N00033-14-T-8020-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment revises 52.212-1 Addendum to update the Contract Specialist and clarify technical requriements for key personnel; revises the PWS to remove Period of Performance dates and Contracting Officer information to be provided at aw ard; removes specif ic WAWF to be provided at aw ard; and extends the due date for quotes to May 5th, 2016 at 2:00 p.m. EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Feb-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00033-14-T-8020

X 9B. DATED (SEE ITEM 11)

19-Sep-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Feb-2016

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511-2419

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00033-14-T-8020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Oct-2014 02:00 PM to 03-Mar-2016 02:00 PM.

The Issued By organization has changed from

MILITARY SEALIFT COMMAND WASHINGTON D.C.

914 CHARLES MORRIS COURT SE

WASHINGTON NAVY YARD DC 20398-5540

to

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511

The 'issued by' organization has changed from

MILITARY SEALIFT COMMAND, N1023

914 CHARLES MORRIS CT SE

WASHINGTON NAVY YARD DC 20398-5540

to

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATI

NORFOLK VA 23511-2419

The following have been modified:

PEFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Title: MSC Fleet Automation Replacement Long-term Support Contract

1. Background.

The Military Sealift Command (MSC) fleet is aging with many of its ships having obsolete and unsupportable machinery control, alarm and monitoring systems. These shipboard machinery control systems will require extensive modernization and in some cases wholesale replacement. The ships in the fleet range in diversity and numbers from a unique Special Mission ship to an entire class, such as the fourteen ships of the T-AO 187 Class.

The ships have differing mission requirements and a broad range of propulsion and shipboard control architectures.

MSC plans to upgrade and replace these machinery control, alarm and monitoring systems during shipyard availabilities. MSC expects to separately solicit and award contracts for ship class or individual design, fabrication and installation of these systems.

The purpose of this contract is provide project management and engineering services to assist MSC’s project design team with implementing consistency in practices across the MSC fleet as it relates to the implementation of shipwide automation, control and monitoring systems for individual and multiple ship classes and platforms.

MSC requires technical project management, engineering services and expertise to:

Assist in the development of fleet-wide automation system performance requirements

Evaluate automation, controls and monitoring system specifications

Perform comparison analysis of multiple ship classes Review alternate automation, control, monitoring, alarm and equipment health data management implementation strategies

Evaluate system designs and architecture

Conducting shipboard equipment surveys for the purpose of evaluating shipboard equipment to determine requirements for control and monitoring for both condition and safety including Main Propulsion, Auxiliary

Machinery and Electric Machinery.

Recommend and review documentation requirements for hardware, software, operation, installation, test and acceptance

Ensure consistency in design, architecture and documentation requirements

Provide long term management support of the individual projects.

2. Scope of Work.

The Contractor shall provide the personnel necessary to complete the following types of services:

a. Perform reviews of existing automation, control and monitoring system designs; proposal packages;

performance specifications (PSpec); Government Furnished Information (GFI); and Contract Data

Requirements Lists (CDRL) specifications. The Contractor shall:

1. Develop fleet-wide automation system performance requirements

2. Compare the scope, PSpec, GFI, CDRLS, and other deliverable requirements for multiple ship classes.

3. Make recommendations to improve document packages identifying deficiencies, inconsistencies, and omissions across ship platforms with regards to the automation, control and monitoring system requirements, American Bureau of Shipping (ABS) and United States Coast

Guard (USCG) requirements, system modeling and design, technical documentation, CDRL requirements, industry, Government and DoD specification and standard references cited, operational and integration test and validations.

4. Prepare lists of comments and recommendations to the Government which address issues identified and to ensure consistency and completeness of the automation, control and monitoring system replacement contract document packages for potential bidders.

b. The Contractor shall act as a technical expert to be used on an as needed basis for the Government during the source selection process to provide responses dealing with specific technical situations, scenarios or problems encountered in the creation of the Statement of Work and supporting documents and provide responses to questions that may arise during the RFP process. The Contractor will not be a voting member on any Source

Selection Panels or Boards. The Contractor will not be reviewing and rating entire technical proposals submitted by Offerors.

c. The Contractor shall perform detailed technical evaluation of required design products provided by the automation, control and monitoring system supplier. The review shall include, at a minimum, the following submissions made by potential Offerors:

1. Design proposals

2. System Architecture

3. Detailed Project Plan and Timeline including project staffing

4. Engineering Analysis

5. Drawings including General Design, Equipment Arrangements, Control System One-Line

Diagrams, Control Consoles Designs, Interface Connections, Electrical Power Distribution and

Supply, Control Panel Layout, Human Machine Interface (HMI) Screens, and Installation.

