteria Standard Revisions shall be in accordance with MIL-STD-962, paragraph 5.17.

c. DoD Design Criteria Standard Changes. Format and content of DoD Design Criteria Standard Changes shall be in accordance with MIL-STD-962, paragraphs 5.18 through 5.18.7.

Source: https://assist.dla.mil -- Downloaded: 2019-10-09T16:21Z Check the source to verify that this is the current version before use.

DI-SDMP-81472A

d. DoD Design Criteria Standard Inactive for New Design Notices. Format and content of DoD Design Criteria Standard Inactive for New Design Notices shall be in accordance with MIL-STD-962, paragraph 5.19.2.

e. DoD Design Criteria Standard Cancellation Notices. Format and content of DoD Design Criteria Standard Cancellation Notices shall be in accordance with MIL-STD-962, paragraph 5.19.3.

f. DoD Design Criteria Standard Reinstatement Notices. Format and content of DoD Design Criteria Standard Reinstatement Notices shall be in accordance with MIL-STD-962, paragraph 5.19.4.

g. DoD Design Criteria Standard Reactivation Notices. Format and content of DoD Design Criteria Standard Reactivation Notices shall be in accordance with MIL-STD-962, paragraph 5.19.5.

h. DoD Design Criteria Standard Administrative Notices. Format and content of DoD Design Criteria Standard Administrative Notices shall be in accordance with MIL-STD-962, paragraph 5.19.6.

3. END OF DI-SDMP-81472A.

Source: https://assist.dla.mil -- Downloaded: 2019-10-09T16:21Z

DATA ITEM DESCRIPTION I Form Approved OMB No.0704.0188

1.nTLE 2.IOENTIFICATIONNUMBER

TEST/ INSPECTION REPORT DI-NM’I-80809B

L OESCRIPTlOtVPURPOSE

3.1 The testl inspection report is used to document testl inspection results, findings, and analyses that will enable the government or contracting agency to evaluate compliance with system requirements, performance objectives, specifications, and test linspection plans.

1.APPROVALDATE 5.OFFICEOFPRIMARYRESPONSIBILITY(OPB) Ea.DTICAPPLICABLE 6b.CWIEP AppliCable

(YVMMOD)

F/AFMC-DCJP

970124

,.APPLlCAT\0NflNTER7iElAT10NSH1P

7.1 This data item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement

I as delineated in the contract.

I

7.2 This DID is applicable to engineering (developmental ), preliminary qualification, qualification, and acceptance testing.

7.3 This DID supersedes DI-NDTI-80809A and DI-MISC-80653

1.APPROVALLIMITATION 9a.APPLICABLEFORMS 9b.AMSCNUMBER

F7231

10,PREPARATIONlNSTRUCnONS

10.1 Format. Contractor format is acceptable.

paragraph 10.2 and its subparagraphs in a manner understanding

10.2 CQnL!aL. The test/inspection report shall

applicable.

Organize the information required by that facilitates presentation and contain the following information, as

10. 2.1 Cove. and tile uaae. The following information shall appear on the outside front :over and title page:

a. Report date.

b. Report number (contractor or government)

Contractor’ s name, address, and commercia 1 and government entity code.

Contract number and contract line item number or sequence number (if applicable)

e. ‘fvpe of test/inspection (for example. first article acceptance test, aualitv con formanc-e-inspection, d-evelopmental test-, qualification test, f Identification of item tested/inspected.

9. Date or period of test/inspection.

h. Name and address of requiring government activity.

i. Security classification, downgrading and declassifying environmental Lest) .“ information, if applicable.

(Continued on page 2 )

1.DIS77UBUTIONSTATEMEW

DISTRIBUTION STATEMRNT A : APPROVED FOR PUBLIC RELBASE; DISTRIBUTION IS UNLIMITED.

ID Form 1664,APR 89 PreviOLIsedtliomwe obsdem. Page 1 of & Pages 39123

Source: https://assist.dla.mil -- Downloaded: 2019-10-09T18:19Z

DI-NDTI-80809B

Block 10, Preparation Instructions (continued)

10.2.2 ~. The table of contents shall identify the following:

a. The title and starting page of each major section, paragraph, and apPendix of the report.

b. The page, identifying number, and title of each illustration (for example; figure, table, photograph, chart, and drawing)

10 .2.3 -ductim. The introduction shall include the following information:

10.2 .3.1 obyectlve W. The specific test/ inspection objective (s) as specified in the contract tasking document.

10. 2.3.2 L.temls) tes~. Complete identification of the item(s) testedl inspected including the following:

a. Nomenclature.

b. National stock number.

Model number, part number t and serial number :: Type of item (for example, prototype, production item, laboratory model )

e. Serial or lot number.

f. Applicable engineering changes

9. Production item specification, if applicable.

h. Date of manufacture.

10.2 .3.3 Complete inspection requirements correlated to contractual following:

Required testl inspection parameters :: Performance requirements, acceptance or environmental criteria.

10.2.4 ~. Complete test/inspection report following:

identification of the testl requirements including the compliance limits, and summary including the

a. A brief discussion of the significant test/inspection results, ObSerVati Qns, conclusions, and recommendations covered in greater detail elsewhere in the report.

b. Proposed corrective actions and schedules for failures or problems encountered.

c. Identification of deviations, departures, or limitations encountered, referenced to the contract requirements.

d. Tables, graphs, illustrations, or charts as appropriate to simplify the summary data.

