N00033-14-T-8020_Fleet_Automation.pdf

MILITARY SEALIFT COMMAND, N1023

914 CHARLES MORRIS CT SE

WASHINGTON NAVY YARD DC 20398-5540

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$35.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N00033-14-T-8020 19-Sep-2014

b. TELEPHONE NUMBER

202-658-5960

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 20 Oct 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N00033

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRANDY THOMAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

541330

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N00033-14-T-8020

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Hours Support for Fleet Automation

FFP

Support for MSC Fleet Automation Replacement for the Base Period of the Contract.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Dollars, U.S.

Travel

FFP

Estimated travel for the contract Base Period. Travel will be reimbursed in accordance with Section 5 of Peformance Work Statement (PWS).

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Hours OPTION Support for Fleet Automation

FFP

Support for MSC Fleet Automation Replacement for the Option Period One of the Contract.

UNIT UNIT PRICE MAX AMOUNT

1002 1 Dollars, OPTION Travel

Estimated travel for the contract Option Period One. Travel will be reimbursed in accordance with Section 5 of Peformance Work Statement

(PWS).

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Hours OPTION Support for Fleet Automation

FFP

Support for MSC Fleet Automation Replacement for the Option Period Two

UNIT UNIT PRICE MAX AMOUNT

2002 1 Dollars, Estimated travel for the contract Option Period Two. Travel will be reimbursed in accordance with Section 5 of Peformance Work Statement

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Hours OPTION Support for Fleet Automation

FFP

Support for MSC Fleet Automation Replacement for the Option Period Three of the Contract.

UNIT UNIT PRICE MAX AMOUNT

3002 1 Dollars, Estimated travel for the contract Option Period Three. Travel will be reimbursed in accordance with Section 5 of Peformance Work Statement

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED Hours OPTION Support for Fleet Automation

FFP

Support for MSC Fleet Automation Replacement for the Option Period Four

UNIT UNIT PRICE MAX AMOUNT

4002 1 Dollars, Estimated travel for the contract Option Period Four. Travel will be reimbursed in accordance with Section 5 of Peformance Work Statement

PEFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Title: MSC Fleet Automation Replacement Long-term Support Contract

1. Background.

The Military Sealift Command (MSC) fleet is aging with many of its ships’ having obsolete and unsupportable machinery control, alarm and monitoring systems. These shipboard machinery control systems will require extensive modernization and in some cases wholesale replacement. The ships in the fleet range in diversity and numbers from a unique Special Mission ship to an entire class, such as the fourteen ships of the T-AO 187 Class.

The ships have differing mission requirements and a broad range of propulsion and shipboard control architectures.

MSC plans to upgrade and replace these machinery control, alarm and monitoring systems during shipyard availabilities. MSC expects to separately solicit and award contracts for ship class or individual design, fabrication and installation of these systems.

The purpose of this contract is provide project management and engineering services to assist MSC’s project design team with implementing consistency in practices across the MSC fleet as it relates to the implementation of shipwide automation, control and monitoring systems for individual and multiple ship classes and platforms.

MSC requires technical project management, engineering services and expertise to:

Assist in the development of fleet-wide automation system performance requirements Evaluate automation, controls and monitoring system specifications Perform comparison analysis of multiple ship classes Review alternate automation, control, monitoring, alarm and equipment health data management implementation strategies Evaluate system designs and architecture Conducting shipboard equipment surveys for the purpose of evaluating shipboard equipment to determine requirements for control and monitoring for both condition and safety including Main Propulsion, Auxiliary Machinery and Electric Machinery.

Recommend and review documentation requirements for hardware, software, operation, installation, test and acceptance

Ensure consistency in design, architecture and documentation requirements Provide long term management support of the individual projects.

