Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Terms & Conditions document issued by the City of Pasadena, Public Works Department, for the procurement of streetlight poles, LED fixtures, and related equipment for restocking purposes. The solicitation establishes a multi-year purchase order mechanism intended to be utilized on an as-needed basis throughout the contract term. The document serves as the contractual framework between the City and selected vendor(s), with designated fields for contract number, contractor/vendor identification, contract purpose, start and expiration dates, and total purchase order amount. The cover page includes space for five separate fiscal years of pricing, allowing the City flexibility in budgeting and procurement across multiple years. Project manager contact information and attachment references are provided for terms and conditions, supporting documentation, and other relevant contract exhibits.

Contractor/vendor acceptance of the purchase order is established through signature, payment, or provision of goods and services, constituting unqualified acceptance of all stated terms and conditions. The document incorporates the City of Pasadena's standard Terms & Conditions of Purchase Order as binding attachments. The acknowledgment clause specifies that the document does not constitute a firm offer by the City and may be revoked prior to acceptance, with any pre-existing contract language taking precedence where applicable. Vendors are required to sign and return the completed cover page with all required information populated, including fiscal year breakdowns if applicable to multi-year procurement arrangements.