6. Input / Output Database or Tables, and Instrument, Control and Actuator Data Sheets

7. Technical Manuals

8. List of Equipment, Materials, Manufacturers, and Equipment Specifications

9. Factory Acceptance Test Plans

10. System Integration and Interface Plan

11. Automation System Commissioning Plan and Acceptance Test

12. Comprehensive Shipyard Work Package

d. The Contractor shall provide the following services:

1. Attend and participate in acceptance tests and trials.

2. Attend and participate in design-review meetings.

3. Provide technical oversight during various installations in the shipyard. Periods are estimated to be 90 days a year. Travel and per diem costs will be reimbursable in accordance with section

5.2 of the contract.

e. The Contractor shall review the existing control system architecture, machinery and equipment functions for operational control and monitoring, safety alarm and shutdown, damage control and system health data acquisition including control algorithms and software developed through analysis, land based testing and refined during operational testing. Most of the functionality of the present control systems will be retained, but through a comprehensive analysis and system review, the Contractor shall suggest capability enhancements and future system expansion.

f. The Contractor shall recommend the most appropriate, current industry and Government standards and detail the requirements for hardware and software integration and acceptance testing required for automation, control and monitoring systems of this complexity to minimize the risk, improve system reliability, and promote consistency throughout the fleet.

g. The Contractor shall manage the programmatic submittals that are required under the various ship contracts, which include but not limited to the T-AO, the LCC 20 and LMSRs automation contracts. The Contractor shall:

1. Track required due dates and log all submittals, Government responses, and CDRL requirements.

2. Coordinate any required responses.

3. Log all issues in an issue data base and assign record numbers to each issue.

h. Any meeting attended by the Contractor shall be followed up with a complete set of meeting minutes and action items within 5 business days.

i. The Contractor shall create and maintain a project action item database. Database shall contain all historical documentation for each action item

j. The Contractor shall send out monthly status reports reflecting all action item status, contract submittal status, and any other items requiring action by Contractor(s) performing the actual automation replacement work and the Government team.

3. Contract Type.

This will be an indefinite delivery-indefinite quantity type contract with firm fixed priced Task Orders. The

Government will provide the Contractor with a Performance Work Statement for each task, which the Contractor will be requested to submit a quote using the applicable contract hourly rate(s). Orders will be issued via these Task

Orders, on an as needed basis.

Electronic mail and facsimile are acceptable forms of transmission for all Orders, Modifications, and correspondence issued under this Contract. Orders may be issued orally; however, orally issued orders will be followed up with a written order within three business days.

4. Place of Performance.

The work is to be performed at a combination of the Contractor's sites, vendor's sites, MSC-DC, MSC-Norfolk, and onboard MSC ships. The Contractor will be required to attend all meetings in person.

5. Travel.

5.1 Contractor Request and Approval of Travel: Any travel under this contract must be either directed by the

Contracting Officer’s Representative (COR) or specifically requested in writing by the contractor and approved by the Contracting Officer’s Representative (COR), prior to incurring any travel expense. The contractor shall submit the written request to the COR three weeks in advance, when possible. The travel request shall include as a minimum, the following:

1. Contract number

2. Date, time, and place of proposed travel

3. Purpose of travel and how it relates to the contract

4. Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and

5. Name(s) of individual(s) traveling.

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

5.2 Travel Reimbursement: The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

The contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach or equivalent airfare offered during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

Each order that requires travel will include a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the reimbursable travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other

Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on an order’s reimbursable travel CLIN.

The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on an order’s reimbursable travel CLIN.