2. Scope of Work.

The Contractor shall provide the personnel necessary to complete the following types of services:

a. Perform reviews of existing automation, control and monitoring system designs; proposal packages;

performance specifications (PSpec); Government Furnished Information (GFI); and Contract Data Requirements Lists (CDRL) specifications. The Contractor shall:

1. Develop fleet-wide automation system performance requirements

2. Compare the scope, PSpec, GFI, CDRLS, and other deliverable requirements for multiple ship classes.

3. Make recommendations to improve document packages identifying deficiencies, inconsistencies, and omissions across ship platforms with regards to the automation, control and monitoring system requirements, American Bureau of Shipping (ABS) and United States Coast Guard (USCG) requirements, system modeling and design, technical documentation, CDRL requirements, industry, Government and DoD specification and standard references cited, operational and integration test and validations.

4. Prepare lists of comments and recommendations to the Government which address issues identified and to ensure consistency and completeness of the automation, control and monitoring system replacement contract document packages for potential bidders.

b. The Contractor shall act as a technical expert to be used on an as needed basis for the Government during the source selection process to provide responses dealing with specific technical situations, scenarios or problems encountered in the creation of the Statement of Work and supporting documents and provide responses to questions that may arise during the RFP process. The Contractor will not be a voting member on any Source Selection Panels or Boards. The Contractor will not be reviewing and rating entire technical proposals submitted by Offerors.

c. The Contractor shall perform detailed technical evaluation of required design products provided by the automation, control and monitoring system supplier. The review shall include, at a minimum, the following submissions made by potential Offerors:

1. Design proposals

2. System Architecture

3. Detailed Project Plan and Timeline including project staffing

4. Engineering Analysis

5. Drawings including General Design, Equipment Arrangements, Control System One-Line

Diagrams, Control Consoles Designs, Interface Connections, Electrical Power Distribution and Supply, Control Panel Layout, Human Machine Interface (HMI) Screens, and Installation.

6. Input / Output Database or Tables, and Instrument, Control and Actuator Data Sheets

7. Technical Manuals

8. List of Equipment, Materials, Manufacturers, and Equipment Specifications

9. Factory Acceptance Test Plans

10. System Integration and Interface Plan

11. Automation System Commissioning Plan and Acceptance Test

12. Comprehensive Shipyard Work Package

d. The Contractor shall provide the following services:

1. Attend and participate in acceptance tests and trials.

2. Attend and participate in design-review meetings.

3. Provide technical oversight during various installations in the shipyard. Periods are estimated to be 90 days a year. Travel and per diem costs will be reimbursable in accordance with section

5.2 of the contract.

e. The Contractor shall review the existing control system architecture, machinery and equipment functions for operational control and monitoring, safety alarm and shutdown, damage control and system health data acquisition including control algorithms and software developed through analysis, land based testing and refined during operational testing. Most of the functionality of the present control systems will be retained, but through a comprehensive analysis and system review, the Contractor shall suggest capability enhancements and future system expansion.

f. The Contractor shall recommend the most appropriate, current industry and Government standards and detail the requirements for hardware and software integration and acceptance testing required for automation, control and monitoring systems of this complexity to minimize the risk, improve system reliability, and promote consistency throughout the fleet.

g. The Contractor shall manage the programmatic submittals that are required under the various ship contracts, which include but not limited to the T-AO, the LCC 20 and LMSRs automation contracts. The Contractor shall:

1. Track required due dates and log all submittals, Government responses, and CDRL requirements.

2. Coordinate any required responses.

3. Log all issues in an issue data base and assign record numbers to each issue.

h. Any meeting attended by the Contractor shall be followed up with a complete set of meeting minutes and action items within 5 business days.

i. The Contractor shall create and maintain a project action item database. Database shall contain all historical documentation for each action item

j. The Contractor shall send out monthly status reports reflecting all action item status, contract submittal status, and any other items requiring action by Contractor(s) performing the actual automation replacement work and the Government team.

3. Contract Type.

This will be an indefinite delivery-indefinite quantity type contract with firm fixed priced Task Orders. The Government will provide the Contractor with a Performance Work Statement for each task, which the Contractor will be requested to submit a quote using the applicable contract hourly rate(s). Orders will be issued via these Task Orders, on an as needed basis.

Electronic mail and facsimile are acceptable forms of transmission for all Orders, Modifications, and correspondence issued under this Contract. Orders may be issued orally; however, orally issued orders will be followed up with a written order within three business days.

