Attachments 09-R-0004.pdf

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Form Approved INFORMATION TO OFFERORS OR QUOTERS OMB No. 9000-0002

:Expires Oct 31,2004SECTION A - COVER SHEET i The public reporting burden for this coUection of information is estimated to average 35 minutes per response, inclUding the time for reviewing instructions, searching existing data sources, gathering andl maintaining the data needed, and completing and reviewing the coUection of information. Send comments regarding this burden estimate or any other aspect of this coUection of information, including:

suggestions for reducing the burden, to Department of Defense. Washington Headquarters Services, Directorate for Information Operations and Reports (9000-0002), 1215 Jefferson Davis Highway,' Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person will be sUbject to any penalty for failing to comply with a collection of!

information" it does not display acurrently valid OMS control number.

PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS. RETURN COMPLETED FORM TO THE ADDRESS IN BLOCK 4 BELOW.

3. DATEfTIME RESPONSE DUE1. SOLICITATION NUMBER 2. (X one)

- a. INVITATION FOR BID (IFB) December 22, 2008 at 1400 Local

NOO014-09-R-0004 b. REQUEST FOR PROPOSAL (RFP)X

c. REQUEST FOR QUOTATION (RFQ) ;

INSTRUCTIONS

NOTE: The provision entitled "Required Central Contractor Registration" applies to most solicitations

1. If you are not submitting a response. complete the information in Blocks 9 through 11 and return to the issuing office in Block 4 unless a different return addresS is indicated in Block 7.

2. Offerors or quoters must include full, accurate, and complete information in their responses as required by this solicitation (including attachments). "Fill-ins" are:

provided on Standard Form 18, Standard Form 33, and other solicitation documents. Examine the entire solicitation carefully. The penalty for making false statements is prescribed in 18 U.S.C. 1001. ,

3. Offerors or quoters must plainly mark their responses with the Solicitation Number and the date and local time for bid opening or receipt of proposals that is In I the solicitation document.

4. Information regarding the timeliness of response is addressed in the provision of this solicitation entitled either "Late Submissions, Modifications, and

Withdrawal of Bids" or "Instructions to Offerors - Competitive Acquisition".

4. ISSUING OFFICE (Complete mailing address, 5. ITEMS TO BE PURCHASED (Brief description) including Zip Code) The Navy ManTech Shipbuilding Technology Center of Excellence

OFFICE OF NAVAL RESEARCH

(STCOE) and performance of research on approved ManTech and Non- ATTN: Chris Williamson, ONR 0253 ManTech Program technical projects.

875 NORTH RANDOLPH STREET

ARLINGTON, VA 22203-1995

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6. PROCUREMENT INFORMATION (X and complete as applicable)

X

a. THIS PROCUREMENT IS UNRESTRICTED

b. THIS PROCUREMENT IS % SET-ASIDE FOR SMALL BUSINESS. THE APPLICABLE NAICS CODE IS: i

c. THIS PROCUREMENT IS % SET-ASIDE FOR HUB ZONE CONCERNS. THE APPLICABLE NAICS CODE IS: i

d. THIS PROCUREMENT IS RESTRICTED TO FIRMS ELIGIBLE UNDER SECTION 8(a) OF THE SMALL BUSINESS ACT.

7. ADDITIONAL INFORMATION This procurement is restricted to those offerors that have or are able to obtain a Secret facility clearance with Secret safeguarding. Proposals (number and kind of copies are specified in Table L-1) provided in a sealed envelope are due by 1400, Local Time on June 15, 2008. Hand-carried proposals are permissible, but must also be received in Rm. W283 by the aforementioned time/date. Offers received after this time will be considered late in accordance with Section L, FAR Provision 52.215-1 i Instructions to Offerors--Competitive Acquisition. http://www.onr.navy.mil/02/rfp~asQ

8. POINT OF CONTACT FOR INFORMATION

a. NAME (Last, First, Middle Initial) b. ADDRESS (Include Zip Code)

Williamson, Christopher R.

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c. TELEPHONE NUMBER (Include d. E-MAIL ADDRESS Area Code and Extension) See Block 4

(703) 696-2972 (No Collect Calls) Chris.R.Wiliiamson@navy.mil I

9. REASONS FOR NO RESPONSE (X all that apply)

a. CANNOT COMPLY WITH SPECIFICATIONS d. DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED,

b. UNABLE TO IDENTIFY THE ITEM(S) e. OTHER (Specify) i

c. CANNOT MEET DELIVERY REQUIREMENT

10. MAILING LIST INFORMATION (X one)

WE DO DO NOT DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE INVOLVED. II II 11a. COMPANY NAME b. ADDRESS (Include Zip Code) !

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c. ACTION OFFICER i

(1) TYPED OR PRINTED NAME (Last, First, Middle Initial) I(2) TITLE

(3) SIGNATURE (4) DATE SIGNED

(YYYYMMDD)

DD FORM 1707, FEB 2002 PREVIOUS EDITION IS OBSOLETE.