10.2.5 ~. Complete identification of all documents referenced in the test finspection report including the following, as applicable:

a. Prior testf inspection reports on the same item.

b. Test /inspection plans and procedure documents

c. Prior certifications of compliance.

d. Contractor’ s file designation where test/ inspection records are maintained.

e. Input parameters used.

The applicable issue of the documents cited therein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

Page 2 of 4 Pages Source: https://assist.dla.mil -- Downloaded: 2019-10-09T18:19Z

10.2.6 ~. The body of the testlinspection report shall be as follows :

10 .2.6.1 KzZL_ + de.tlflca~.

Complete identification of each item of test equipment used in the testlinspection including the following:

a.

b.

c.

d.

e.

f.

9.

10. 2.6.2

Nomenclature.

Model number.

Serial number.

Manufacturer.

Calibration status.

Accuracy data.

Comments, if applicable.

Testlinmection kuhtv mstd.b&mn and set–w. Complete description of the physical set-up used in conducting the test/inspection to include the following:

a. Location or orientation of the item.

b. Location. orientation, or settinm of test equipment and instrumentation.

c. Location, orientation, or settings of sensors and probes

d. Location or orientation of interconnections, cables, and hoop-ups.

e. Electrical power, pneumatic, fluidic, and hydraulic requirements.

Drawings, illustrations, and photographs maY be used for clarification.

10 .2.6.3 wrocedur~. Complete description of the procedures used in conducting the test/inspection to include the following:

a. Item selection and inspection that verified suitability for test/ inspection.

b. Summarized sequence of testing/inspection steps, including a description of how the item was operated during the test/inspection, and any control conditions imposed.

10 .2.6.4 A copy of all testlinspection results and analysis to include the following:

10.2.6 .4.1 ~. The actual recorded data (for example, log book entries, oscillographs, instrument readings, plotter graphs) If the recorded data is extensive, provide it in an appendix.

10. 2.6.4.2 Test/ insQec!iion resu. Identification of all testlinspection results to include the following:

a. Matrices comparing results achieved against test/inspection objectives or requirements

b. A discussion of these matrices as to their significance, and how they compare to any prior testlinspections.

Calculation examples.

;; Discussion of anomalies, deviations, discrepancies, or failures, including their impact, causes, and proposed corrective actions The discussion shall address discrepancies between design requirements and the tested/inspected Configuration.

10. 2.6.5 Conclusicxls Test/ inspection conclusions distinguished between objective and subjective to include the following:

a. The effectiveness of the testlinspection procedures in measuring item performance.

Page 3 of 4 PagesSource: https://assist.dla.mil -- Downloaded: 2019-10-09T18:19Z

b. The success or failure of the item to meet required test/inspection objectives.

c. The need for repeat, additional, or alternative tests linspections.

d. The need for item redesign or further development.

e. The need for improved test/inspection procedures, techniques, or facilities.

f. The adequacy and completeness of the test/inspection requirements.

10.2 .6.6 Recommendations appropriate to the test/inspection results and conclusions including the following:

a b.

c.

d.

e.

f.

9.

h.

Acceptability of the item tested/inspected (pass or fail) Additional testing/inspection required. ,.

Redesign required.

Problem resolution.

Test/inspection procedure or facility improvements Disposition of items tested/inspected.

Documentation changes required.

Testing/ inspection improvements

10.2.7 The following certifications shall be included, .as

applicable:

10.2 .7.1 A statement that the testlinspection was performed in accordance with applicable testlinspection plans and procedures, and that the results are true and accurate. The authentication shall include the signature of the contractor personnel that performed the test(s) /inspection(s) , a contractor representative authorized to make such certification, and any government witnesses

10.2 .7.2 A statement identifying those requirements not tested/inspected or measured that were previously validated.

Include identification of the data and method employed for such validation (for example, prior test/inspection, analytical verification, equivalent item, and so on) The authentication shall include the signature of a contractor representative authorized to make such authentication and any government witness.

10.2 .7.3 A statement that the item tested/ inspected either passed or failed item acceptability requirements This authentication shall include the signature of a contractor representative authorized to make such authentication and any government witness

10.2.8 Appendices shall be used to append detailed

test/inspection daia, drawings, photographs , or other documentation too voluminous to include in the main body of the report This includes referenced documentation not previously provided by the government, and test/ inspection reports from any associated test/inspection activity that may have performed some of the testing/inspecting requirements.

Page 4 of 4 Pages Source: https://assist.dla.mil -- Downloaded: 2019-10-09T18:19Z

Title: Project Planning Chart

Number: DI-MGMT-80507C Approval Date: 14 Apr 2009 AMSC Number: 9061 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/BA02 Applicable Forms: N/A

Use/relationship:

The Project Planning Chart graphically depicts the schedule and actual progress of work on a contract.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

This DID is used as a attachment to a status or progress report to illustrate the amount of work accomplished relative to the work schedule.

For fixed prices contracts, tailor out 3.18 and 3.19.

This DID supersede DI-MGMT-80507B

Requirements:

1. Reference documents. None.

2. Format: The chart shall be in contractor’s format.

3. Content.

3.1 Project planning chart. It shall depict actual and schedules progress for each subdivision using horizontal lines and symbols. Actual progress will be noted by a percentage of the completion figure.

3.2 Progress of work. Subsequent additions to the work breakdown shall be made as they occur in contract work performance. Items shall not be deleted even though work may be cancelled or stopped before completion.