4. Place of Performance.

The work is to be performed at a combination of the Contractor's sites, vendor's sites, MSC-DC, MSC-Norfolk, and onboard MSC ships. The Contractor will be required to attend all meetings in person.

5. Travel.

5.1 Contractor Request and Approval of Travel: Any travel under this contract must be either directed by the Contracting Officer’s Representative (COR) or specifically requested in writing by the contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The contractor shall submit the written request to the COR three weeks in advance, when possible. The travel request shall include as a minimum, the following:

1. Contract number

2. Date, time, and place of proposed travel

3. Purpose of travel and how it relates to the contract

4. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

5. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

5.2 Travel Reimbursement: The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

The contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach or equivalent airfare offered during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

Each order that requires travel will include a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the reimbursable travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on an order’s reimbursable travel CLIN.

The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on an order’s reimbursable travel CLIN.

The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on an order’s reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated under that reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

Changes to the contract or an order shall not be considered an authorization to exceed the funded amount stated on a reimbursable travel CLIN unless the change contains a statement expressly increasing the funded amount of the reimbursable travel CLIN by a sufficient amount to cover the change.

5.3 Multiple Vessel Visits at the Same Site: A Contractor visiting multiple vessels at the same site shall only be entitled to travel reimbursement for a single occurrence of travel to and from the site. Per diem shall be provided if visiting the multiple vessels takes more than one (1) day.

6. Period of Performance.

Performance will commence upon award and end one-year later. There will be four (4) one year option periods.

Performance Period Period Starts Period Ends Base Period 19 December 2014 18 December 2015 Option Period One 19 December 2015 18 December 2016 Option Period Two 19 December 2016 18 December 2017 Option Period Three 19 December 2017 18 December 2018 Option Period Four 19 December 2018 18 December 2019

7. Deliverable/Delivery Schedule.

Deliverables and delivery schedules will be defined in each individual task statement of work. Examples of deliverables include, but are not limited to, evaluation reports, ship check reports, technical point papers, cost and time estimates, and specification comments and revisions. Deliverables shall be submitted in Microsoft Word/Excel format on CDs.

8. Security.

The Contractor will be required to obtain Common Access Card, TWIC or other pass for access to ship yards and government facilities as needed. The contractor will maintain the appropriate insurance to work in private ship yards.

9. Supplies Available for Contractor Use and Government Furnished Information (GFI).

For meetings at the Washington Navy Yard, MSC will provide conference room / working spaces as necessary to hold meetings and review sessions. The GFI materials will include ship systems drawings, arrangement drawings, technical manuals of existing Machinery Control Systems (MCS), technical manuals for programmable controls and software, and all associated subsystems documentation needed by the Contractor for the completion of reviews and evaluations. All GFE/GFI will be available at time of contract award.

10. Identification of Non-Disclosure Requirements.

A non-disclosure agreement concerning information gained or used during the process of this task must be initiated prior to the start date of the Contract – see Attachment 2. An agreement must be signed by any personnel who have access to sensitive business information and their employer (as applicable).

11. Organizational Conflict of Interest.

11.1. It is recognized by the parties hereto that the effort to be performed by the Contractor under this contract includes advisory and assistance services; a myriad of systems engineering efforts; support in the preparation of specifications and work statements; technical evaluation of other Contractors products and services; and access to other Contractors’ proprietary information. Consequently, performance of this contract creates potential organizational conflicts of interest such as are contemplated by Federal Acquisition Regulation (FAR) 9.505. It is the intention of the parties that the Contractor will not engage in any other contractual or other activities which could create an organizational conflict of interest with its position under this contract; which might impair its ability to render unbiased advice and recommendations; or in which it may derive an unfair competitive advantage as a result of knowledge, information, and experience gained during the performance of this contract. Therefore, the Contractor agrees that it will seek the prior written approval of the MSC Contracting Officer before participating in any Military Sealift Command (MSC) contract as a Contractor, subcontractor, or consultant to provide material, equipment, services or installation of any MSC automation, control and monitoring system upgrade.