The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on an order’s reimbursable travel CLIN unless the Contracting Officer notifies the Contractor in writing that the funded amount stated under that reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

No notice, communication, or representation from any person other than the Contracting Officer shall affect the

Government’s obligation to reimburse the Contractor.

https://secureapp2.hqda.pentagon.mil/perdiem/

Changes to the contract or an order shall not be considered an authorization to exceed the funded amount stated on a reimbursable travel CLIN unless the change contains a statement expressly increasing the funded amount of the reimbursable travel CLIN by a sufficient amount to cover the change.

5.3 Multiple Vessel Visits at the Same Site: A Contractor visiting multiple vessels at the same site shall only be entitled to travel reimbursement for a single occurrence of travel to and from the site. Per diem shall be provided if visiting the multiple vessels takes more than one (1) day.

6. Period of Performance.

Performance will commence upon award and end one-year later. There will be four (4) one year option periods.

7. Deliverable/Delivery Schedule.

Deliverables and delivery schedules will be defined in each individual task statement of work. Examples of deliverables include, but are not limited to, evaluation reports, ship check reports, technical point papers, cost and time estimates, and specification comments and revisions. Deliverables shall be submitted in Microsoft Word/Excel format on CDs.

8. Security.

The Contractor will be required to obtain Common Access Card, TWIC or other pass for access to ship yards and government facilities as needed. The contractor will maintain the appropriate insurance to work in private ship yards.

9. Supplies Available for Contractor Use and Government Furnished Information (GFI).

For meetings at the Washington Navy Yard, MSC will provide conference room / working spaces as necessary to hold meetings and review sessions. The GFI materials will include ship systems drawings, arrangement drawings, technical manuals of existing Machinery Control Systems (MCS), technical manuals for programmable controls and software, and all associated subsystems documentation needed by the Contractor for the completion of reviews and evaluations. All GFE/GFI will be available at time of contract award.

10. Identification of Non-Disclosure Requirements.

A non-disclosure agreement concerning information gained or used during the process of this task must be initiated prior to the start date of the Contract – see Attachment 2. An agreement must be signed by any personnel who have access to sensitive business information and their employer (as applicable).

11. Organizational Conflict of Interest.

11.1. It is recognized by the parties hereto that the effort to be performed by the Contractor under this contract includes advisory and assistance services; a myriad of systems engineering efforts; support in the preparation of specifications and work statements; technical evaluation of other Contractors products and services; and access to other Contractors’ proprietary information. Consequently, performance of this contract creates potential organizational conflicts of interest such as are contemplated by Federal Acquisition Regulation (FAR) 9.505. It is the intention of the parties that the Contractor will not engage in any other contractual or other activities which could create an organizational conflict of interest with its position under this contract; which might impair its ability to render unbiased advice and recommendations; or in which it may derive an unfair competitive advantage as a result of knowledge, information, and experience gained during the performance of this contract. Therefore, the

Contractor agrees that it will seek the prior written approval of the MSC Contracting Officer before participating in any Military Sealift Command (MSC) contract as a Contractor, subcontractor, or consultant to provide material, equipment, services or installation of any MSC automation, control and monitoring system upgrade.

If the Contracting Officer determines that an OCI exists, the Contractor will be required to submit a mitigation plan which must be approved the Contracting Officer. An acceptable mitigation plan may need to address, but not necessarily be limited to, Organizational Separation, Physical Separation, Financial and/or Goal Separations.

The MSC Contracting Officer will consider the requests for written approval on a case-by-case basis. This provision shall have effect throughout the period of performance of this contract, any extensions thereto by change order or supplemental agreement and for the duration of any MSC automation, control and monitoring system upgrade and any extensions thereof by change order or supplemental agreement. Participation in any acquisition described above, without express written approval from the MSC Contracting Officer may be grounds for termination of the MSC contract. The Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract, upon determination that an OCI has occurred.

11.2. The effort to be performed under this contract includes providing technical program management assistance, systems engineering and technical expertise; input to preparation of specifications and scopes of work; assistance to the Government during technical evaluations of other Contractors' offers and products; and access to third-party proprietary information. Such activities create a significant potential for certain conflicts of interest, as set forth in

FAR 9.505-1, 9.505-2, 9.505-3, and 9.505-4. It is the intention of the parties hereto to prevent both the potential for bias in connection with the Contractor’s performance of this contract, as well as the creation of any unfair competitive advantage as a result of knowledge gained through access to third-party proprietary information.