3.3 Description. Description entry on the chart will be by task. Tasks are divided into

Source: https://assist.dla.mil -- Downloaded: 2019-10-09T18:22Z

DI-MGMT-80507C

subdivisions. For computer software task, the subdivisions shall be Design, Coding, Debugging, Acceptance Testing, and Management. Entries shall be complete and reflect all contract effort.

3.4 Milestone symbol. The triangle symbol will be white if the task has not be achieved. It shall be shaded if the task has been achieved.

3.5 Date released. Last date to which chart was posted.

3.6 Date revised. Date of subsequent contract modification.

3.7 Contractor name.

3.8 Contract title.

3.9 Contract number.

3.10 Purchase description number.

3.11 Security classification.

3.12 Delivery dates. Includes dates for all deliverable items.

3.13 Scheduled starting date. Date each subdivision of work is scheduled to start.

3.14 Actual starting date. Date each subdivision of work actually started.

3.15 Scheduled completion date. Date each subdivision of work is scheduled for completion.

3.16 Actual completion date. Date each subdivision of work actually was completed.

3.17 Manhours Expended. Total manhours expended per task for each reporting period.

Manhours defined as total number of direct labor hours regardless of type.

3.18 Funds expended. Contracts funds expended per task for each reporting period.

Costs defined as total direct cost plus burden, overhead, general and administrative (G&A), and any other load. Total of all items to equal the total target cost.

DI-MGMT-80507C

3.19 Expenditures. Manhours expended figures and contract funds expended figures used on the chart will be developed on the same basis as the planned figures. Chart depicts these figures for each report period as cumulative totals, accurate to the as-of-date of the report.

4. END OF DI-MGMT-80507C

Title: Quality Program Plan (QPP)

Number: DI-QCIC-81722 Approval Date: 29 NOV 2006 AMSC Number: 7676 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/I5223 Applicable Forms: N/A

Use/Relationship:

The Quality Program Plan (QPP) describes the methodology that will be used to meet the quality requirements needed for the specific program. The object of the plan is to define and document what, where, and how to procure, fabricate, assemble, inspect, test and deliver only units and other end products that conform to quality standards. The QPP should start with the contractor’s standard quality system and detail changes to that. The QPP shall be used to verify attainability of contract objectives in the area of producing reliable, quality products. This DID is applicable to development, low rate initial production and full rate production efforts.

a. This DID contains the format and content preparation instructions for the data product generated by the specific requirement delineated in the contract and International Organization for Standardization (ISO) 9001, Quality Management Systems – Requirements (Entire Document).

b. The prime contractor is required to include information from significant suppliers (eg, PWAs) or teammates regarding their standard quality system requirements and any deviations specific to this program.

1. Reference Documents: The applicable issue of the documents herein, including, their approval dates and the dates of any applicable amendments, notices, and revisions, shall be as cited in the current issue of the DODISS at the time of the solicitation; or, for non DODISS-listed documents, as stated herein. International Organization for Standardization (ISO) 9001 Quality Management Systems – Requirements, current edition, is available at International Organization for Standardization website http://www.iso.org/iso/en/ISOOnline.frontpage.

2. Format: Contractor format is acceptable using 8 ½ x 11 in. paper.

3. Content:

3.1 The data item shall have a Title page containing the following information as a minimum:

Source: https://assist.dla.mil -- Downloaded: 2019-10-09T18:24Z

DI-QCIC-81722

3.1.1 Title

3.1.2 CDRL exhibit number

3.1.3 Revision level

3.1.4 Approval/submission

3.1.5 Date

3.1.6 Program name

3.1.7 Contract number

3.1.8 Contractor’s name and address

3.1.9 Data item author

3.1.10 Signature

3.1.11 Approval record

3.2 The data item shall have a table of contents if the length of the document warrants.

3.3 The data item shall have a revision status log page which includes the various revision levels, dates, and summary description of the changes made.

3.4 The QPP shall reference any Industry standard for which the contractor has a current certification. The plan shall reference the contractor’s current Quality Manual, number or identification, and date. The plan shall then detail any changes, deletions or additions to the contractor’s standard requirements, and shall delineate the specific Industry workmanship standards and levels for soldering, printed wiring assembly, etc, that are to be applied to the program. The government shall concur in use of any standard repair procedures and conditions for use on the program.

3.5 The QPP shall include an organizational chart identifying the Product Assurance (PA) organization, names and titles of key PA personnel assigned to the program, and how the PA organization relates to the corporate structure.

3.6 The QPP shall include a proposed end item product flow including test & inspection points. The plan shall briefly address the following topics if different from or not included in the quality manual: quality audit frequency, depth, and independence; process certification and control of automated processes; “cannot duplicate” (CND) and nonconforming material processes; incoming inspection/test, certified supplier program and parts control; and any unique requirements for the program.

4. END OF DI-QCIC-81722

Source: https://assist.dla.mil -- Downloaded: 2019-10-09T18:24Z

DI-SESS-81874

Title: ENGINEERING DATA FOR PROVISIONING (EDFP)

Number: DI-SESS-81874 Approval: 20121207 AMSC Number: F9295 Limitation:

DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: 10 Applicable Forms:

Use/Relationship: Engineering Data for Provisioning (EDFP) is the engineering data used in the initial provisioning of support resources. This technical data provides definitive identification of dimensional, materiel, mechanical, electrical, or other characteristics adequate for provisioning of the support items of the end item(s) on contract. EDFP consists of data needed to indicate the physical characteristics, location, and function of the item. EDFP may also include government or industry specifications or standards, engineering drawings, production or commercial drawings and associated lists, commercial catalogs, and sketches or photographs with descriptive characteristics.

a. This Data Item Description (DID) contains the format and content preparation instructions for EDFP resulting from the work described by Activities 12.8 and 12.10 of TA-STD-0017, Product Support Analysis.

b. This DID is applicable to all contracts which contain a provisioning requirement.