If the Contracting Officer determines that an OCI exists, the Contractor will be required to submit a mitigation plan which must be approved the Contracting Officer. An acceptable mitigation plan may need to address, but not necessarily be limited to, Organizational Separation, Physical Separation, Financial and/or Goal Separations.

The MSC Contracting Officer will consider the requests for written approval on a case-by-case basis. This provision shall have effect throughout the period of performance of this contract, any extensions thereto by change order or supplemental agreement and for the duration of any MSC automation, control and monitoring system upgrade and any extensions thereof by change order or supplemental agreement. Participation in any acquisition described above, without express written approval from the MSC Contracting Officer may be grounds for termination of the MSC contract. The Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract, upon determination that an OCI has occurred.

11.2. The effort to be performed under this contract includes providing technical program management assistance, systems engineering and technical expertise; input to preparation of specifications and scopes of work; assistance to the Government during technical evaluations of other Contractors' offers and products; and access to third-party proprietary information. Such activities create a significant potential for certain conflicts of interest, as set forth in FAR 9.505-1, 9.505-2, 9.505-3, and 9.505-4. It is the intention of the parties hereto to prevent both the potential for bias in connection with the Contractor’s performance of this contract, as well as the creation of any unfair competitive advantage as a result of knowledge gained through access to third-party proprietary information.

11.3. Whenever performance of this contract requires access to another Contractor’s proprietary information, the Contractor shall (i) enter into a written agreement with the other entities involved, as appropriate, in order to protect such proprietary information from unauthorized use or disclosure for as long as it remains proprietary; and (ii) refrain from using such proprietary information other than as agreed to, for example to provide assistance during technical evaluation of other Contractors' offers or products under this contract. An executed copy of all proprietary information agreements by individual personnel or on a corporate basis shall be furnished to the Contracting Officer within fifteen (15) calendar days of execution.

11.4. In addition, the Contractor shall educate its employees, through appropriate means (such as formal training and promulgation of company policies and procedures) on the principles of FAR Subpart 9.5. Such education shall include, but not be limited to, training to ensure that employees refrain from using or disclosing proprietary information except as provided by executed agreement or as allowed by the contract. Further, the Contractor shall obtain from each of its employees, whose anticipated responsibility in connection with the work under this contract may be reasonably expected to involve access to such proprietary information, a written agreement, which, in substance, shall provide that such employee will not, during its employment by the Contractor, or thereafter, improperly disclose such data or information.

11.5. The Contractor shall hold the Government harmless and will indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of any third-party proprietary information by its employees, the employees of subcontractors, or by its agents.

11.6. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government reserves the right to terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and to pursue such other remedies as may be available under law. If in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest subsequent to contract award, the contracting officer may choose to undertake termination of this contract for convenience of the Government, when such termination is deemed to be in the best interest of the Government.

11.7. The Contractor will include the same provisions as are expressed in this clause, including this paragraph, in all subcontracts awarded for performance of any portion of this requirement. Subcontract restrictions will be limited, however, to the technical area(s) addressed in the specific statements of work in the subcontractor’s given task orders. The subcontractor shall not participate in any MSC contract in the applicable technical area(s) without written approval of the MSC Contracting Officer. This restriction is applicable throughout the period of performance of the subcontract, and any extensions thereof by change order or supplemental agreement, and for the duration of any MSC automation, control and monitoring system upgrade and any extensions thereof by change order or supplemental agreement. Use of a subcontractor on this contract is not permitted without prior approval of the MSC Contracting Officer. When the provisions of this clause are included in a subcontract, the term "contracting officer" shall represent the head of the Contracts Office of the prime Contractor. Any deviations or less restrictive coverage deemed necessary or required by the prime Contractor for a particular subcontract must first be submitted to the Government Contracting Officer for approval. Subcontractors, on a case-by-case basis, may make a request, through the prime Contractor, for a revision to the MSC OCI Clause restrictions outlined above.

12. Designation of Contracting Officer’s Representative (COR).

a. The Contracting Officer has designated the person named below as the authorized COR for this contract:

NAME: TO BE PROVIDED AT AWARD.