11.3. Whenever performance of this contract requires access to another Contractor’s proprietary information, the

Contractor shall (i) enter into a written agreement with the other entities involved, as appropriate, in order to protect such proprietary information from unauthorized use or disclosure for as long as it remains proprietary; and (ii) refrain from using such proprietary information other than as agreed to, for example to provide assistance during technical evaluation of other Contractors' offers or products under this contract. An executed copy of all proprietary information agreements by individual personnel or on a corporate basis shall be furnished to the Contracting Officer within fifteen (15) calendar days of execution.

11.4. In addition, the Contractor shall educate its employees, through appropriate means (such as formal training and promulgation of company policies and procedures) on the principles of FAR Subpart 9.5. Such education shall include, but not be limited to, training to ensure that employees refrain from using or disclosing proprietary information except as provided by executed agreement or as allowed by the contract. Further, the Contractor shall obtain from each of its employees, whose anticipated responsibility in connection with the work under this contract may be reasonably expected to involve access to such proprietary information, a written agreement, which, in substance, shall provide that such employee will not, during its employment by the Contractor, or thereafter, improperly disclose such data or information.

11.5. The Contractor shall hold the Government harmless and will indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of any third-party proprietary information by its employees, the employees of subcontractors, or by its agents.

11.6. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government reserves the right to terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and to pursue such other remedies as may be available under law. If in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest subsequent to contract award, the contracting officer may choose to undertake termination of this contract for convenience of the Government, when such termination is deemed to be in the best interest of the Government.

11.7. The Contractor will include the same provisions as are expressed in this clause, including this paragraph, in all subcontracts awarded for performance of any portion of this requirement. Subcontract restrictions will be limited, however, to the technical area(s) addressed in the specific statements of work in the subcontractor’s given task orders. The subcontractor shall not participate in any MSC contract in the applicable technical area(s) without written approval of the MSC Contracting Officer. This restriction is applicable throughout the period of performance of the subcontract, and any extensions thereof by change order or supplemental agreement, and for the duration of any MSC automation, control and monitoring system upgrade and any extensions thereof by change order or supplemental agreement. Use of a subcontractor on this contract is not permitted without prior approval of the MSC Contracting Officer. When the provisions of this clause are included in a subcontract, the term

"contracting officer" shall represent the head of the Contracts Office of the prime Contractor. Any deviations or less restrictive coverage deemed necessary or required by the prime Contractor for a particular subcontract must first be submitted to the Government Contracting Officer for approval. Subcontractors, on a case-by-case basis, may make a request, through the prime Contractor, for a revision to the MSC OCI Clause restrictions outlined above.

12. Designation of Contracting Officer’s Representative (COR).

a. The Contracting Officer has designated the person named below as the authorized COR for this contract:

NAME: TO BE PROVIDED AT AWARD.

CODE:

ADDRESS:

PHONE:

FAX:

b. The COR is a representative of the Contracting Officer and is responsible for the following:

1. Providing Technical Direction and/or approval of changes in level of effort, to the extent the changes reduce the level of effort. An increase in the level of effort is not authorized.

2. Determining that hours invoiced reflect hours actually worked per labor category.

3. Final inspection and acceptance of all deliverables under the contract.

13. Authorized Changes Only by the Contracting Officer.

13.1. Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

13.2. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

13.3. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the

Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: TO BE PROVIDED AT AWARD.

ADDRESS:

TELEPHONE:

14. Contractor Identification.

14.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

14.2. Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

14.3. Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

15. Substitution of Key Personnel.

15.1. General Provision. The Contractor shall assign to this contract those individuals identified as key personnel in their offer. The following positions/individuals are considered as Key Personnel:

KEY PERSONNEL SHALL BE IDENTIFIED AT AWARD.

15.2. Guidance on Substitution. Key personnel shall be provided at award. All substitution requests must be submitted, in writing in advance of the proposed substitution to the Contracting Officer, and provide the information required by Paragraph 16.3 below.