However, EDFP is not required and shall not be provided when the item is:

i. Identified by a government specification or standard which completely describes the item including its materiel, dimensional, mechanical, and electrical characteristics.

ii. Identified in the Defense Logistics Information System with a National Stock Number (NSN).

iii. Listed as a reference item (subsequent appearance of an item) on a parts list.

c. This DID supersedes DI-ALSS-81557, Supplemental Data for Provisioning (SDFP).

1. Reference Documents. The applicable issue of documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be cited in the current issue of the Department of Defense Index of Specifications and Standards (DODISS) at the time of the solicitation; or, for non DODISS-listed documents, as stated herein.

TA-STD-0017, Product Support Analysis GEIA-STD-0007, Logistics Product Data

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Source: https://assist.dla.mil -- Downloaded: 2016-04-12T12:09Z

DI-SESS-81874

(Copies of these standards are available at TechAmerica©, 2500 Wilson Boulevard, Arlington, VA 22201-309 3834; www.techamerica.org)

2. Format. The EDFP format shall be in compliance with GEIA-STD-0007, Logistics Product Data, or in the contractor’s format as specified in the contract.

3. Contents. EDFP shall provide the following:

3.1. Technical identification of items for maintenance support consideration

3.2. Preparation of item identification for the purpose of assigning NSNs

3.3. Review for item entry control

3.4. Standardization

3.5. Review for potential interchangeability and substitutability

3.6. Item management coding

3.7. Preparation of allowance/issue lists

3.8. Source, maintenance, and recoverability (SMR) coding

4. End of DI-SESS-81874

Source: https://assist.dla.mil -- Downloaded: 2016-04-12T12:09Z http://www.geia.org/

Title: ENTRY FOR LOGISTICS MANAGEMENT INFORMATION (LMI) FOR ICAPS

DATABASE

Number: DI-MGMT-82106 Approval Date: 20170322

AMSC Number: N9779 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: SH Project Number: MGMT-2017-014

Applicable Forms: N/A

Use/Relationship:

Information intended use is for populating the Interactive Computer Aided Provisioning System

(ICAPS).

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the discrete as delineated in the contract SOW.

1. Format: The LMI for ICAPS shall be in a format similar to that of Figure (1).

2. Content: The LMI ICAPS information shall contain the below data elements.

2.1 0140 - COMMERCIAL AND GOVERNMENT ENTITY (CAGE)

The appropriate CAGE shall be identified. The CAGE contains 5 alphanumeric characters or bbZZZ (b = blank) for each Reference or Part Number (example- D001). Types of CAGES are as follows:

a. Design CAGE - CAGE assigned to a contractor or government activity having responsibility for the design of a given part and for the preparation and currency of engineering drawings and other technical data for that part.

b. Prime CAGE - CAGE assigned to an activity having responsibility for design control and delivery of system/equipment and test equipment.

c. Suppliers CAGE - Identifies the manufacturer from whom the material on a contract/ purchase order or multi-item purchase request is to be bought.

d. Project CAGE - Standard CAGE validations apply. Shall not be less than 5 characters.

e. Non-Manufacturer's CAGE - (Alpha in positions 2, 3 or 4) shall not be used in conjunction with a

Reference Number (D001) coded for entry into the Master Data File (MDF), Product Support

Integrator (PSI) or Technical Reference File (TRF). It shall be entered in the records as a C035B.

These codes are listed in H8-1 and H8-2.

f. Foreign CAGE - Shall not be entered for System Supply Request (SSR) unless a 2nd Reference

Number (D001) is used with a valid U.S. CAGE.

2.1.1 0140 - ALTERNATE CAGE NUMBER 1 (ALTCAGE1)

An alternate CAGE, if applicable, shall be identified. This is the CAGE associated with the first alternate manufacturer for the same item of production or supply. Use the same definition as provided in paragraph 2.1 above.

Source: https://assist.dla.mil -- Downloaded: 2017-10-17T19:13Z

DI-MGMT-82106

2.1.2 0140 - ALTERNATE CAGE NUMBER 2 (ALTCAGE2)

A second alternate CAGE, if applicable, shall be identified. This is the CAGE associated with the second alternate manufacturer for the same item of production or supply. Use the same definition as provided in paragraph 2.1 above.

2.2 0180 - PHYSICAL SECURITY / PILFERAGE CODE (PSPC)

The appropriate PSPC shall be identified. This element identifies the degree of physical security required for an item of supply. Stock point and other activities are notified via change notice cards. For LMI, this element is known as Controlled Inventory Item Code. A PSPC is required for P-coded SM&R items, which have no assigned number in the National Item Identification number (NIIN) (D046D) of the

National Stock Number (NSN) Codes that applies and shall be identified from the following valid codes:

2.2.1 Physical Security Code: Material requires protection in the interest of national security.

a. “A”- Confidential, formerly restricted data

b. “B” - Confidential, restricted data

c. “C” - Confidential

d. “D” - Confidential – Cryptologic

e. “E” - Secret – Cryptologic

f. “F” - Top Secret – Cryptologic

g. “G” - Secret, formerly restricted data

h. “H” - Secret, restricted data

i. “K” - Top Secret, formerly restricted data

j. “L” - Top Secret, restricted data

k. “O” - Item contains naval nuclear propulsion information. Disposal and access limitations are identified in NAVSEAINST C5511.32.

l. “S” - Secret

m. “T” - Top Secret

n. “U” - Unclassified

o. “7” - Item assigned a Demilitarization Code (D017) other than A, B, or Q for which another

CIIC is inappropriate. The loss, theft, unlawful disposition, and recovery of an item in this category will be investigated.

p. “9” - Controlled Cryptographic Item (CCI). CCI is secure telecommunications or information handling equipment, associated cryptographic component or other hardware item which performs a critical communication security function. CCI is unclassified but controlled.