CODE:

ADDRESS:

PHONE:

FAX:

b. The COR is a representative of the Contracting Officer and is responsible for the following:

1. Providing Technical Direction and/or approval of changes in level of effort, to the extent the changes reduce the level of effort. An increase in the level of effort is not authorized.

2. Determining that hours invoiced reflect hours actually worked per labor category.

3. Final inspection and acceptance of all deliverables under the contract.

13. Authorized Changes Only by the Contracting Officer.

13.1. Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

13.2. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

13.3. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Stefani Nick ADDRESS: 914 Charles Morris Court, SE Washington Navy Yard, DC 20398

TELEPHONE: (202) 685-5962

14. Contractor Identification.

14.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

14.2. Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

14.3. Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

15. Substitution of Key Personnel.

15.1. General Provision. The Contractor shall assign to this contract those individuals identified as key personnel in their offer. The following positions/individuals are considered as Key Personnel:

KEY PERSONNEL SHALL BE IDENTIFIED AT AWARD.

15.2. Guidance on Substitution. Key personnel shall be provided at award. All substitution requests must be submitted, in writing in advance of the proposed substitution to the Contracting Officer, and provide the information required by Paragraph 16.3 below.

15.3. Request for Substitutions. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions and any other information requested by the Contracting Officer. All proposed substitutes must have qualifications that are equal to or higher than the qualifications required of the person to be replaced. The Contracting Officer or his/her authorized representative will evaluates such requests and promptly notify the Contractor of his approval or disapproval thereof.

16. Meetings.

The Contractor will be required to attend a task order kick-off meeting at MSC-DC and then as required per the individual task orders

17. Performance Standards.

This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Performance Assessment Plan (PAP) developed by the Government (Attachment 1).

ATTACHMENT 1: PAP

MILITARY SEALIFT COMMAND

PERFORMANCE ASSESMENT PLAN (PAP)

Fleet Automation Support

1.0 INTRODUCTION

This Performance Assessment Plan (PAP) has been developed to comply with the Federal Acquisition Regulation (FAR) Subpart 37.6 – Performance Based Contracting. 37.602-2 states that agencies shall develop surveillance plans that recognize the responsibility of the Contractor to carry out its quality obligations and shall contain measurable performance standards so that the Government receives the quality of the services called for in the contract.

This PAP is designed to define the performance management approach, define roles and responsibilities, define methodologies used to monitor and evaluate Contractor’s performance and define the performance standards from which the Contractor will be measured.

2.0 IDENTIFICATION OF WORK TO BE PERFORMED:

The Contractor shall provide project management and engineering services to assist MSC’s project design team with implementing consistency in practices across the MSC fleet as it relates to the implementation of shipwide automation, control and monitoring systems for individual and multiple ship classes and platforms. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each task order (TO) issued under this contract.

3.0 PERFORMANCE MANAGEMENT APPROACH:

The Contractor’s internal quality control system will set forth the staffing and procedures for self inspecting the quality, timeliness, customer satisfaction and other performance requirements in the PWS.

The purpose of the PAP is to provide guidelines and procedures by which the Contractor’s performance will be evaluated and assessed. The PAP is intended to be a “living” document that will be revised or modified as circumstances warrant, and is therefore provided for information only. The PAP is based on the premise that the Contractor is responsible for quality assurance in the performance of their work, but it is the Government’s responsibility to periodically ensure they are receiving the work that was contracted for.

4.0 ROLES AND RESPONSIBILITIES:

Contracting Officer: Responsible for monitoring contract compliance, performing contract administration and resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor’s performance.

Contracting Officer’s Representative (COR): The primary technically oriented representative assigned to monitor performance on the contract as a whole. The COR is responsible for assigning TPOCs for each individual task order, and providing oversight of the TPOCs and contract performance overall. The COR will also have the responsibility of performing periodic sampling, documenting customer feedback, and recording Contractor performance in CPARs.

5.0 METHODOLOGIES TO MONITOR PERFORMANCE:

In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate Contractor performance. The primary methods of surveillance are Customer Input / Feedback. Customer feedback may be obtained either from the results of the formal customer satisfaction surveys (included in this PAP) or from random customer complaints.