15.3. Request for Substitutions. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions and any other information requested by the Contracting

Officer. All proposed substitutes must have qualifications that are equal to or higher than the qualifications required of the person to be replaced. The Contracting Officer or his/her authorized representative will evaluates such requests and promptly notify the Contractor of his approval or disapproval thereof.

16. Meetings.

The Contractor will be required to attend a task order kick-off meeting at MSC-DC and then as required per the individual task orders

17. Performance Standards.

This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Performance

Assessment Plan (PAP) developed by the Government (Attachment 1).

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

1. This is a FAR Part 12 procurement that uses FAR Part 13 Simplified Acquisition Procedures conducted under the FAR 13.5 test program. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

2. The term “quoter” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order in response to a request for quotes (RFQ).

3.

a. The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.

b. All offers in response to this RFP shall be submitted electronically to lisa.turlington@navy.mil. E-mail proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed SF 1449 mailto:lisa.turlington@navy.mil and any amendments, which must be included in a proposal as scanned .pdf files, and the price proposal, which must be submitted in Excel format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time for proposal submission. An E-mail proposal that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR

52.212-1(f)(2) (i)(B) shall not apply to E-mail proposals.

SUBMISSION PACKAGE

1. The quote must demonstrate an understanding of and ability to meet all of the requirements set forth in the

RFQ’s performance work statement (PWS). The quoter shall provide sufficient detail to substantiate the validity of all statements. The quoter shall demonstrate that the quote is in compliance with the requirements, terms, and conditions of the RFQ. Comprehensive responses to the requirements of the RFQ are required to enable the Government to evaluate the quoter's understanding of and capability to accomplish the requirements of the PWS.

2. Quotes shall contain the following:

a. Technical Approach: The quoter shall provide sufficient documentation to support Fleet Automation services required in Section 2 of the PWS. The quoter shall thoroughly describe in their proposal their overall understanding of and approach to the type of services expected to perform and deliver as a result of the award of this contract. The narrative should NOT be a rephrasing of the PWS of this solicitation, but instead should concentrate on the quoter's understanding of and approach to the PWS.

The quoter's proposal should at a minimum discuss the following areas:

Experience in the Maritime industry including shipboard control system design and review, demonstrated knowledge of a variety of shipboard control systems, knowledge of and compliance with maritime regulatory body requirements, ship overhaul, system installation and shipyard support past experience.

Understanding of and approach to technical and engineering support including detailed, timely reviews of all technical and programmatic contract deliverables, reporting on design submittals including proposing alternative or more effective technical approaches, identifying problems with designs that involve regulatory body compliance and proposing resolutions, providing expert witness of control system acceptance testing, shipboard installation and test, commissioning and sea trails.

b. Management/Personnel Approach: The quoter shall describe its management and personnel approach to include the following:

Organization, oversight, control and communication, work assignment procedures, subcontractor management, task order processing, reports, and quality assurance procedures.

Quoter’s facilities and resources to accomplish project management, provide remote management support and project control their ability to effectively interface with MSC, other MSC contractors across multiple sites and with staff onsite at shipyards during installation periods.

Pertinent data, experience, and resumes for all proposed key personnel. Key personnel must collectively have relevant experience with shipboard controls and automation as well as shipyard installations and procedures. Key personnel must be current employees of the quoter’s or the quoter must provide a signed Letter of Intent for each proposed personnel who is not a current employee of the quoter’s.

c. Past Performance: Quoters are requested to provide information on up to three (3) Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the last five (5) years. If the quoter has not had three (3) Government contracts within the last five (5) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the quoter’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the quoter in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the quoter be considered, but also the quoter’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet Exhibit (1) is requested to be submitted for each contract to be considered as past performance. Quoters shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the quoter acted as a prime contractor or a subcontractor. Quoters are responsible for the accuracy of all data provided.