They will bear the designation Controlled Cryptographic Item or CCI.

2.2.2 Pilferage Code: Material has a ready resale value or civilian application for personal possession and therefore is especially subject to theft. Codes that apply shall be identified from the following valid codes:

a. “J” - Pilferage controls shall be designated by the coding activity to items coded U

(Unclassified) by recoding the item to J

b. “M” - Hand tools and shop equipment

c. “N” – Firearms

d. “P” - Ammunitions and explosives

e. “V” - Individual clothes and equipment

f. “W” - Office machines

g. “X” - Photographic equipment and supplies

h. “Y” - Communications or electronic equipment and parts

i. “Z” - Vehicular equipment and parts

2.3 0190 - NUCLEAR HARDNESS CRITICAL ITEM (NHCI)

The appropriate NHCI shall be identified. A code which indicates that an item has been assessed as being technically critical by reason of tolerance, fit restrictions, application, nuclear hardness properties or characteristics which affects identification of the item. An accurate code that applies shall be identified from the following:

a. “H” - The item is specifically designed to be selected as being nuclear hard (i.e., it will continue to perform its designed function in an environment created by nuclear explosion). The item does not have other critical features.

b. “M” - The item is specifically designed to be selected as being nuclear hard. In addition, the item has other critical features such as tolerance, fit restrictions, or application.

c. “S” - The item is a non-aviation critical safety item whose failure will result in serious damage to equipment(s) or serious injury or death to personnel.

d. “V” - Criticality Undetermined.

e. “X” - The item does not have a nuclear hardened feature or any other critical feature such as tolerance, fit restrictions, or application.

f. “Y” - The item does not have a nuclear hardened feature but does not have other critical feature(s) such as tolerance, fit restrictions, or application.

2.4 0230 - DEMILITARIZATION CODE (DMIL)

The appropriate DMIL shall be identified. A code which indicates the degree of demilitarization required for an item. An accurate code that applies shall be identified from the following:

a. “A” - Non-USML/Non-CCLI – No DEMIL or TSC required. Department of Commerce

(DoC) shall impose licensing requirements to certain destinations. Munitions List Item

(MLI) – Demilitarization is not required. (Commerce Control List Item –CCLI)

b. “C” - USML Items – DEMIL required. Demilitarize installed key point(s) as DEMIL code

“D.”

c. “D” - USML Items – DEMIL required. Destroy item and components to prevent restoration or repair to a usable condition.

d. “E” - DoD DEMIL Program Office (DDPO) reserves this code for their exclusive-use only.

ALL EXCEPT I and UG

P

IF THE Demilitarization Code (D017) IS: THE ALLOWABLE SEC/ PILFS ARE:

A,B,C,D,E,F,G,H,K,L,S,T,5,6,8

A,B,Q

C,D,E,F

I,J,M,N,O,P,Q,R,U,V,W,X,Y,Z,1,2,3,4,9

I,J,M,N,O,P,Q,R,V,W,X,Y,Z,1,2,3,4,7,9

DEMIL instructions shall be furnished by the DDPO.

e. “F” - USML Items – DEMIL required. Item managers, equipment specialists, or product specialists shall furnish special DEMIL instructions.

f. “Q” - CCLI – Mutilation (MUT) to the point of scrap required outside the United States. In the United States, MUT requirement is determined by the DEMIL integrity code (IC)

(see Enclosure 4 for a description of DEMIL ICs) and MUT is required when the

DEMIL IC is “3.” TSC are required in the United States.

2.5 0280 - ESSENTIALITY CODE (EC)

The appropriate EC shall be identified. This code indicates the degree to which the failure of the part affects the ability of the end item to perform its intended operation. An accurate code that applies shall be identified from the following:

a. “1” - Failure of this part will render the end item inoperable.

b. “3” - Failure of this part will not render the end item inoperable.

c. “5” - Item does not qualify for the assignment of 1, but is needed for personnel safety.

d. “7”- Item does not qualify for the assignment of 1, but is needed to prevent impairment or temporary reduction of the end item's operational effectiveness.

2.6 0480 – ITEM NAME (NAME)

The appropriate NAME shall be identified. An item name shall be identified based on the following criteria: This element is an item name with appropriate adjective modifier as contained in the Federal

Item Name Directory for Supply Cataloging, H6, when applicable. Abbreviations shall be used where applicable.

2.7 0560 - MAINTENANCE REPLACEMENT INDICATOR (MRRI)

The appropriate MRRI shall be identified. The MRRI is defined as the peacetime replacement rate factor for the item indicating the number of expected failures, which will require removal and replacement of the support item below depot level in a given next higher assembly per equipment/end item per year. This factor is to be based on the known or estimated end item usage and mature failure rates.