DD FORM 1707 (BACK), FEB 2002

FOLD

FOLD

FROM AFFIX

STAMP

HERE

SOLICITATION NUMBER

N00014-09-R-0004

DATE (YYYYMMDD) I LOCAL TIME

OFFICE OF NAVAL RESEARCH

ATTN: Chris Williamson, ONR 0253

875 NORTH RANDOLPH STREET

ARLINGTON, VA 22203-1995

MANTECH SHIPBUILDING TECHNOLOGY CENTER OF

EXCELLENCE (STCOE)

STATEMENT OF WORK

Revolutionary Research . .. Relevant Results

Office of Naval Research Arlington, VA

October 2008

Section J, Attachment No. 1 Statement of Work

RFP # N00014-09-R-0004

MANTECH SHIPBUILDING TECHNOLOGY

CENTER OF EXCELLENCE (STCOE)

Table of Contents

BACKGROUND 11

Manufacturing Technology Program ii

1. OVERViEW 1

2. STCOE MISSION AND SCOPE OF WORK 2

3. TECHNOLOGY DEVELOPMENT 3

3.1 Technical Project Management 4

3.2 Technical Project Selection 4

3.3 Shipbuilding Technical Advisor 5

3.4 Special Projects 5

3.5 Non-ManTech Projects 5

4. CENTER OPERATIONS 5

4.1 Shipbuilding Program Support 5

4.2 Outreach Activities 6

4.3 Connectivity 6

4.4 Business Operations 6

4.5 Fiscal Benchmarks 6

5. STCOE MANAGEMENT RESPONSiBILITy 6

5.1 Key Personnel.. 7

5.2 Center ofExcellence Peiformance Management .7

6. REPORTS AND OTHER DEUVERABLES 7

6.1 Deliverable Tracking System 7

6.2 Program Management Reviews 7

6.3 Data Requirements 8

Section J, Attachment No.1 i

BACKGROUND

Manufacturing Technology Program

The Secretary of Defense established a Manufacturing Technology Program to further the national security objectives of Section 2501 (a) of Title 10 - Armed Forces, through the development and application of advanced manufacturing technologies and processes that will reduce the acquisition and supportability costs of defense weapon systems and reduce manufacturing and repair cycle times across the life cycles of such systems. The purpose of the program is to improve the manufacturing quality, productivity, technology, and practices of business and workers providing goods and services to the Department of Defense (000). 000 Directive 4200.15 implements the Manufacturing Technology (ManTech) Program, and it dictates that 000 is to rely on private sector investment and the "free enterprise" system to provide the manufacturing technology necessary to produce 000 material. The Directive mandates ManTech investments are to be directed at improving the quality, productivity, technology, and practices of business and workers providing goods and services to the 000.

The Navy ManTech (Office of Naval Research) executes through Centers of Excellence using a Program Office-Centric Approach to Develop Programs.

There are presently nine Navy ManTech Centers of Excellence (COEs), and they serve as focal points for the development and technology transfer of new manufacturing processes and equipment in a cooperative environment with industry, academic, and the Naval Research Enterprise. The COEs serve as corporate repositories of expertise in particular technological areas and collaborate with Program Executive Offices and industry to identify and resolve manufacturing issues. The COEs develop and demonstrate manufacturing technology solutions for identified Navy manufacturing requirements, they provide consulting services to Naval industrial activities and industry, and they facilitate the transfer of developed manufacturing technologies.

Section J, Attachment No.1 Statement of Work ii

MANTECH SHIPBUILDING TECHNOLOGY

CEN"rER OF EXCELLENCE (STCOE)

STATEMENT OF WORK

1. Overview Inasmuch as the assigned missions of the Office of Nava.l Research (ONR) Manufacturing Technology (ManTech) Shipbuilding Technology Center of Excellence (STCOE) are dynamic, this Statement of Work (SOW) is not intended to be all-inclusive or restrictive, but is intended to provide a broad framework and general scope of the work to be performed at the STCOE. This SOW does not represent a commitment to, or imply funding for, specific projects or programs.

The ONR ManTech work requirements are developed through strategic planning and program plans.

The Contractor shall, in accordance with the provisions of this Contract, provide the resources, intellectual leadership and management expertise necessary and appropriate to:

(1) Manage and operate the STCOE;

(2) Organize, facilitate and execute a shipbuilding industry-driven project selection process focused on the needs of key Navy ship acquisition programs.

(3) Award and manage shipbuilding-related technical projects approved by the ONR Program Officer.

(4) Provide support of special projects relating to the COE mission, as required. Special projects may include, but are not limited to, executing Rapid Response projects to quickly meet emergent Navy requirements within the COE's technical area, providing technical and programmatic support to NAVSEA program offices, and completing industry surveys and benchmarking studies.

(5) Accomplish the missions assigned by the ONR ManTech Division to the

STCOE.

(6) Plan, coordinate and conduct outreach activities and projects to increase awareness of the STCOE and disseminate manufacturing technology throughout the nation's shipyards and industrial base. The primary purpose of this effort is to achieve implementation beyond the beyond the shipyard(s) on a particular project team.

The Contractor shall integrate performance of world-class technology development management.

with STCOE operations, business operations and STCOE

Section J, Attachment No.1 Statement of Work

Work under this Contract shall be conducted in a manner that develops advanced manufacturing technologies and deploys them in U.S. shipyards, with the primary goal of facilitating shipyard improvements and ultimately reducing the cost and time required to build and repair Navy ships. In performing the Contract work, the Contractor shall maintain:

(1) An earned-value management system or other similar methodology for program activities and projects across the STCOE to continuously track progress and increase cost effectiveness of work activities;

(2) Integrated, resource-loaded plans and schedules to achieve program objectives and incorporate input from ONR ManTech and stakeholders;

(3) Sufficient technical depth and access to appropriate technologies to select and manage activities and projects throughout the life of a program;

(4) A system of management and business internal controls to assure the safeguarding of government funds and assets; and,

2. STCOE Mission and Scope of Work

The mission and function of the Shipbuilding Technology Center of Excellence is to identify, develop, and deploy in U.S. shipyards, advanced manufacturing technologies that will reduce the cost and time to build and repair Navy ships.

The STCOE will work closely with the Navy's acquisition community and the shipbuilding industry to identify manufacturing technology issues that negatively impact shipyard efficiency, both with respect to cycle-time and cost. The STCOE will then solicit, select, and fund projects to address these critical and costly issues and focus on improving major ship construction and repair processes.

Examples include, but are not limited to, optimizing production processes, predicting and reducing weld distortion, developing more efficient structural fabrication product lines, and advancing the use of state-of-the-art welding methods. Other examples may include improving and eliminating inefficiencies in material usage, labor utilization, work flow, and supply chain procedures.

