MFCU RFP Template_FINAL.docx

COMMONWEALTH OF VIRGINIA

OFFICE OF THE ATTORNEY GENERAL (OAG)

202 NORTH 9TH STREET, RICHMOND, VIRGINIA 23219

REQUEST FOR PROPOSAL (RFP) #141-123975

Replacement of MFCU eDiscovery Platform Project

Commodity Code: 92023 – Data Recovery Services; 92028 – Emergency Back-up Services

Issue Date: July 8, 2026 • Due Date/Time: August 3, 2026 @ 3 PM EST

Contract Officer: Roxanne Thomas • Email Address: RThomas@oag.state.va.us

LOCATION WHERE WORK WILL BE PERFORMED: Richmond, VA

PERIOD OF CONTRACT: The initial period of the contract will be from Effective Date of contract through two (2) years with two (2) optional 2-year renewal periods.

PROPOSAL SUBMISSION: All proposals must be received by the date and time shown for this solicitation by the following means listed below. Any proposals received after the stated time and date will be marked late and retained unopened in the file. Refer to Section IV Proposal Preparation and Submission Instructions. All proposals shall be submitted in eVA, Virginia’s electronic procurement solution.

INQUIRIES FOR INFORMATION: Questions regarding the solicitation must be submitted in writing only to Roxanne Thomas via email at RThomas@oag.state.va.us no later than 3: 00 PM EST on July 21, 2026. Offeror should identify the email by noting the solicitation number “141-123975” in the subject line. Responses to clarifications may be posted in eVA’s Virginia Business Opportunities (VBO). The identity of Offeror will not be published with the response. Formal changes to the solicitation, including but not limited to, contractual terms and procurement requirements, will only be changed by formal written addendum to the solicitation.

PRE-PROPOSAL CONFERENCE: An optional pre-proposal conference will be held on July 21st at 10:00 AM EST via Microsoft Teams. See Section VII for additional information. Offeror questions/inquiries will not be addressed during this pre-proposal conference. See Inquiries for Information above for instructions on how to submit questions.

In compliance with this Request for Proposal (RFP) and all conditions imposed in this RFP, the undersigned firm hereby offers and agrees to furnish all goods and services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation, and the undersigned firm herby certifies that all information provided below and in any schedule attached hereto is true, correct, and complete.

Name of Firm: __________________________________

Street: _________________________________________

Street: ________________________________________

City/State: _________________________________

Zip Code: ______________________________________ eVA ID: _______________________________________

DUNS: ________________________________________

Authorized Signature: _____________________________

Printed Name: __________________________________

Title: _________________________________________

Date: _________________________________________

Phone Number: _________________________________

Email Address: __________________________________

NOTE: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, §2.2-4343.1 or against an Offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f. in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in the Request for Proposal.

TABLE OF CONTENTS

SECTION PAGE

I. PURPOSE:

The purpose of this Request for Proposal (“RFP”) is to solicit sealed proposals from qualified Suppliers to establish a contract through competitive negotiations for infrastructure replacement of current eDiscovery platform for our Medical Fraud Control Unit (“MFCU”) at the Virginia Office of the Attorney General (“OAG” or “Purchasing Agency” or “Agency”).

For the purposes of this RFP, “Contractor,” “Supplier” (or “Bidder” or “Offeror”) means any entity that submits a proposal in response to this RFP.

II. BACKGROUND:

The OAG currently operates Relativity Server 2024 on an on‑premises hardware environment supporting 25–50 concurrent users and maintaining approximately 100 TB of scalable storage. The existing infrastructure requires replacement to ensure continued operational reliability, improved performance, enhanced data protection, and alignment with modern eDiscovery best practices.

The current contract for these products and services is set to expire September/October of 2026 with an estimated cost total of $500k. OAG is seeking to procure a new contract for product and services through this RFP prior to expiration.

III. STATEMENT OF NEEDS:

OAG desires a solution that will provide a turnkey replacement solution, including all hardware, software, professional services, and support necessary to deploy a fully functional environment.

The solution must include:

1. Core Infrastructure Replacement

· Full replacement of the existing Relativity Server hardware environment.

· Minimum capacity to support 25–50 simultaneous users.

· Minimum 100 TB of scalable storage, with architecture designed for high‑performance eDiscovery workloads.

· All required networking components, including redundant firewalls and network switches, to maximize uptime and reliability.

· A virtualization layer (e.g., VMware or equivalent) enabling future repurposing of compute and storage resources for other eDiscovery or SQL‑based applications.

2. Backup and Disaster Recovery

· Hardware and software to support onsite backup of all Relativity data.

· Hardware and software to support offsite backup at the existing OAG disaster recovery site located in Northern Virginia.

· Configuration of backup workflows, retention policies, and validation processes.

3. Software and Licensing

· All required software licenses to operate the solution for a minimum of three (3) years, excluding Relativity user licenses (provided by OAG). If VMware is identified as the proposed virtualization and hypervisor solution, and the vendor is not an authorized reseller, OAG may be able to provide those licenses.

4. Professional Services

· Full installation and configuration of all hardware and software.