NOTE: This data element equates to the Technical Failure Factor I (F001) data element where “MRRI

= YEARLY SERVICE HOURS ÷ MTBF" and MTBF is the Mean Time Between Failures.

2.8 0680 NATIONAL ITEM IDENTIFICATION NUMBER (NIIN)

G A-H, J-T, V-Z, 1-9

THE ALLOWABLE PS/PC (C017) ARE:IF THE DMIL IS:

P

A,B,Q

C,D,E,F

A-H, K, L, S, T, 5, 6, 8

I, J, M-R, U-Z, 1, 2, 3, 4, 9

I, J, M-R, V-Z, 1-4, 7, 9

The appropriate NIIN shall be identified. This field can be used as either a National Item Identification

Number (NIIN) or a Naval Item Control Number (NICN). Shall identify either the NIIN or NICN based on the following information provided to assist with distinguishing between the two uses:

If the field begins with a numeric character it is a NIIN (D046D).

If the field begins with an alpha character it is a NICN (C002B).

2.8.1 NIIN (D046D) - A nine digit number assigned by Defense Logistics Agency to identify an approved item of supply within the Federal Cataloguing Program. A NIIN is formatted as all numeric

(the most common), or 3 numeric and 6 alphas. Examples: 0014735774 (most common) or

012FEDCBA.

2.8.2 NICN (C002B) -A nine digit number used by the Navy Inventory Control Point to identify an item of supply pending assignment of a NIIN by FLIS. It can also be a Permanent Naval Item Control

Number (P-NICN) which is a number assigned to an item that will not have a NIIN assigned (used for identification purposes only). A NICN is formatted as 3 alpha (A-Z), 3 alphanumeric (A-Z, 0-9) and 3 numeric (0-9) (most common, or All Alphas. Examples: LLH541063 (most common), LLCE28503

(most common), LLCYA6296 (most common), or LLDJEDCBA.

2.8.3 National Codification Bureau/Navy Item Control Number Codes (C001E) - The first two positions of either the NIIN field (D046D) or the NICN field (C002B). When used as the first two positions of a

NIIN it is called the National Codification Bureau Code and it designates the country, which originally cataloged an item of supply. See National Codification Bureau Codes below for Code/Country

Identification for NIINs. When it is used as the first two positions of a NICN (C002B) it is called the

Navy Item Control Number Code and it designates the degree of activity control. See Navy Item

Control Number Codes below for Code/Degree of Activity Control.

2.8.4 NATIONAL CODIFICATION BUREAU CODES ASSIGNED TO NIINS (D046D) –The first 2 positions of the NIIN field. The accurate code that applies shall be identified from the following:

a. “0 “ - United States

b. “1 “ - United States

c. “11” - NATO

d. “12” - Germany

e. “14” - France

f. “15” - Italy

g. “17” - Netherlands

h. “20” - Canada

i. “21” - Canada

j. “33” - Spain

k. “66” - Australia

l. “99” - United Kingdom

2.9 0790 - PRECIOUS METAL INDICATOR CODE (PMIC)

The appropriate PMIC shall be identified. This element identifies an item which has precious metals as part of its content. Precious metals are generally considered to be uncommon and highly valuable. An accurate code that applies shall be identified from the following:

a. “A” - Item does not contain precious metal

b. “C” - Item contains a combination of two or more precious metals (Silver, Gold, and Platinum

c. “G” - Item contains Gold

d. “P” - Item contains Platinum family metals

e. “S” - Item contains Silver

f. “U” - Precious metal type is unknown

g. “V” - Precious metal type varies between manufacturers

2.10 S005 - FAILOR FACTOR III / REPAIR SURVIVAL RATE (RSR)

The appropriate RSR shall be identified. This element shall provide the RSR based on the following criteria: This element represents the percentage of reported non-serviceable repairable assets which will, through rework, be returned to a serviceable condition. Field is right justified zero filled.

2.11 S006 - DESIGNATOR OVERHAUL POINT (DOP1)

The appropriate DOP1 shall be identified. This element shall identify the overhaul point(s) to which the repairable item will be returned for rework, renovation, overhaul, etc. A 6 position DOP is structured as follows:

a. First Position:

1.) “N” – Navy Activity

2.) “Q” – Navy Contractor

b. Second through Sixth Positions:

1.) First position codes of Q will be followed by the activity's 5 digit CAGE (C035) code in

Cataloging Handbooks H4-1 and H4-2.

2.) First position code N will be followed by the Navy Unit Identification Code (UIC) as identified in the NAVCOMP Manual.

2.12 S010 - REMAIN IN PLACE INDICATOR (RIP)

The appropriate RIP shall be identified. The Remain In Place Indicator (RIP) identifies an item for which an unserviceable unit will be turned in on an exchange basis after receipt of a serviceable unit.

An accurate code that applies shall be identified from the following:

a. “C” - Containerization - Material requires a special reusable container. Upon receipt of replacement part, shipping container of replacement will be used to return Not-Ready-For- Issue (NRFI) item to the supply system.

b. “M” - Maintenance consideration - Removal of the item involves exchange of numerous fittings or linkages; exposes the installed system to water intrusion, corrosion or mechanical damage; or precludes operation of installed system to facilitate other maintenance.

c. “N” - Not RIP worthy - Item need not be retained pending receipt of replacement item.

d. “P” - Partial Equipment Operation - Retention of the item permits operation of the equipment in a degraded mode.

e. “S” - Safety consideration - With the item removed, the installed system is in an unsafe configuration (weight and balance, structural limits and personnel hazard.)

f. “V” - Mobility (equipment) - With the item removed, the installed system cannot immediately be moved in the event of an emergency.

g. “X” - Under Technical Review - Use if the technical review has not been completed. [Not Valid for Maritime PTD Release].

h. “Y” - Any Other Reason - Remain-in-place authority granted. Click on the "CODE" letter to return to the worksheet menu.

