Amendment_0001.docx

N0001919R0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PART A GENERAL INSTRUCTIONS

1. GENERAL

Offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror’s approach, expertise, and capability as required by the solicitation. Proposals must demonstrate that the Offeror has a thorough understanding of all requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, without discussions. Price information, (e.g., dollar values and/or hourly rates) shall appear only in Annex B (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals), Volume 3 (Price), and Volume 4 (Contract Administration). Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the Government to evaluate its proposal without discussions. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its Commercial and Government Entity (CAGE) code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture. The term “entity” is used to mean any or all of the following: prime contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/Data Universal Numbering System (DUNS) than the Offeror). The following entities are defined as principal entities: (a) the prime contractor; (b) JV Team Members; and (c) other entities that are proposed to perform at least 20.00% of the proposed total price for the contract. Offerors are advised that in order to demonstrate work commitment, each principal entity must be identified in Volume 3 Price and associated with a commensurate dollar value.

2. PROPOSAL FORMAT AND SUBMISSION

Proposals should be formatted using a Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for/printed on standard 8.5 x 11 inch paper. If Government attachments have a different format/font, the Offeror may use the format/font in the attachment as provided. All pages should be numbered with volume, paragraph, and page numbers. When foldout pages are used, they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. If the Offeror uses graphs to convey information, the graphs must show enough detail to easily discern the information described. Graphs and tables should be presented in no smaller than a 10 pt. font. Graphs should contain a grid, which allows values to be read directly from the graph to the same detail that a 10 x 10 to the ½-inch grid provides. Graphic resolution should be consistent with the purpose of the data presented. Text utilized in charts, figures, and graphics should also be no smaller than a 10pt font and may use a font type selected by the Offeror. Each volume, book, or annex should be provided separately in a 3-ring binder. The binders should be of an appropriate thickness for the number of pages it contains (e.g., a 30-page book should not be placed in a 2-inch binder).

2.1 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically. If a discrepancy exists between the original paper copy of the proposal and the original electronic copy on the CD-ROM disk, the original paper copy shall take precedence.

2.1.1 Electronic Proposal Media

The Offeror should submit all volumes of its proposal electronically on CD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2 (Operating System and Applications). The Offeror should put as much proposal material as possible on each CD-ROM, keeping the portions of the proposal that contain pricing information on separate CD-ROM(s) from the portions of the proposal that do not contain pricing information. For this solicitation, Annex B (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals); Volume 3 Price; Volume 4 Contract Administration contain price information and should be delivered on separate CD-ROM(s) from the remainder of the proposal.

Table G-3 (Proposal Structure) identifies the proposal structure for each volume. The Offeror should submit two sets of CD-ROMs. The first set of CD-ROM disks should be marked "Original” and the second set of CD-ROM disks should be marked "Backup”. The sets of CD-ROM disks should be clearly marked with the Offeror's name and address, the point of contact's name and phone number, the proposal volumes contained therein, and “Source Selection Information – See FAR 2.101 and 3.104”.

2.1.2 Operating System and Applications

The proposals will be accessed utilizing the Microsoft Windows 10 Operating System. Proposal information shall be submitted using the following applications: Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint 2016, and Microsoft Project 2016; however, letters and other signed documents shall be provided as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Office 2016 applications are provided.

2.1.3 Hyperlinks

Offerors may use hyperlinks within and among proposal volumes. However, there shall be no links from volumes that do not contain price information to volumes that do contain price information.

2.1.4 Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been checked for viruses and certify that its files are virus free. The Offeror should specify the software, version, and virus definition used to check the data.

2.1.5 Multimedia

The Offeror should not embed sound or video (e.g., MPEG) files within the proposal submission.

2.1.6 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

b. Minimize size of graphics files; and

c. Avoid scanned images.

2.1.7 File Naming Conventions

Valid extensions for files using their associated applications are listed below in Table G-1 (file Extensions):

Table G-1 File Extensions

The Offeror shall follow the basic structure of the file naming convention in Table G-2 (Offeror Electronic File Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where "#" represents the sequential numbering of files. Offerors shall keep the file name under 40 characters so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible.

The Offeror should provide one folder for each volume or annex, containing all electronic files requested within the volume or annex. Please submit each volume, book, or annex as one file if possible. Offerors should not provide each section/paragraph as separate files.