Past performance information regarding predecessor companies and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the quoter describes in a Performance Data Sheet Exhibit (1), the quoter is requested to provide a Past Performance Questionnaire Exhibit (2) to a reference at the organization that awarded the contract. It is requested that the reference, not the quoter, email or fax the completed Past Performance Questionnaire Exhibit (2) BEFORE THE DUE DATE FOR

PROPOSALS directly to Ms. Lisa Turlington , Military Sealift Command, 471 East C Street

Norfolk, VA 23511-2419, e-mail lisa.turlington@navy.mil. The quoter, NOT THE

GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

All quoters are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Performance Data Sheet Exhibit (1).

In accordance with FAR 52.219-9 (Class Deviation 2013-O0014)(Aug 2013) and DFARS

252.219-7003 (Class Deviation 2013-O0014)(Aug 2013), large business offerors shall submit a

Small Business Subcontracting Plan with their proposal. Offerors shall ensure that they submit a

Small Business Subcontracting Plan with all of the information required by FAR 52.219-9 (Class

Deviation 2013-O0014)(Aug 2013).

In preparing the Small Business Subcontracting Plan, offerors should note that historical compliance with FAR 52.219-8 and FAR 52.219-9 (Class Deviation 2013-O0014)(Aug 2013) may be evaluated as part of Past Performance in future source selections.

A subcontracting plan is NOT REQUIRED from small business concerns and will not be evaluated.

d. Price: Quoters shall complete the Microsoft Excel spreadsheet provided as Attachment 3 to the PWS.

Quoters shall fill in the rate for each corresponding labor category for the base year and for each option period.

The Price Worksheet can be downloaded at www.msc.navy.mil under Contracts. Select Requests for Proposal/Quotation and search for N00033-14-T-8020.

Price Worksheet Instructions:

Direct Labor. Itemize proposed labor rates by individual labor categories. The hours above are provided for evaluation only and are based on a realistic reflection of the work to be ordered under the eventual IDIQ-type contract. Quoters are reminded that the rates proposed in the spreadsheet will become contractually binding upon issuance of a contract resulting from a quotation and will become the contract’s established labor rates for task orders to be issued against the IDIQ-type contract once it is awarded.

Travel. Travel estimates shall not be provided. The Government estimate for travel expenses is the following:

Period Estimated Travel

Expense

Base Period $30,000.00

Option Period One $35,000.00

Option Period Two $40,000.00

Option Period Three $45,000.00

Option Period Four $50,000.00

e. Quote Cover Letter. The following information shall be provided in the cover letter:

(1) The RFQ number.

(2) Company Information. The name, addresses, DUNS number, and telephone number of the

Quoter.

(3) Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(4) Terms of any express warranty.

(5) “Remit to” address, if different than mailing address.

(6) Acknowledgment of Solicitation Amendments.

(7) Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quoters are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ. Please note that exceptions taken to the

RFQ may render the quote unacceptable to the Government.

3. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the Quoter shall complete electronically), and DFARS 252.212-7000.

A completed copy of FAR 52.209-7. Quoters who have completed the representations and verifications in the System for Award Management (SAM) do not need to submit a separate copy.

4. Page limitations for quotes are as follows:

a. The quote, including the Price Quote, Technical, and Management/Personnel, but not including resumes, title page, table of contents, cover letter, completed representations and certifications, past performance information and exceptions to the RFQ, shall not exceed 40 pages in length.

b. Resumes for proposed personnel shall not exceed 2 pages each.

c. Pages beyond limits stated above will not be evaluated.

http://www.msc.navy.mil/ https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194

5. Questions. Questions regarding this RFQ shall be submitted in writing by e-mail to Lisa Turlington (e-mail address (lisa.turlington@navy.mil ) no later than 21 April 2016.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

((a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice.

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

Not applicable.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N00033

Issue By DoDAAC TBD

Admin DoDAAC TBD

Inspect By DoDAAC TBD

Ship To Code Leave Blank

Ship From Code TBD

Mark For Code Leave Blank

Service Approver (DoDAAC) Leave Blank

Service Acceptor (DoDAAC) Leave Blank

Accept at Other DoDAAC Leave Blank

LPO DoDAAC Leave Blank

DCAA Auditor DoDAAC Leave Blank Other DoDAAC(s) Leave Blank

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

To be provided upon award.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

MSCHQ_WAWF@navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

(End of Summary of Changes) mailto:MSCHQ_WAWF@navy.mil