Customer complaints, to be considered valid, must set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting Officer determines that the complaint is valid, the Contractor will be formally notified in writing. The Contractor will have 5 business days to formulate a response detailing the actions taken to remedy the complaint filed.

6.0 DOCUMENTATION

The COR shall maintain copies of all reports, evaluations, recommendations and any actions related to the Government’s performance of the performance assessment function in the COR file for this contract. All records shall be maintained for the life of this contract.

7.0 ATTACHMENTS

Attachment 1 – Required Performance Metrics Attachment 2 – Performance Evaluation Survey

ATTACHMENT 1

REQUIRED PERFORMANCE METRICS:

Task or Deliverable

Metric Type

Performance Standard*

Performance Indicator

Surveillance Method

Incentive (Negative)

Timeliness of Deliverables Required by the Contract

Efficiency Deliverables shall be submitted in accordance with the delivery requirements required by the

PWS.

100% of the deliverables are submitted on time.

COR Tracking / Customer Complaints

$250.00 for every five (5) business day late, up to a maximum of $2,000.00. Notwithstanding the foregoing, the Government may terminate the Contract for cause if deliverables are not provided by the due date.

Accuracy of Deliverables Required by the Contract

Quality Reports and Other Deliverables are Correct when submitted.

No more than 4 Errors per Deliverable

COR Review for completion and accuracy

Deliverables received that have more than four (4) errors will result in rejection of the deliverable as incomplete and returned to the Contractor. MSC shall not inspect the entire deliverable, rather MSC shall identify, if present, the first four errors and return the deliverable to the Contractor. Each time the deliverable is returned, $200.00 for each instance in which a deliverable is determined to be incomplete, up to a maximum of $2,000.00. Notwithstanding the foregoing, the Government may terminate the Contract for cause if deliverables are not provided by the due date.

*Note: Reports are not counted as late when, on a case by case basis, the COR approves later report submission

ATTACHMENT 2

CONTRACTOR PERFORMANCE EVALUATION SURVEY (TO BE COMPLETED BY COR)

SERVICE (Please include a description of the service being provided in the box below):

TASK ORDER # / SURVEY PERIOD:

Please provide ratings and comments regarding the Contractor’s performance in each area below using the following ratings:

SATISFACTORY UNSATISFACTORY

OVERALL RATING

Please provide an overall rating of the contractor’s performance:

a.) Quality of Product or Service:

b.) Timeliness (Deliverables were met in accordance with the contract schedule):

c.) Customer Satisfaction

ADDITIONAL COMMENTS:

Signed: __________________________________ Contracting Officer’s Representative

ATTACHMENT 2: NDA'S

Use and Non-Disclosure Agreement (NDA)

For Government Technical Data

The Government agrees to provide ____[insert name]____(hereinafter the "Offeror") access to technical data, computer software, or both relating to _______[insert name of vessel]_________, (hereinafter the "Data") that is subject to the controls and limitation set forth in the DoDI 5230.24 of 23 August 2012 (Subj: Distribution Statements on Technical Documents), and, if also classified as "controlled unclassified information," in the DoD-M 5200.01-V4 of 24 February 2012.

The Offeror agrees to:

(1) Have a corporate principal responsible for ensuring compliance with the below terms execute this NDA.

(2) Use the Data only in the preparation of the Offeror’s proposal in response to solicitation _________[insert RFP #]____ and, if awarded the work, in the performance of the resulting contract.

(3) Comply with the restrictions on dissemination set forth in the Distribution Statement.

(4) Comply with all export controls and regulations applicable to the Data.

(5) Establish organizational controls designed to control access to the Data and to prevent disclosure of the Data to other than the authorized representatives of the Offeror;

said controls to be subject to audit and inspection by the Contracting Officer and/or his designee.

(6) Not copy, release, reproduce, duplicate, transmit, distribute, or otherwise make the Data in any form whatsoever, including in the form of electronic documents posted to a website, available to any person not an authorized representative of the Offeror subject to organizational controls on the data, unless otherwise authorized in writing by the Contracting Officer.

(7) Identify the vendor(s)/subcontractor(s) by name and address and provide the name and contact information for the corporate principal of each vendor/subcontractor who will sign the flow-down NDA on behalf of the vendor’s/subcontractor’s officers, employees, agents, and representatives.