2.13 0830 - PRODUCTION LEAD TIME (PLT)

The appropriate PLT shall be identified. This element is the computed or expected value, expressed in months, between the placement of a new contract and the actual delivery or payment of the items under the contract and shipment of the first deliverable quantity. Shall identify the PLT taking into account the following:

Notes:

1. For all new items (items without an existing NSN) that are processed through NAVSUP

Weapons Systems Support (WSS) to load the Uniform Inventory Control Point (UICP)

File, the PLT will be reduced by 25% at the time of Files-Load. This will happen prior to actually loading the UICP file and the PLT in ICAPS will be updated with the new reduced

PLT. If the 1st position of the NAVSUP WSS Organizational Routing Senders

Indentification (ORSI) is a “W”, this reduction will not occur).

2. When ICAPS loads the UICP file, the PLT will be converted from months to quarters

(ICAPS data will remain in months).

2.14 S007 - ACQUISITION METHOD CODE (AMC)

The appropriate AMC shall be identified. This code, in combination with the Acquisition Method

Suffix Code (D025F) defines how the item will be procured. An accurate code that applies shall be identified from the following:

a. “1” - Suitable for competitive acquisition (see Notes 1 and 2)

b. “2” - Suitable for competitive acquisition for the first time (see Notes 1 and 2)

c. “3” - Acquire directly from the actual manufacturer, whether or not the prime contractor is the actual manufacturer.

d. “4” - Acquire, for the first time, directly from the actual manufacturer rather than the prime contractor who is not the actual manufacturer

e. “5” - Acquire only from the prime contractor although the engineering data identifies the CAGE and Part Number of a source other than the prime contractor (see Note 3)

Notes:

1. Potential sources shall include dealers/distributors.

2. If sources are limited to the prime contractor and a subcontractor, a competitive code shall not be assigned unless both sources are expected to compete independently for contracts for the part.

3. Parts entering the Inventory. Generally, a provisioned part will require subsequent replenishment. Provisioning or similar lists of new parts are, therefore, the basis for selecting parts for screening. Prioritization is desirable on the basis of design and performance stability, the highest anticipated replenishment buy values and buys quantities, and the availability of technical data. Effort shall be made to complete full screening as parts enter the inventory.

AMC - 1 or 2 = AMSC (D025F) shall = A,B,C,G,H,K,L,M,N,P,Q,R,S,T,U,V,Y or Z

AMC - 3 or 4 or 5 = AMSC (D025F) shall = A,B,C,D,H,K,L,M,N,P,Q,R,S,U,V,Y or Z

2.15 S008 - ACQUISITION METHOD SUFFIX CODE (AMSC)

The appropriate AMSC shall be identified. This code, in combination with the Acquisition Method

Code (D025E) reflects the decision of the Primary Inventory Control Point (PICA) from a planned procurement review. An accurate code that applies shall be identified from the following code definitions:

a. “A” - The Government's rights to use data in its possession is questionable. (NOTE: This code is only applicable to parts under immediate buy requirements and only as long as rights to data are still under review for resolution and appropriate re-coding.)

b. “B” - Acquisition of this part item is restricted to source(s) specified on "Source Control", "Altered Item" or "Selected Item" drawings/documents .

c. “C” - This part requires engineering source approval by the design control activity in order to maintain the quality of the part. An alternate source shall qualify in accordance with the design control activity's procedures, as approved by the cognizant Government engineering activity.

d. “D”- The data needed to produce this item from additional sources is not physically available.

NAVSUP WSS It cannot be obtained economically, nor is it possible to draft adequate specifications or any other adequate, economical description of the material for a competitive solicitation. Valid AMCs (D025E): 3, 4, or 5.

e. “G”- The Government has unlimited rights to the technical data, and the data package is complete.

f. “H” - The Government physically does not have in its possession sufficient, accurate, or legible data to purchase this item from other than current source(s). (NOTE: This code is applicable only to parts under immediate buy requirements and only as long as the deficiency is under review for resolution and appropriate re-coding).

g. “K” - This part shall be produced from class 1A castings and similar type forgings. The part shall be procured only from sources which use castings or forgings obtained from approved (controlled) source(s).

h. “L” - The annual buy value of this part falls below the screening threshold of $10,000, but it has been screened for known source(s). (NOTE: This code shall not be used when screening parts entering the inventory. It shall not be assigned in preference to or supersede any other AMSC).

i. “M” - Master of coordinated tooling is required to produce this part. This tooling is not owned by the Government or, where owned, cannot be made available to other sources.

j. “N” - This part requires special test and inspection facilities to determine and maintain ultra-precision quality for its function or system integrity. Substantiation and inspection of the precision or quality cannot be accomplished without such specialized test or inspection facilities.

k. “P” - The rights to use the data needed to purchase this part from additional sources are not owned by the Government and cannot be purchased

l. “Q” - The Government does not have adequate data, lacks rights to data, or both, needed to purchase this part from additional sources.

m. “R” - The data or the rights to use the data needed to purchase this item from additional sources are not owned by the Government and it has been determined that it is uneconomical to purchase them.

n. “S” - Procurement of this item is restricted to limited source(s) because security classification of confidential or higher prevents public disclosure.

o. “T” - Acquisition of this part is controlled by Qualified Products List procedures.

p. “U” - The cost to the Government to breakout this part and acquire it competitively has been determined to exceed the projected savings over the life span of the part

q. “V” - This part has been designated a high reliability part under a formal reliability program.