The Offeror shall ensure that the electronically submitted files are directly traceable to paper copy submittals.

Table G-2 Offeror Electronic File Naming Convention

Annexes

3. PROPOSAL CONTENT AND VOLUMES

The Offeror must present its proposal information in a manner that facilitates a one for one comparison between the information presented and Section L proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

Each volume and annex of the proposal shall be submitted as original and additional hard and/or electronic copies as specified in Table G-3 (Proposal Structure). The Offeror shall submit all paper and/or electronic copies of the proposal to the address provided in Section 4.0 (Proposal Submission and Packaging). Suggested page counts for each volume, if any, are also specified in Table G-3 (Proposal Structure). The title and table of contents pages, as well as tables, are not included in the suggested page count.

Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans, procedures, and company policies, as well as other information requested in “Part B Specific Instructions” and do not count towards the suggested page count.

Price information, (e.g., dollar values and/or hourly rates) shall not be included in any volume other than Annex B (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals); Volume 3 Price, Volume 4 Contract Administration.

Table G-3 Proposal Structure

Each binder must contain the following information using tabs and dividers:

b. Cover and title page;

c. Title of proposal and proposal number as applicable;

d. Offeror’s name, address and POC;

e. Solicitation number;

f. Proposal volume/annex number;

g. Copy number; and

h. Table of Contents (The table of contents must provide sufficient detail to easily locate important elements).

Table G-4 lists the attachments provided to the Offeror within Section L.

Table G-4 Section L List of Attachments

4. PROPOSAL SUBMISSION AND PACKAGING

All Proposals shall be UNCLASSIFIED.

4.1 PROPOSAL SUBMISSION

Clearly mark all packages with the solicitation number. The submission date for all Volumes of the proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 (Solicitation, Offer and Award) of the solicitation.

Method of delivery, such as by hand, United States Postal Service or commercial carrier, shall be coordinated with Jeanette Moronta, the Procuring Contracting Office (PCO) (301) 995-2125 and/or contract specialist listed below. Proposals shall be submitted using the address provided below. The initial Proposal shall not be submitted by facsimile or electronically via email.

NAVAL AIR SYSTEMS COMMAND

ATTN: Code: AIR-2.3.1.3 (Attn: Ms. Janine Stratakes) Solicitation Number: N00019-19-R-0030 48202 Bronson Road Bldg 2805, 2400-F1 Abshire Parkway Patuxent River, MD 20670

4.2 PROPOSAL PACKAGING:

The Offerors shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each box should identify its contents by including a packing slip detailing each volume/annex number and title, and copy number. Each carton should be double wrapped. The outside of the carton should be plain and shall contain only pertinent shipping/mailing information. The inside carton shall be stamped or marked ― “For Official Use Only”; and “Source Selection Information – See FAR-2.101 and 3.104”, for the intended recipient identified in 4.1 (Proposal Submission). The original set of proposals should be marked for NAVAIR PCO, AIR-2.3.1.3 identified in section 4.1 (Proposal Submission). The original set shall include a paper copy of the original proposal, all proposal volumes on CD-ROM, a completed and original signed Standard Form 33; acknowledgement of all solicitation amendments, if applicable; and Representations, Certifications and Other Statements of Offerors or Respondents (Section K of this solicitation) and other applicable fill-ins. Note: Any documents, which contain price data, shall be on a separate CD-ROM disk(s) from the non-price proposal information.

5. CHANGES TO SOLICITATION

For any changes and additional information to the solicitation, please go to website: https://www.fbo.gov/

Search the database for the solicitation number N00019-19-R-0030

6. TECHNICAL LIBRARY

A Technical Library of information directly related to the requirements of this solicitation is available to all Offerors intending to propose as a Prime Contractor. Distribution of data contained in the technical library to subcontractors, team members, partners, suppliers and/or vendors shall be the responsibility of the contractor that was granted access and shall be limited to a “need to know” basis. All guidance contained herein with regard to handling, distribution and destruction of the data shall be flowed down to all subcontractors, team members, partners, suppliers and/or vendors. The contents of the technical library will be distributed via AMRDEC. Those who take receipt of Technical Library Information shall comply with all laws, export controls, and distribution statements associated with the data contained on the documents.