(8) Assure that disclosure of Data to any third party or subcontractor is subject to a Non-Disclosure Agreement executed by a Corporate Principal, similar in all material respects to this one.

(9) Return or destroy by shredding the Data (and any and all copies of the Data) upon notice of award of the contract to another entity or, if awarded the contract, upon completion of the work. If the data is destroyed the Offeror will so certify in writing to the Contracting Officer within 30 days of award or completion of the work as applicable.

(10) Cooperate and assist the Government in efforts undertaken to recover or destroy Data or information therefrom released or distributed without authority and reimburse the Government for any costs or damages incurred as a result of an unauthorized disclosure or release by Offeror or by any officer, employee, agent, or representative of Offeror or of any subcontractor or affiliate of Offeror without the express authorization of the Contracting Officer, including but not limited to the cost of efforts to recover or destroy improperly released information.

Offeror's Legal Name _______________________________________

Business Cage Code_______________ E-mail _______________________ Address_______________________________________________________

By__________________________________ __________________ Authorized Representative Date

Insert, if applicable, the name and address of each vendor(s)/subcontractor(s) including the name and contact information of its corporate principal who will sign a flow-down NDA on behalf of the vendor’s/subcontractor’s officers, employees, agents and representatives:

1.

2.

3.

4.

EXHIBIT 1: PAST PERF. DATA

EXHIBIT (1)

PAST PERFORMANCE DATA

1. Complete Name of Reference (Government agency, commercial firm, or other organization)

2. Complete Address of Reference

3. Contract Number or other control number

4. Date of contract

5. Date work was begun

6. Date work was completed

7. Contract type, initial contract price, estimated cost and fee, or target cost and profit or fee

8. Final amount invoiced or amount invoiced to date

9a. Reference/Technical point of contact (name, title, address, telephone

no. and email address)

9b. Reference/Contracting point of contact (name, title, address, telephone no. and email address)

10. Location of work (country, state or province, county, city)

11. Current status of contract (choose one):

[ ] Ongoing [ ] Complete [ ] Terminated for Convenience [ ] Terminated for Default [ ] Other (explain)

12. Provide a summary description of contract work. Describe the scope and complexity of work, its relevancy to the efforts to be performed under this solicitation and a description of any problems encountered and your corrective actions. Additional details, to include past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement can be attached to this form, but shall not exceed two (2) pages in length.

13a. Did this contract require a Small Business Subcontracting Plan pursuant to FAR 52.219-9? Yes __, No__.

13b. If “Yes” to 13a, have you regularly submitted your reports in the Electronic Subcontract Reporting System (ESRS) in a timely manner? Yes __, No__.

If no, why not?

14. Address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) for government contracts.

EXHIBIT 2: PAST PERF. QUESTION

PERFORMANCE QUESTIONNAIRE

TO: FACSIMILE:

PHONE: EMAIL:

INFORMATION REQUEST

Military Sealift Command (MSC) is currently in the process of soliciting offers for a contract.

____________________ has provided your name and organization as a reference regarding their record of past performance under Contract No. ___________________. Specifically, we are looking for performance information in the following areas:

a.) Quality of Product or Service b.) Timeliness or Scheduling of Service/Deliveries c.) Business Relations/Customer Satisfaction d.) Key Personnel and Staffing (Including Subcontractors)

In order for our team to compile its evaluation, we request that you complete the attached questionnaire and email it, and any other pertinent information, by BEFORE THE CLOSING DATE OF THIS SOLICITATION 20 October 2014 to Brandy Thomas. Information can also be sent via facsimile to the attention of Brandy Thomas at 202-685-5965. Any relevant information you have would be vital in our assessment of the aforementioned Contractor.

Thank you, Brandy Thomas Contract Specialist

For your convenience, a cover sheet for use in mailing/faxing is provided below.