The Contractor will operate and manage the STCOE in its mission to develop shipbuilding-related manufacturing technologies and implement them in America's shipyards. In addition to accomplishing the STCOE's core mission, the Contractor shall manage, operate, sustain and enhance the STCOE's ability to function as an ONR ManTech Center of Excellence.

The Contractor shall, with the highest degree of vision, quality, integrity and technical excellence, maintain a strong scienti'fic and engineering resource base responsive to manufacturing technology issues of national importance. The scope of work of this Contract includes:

Section J, Attachment No.1 Statement of Work

(1) Organizing, facilitating and executing a shipbuilding-industry driven project selection process, supporting key shipbuilding programs identified by the ONR program officer, in order to recommend technical work. Projects selected should be important to both the Navy and the shipyards that build and/or repair the Navy's ships.

(2) Awarding and managing ONR ManTech projects approved by the ONR Program Officer. Management of projects should include the use of an earner value or similar methodology that tracks and relates technical progress, schedule, and funding.

(3) Managing and operating the STPCOE in an efficient, cost effective, and innovative manner; and

(4) Providing quarterly reports and program reviews for the evaluation of the technical and financial progress on the Center and of each technical project.

(5) Planning, coordinating, and conducting outreach activities and projects to increase awareness of the Shipbuilding Technology COE. The objectives of these activities are to foster utilization of the COE, and to encourage partnering with industry, government, and academic organizations. As a part of these activities, the Contractor will provide promotional materials and logistics support for exhibits, demonstrations, conferences, workshops, and displays. The primary purpose of this effort is to achieve implementation beyond the beyond the shipyard(s) on an a project team.

(6) Providing support of special projects related to the COE mission, as directed by the ONR Program Officer.

(7) Traveling in support of the Shipbuilding Technology COE. Travel shall be planned and conducted in such a fashion to provide maximum flexibility and use of time in support of the COE.

This Statement of work covers three general Performance Group activities critical to the STCOE's management of programs, projects and processes. These Performance Groups are: Technology Development (Paragraph 3), STCOE Operations (Paragraph 4), and STCOE Management (Paragraph 5).

3. Technology Development In support ONR ManTech programs, the STCOE is to serve as a national resource in manufacturing technology, focused on defense platforms and weapon systems, with special responsibility for shipbuilding.

Section J, Attachment No.1 3

3.1 Technical Project Management

The contractor shall award and manage technical projects approved by the ONR Program Officer. Projects will most likely expect the contractor to employ a strategy of utilizing subcontracting authority as appropriate with industry [shipyards as well as their associated vendors and suppliers or other commercial entities where expertise or technologies are required to be deployed or are already resident].

Each project shall be initiated under a three-step process. In step 1, at the conclusion of idea coordination activities between the industry, Navy command, PEO and/or PMS personnel (the Stakeholder), STCOE and the PO, the STCOE will coordinate the development of a Program Planning Document with teaming partners and Navy points of contact as approved by the PO, and the Navy will issue a Project Development Request. In step 2, the contractor will submit a project plan to the Navy for approval. This plan shall include: an executive summary; background, goals, objectives, and benefits; technical scope/approach and plans; financial spend plans; statements of work;

schedules, milestones and deliverables; risk assessments; quality plans; detailed cost and budget proposals from the subcontractors and comprehensive STCOE analyses of them; benefits and savings analyses and summaries; investment cost sharing plans and cost leveraging summaries; technology/solution transition, deployment strategies and implementation plans. As part of this last requirement, the Center must also work with the industry partners and cognizant program office or PEO to develop and maintain signed Technology Transition Plans in the format as defined by the Navy ManTech office.

In step 3, upon approval by the ONR Program Officer, the Contracting Officer will negotiate/award an order for periormance of the approved project.

3.2 Technical Project Selection

The contractor shall undertake a project selection process in which Navy requirements for shipbuilding technology are prioritized so that resources can be properly allocated. This project selection process shall be based on interactions between the Navy ManTech Office, the STCOE and various Systems Commands program offices (Program Executive Offices [PEO], Program Management [PMS] offices_, etc.).

Potential projects should be identified through industry "pull" and selected after obtaining input from Navy Program Offices. The contractor shall assist in identifying and prioritizing the Government's needs for shipbuilding technology and matching these needs to recommended manufacturing technology programs or other proposed solutions. This project selection process should also be in keeping with the approved ManTech investment strategy and any key platforms or PEO(s) identified within.

Section J, Attachment No.1 Statement of Work

3.3 Shipbuilding Technical Advisor

The contractor shall provide technical assessments and recommendations on specific shipbuilding technologies as required by the Government. Reports delivered to the government shall include independent analyses and specific recommendations by the contractor. The contractor shall avoid any conflicts of interest and act as an independent advisor (honest broker) to the government. As a result of such in-house support, the contractor may be ineligible on Organizational Conflict of Interest (OCI) grounds from performing the actual development work on the recommended technologies. The contractor will provide management, control, and support for Navy and DoD funded developments and coordinate the research of participating academic, industry, and government organizations.

3.4 Special Projects

The contractor shall provide support for special projects as required.

This effort includes executing Rapid Response projects to quickly meet emergent Navy requirements. These Rapid Response projects will be executed in accordance with the MANTECH process in effect on the date the project is initiated. Other special projects may include direct support to Navy PEO's and PMS's, such as in the development of build strategies; participation in shipyard benchmarking surveys; developing technology roadmaps; assessing foreign shipbuilding technology; and other shipbuilding technology-related tasks as assigned.

3.5 Non-ManTech Projects

At the discretion of the ONR ManTech Director and Program Officer, the STCOE may execute and manage technical projects, other than Navy ManTech projects, that are related to shipbuilding or similar industries. Examples of these projects may include projects from other ONR technical codes, congressional interest ("plus-up") projects, or Office of the Secretary o'f Defense (OSD)-funded ManTech efforts.