Probability of failure would be unacceptable from the standpoint of safety of personnel and equipment. The cognizant engineering activity has determined that data to define and control reliability limits cannot be obtained nor is it possible to draft adequate specifications for this purpose.

r. “Y” - The design of this part is unstable. Engineering, manufacturing, or performance characteristics indicate that the required design objectives have not been achieved. Major changes are contemplated because the part has a low process yield or has demonstrated marginal performance during tests or service use. These changes will render the present part obsolete and unusable in its present configuration. Limited acquisition from the present source is anticipated pending configuration changes.

s. “Z” - This part is a commercial, non-developmental or off the shelf item.

NOTE: Parts Entering the Inventory. Generally, a provisioned part will require subsequent replenishment. Provisioning or similar lists of new parts are, therefore, the basis for selecting parts for screening. Prioritization is desirable on the basis of design and performance stability, the highest anticipated replenishment buy values, buy quantities, and the availability of technical data. Effort shall be made to complete full screening as parts enter the inventory.

AMC - 1 OR 2 AMSC (D025F) shall = A,B,C,G,H,K,L,M,N,P,Q,R,S,T,U,V,Y or Z

AMC - 3 OR 4 OR 5 AMSC (D025F) shall = A,B,C,D,H,K,L,M,N,P,Q,R,S,U,V,Y or Z

2.16 0870 - PROVISIONING CONTRACT CONTROL NUMBER (PCCN)

The appropriate PCCN shall be identified. This number will be used as a point of reference in all in-house (ICP) monitoring and processing control operations. Shall provide a PCCN based on the following criteria:

The PCCN is used to identify a specific contract and shall = constructed as follows:

a. This field shall be 8 positions, no embedded blanks or special characters.

b. The first position shall be the Service Provisioning Designator. NAVSUP WSS will use N with

P held in reserve for future assignment.

c. The second position will indicate the last or right hand digit of the calendar year in which the

PTD (Provisioning Technical Documentation) is submitted to the NAVSUP WSS provisioning process or the contract year if the cognizant department/division indicates this to be the preferred indicator. e.g. 2 for 2012.

2.17 0890 - PROVISIONING LIST ITEM SEQUENCE NUMBER (PLISN)

The appropriate PLISN shall be identified. The sequence or line item number as assigned by the contractor (Navy or commercial) or provisioned to each repair part item, component, accessory, assembly or support item listed on a provisioning parts list (provisioning documentation). The first four digits shall not be blank and are used for the sequential numbering of line items on the list.

Six Position: The sixth position shall be blank. When specified, it indicates deletions, modifications, typographical errors, quantity changes, and limited part applications as follows:

a. “D” - Indicates a deleted line item.

b. “G” - Deletion of a data element value as a valid code and definition.

c. “L” - Item is replaced during production and support of the old part shall be required.

d. “M” - Indicates a modified item. Required to identify entries for those items changed as a result of either administrative or engineering requirements (not for initial entry of NSN) before or during production. Examples of changes:

- Prime contractor's Part Number (D001)

- Federal Supply Code for Manufacturer (C035)

- Manufacturer's Part Number (D001)

- Item Name (C004)

- Other data elements shall be subsequently defined, wherein the hardware is not affected.

e. “T” - Used to correct a typographical error.

f. “Q” - Used to make quantity field changes.

Changes to Provisioning Lists: These instructions provide for additions, modifications, deletions, and identify typographical and quantity changes on the provisioning list. Digits are allocated for - 1 2 3 4 5 6.

An example of the use of this system is as follows:

a. 0 0 0 1 - Item as numerically listed

b. A 1 2 0 - Item as alpha-numerically listed (Optional)

c. A 1 2 0 A - First addition between Item Numbers A120 and A121

d. A 1 2 0 B - Second addition between Item Numbers A120 and A121

e. A 1 2 0 C M - Third addition between Item Numbers A120 and A121 which has been subsequently modified

f. A 1 2 1 - Items as originally listed

g. A 1 2 2 _ M - Modified item (not for initial entry of NSN)

h. A 1 2 3 _ D - Deleted item

i. A 1 2 4 _ T - Typographical error

j. A 1 2 5 _ Q - Quantity adjustment

k. A 1 2 6 _ L - Limited part application

2.18 0900 - PROVISIONING NOMENCLATURE (PROV NOM)

The appropriate PROV NOM shall be identified. A description in narrative form used to provide additional identification of an item.

Note: This data element does not pass to NAVSUP WSS.

2.19 0930 - QUANTITY PER ASSEMBLY (QPA)

The QPA shall be identified based on the following criteria. The QPA is a series of letters and numbers which uniquely identify and locate units and parts within a component. Data shall be entered in this block as follows:

OPTION A:

a. Enter the total number of times the line item is used in the assembly of which it is part.

b. Make a separate line item entry for each appearance of the item in the assembly. Subsequent entries of the same item in the same assembly shall have “REF” entered in this element to indicate that the total number of uses of the item in this assembly has been listed at its first occurrence.

OPTION B:

a. Enter…