Military Sealift Command Attn: Brandy Thomas U.S. Navy's Military Sealift Command 914 Charles Morris Court, SE Washington, DC 20398-5540

From: (Name and Address of Organization) __________________________________________________

(Point of Contact Name) __________________________________________________ (Facsimile/Phone Number) __________________________________________________

(E-mail Address) __________________________________________________

To (Point of Contact Name) Brandy Thomas

(Facsimile Number) 202-685-5965 (E-mail Address) brandy.thomas1@navy.mil

CONTRACTOR PERFORMANCE QUESTIONNAIRE

CONTRACTOR NAME: CONTRACT NUMBER:

EVALUATION PERIOD: DELIVERY ORDER NO.:

1. Please describe the service/supply provided by the Contractor for your organization.

2. Please provide ratings and comments regarding the Contractor’s performance in each area below using the following ratings: Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory. See next page for definition of ratings. For ratings of “Exceptional” or “Unsatisfactory,” please provide a brief explanation.

EXCEPTIONAL VERY GOOD SATISFACTORY MARGINAL UNSATISFACTORY

OVERALL PERFORMANCE

RATING

Please provide an overall rating of the Contractor’s performance for the referenced contract/delivery order.

a.) Quality of Product or Service:

Conformance to contract requirements, appropriateness of personnel, accuracy of reports, and technical excellence b.) Timeliness or Scheduling of Supplies/Deliveries: Timeliness of performance, met interim milestones, reliable, responsive to technical and contractual direction as to scheduling.

c.) Business Relations/Customer Satisfaction: Effective management, prompt notification of problems, reasonable/cooperative behavior, proactive, timely award and management of subcontracts, effective small business/small disadvantaged business subcontracting program and satisfaction with Contractor’s service.

d.) Key Personnel and Staffing (Including Subcontractors):

Qualified personnel, effective performance and conduct.

e) Cost Control (COST CONTRACTS ONLY): Actual cost / rates reflect closely to negotiated cost / rates, adequate budgetary internal controls, current, accurate and complete billings

3. Would you hire this Contractor to provide supplies/services for your organization in the future? Yes No Please provide comments using additional pages if desired.

Signed:__________________________________

DEFINITION OF RATINGS FOR PAST PERFORMANCE

Exceptional Performance meets/met contractual requirements and exceeds/exceeded many to the customer’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets/met contractual requirements and exceeds/exceeded some to the Customer’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets/met contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the contractor appear to be or were satisfactory.

Marginal Performance does not/did not meet some contractual requirements. The element being assessed reflects a serious problem for which the contractor has not yet or did not identify corrective actions.

Unsatisfactory Performance does not/did not meet most contractual requirements and if currently being performed, recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the contractor's corrective actions appear or were ineffective.

ATTACHMENT 3: RATE TABLE

See attached Microsoft Excel Spreadsheet.

MINIMUM / MAXIMUM QUANTITIES

As referred to in Paragraph (b) of the "Indefinite Quantity" clause of this contract, the contract minimum and maximum quantities are as follows:

(a) MINIMUM: The Government agrees to order a minimum of $15,000.00 of supplies or services under this contract.

(b) MAXIMUM: The maximum quantity that can be ordered during any contract period shall equal the sum of the value of the contract period then current and the value of all previous contract periods, if any, plus ten percent (10%) less the total value of all orders placed during all previous contract periods.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 19-DEC-2014 TO

18-DEC-2015

N/A N/A

0002 POP 19-DEC-2014 TO

18-DEC-2015

1001 POP 19-DEC-2015 TO

18-DEC-2016

1002 POP 19-DEC-2015 TO

18-DEC-2016

2001 POP 19-DEC-2016 TO

18-DEC-2017

2002 POP 19-DEC-2016 TO

18-DEC-2017

3001 POP 19-DEC-2017 TO

18-DEC-2018

3002 POP 19-DEC-2017 TO

18-DEC-2018

4001 POP 19-DEC-2018 TO

18-DEC-2019

4002 POP 19-DEC-2018 TO

18-DEC-2019

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.204-2 Security Requirements AUG 1996 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.204-12 Data Universal Numbering System Number Maintenance DEC 2012 52.204-13 System for Award Management Maintenance JUL 2013 52.209-6 Protecting the Government's Interest When Subcontracting

With…