4. Center Operations The Contractor shall operate the STCOE to function as an ONR ManTech Center of Excellence, to support the accomplishment of the STCOE's missions.

4.1 Shipbuilding Program Support

The contractor shall prove ManTech programmatic support as required. This may include:

Section J, Attachment NO.1

• Delivering input to the Navy ManTech project book and associated databases

Director, Program Officer, or their representatives.

4.2 Outreach Activities

The Contractor shall perform outreach activities as approved by the Program Officer. This includes, but is not limited to, the following:

• Providing uninterrupted maintenance of a STCOE public domain website and server

• Attending and showcasing the STCOE mission and accomplishments at conferences and trade shows, such as the Defense Manufacturing Conference and ShipTech.

• Distribution of a newsletter on a minimum quarterly basis to key government and industry personnel.

4.3 Connectivity

The Contractor shall develop and maintain working relationships and technical interchanges with shipyards and/or other relevant industries.

The Contractor shall also describe their approach and experience in utilizing these relationships to facilitate technology transfer of technology to the nation's shipyards and related industries.

4.4 Business Operations

The Contractor shall manage. and administer a system of internal controls for all business and administrative operations. Management of the STCOE business and administrative operations shall include integrating common systems of internal controls across the STCOE and implementing business processes that are risk-based, cross functional, cost effective, optimize and streamline operations, increase efficiency and enhance productivity.

4.5 Fiscal Benchmarks

The Contractor shall develop a plan to meet the Navy's obligation and expenditure fiscal benchmarks, track center performance with respect to these benchmarks, and develop "get well" plans if necessary.

5. STCOE Management Responsibility The Contractor shall develop strategy, plan, track, feedback, and analyze

Section J, Attachment No. 1 6 projects and expenditures to ensure efficient operation of the Center of Excellence.

5.1 Key Personnel

The Contractor shall retain the Key Personnel identified in Section H-7 to provide the management and expertise to lead the STCOE in accomplishing the Technology Development (Paragraph 3) and STCOE Operations (Paragraph 4) activities.

5.2 Center of Excellence Performance Management

The Contractor shall develop and institute an in-house financial management system (Earned Value Management System (EVMS) or equivalent) to help the ONR Program Officer measure the performance and effect corrective actions as needed for each of the tasks. This· system must be capable of accurately tracking expenditures, analyzing the expenditure of funds in light of work accomplished and quantifying technical problems in terms of cost and schedule. Favorable and unfavorable cost and/or schedule variances that exceed +/- 10% shall be identified and reported along with proposed corrective actions. This does not need to be a complex EVMS. It is intended to provide a simple means of correlating technical progress to budget progress.

6. Reports and Other Deliverables The Contractor shall prepare, submit, and disseminate, as appropriate financial, schedule, scientific, and technical performance plans and reports; and other information and deliverables as required elsewhere in this Contract or as required by the Contracting Officer or his/her authorized representative in accordance with the provisions of the Contract.

6.1 Deliverable Tracking System

The Contractor shall provide a Deliverable Tracking System that will track and report all required reports and other deliverables, such as those specified in the contract terms, appendices, directives, and work authorizations. At a minimum, the Deliverable Tracking System shall track the name of the report or other deliverables, requirement document name, document tracking number, due dates, deliverable requestor, and date transmitted.

6.2 Program Management Reviews

The Contractor shall participate in quarterly Program Management Reviews (PMRs) with the Program Officer at ONR, the COE, or other site as approved by the Program Officer. Other attendees will be at the option of ONR and may include support contractors and contractors 'from other Navy organizations. Each PMR shall address at a minimum: center financial performance and plans; updates on project

Section J, Attachment No.1 7 information such as schedule status, adherence to spend plan, and technical accomplishments; planned meetings and activities; and compliance with any approved small business subcontracting plan.

The PMR shall address other technical and programmatic topics as directed by DNR.

6.3 . Data Requirements Data requirements are specified in the Contract Data Requirements List (DD Form 1423).

• CDRL A001: Monthly Status/Financial Reports

• CDRL A002: Briefings, Presentations, Conferences/

Workshops/Meetings Documentation

• CDRL A003: Technical Project Final Reports

• CDRL A004: Quarterly Project Status/Financial Report

• CDRL A005: Quad Charts

• CDRL A006: Technology Transition Plans

• CDRL AOO?: Success Stories

• CDRL A008: Final Report

Section J, Attachment No. 1 8

TECHNICAL PROJECTS PROCESS PLAN

1.0. DEVELOPMENT AND AUTHORIZATION

The development and authorization of the Technical Projects Process Plan is described in this section. This is followed by the description of the post-authorization phase in Section 2.0.

1.1. ACRONYM DEFINITIONS

ACO Administrative Contracting Officer

CNR Chief of Naval Research

COE Center of Excellence

STC Shipbuilding Technology Center

DIR STC Point of Contact for COR

PCO Procuring Contracting Officer

PDR Project Development Request

PO ONR Program Officer

PPD Program Planning Document

TA Technical Assistant to ONR

1.2. SOLUTION PROCESS DESCRIPTION

The general solution process is initiated by an issue sheet that identifies the problem(s) and stakeholder(s) affected, specifies the technology or system and its application to the stakeholder project, and then describes the issues and desired outcome. Further development of a project requires a three-step process, as detailed below in Sections 1.2.1, 1.2.2, and 1.2.3

1.2.1. Issue sheet, PPD, PDR, and project plan

Issue sheets will be delivered to the STC by the PO. The STC will assist as requested, and will bring state of the art/market information to the process. The STC will coordinate development of a PPD with teaming partners and Navy points of contact as approved by the PO. Step 1 of the project initiation process follows the PO approval of the PPD.