To request a copy of the Technical Library Information, send company name, company physical mailing address, CAGE code, and point of contact information (your name, phone number, and email address) to the Contract Specialist at janine.stratakes@navy.mil and to the PCO at jeanette.moronta@navy.mil. Upon verification of requestor’s information, the technical library data will be provided via AMRDEC.

The Prime Offeror may copy the data downloaded from AMRDEC to a local repository to support its proposal efforts for this solicitation only. The Offer shall establish firewalls and policies on its servers and other repositories of the technical library data to restrict access to the Technical Library data to ensure it is only accessed by authorized personnel with a “need to know” and only be personnel working in support of a proposal effort for this RFP. The Offeror is responsible for the proper handling and disposal of the technical library information. All Offerors, other than the successful Offeror, are required to destroy any and all original or copied documents and any and all original or copied library data files from any and all storage media. The Offeror shall destroy the documents by any method that will prevent disclosure of contents or construction of the documents within two (2) weeks of debriefs.

PART B SPECIFIC INSTRUCTIONS

0. VOLUME 1 – EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-1 Executive Summary Tables (ES-1 (Offeror Summary))

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal, excluding price. The Executive Summary volume should be divided into the sections outlined below:

a. Offeror Summary Table The Offeror shall complete Attachment L-1 (Table ES-1 Offeror Summary), according to the instructions within the attachment, and submit it within this section and as a separate electronic file. The Offeror should include itself as well as any entities who will be involved with the performance or management of the program work and should list all places of performance where the work will be carried out, being careful to include accurate physical locations and CAGE Codes/DUNs associated with the physical locations (if applicable). For each entity, provide a brief work description and/or program responsibility in Table ES-1 (Offeror Summary). Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship in the “Roles and Responsibilities with Work Description” column. Additionally, if applicable, the Offeror shall provide a description of the legal relationship between Joint Venture (JV) entities. Finally, provide the percentage of total proposed price for all entities being careful to include all entities so that the total proposed price adds up to 100% of the contract price.

Note: “Place of Performance” for this solicitation pertains to the physical location of the prime or other entities that will perform the work.

Table ES-1 Offeror Summary

Offeror:

of Entity

b. Technical The Offeror shall provide a succinct summary of what is proposed for each element, describing the approach or the design configuration and/or the proposed solution. In general, the description should be a short paragraph that provides only the factual description of what is proposed without adjectives or discussions of benefit. In a separate paragraph, identify significant features or approaches of its proposal that exceed requirements, enhance performance or operations, or reduce risk with benefit to the Government. Specifically, identity where in the Technical Volume (e.g., paragraph and page number as a minimum) the details of these features or approaches are provided.

c. Contract Administration The Offeror shall provide a summary of any exceptions or deviations, and proposed Section H clauses addressed in Volume 4 (Contract Administration).

0. VOLUME 2 - TECHNICAL

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-2 Volume 2 Table T-1 Small Business Goals

In this volume, provide the information described below:

Throughout the Technical Volume the Offeror should identify any proposed capability, approach or feature that exceeds a requirement or provides merit associated with a performance or operational benefit to the Government. The Offeror should also identify any proposed capability, approach or feature that reduces risk inherent in the program. Specifically, explain the benefits to the Government in technical terms and the degree of impact it will have to performance, operations and/or risk. Offerors are advised that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable Contract within the proposed price.

2.1 Overall Design Approach

The Offeror shall provide a comprehensive description of the proposed Digital Signal Processor (DSP) Inverter design. This description shall include the following information:

a. Detailed dimensional drawings to include proposed layout of components to meet specification packaging requirements

b. Detailed description of the electrical connectors/interfaces

c. Weight and Center of Gravity (CG) description

d. Efficiency, heat rise, power input vs power output

e. Heat generation and cooling requirements given the proposed component layout

f. Voltage distortion under non-linear loads

g. Description of the required modifications and associated design effort to meet SOW Specification requirements

h. Expected reliability given selected components

2.2 Approach to Qualification Testing

The Offeror shall provide a comprehensive description of its approach to accomplish all qualification testing required to meet the requirements of the Solicitation. This description shall demonstrate how the Offeror intends to qualify the DSP inverter for airworthiness standards. This description shall include a detailed listing of testing that will be performed by the Offeror in the Offeror’s facility versus those tests which will need to be performed by a Contracted Third Party.

