Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Terms and Conditions template issued by the City of Pasadena, California, specifically for use in conjunction with the City's procurement for Replacement Emissions Analyzers for Gas Turbines at the Glenarm Power Plant. Pasadena Water and Power (PWP), a department of the City of Pasadena, is soliciting bids from qualified vendors to furnish and deliver replacement emissions analyzers that serve as critical components of the Glenarm Power Plant's Continuous Emissions Monitoring System (CEMS). The analyzers are intended to replace existing equipment that has reached the end of its useful life. The cover page template accommodates multi-year contracts with provisions for up to five fiscal years, allowing for flexible contract terms and renewal options. The document requires vendor signature and acceptance of the City's standard terms and conditions, with designation of a project manager contact responsible for contract administration.

The purchase order structure establishes that contractor acceptance occurs either through formal signature and return of the executed document or through payment, shipment of goods, and provision of services. The template provides fields for total purchase order amount, fiscal year budget breakdowns across multiple years, and attachment sections for supporting contract documents. The City reserves the right to revoke the purchase order prior to vendor acceptance. Pre-existing contract language, as mutually agreed upon between the City and contractor, prevails in cases of conflict with the purchase order terms. The document is fillable and was issued in November 2024, establishing a standardized procurement framework for multi-year vendor relationships with the City of Pasadena.