In Step 1, the PO develops a PDR for each issue as authorized by the ONR ManTech Director. Upon approval from the ONR ManTech Director, the PO issues the PDR to the COE and the development of the project plan is begun by the STC.

1.2.2. Project Plan Preparation and Approval

In Step 2, the STC will prepare a project plan for each proposed project approved by the PO through the STC project solicitation, selection and prioritization process. The plan should contain the implementing program office, stakeholder, technical assistant, weapon

ATTACHMENT No.2

RFP # N00014-09-R-0004 1

system application, project leader, performing activity pac, background and need, technical approach, statement of work, schedule with formal reviews, team members and role of each, milestones with completion criteria, deliverables, technology transfer and deployment plan for transition to the targeted acquisition program, commercialization plan, schedule, benefits and detailed cost proposal including cost share and a breakout of cost by subcontractor. The plan shall be reviewed and approved by the implementing program office and Navy Technical Authority to ensure that the project aligns with the platform's/system's needs and requirements. The resulting plan will be submitted to the PO for review. The PO will review and negotiate, as appropriate, the technical content, cost, schedule, and deliverables. Upon completion of the review and negotiations, the PO will submit the project plan to the PCO for review of the cost to perform a cost realism analysis. Upon completion of the cost realism analysis, the PCO will recommend PO approval. The PO will notify the DIR and the PCO of approval. Work on the project may start on the date of PO approval as long as funding has been made available.

1.2.3. Incorporation of Approved Project

Step 3 of the project initiation process follows the approval of the project by the PO. In Step 3, the PCO executes a modification to the contract to incorporate the approved project. The start date reflected in the modification of each technical project will be the date the PO notified the DIR and PCO of approval.

2.0. EXECUTION/ADMINISTRATIONIINVOICING PROJECT PROCESSES

The post authorization process begins with the STC and consists of the initiation process and execution of the plan. The execution and administration will be in accordance with the approved project plan and the terms and conditions of the contract or agreement. The invoicing process will be in accordance with the terms and conditions of the contract or agreement.

2.1. Project Initiation Process Description

Following notification of approval of the project plan, the STC will negotiate subcontract(s) as necessary with the designated member(s) consistent with the approved project plan. At this point the STC may hold a pre-award conference at the PO's discretion, or may wait until after the subcontract is let to hold a kick-off meeting. It is the responsibility of the STC to comply with the terms and conditions of the contract and to ensure execution in accordance with the approved project plan.

2.2. Project Performance Process

The project performance process will be in accordance with the individually approved project plan. Costs will be incurred and performance evaluated relative to the project plan with reviews as scheduled by the approved project plan. The performance review process will evaluate technical progress, cost and schedule of the project. Progress reports for each approved project will be generated. These reports will be integrated into the overall

RFP # N00014-09-R-0004 2

program quarterly status and financial report that will be provided to the PO. The quarterly financial report will contain Contractor's Cost Share status for each approved technical project, if applicable. Complete details of the Quarterly Project StatuslFinancial Report are contained in Attachment 6: Report Formats.

2.3 Project Management Process

The project management process will be structured by the STC to meet the requirements of the project plan and the contract. The STC will review technical performance, status reports and expenses and compare to the project plan. The STC, as required in the project plan, will schedule formal reviews. Technical, schedule, and/or funding revisions to previously approved projects must be submitted in writing with detailed supporting documentation to the PO for approval prior to any revision taking place. The PO will make a determination concerning the change and, if required, the PCO will issue a modification revising the approved project.

2.4. PO Responsibilities - Project Management Process

The PO will use the Quarterly Status Report discussed in Section 2.2 above, among other information, as input for his assessment of compliance. The PO will notify the contractor of any non-compliance or unsatisfactory execution.

2.5 Invoice Process

The Contractor will submit an invoice .in accordance with Section 0.1 of the contract or as specified in the agreement. The invoice shall clearly indicate amounts by ACRN and the applicable fiscal year. A copy of the invoice shall be provided to the PO. Additional supporting documentation to substantiate the invoiced amounts shall be provided upon request of the PO.

RFP # N00014-09-R-0004 3

Award-Fee Plan

For

CONTRACT N00014·XXXX

DATE: TBD

Reviewed by:

(MANTECH Program Officer)

Date

Reviewed by:

(MANTECH Director) Date

Reviewed by:

(Contracting Officer) Date

Approved by:

(ONR 03T FDO) Date

N00014-XXXX 1

ATTACHMENT No. 3

Table of Contents

Table of Contents 2

Award-Fee Plan 3

1.0 - Introduction 3

2.0 - Determination of Award Fees 3

3.0 - Award Fee Processes 3

4.0 - Award-Fee Plan Change Procedure .4

5.0 - Contract Termination 4

ANNEX 1 -- Award-Fee Allocation by Evaluation Periods 5

ANNEX 2 -- Evaluation Criteria 6

ANNEX 3 -- Contractor Performance Evaluation Report 8

ANNEX 4 -- Award Fee - Conversion Chart 9

NOOOI4-XXXX 2

RFP # NOO0l4-09-R-0004

Award - Fee Plan

1.0 -Introduction

This award-fee plan is the basis for the Office of Naval Research evaluation of Contractor performance for ManTech projects. It describes criteria and procedures used to assess the contractor's performance and to determine the amount of award fee earned for performance of ManTech project efforts. The determination by the Government of any award fee amounts earned by the Contractor is a unilateral decision made by the government. Each unilateral action under this contract authorizing the Contractor to bill for earned award fee shall represent a final decision of the amount of the award fee earned by the Contractor and shall not be subject to dispute by the Contractor under the clause entitled "Disputes" or any other clause of the contract and shall not be appealable to any Board of Contract Appeals, Claims Court or any other court.

Payment of award fee is also not subject to the "Allowable Cost and Payment" clause of the contract.