2.3 Logistics Planning

The Offeror shall provide a comprehensive description of its approach to Logistics Planning. This description shall include a detailed analysis of data requirements for Navy organizational, intermediate and depot level maintenance planning, logistics design requirements, reliability and maintainability, system safety, description of system Built In Test (BIT), maintenance and support concepts, maintenance engineering, support and test equipment, training, manpower and skills, facilities, and transportation.

2.4 Experience

The Offeror shall provide information that describes the Offeror team’s (prime and subcontractors) relevant experience for DSP Inverter designs/applications or similar as defined below. In general, more recent experience will be considered a better indicator of future performance than older experience. Experience shall be within ten years of the proposal due date.

Experience information provided shall be: for similar programs/contracts; at the same place of performance (e.g., with the same CAGE code/DUNS) (as referenced in Attachment L-1, Volume 2 Table ES-1 (Offeror Summary); and related to the roles and responsibilities identified in Attachment L-1, Volume 2 Table ES-1 (Offeror Summary). The roles and responsibilities provided in this element shall correspond to the descriptions of the entities’ work descriptions provided in Attachment L-1, Volume 2 Table ES-1 (Offeror Summary). For the Experience evaluation, contract references that relate to a different CAGE code/DUNS than the proposed entity will be considered if the CAGE code/DUNS was created as a result of a corporate acquisition, reorganization, merger, or other administrative reason. All current CAGE Codes/DUNS must appear in Table ES-1 (Offeror Summary Table). If multiple CAGE codes/DUNS are provided, the Offeror shall provide an explanation of the changes in the organization as a result of a corporate acquisition, reorganization, merger, or other administrative reason and shall explain how the changes impact the relevance of any contract references provided and why that contract reference is still relevant.

In general, the Offeror shall describe the breadth and depth of work performed that is similar to the Statement of Work (SOW) and Specification requirements of this solicitation. Breadth is the degree to which the entities have performed/managed all activities/tasks of a given effort. Depth is the extent to which each activity/task of the effort was performed. The Government may verify Offeror breadth and depth proposal assertions by a site visit to the proposed facility(s). Similarity is the extent to which the Offeror’s referenced contracts (or documented work effort) corresponds to the specific tasks required by the solicitation. The Offeror shall describe and compare the type of work, scope of effort, physical location of effort and the product/technology involved.

The Offeror shall provide a complete copy of a contractually executed final version(s) of the SOW/PWS (drafts SOW/PWS are not acceptable) of an existing or previously performed contract in Annex A to demonstrate its experience for this element. The Government does not need more than one version of the SOW/PWS. The Offeror shall also cite, within this section, the specific SOW/PWS paragraphs that demonstrate the similarity to the solicitation requirements. A requirement not specifically identified in the SOW/PWS or otherwise demonstrated through documents as discussed here will not be considered. Within Annex A, the Offeror shall highlight, in yellow, the portions of the documents that clearly identify that the contract reference correspond to each requirement. The Offeror shall denote which highlighted areas correspond to each requirement.

The Offeror shall demonstrate previous experience with DSP Inverters or similar. Offerors should be aware that previous experience with DSP Inverters that have been installed on military aircraft applications will be considered a lower risk approach than previous experience with DSP Inverters that have been installed on other aircraft applications or installed on non-aircraft military applications. In addition, previous experience with DSP Inverters that have been installed on other aircraft applications will be considered a lower risk approach than previous experience with DSP Inverters that have been installed on non-aircraft military applications.

2.4.1 Qualification Testing

The Offeror shall provide a summary of previous experience with Qualification Testing similar to that required for this solicitation. The summary shall include a listing of inverters qualified, the test methodology to perform the qualification (specifically denoting if any testing deviated from MIL-PRF-7032 methodology), the facilities used to perform the qualification testing, results of the testing and how the Offeror addressed any failures found during testing.

2.4.2 Achieved Reliability

The Offeror shall describe its experience with obtaining achieved reliability on inverters utilizing DSP technology. The Offeror shall provide data detailing the Achieved Reliability related to the Designed Reliability of the system and describe the mean time between failure seen (MTBF) on each application. For each application where reliability data is available, the Offeror shall indicate the type of application (military, aircraft, ground vehicle, etc.), indicate whether the inverter is providing the primary or secondary AC power for that specific application, and provide context for the MTBF calculation (total number of inverters fielded, total number of failures, total number of hours used).

