MPA 118 Sample Invoice 2.pdf

This is a sample invoice document related to MPA 331 FY27 Locksmith Services for the State of Rhode Island Division of Purchases. The Master Price Agreement solicitation requests quotations from vendors to provide locksmith services across state agencies, including labor, materials, services, skills, supervision, and necessary tools and equipment for installation, repair, service parts, and hardware for various locking services. The scope encompasses 24-hour emergency service as needed for state agencies. Proposals were due September 9, 2026 by 1:00 p.m. EDT through the Ocean State Procures platform. The vendor question and answer period concluded August 22, 2026 at 1:00 p.m. EDT. The initial contract term runs approximately October 1, 2026 through September 30, 2029, with provisions for up to two additional 12-month renewal periods at the State's sole discretion based on vendor performance and fund availability.

Bid items include service call fees, hourly labor rates for normal business hours, hourly labor rates for after-hours service, and percentage markups on locking devices, with all quoted prices firm for the agreement period and representing maximum prices. Prices are net F.O.B. destination with inside delivery included at no additional cost. Overtime compensation must not exceed one-and-one-half times regular hourly rates for Monday through Saturday or two times the regular rate for Sundays and holidays, with no costs authorized beyond parts and labor. Vendors must possess all required Rhode Island locksmith licenses and certifications and maintain general liability insurance ($1,000,000 per occurrence), workers' compensation insurance ($100,000 each accident), and automobile liability insurance ($1,000,000 each occurrence). A contract administrative fee of 0.33 percent of annual spend will be assessed and withheld from vendor invoices. All proposals must include a completed MBE Participation Acknowledgment Form demonstrating compliance with Rhode Island's minority and women-owned business enterprise participation requirements. The solicitation is open to all vendors with statewide applicability, and political subdivisions may participate. The State reserves the right to make one or multiple awards or reject any or all bids.