The award fee will be provided to the Contractor through contract modifications and in accordance with the award fee provisions of the contract. The award fee earned and payable will be determined by the FDO based upon review of the Contractor's and applicable subcontractor's project performance against the criteria set forth in this plan. The Government may unilaterally change this plan prior to the beginning of an evaluation period. The contractor will be notified of changes to the plan by the Contracting Officer, in writing, before the start of the affected evaluation period. Changes to this plan that are applicable to a current evaluation period will be incorporated by mutual consent of both parties. Award Fee Plans shall be invoked by the Contractor for all subcontracted projects. The Contractor shall use similar evaluation criteria to determine subcontractor award fees.

2.0 - Determination of Award Fees

The FDO (MANTECH Director, ONR-03T) will determine award fee amounts earned for MANTECH project performance over the six month evaluation period(s) based on recommendations by the Contracting Officer (ONR-253), the MANTECH Program Officer (ONR-03T) and the MANTECH Technical Assistant (Sponsor representative).

3.0 - Award-Fee Processes

Evaluations of the Contractor's performance will be conducted for each six month performance rating period. Award fee recommendations will be provided to the FDO within thirty days after the end of each evaluation period. The FDO will make the final decision on the actual percentage and amount of the actual award fee to be provided to the Contractor.

N00014-XXXX 3

RFP # N00014-09-R·0004

a. Available Award Fee Amount. The available award fee for each evaluation period is shown in Annex 1.

b. Performance Evaluation Periods. Each performance evaluation period shall cover six months of performance, beginning upon initiation of the first ManTech Project and each six months thereafter. Performance of projects beginning with three months or less remaining in the then current performance evaluation period will not be evaluated until the end of the next period. In addition, extension to the period of performance end date of a project via modification will extend the final award fee evaluation for that project into the next performance evaluation period associated with the new period of performance end date.

c. Evaluation Criteria. Evaluations will be based on the general criteria specified in ANNEX

2. If the CO does not give specific notice in writing to the Contractor of any change to the evaluation criteria prior to the start of a new evaluation period, then the same criteria listed for the preceding period will be used in the subsequent award-fee evaluation period. The contractor will be notified of any changes in the evaluation criteria.

d. Evaluations. The FDO will determine the overall grade and earned award-fee amount for the evaluation period within forty days calendar days after each evaluation period and inform the CO regarding evaluation results. The CO will then issue a contract modification within fifteen calendar days after the FDO's decision to authorize payment of the earned-award-fee amount.

e. Contractor's Self-Assessment. If the Contractor chooses to submit a self-evaluation, it must be submitted to the CO semiannually per project. This written assessment of the Contractor's performance throughout the evaluation period may also contain any information that may be reasonably expected to assist in evaluating the contractor's performance. The Contractor's self-assessment may not exceed fifteen pages.

f Fee Use. For all but the initial 6 month performance period, the Contractor shall include in their Self-Assessment (or separately if a self-assessment is not submitted) a report summarizing their distribution of billed award fee for the preceding 6 months. The report should show the distribution of award fees by the Contractor to each subcontractor and to the Contractor itself for both the instant evaluation period and for the cumulative contract period.

g. Subcontracts. The Contractor shall invoke similar award fee procedures for all subcontracts. Subcontractor award fees shall be determined by the Contractor. The

Government will evaluate the Contractor's performance (including the performance of subcontractors).

4.0 - Award-Fee Plan Change Procedure

All changes must be approved by the FDO. The Contractor may recommend changes to the CO no later than thirty days prior to the beginning of the new evaluation period. After approval, the CO shall notify the contractor in writing of any change(s). Unilateral changes may be made to the award-fee plan if the Contractor is provided written notification by the CO thirty days before the start of the upcoming evaluation period.

N00014-XXXX 4

RFP # NOOO14-09-R-0004

5.0 - Contract Termination

If the contract is terminated for the convenience of the Government after the start of an award fee evaluation period, the award fee deemed earned for that period shall be determined by the FDOusing the normal award-fee evaluation process. After termination for convenience, the remaining award-fee amounts allocated to all subsequent award-fee evaluation periods cannot be earned by the Contractor and, therefore, shall not be paid.

N00014-XXXX 5

ANNEX 1 -- Award-Fee Allocation by Evaluation Periods

The award fee earned by the Contractor will be determined at the completion of each six month evaluation period. Evaluation periods will be determined in accordance with paragraph 3.0. b. The maximum available-award-fee amount that can be earned is 8%.

Evaluation Award Fee

Period Dates Pool Amount

1 TBD See Note 1

2 TBD See Note 1

3 TBD See Note 1

4 TBD See Note 1

5 TBD See Note 1

6 TBD See Note 1

7 TBD See Note 1

8 TBD See Note 1

9 TBD See Note 1

Note 1: Award amounts are as outlined in the task orders.

Calculation of the award fee earned by the contractor for each period shall be accomplished by applying the AFRB total score for the period to the award fee pool above.

NOOO1 4-XXXX

ATTACHMENT No.3

ANNEX 2 -- Evaluation Criteria

Evaluations of the contractor's products and services for MANTECH project efforts shall be evaluated according to the criteria on the following pages:

N00014-XXXX

ATTACHMENT No.3

Navy ManTech Program Project Award Fee Form

(PAGE INTENTIONALLY LEFT BLANK)

NOOOl4-XXXX 8

ATTACHMENT No. ~

Navy ManTech Program STeGE Project Award Fee Form

N00014-XXXX

ATTAf'HMENT No ~

Navy ManTech Program-

STCOE Proiect Award Fee Form (cont)

NOO014~XXXX ..

A"T+A~HMFNT No.':\ .