2.5 Small Business Strategy

All Offerors (Large and Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a joint venture, teaming arrangement or subcontractor. SB Offerors may meet this requirement using work they perform themselves, and shall provide a statement stating if this is the case. For purposes of this solicitation, the term SB Concern shall also include the subcategories of Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZone), Small Disadvantaged Business (SDB), and Women-Owned Small Business (WOSB). Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required per FAR 52.219-9. Offerors are advised that while the SB Subcontracting Plan must be submitted to be eligible for award, the acceptability of the content of that plan is part of the responsibility determination assessment and not part of the evaluation. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

(1) Describe its approach to identifying SB Concerns;

(2) Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or, if the SB Concern is not registered in the System for Award Management (SAM), at a minimum provide evidence of self-certification in accordance FAR 19.703(b) as an SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern;

(3) Identify what processes have been implemented to correct past inabilities to meet proposed goals and any validated improvements;

(4) Provide goals, expressed as dollars and percentages of total contract value and percentages of total subcontract value for SB Concerns and each subcategory of SB, using the format depicted below and provided electronically in Attachment L-2 (Table T-1 Small Business Goals). The Offeror shall provide Table T-1 as part of Annex B entitled “Small Business Subcontracting Plan and Table T-1 (Small Business Goals)”. This table does not replace the Subcontracting Plan requirements in FAR 19.7. Use tab 1 for the prime and tab 2 etc. for each first tier subcontractor as goals for each subcontractor must be listed separately. The Offeror’s response to this section shall simply be a reference to Annex B;

Table T-1 Small Business Goals

Offeror Name

Large Business

Small Business

Total

100%

VOSB

SDVOSB

HUBZone

SDB

WOSB

(5) Describe its specific efforts and new, contract-specific initiatives to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to: sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships and market research using websites such as the NAVAIR Office of Small Business Programs website (http://www.navair.navy.mil/osbp) and the Small Business Administration’s Dynamic Small Business Search tool (http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm) to locate small business concerns; and

(6) Demonstrate (Large Businesses only) that its SB Utilization Strategy is consistent with its SB Subcontracting Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in DFARS 219.7, or if the Offeror submits a Commercial Subcontracting Plan for this proposal, then the Offeror shall describe how SB participation on this contract will contribute to its overall Comprehensive or Commercial Subcontracting Plan goals.

0. VOLUME 3 –PRICE

3.1 PRICE PROPOSAL

The following guidelines and instructions are provided to assist the Offerors in preparing clear, concise, comprehensive and traceable proposals.

Below is a list of Section L Attachments that the Offeror shall utilize to provide information required for this volume:

Attachment L-3 Price Summary Table Attachment L-4 Government Furnished Equipment/ Property/ Facilities/ Information List

3.2 Price Proposal Guidelines

(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN (SLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation. Section B prices shall be provided separately in one digital data copy in MS Office 2016 Excel format on CD-ROM media.

(b) All price and price supporting information shall be contained in Section B, Annex B (Small Business Subcontracting Plan), and the price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

(e) As this is a competitive acquisition with adequate price competition anticipated, any price/cost documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

3.3 Price Volume Content

3.3.1 Specific Instructions for Section 1- Proposed Price:

The Offeror shall include Section B with the proposed pricing for this solicitation. Price information shall be submitted in Then Year dollars (TY$) based on the Government’s fiscal year (1 October through 30 September).

3.3.2 Specific Instructions for Section 2 – FFP CLINs (Base CLINs 0001 through 0004, Option CLINs 1001, 2001, 2002, and 3001):

The following instructions are provided to assist the Offerors in preparing clear, concise, comprehensive and traceable proposals.

3.3.2.1 Cost/Price Summaries

Cost/price information for Section 2 – FFP CLINs (Base CLINs 0001 through 0004, Option CLINs 1001, 2001, 2002, and 3001) shall be submitted in Then Year Dollars (TY$) based on the Government's fiscal year (1 October through 30 September). Provide an Attachment L-3, Cost/Price Summary Table by fiscal year and by CLIN in the contract. The sum of the CLINs shall correspond to the Offeror's total proposed price shown in the proposed Section B (see Section 3.3.1). Information required in this section includes total program costs for both the prime and principal subcontractors. The Offeror’s G&A, profit/fee, and Cost of Money (COM) are also required in this section.