Navy ManTech Program -

STeGE Project Award Fee Form (cont)

.. N00014-XXXX

AT'TA£HMF.:NT No ..'l-·

+X.25 =

+--X.30=

X.70=

ANNEX 3 -- Contractor Performance Evaluation Report

Method of award fee calculation shall be erformed in accordance with the followin

Total Weighted Rating

X.25 = +

2. Adherence to Spend Plan

X.25 = +Goals

3. Deliverables - Timeliness

X.25= and +

4. to Gov't X.25= +

Total Weighted Rating X.25 = +

2. Progress Towards Technical Goals / Metrics

1. Quality of Work

1. Timeliness of Invoice X.50= +

2. Appropriateness of Invoice

X.50= +--

Note: (1) If no Cost Share / Leveraging, then F. Cost Share / Leveraging is 0% and E. Customer Satisfaction is worth 10%.

X.08=

X.02=

X.25= + _

X .15=

X.90=

Xl =

Xl =

X.lO=

ATTArHMRNTNn ~

NOOOI 4-XXXX

Total Weighted Rating

Total Weighted Rating

2. Secondary Transitions

1. Transition Coordination and

TOTAL AWARD

FEE POINTS

ANNEX 4 -- Award Fee - Conversion Chart Quantitative Evaluation Award Fee Points Percentage of Award Fee

Rating Available Outstanding 100 100.0

99 99.0 98 98.0 97 97.0 96 96.0 95 95.0 94 94.0 93 93.0 92 92.0 91 91.0 90 90.0

Excellent 89 89.0 88 88.0 87 87.0 86 86.0 85 85.0 84 84.0 83 83.0 82 82.0 81 81.0

Satisfactory 80 80.0 79 75.0 78 70.0 77 65.0 76 60.0 75 55.0 74 50.0 73 45.0 72 40.0 71 35.0 70 30.0

Marginal 69 23.0 68 15.0 67 7.0 66 0.0 65 0.0 64 0.0 63 0.0 62 0.0 61 0.0

Unsatisfactory 0-60 0.0

N00014-XXXX 13

DEPARTMENT OF DEFENSE

CONTRACT SECURITY CLASSIFICATION SPECIFICATION

(The requirements ofthe DoD Industrial Security Manual apply to all aspects ofthis effort)

2. THIS SPECIFICATION IS FOR: (X and comolete as aoolicable)

o. PRIME CONTRACT NUMBER

IZI

b. SUBCONTRACT NUMBER

c. SOLICITATION OR OTHER NUMBER IDueDote(YYMMDD)

4. IS TmSA FOLLOW·ON CONTRACT? LQ-.J YES L...liLJ NO. If Yes complete the following

Classified material received or generated under

5. IS THIS A FINAL DO FORM 254? IJLJYES ~

In response to the contractor's request dated , retention of the identified classified material is authorized for the period of

6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)

a. NAME, ADDRESS, AND ZIP CODE

7. SUBCONTRACTOR

•. NAME. ADDRESS, AND ZIP CODE

8. ACTUAL PERFORMANCE

o. LOCATION

9. GENERAL IOENTIFICATION OF THIS PROCUREMENT

PROGRAM

YES NO

a. COMMUNICATIONS SECURITY (COMSEC) U IZI

INFORMATION

b. RESTRICTED DATA IZI

c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION X

d. FORMERLY RESTRICTED DATA ::H-td.

e. INTELLIGIlNCE INFORMATION,

(1) Sensitive Compartmented Infonnation (SCI) o

(2) Non-SCI 181 0

f. SPECIAL ACCESS INFORMATION

8 NATO INFORMATION

h. FOREIGN GOVERNMENT INFORMATION

i. LIMITED DISSEMINATION INFORMATION

j. FOR OFFICIAL USE ONLY INFORMATION ~ '"k. OTHER Specify) 0 0

3.

o.

c.

(Preceding Can/ract Number) is transferred to this follow-on contract

NO. If Yes complete the following

b. CAGE CODE c.

b. CAGECODE c.

c.b. CAGECODE

PROVIDE TECHNICAL AND ADMINISTRATION SUPPORT NEEDED FOR THE EFFICIENT OPERATION & MANAGEMENT OF THE NAVY SHIPBUILDING TECHNOLOGY CENTER OF EXCELLENCE (STCOE) UNDER THE NAVY MANTECH

NO i • 11. IN PERFORMING TIIIS CONTRACT, THE CONTRACTOR WILL:

o. HAVB ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER CONTRACTOR'S ,IZI !FACILITY OR A GOVERNMENT ACTIVITY

b. RECEIVE CLASSIFIED DOCUMENTS ONLY

c. RECEIVE AND GENERATE CLASSIFIED MATERIAL

FABRICATE, MODIFY. OR STORE CLASSIFIED HARDWARE

e. PERFOR,\1 SERVICES ONLY . H-i '•

f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE THE US., PUERTO ~iRICO U.S. POSSESSIONS AND TRUST TERRITORIES I

g. BE AUTHORIZED TO USE THE SERVICES OF DEFENSE lECHNICAL INFORMATION

CENTER (DTIC) OR OTHER SECONDARY DISTRIBUTION CENTER

OJ

h. REQUIRE A COMSEC ACCOUNT

L HAVE A TEMPEST REQUIREMENT

j. fIAVE OPERATIONS SECURITY (OPSEC) REQUiREMENTS

k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE

I. OTHER (SpeciM. 0

1. CLEARANCE AND SAFEGUARDING

a. FACILITYCLEARANCEREQUffiED

SECRET

b. LEVEL OF SAFEGUARDING REQUIRED

SECRET

THIS SPECIFICATION IS: (X and complete as aDolicable)

ORIGINAL (Complete date in all cases) Dnte(ITMMDD) i

b. REVISED (Supersedes IRevision No. Date (ITMMDD) !

all previous specs)

FINAL (Complete [tern 5 in all cases) Date (ITMMDD)

I

COGNIZANT SECURITY OFFICE (Name, Address, and Zip Code)

COGNIZANT SECURITY OffiCES ( Name, Address, and Zip Code) i COGNIZANT SECURITY OFFICE (Name, Address, and Zip Code)

I i

YES

G

I D i

0'

0, IZII

It lZIi

AUtomated DD 254 (Dec 99)

N00014-09-R-0004 1

ATTACHMENT 4

12. PUBLIC RELEASE. Any information (clmsified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the industrial Security Manual or unless it has been approved for public release by appropriate U.S. Government authority. Proposed public release shall be submitted for approval prior to release

[gJ Direct mJ Through(SpecifY):

OFFICE OF NAVAL RESEARCH, ONR 43, ONE LIBERTY CENTER, 875 RANDOLPH STREET, ARLINGTON, VA 22203-199~ to the Directorate for Freedom ofluformntioll Bud Security Review, Office of the Assistant Secretary of Defense (Public Affairs)· for review, *Inthe cuse of non-DoD User A el1cies, re uests for disclosure shall be submitted to thut a enc "

13. SECURITY GUIDANCE. The security classification guidance needed for this effort is identified beLow. If any difficulty is encountered in applying this guidance or if any ot1ler contributing factor indicates a ueed for :

changes in this guidance, the contractor is authorized and encouraged to provide recommended Changes: to challenge the guidance or classification assigned to any information or rnnteriaI fumished or genemted under lhis co*tract; , and to submit any questions fDr :interpretation of this guidance to the official identified below, Pending fmal decision, the informacion involved shall be handled aud protected ot the highesr level of classification assigned or' ' recollunended, (FiU in as appropriate/or the classified e.ffon Attach, orforward under separate L'orrespondence, any document/guides/extracts referenced herein, Add additional pages as needed to prOVide complete gUiddnce.

1. Any classified information generated in performance of this contract shall be classified according to markings shown on the source material. Additional security guidance will be provided as necessary by the Contracting Officer Representative.

a. TYPED NAME OF CERTIFYING OFFICIAL h. TITLE c. TELEPHONE (Include Area Code)

703-696-8177

a. CONTRACTOR

b. SUBCONTRACTOR i

(1. U.S. Acnvrry RESPONSIBLE FOR OVERSEAS SRCURITY ADMIN1STRAT~ON e, ADMINISTRATIVE CONTRACTING OFFICER

f. OTHERS AS NECESSARY ONR 03T, 43, 25

CONTRACTING OFFICER FOR SECURITY

MATTERS

NOO014-09-R-0004

ATTACHMENT 4

Automated DD 254

2. To obtain documentation/information, send requests to the official shown in Item 16.a. below.

CONTRACTING OFFICER REPRESENTATIVE:

Office Of Navy Research

TBD

875 N. Randolph Street Arlington, VA 22217-5660 Phone: (703) 696

14. ADDITIONAL SECURITY REQUIREMENTS. Requirements, in addition to ISM requirements. are established for this contract. at Yes, identifY the pertinent contractual ciauses in the cOntract document iU'dj, or provide an appropriate scatement which idemifies the additional requirements. Provide a copy o/the reqUirements to the cognizant security ofJice.

u.\'e Item 13 ifadditional space is needed.)

3. Document preparation and distribution shall be only as prescribed by the Contracting Officer Representative.

15. INSPECTIONS. Elements of this contract are outside the inspection responsibility of the cognizant securiry office. (If Yes, explain and identify specific areas or elements carved out and the activity reJponsible for inspections, Use Item 13 if(Jdditional space is needed, SHELIANEAL

d. ADDRESS (Include ZJp Code)

16. CERTIFICATION AND SIGNATURE. Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generatlld under this classified effort. All uestions shall be referred to the official named below.

OFFICE OF NAVAL RESEARCH, ONR 43

ONE LIBERTY CENTER, 875 N. RANDOLPH STREET

ARLINGTON, VA 22203·1995

1"';.-.sSi(IG~N;i,A~TUrmREffi---------------------------------..J...I!!iiW c. COGNIZANT SF£URITY OFFlCE FORPRlME AND SUBCONTRACTOR

KEY PERSONNEL QUALIFICATIONS

Expected qualifications for this position:

• A technical BS degree from an accredited university and a minimum of 10 years of experience in managing shipbuilding-related technology development programs;

advanced degree preferred.

• Experience in and a broad understanding of technology development and manufacturing;

particularly shipbuilding-related technologies

• Experience in working cooperatively with the defense Industry;

• Experience in identifying technology needs and technology transition

Expected qualifications for this position:

• A technical BS degree from an accredited university and a minumum of 5 years of experience in managing technology development programs; advanced degree preferred.

manufacturing need and evaluate potential solutions;

• Experience in identifying technology needs and technology transition

Section J, Attachment No.5

Key Personnel Qualifications

Expected qualifications for this position:

• A BS degree from an accredited university and a minimum of 7 years of experience in managing government-funded programs; advanced degree preferred.

• Experience in developing administrative policies and procedures appropriate for the management of government contracts;

• Experience in business and financial management;

• Experience in pricing, work breakdown structures, spending plans, and financial tracking;

• Experience in developing and defending budgets in support of government programs.

Section J, Attachment No.5 Key Personnel Qualifications

REPORT FORMATS

Distribution instructions for the following reports are contained in Enclosure Number 1 of Exhibit A: Contract Data Requirements List. Instructions for Distribution.

CDRL AOOl: MONTHLY STATUSIFINANCIAL REPORTS

The Monthly StatuslFinancial Reports shall report:

1. The status of each in-process technical project, special projects, and non-Mantech projects;

report on outreach activities, upcoming meetings and reviews, etc. Highlights shall be submitted in bullet form at the beginning of the report.

2. Financial and/or Budgetary status, including:

a. Scheduled activities to be performed during the reporting period,…