3.3.2.2 – Ground Rules and Assumptions The Offeror shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price. Any apparent imbalances in the pricing, high or low proposed prices as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments and programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns, etc.)

3.3.2.3 – Price Information The Offeror shall identify the proposed prices/costs for each CLIN as specified in Section B of this solicitation. The Offeror shall sum up the proposed Total Prices/Costs by contract year, and provide a total overall price/cost of the proposal using estimated quantities, and submit a complete Section B (see Section 3.3.1). For Fixed Priced CLINs, the Schedule B Total Price is equal to the proposed unit price multiplied by the Section B Estimated Quantity for that CLIN.

3.3.2.4 Other Price Impacts

The Offeror shall identify additional costs, that would be incurred that has not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government’s actions (e.g., providing resources whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower.

3.3.3 Specific Instructions for Section 4 Use of Government Furnished Property:

(a) If the Offeror proposes/requires the use of Government Furnished Equipment/ Property/ Facilities/ Information (GFE/GFP/GFF/GFI), then the Offeror shall provide the following information using Attachment L 4:

· Associated CLIN(s).

· A complete description of the required GFE/GFP/GFF/GFI including part number and serial number, if applicable.

· Where the GFE/GFP/GFF/GFI is to be located.

· The name, organization, complete address and telephone number of a cognizant Government point of contact.

· In the case of GFE/GFP/GFF/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFP/GFF/GFI on this contract.

· The monetary impact to the Offeror’s proposal if the proposed GFE/GFP/GFF/GFI is not provided as GFE/GFP/GFF/GFI.

If GFE/GFP/GFF/GFI is not required, the Offeror shall so state.

i. VOLUME 4 – CONTRACT ADMINISTRATION

4.1 Model Contract

The Offeror shall ensure the Model Contract includes:

a. The original signed SF1449 (Solicitation/Contract/Order for Commercial Items) for the basic solicitation and each amendment (as applicable) (including sections A-K);

b. Section B with proposed pricing;

c. Section F completed in accordance with instructions provided;

d. Section H clauses in accordance with instructions provided;

e. Completed Section J Attachments;

f. All contractor fill-in clauses/provisions completed;

g. Small Business (SB) Subcontracting Plan - Large Business Offerors shall provide their Small Business Subcontracting Plans conforming to the requirements of FAR Subpart 19.7 and DFARS Subpart 219.7. The successful Offeror’s approved Subcontracting Plan will be incorporated into the resultant contract; and

h. Completed responses to all data, forms, attachments, submittals, or information required by any clause or provision in this RFP.

For evaluation purposes, in the event there is any discrepancy between these contract documents and any other volume, this Contract Administration Volume shall take precedence.

4.2 Terms and Conditions

Within this section, the Offeror shall include a statement that all exceptions and deviations that the Offeror takes to the terms, conditions, clauses, and requirements of the RFP are identified in this section or provide a statement that the Offeror has no exceptions or deviations from the RFP. An exception is where an Offeror states it will not comply with a requirement of the solicitation. A deviation is where an Offeror states it will not comply with a requirement, but proposes an alternative to meet the intent of the requirement. An exception or deviation may also be determined by the Government during evaluation of the Offeror’s proposal.

The Government advises Offerors that taking exception to or deviating from any term or condition of the RFP may make an offer unacceptable and the Offeror ineligible for award. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency, as defined in FAR 15.001. Exceptions and deviations can be rectified via discussions with the Offeror or, at the Government’s discretion, via amendment to the RFP.

If proposing an exception or deviation, the Offeror shall provide the following in this section: (a) detailed description for each exception or deviation, (b) identification of the portion of the RFP affected, and (c) indication as to why the applicable requirement as stated in the RFP is difficult to meet.

4.3 Offeror Representatives and Information

Provide the name, title, mailing address, phone number, and email address of the Offeror’s principal point of contact for the solicitation. Also identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The Offeror shall provide its company/division’s street address, and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation.

4.4 Government Agency Information

Provide the mailing address, phone number, email address, and facility codes for the Offeror’s cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office. In addition, please provide the name, phone number, and email address for the Administrative Contracting Officer (ACO) at the DCMA.

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