· Complete data migration from the existing Relativity Server environment, including:

· MD5/SHA hash validation

· Reconciliation and integrity confirmation

· Post‑migration smoke testing

· Onsite deployment at a forthcoming office location in the Richmond, Virginia metropolitan statistical area.

· Preferred Delivery of all hardware no later than October 2026, with installation completed within two weeks of delivery.

5. Warranty and Support

· Minimum three‑year hardware warranties and software licenses for all components.

· Bidder must be capable of providing an optional comprehensive managed services agreement, including:

· 24x7x365 remote monitoring

· Proactive maintenance, patching, and updates

· Troubleshooting and system upgrades

· Access to eDiscovery industry experts

· Ongoing optimization and reporting

· Full lifecycle support for the deployed environment

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS:

A. General Instructions:

1. RFP Response: In order to be considered for selection, Offerors must submit to the issuing agency a complete response to this RFP electronically via eVA as follows:

a. One (1) full original copy marked “ORIGINAL” in the file name and noticeable marked “ORIGINAL” at the beginning of the document.

b. One (1) full redacted copy marked “REDACTED” in the file name and noticeable marked “REDACTED” at the beginning of the document. The redacted version of the proposal shall have all proprietary information deleted and listed on Attachment B, in order, and by the corresponding section and subsections. Offerors must edit, alter, or refine redacted versions of the proposal to protect and maintain complete confidentiality of protected information. In the event no information requires redaction, a complete copy of the proposal marked as “REDACTED” must still be submitted. NOTE: The issuing agency will not accept responsibility for any public disclosure of proprietary information that has occurred as a result of improper redaction by the Offeror.

c. Both versions of the proposal may be submitted via eVA has a single file for each or as multiple files. All files submitted shall be clearly marked “ORIGINAL” or “REDACTED” in the file name and noticeable marked “ORIGINAL” or “REDACTED” at the beginning of the document. Please be aware that there is a 60 MB size limit for each file submitted.

2. Proposal Preparation:

a. Proposals shall be signed by an authorized representative of the Offeror. All information requested should be submitted. Failure to submit all information requested may result in the issuing agency requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected by the issuing agency. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

b. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

c. Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at the top of the next page. The proposal should contain a table of contents, which cross-references the RFP requirements. Information, which the Offeror desires to present, that does not fall within any of the requirements of the RFP, should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

d. As used in this RFP, the terms “must”, “shall”, “should” and “may” identify the criticality of requirements. “Must” and “shall” identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Items labeled as “should” or “may” are highly desirable, although their absence will not have a large impact and would be useful, but are not necessary. Depending on the overall response to the RFP, some individual “must” and “shall” items may not be fully satisfied, but it is the intent to satisfy most, if not all, “must” and “shall” requirements. The inability of an Offeror to satisfy a “must or “shall” requirement does not automatically remove that Offeror from consideration; however, it may seriously affect the overall rating of the Offeror’s proposal.

e. Ownership of all data, materials, and documentation originated and prepared for the State pursuant to the RFP shall belong exclusively to the State and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protections of 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document or prequalification application, line item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. If, after being given reasonable time the Offeror refuses to withdraw an entire classification designation, the proposal will be rejected.

3. Offeror Submission Requirements:

a. RFP #141-123975 is an invitation for an electronic sealed response; therefore, proposals submitted outside of the eVA system, such as via e-mail, mail, or fax WILL NOT be accepted. Sealed proposals will be received until the closing date and time provided in the solicitation. Any proposal received after the closing date and time specified in the solicitation will not be considered and will be date and time stamped, marked “late” and retained unopened in the procurement file.

Prior to the due date, Offerors should:

· Check the status of the solicitation on eVA at www.eva.virginia.gov by clicking on Business Opportunities and then click on Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.;

· Check the Solicitation in VBO for all attachments and documents to be completed and submitted; and

· Complete all attachments, amendments, exhibits, product information, etc. and attach electronically to the Offeror’s electronic submission.

Offerors are solely responsible for reviewing, complying, and returning a complete proposal. Changes to the solicitation’s forms or formats are prohibited except where clearly instructed and permitted.

b. Electronic proposal submission with required documents attached is required. Offeror must be registered in eVA in order to submit an electronic proposal.

If an Offeror need assistance submitting an electronic response, the Offeror must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov.

4. Oral Presentation: Offeror who submit proposals in response to this RFP may be required to give an oral presentation of their proposal to the issuing agency. This provides an opportunity for the Offeror to clarify or elaborate on their proposal. This is a fact finding and explanation session only and does not include negotiation. The issuing agency will schedule the time and location of these presentations. Oral presentations are an option of the issuing agency and may or may not be conducted.

B. Specific Proposal Submission Instructions:

All Suppliers must adhere to the specific format set forth in Table 1 below in order to aid the evaluation team in its efforts to evaluate all proposals fairly and equitably. Proposals that deviate from the requested format will require additional time for review and evaluation. OAG may reject any proposal that is not in the required format, or does not address all the requirements of this RFP.

Proposals should be written specifically to answer this RFP. General “sales” material should not be used within the body of the proposal and any additional terms or conditions on the “sales” material will be considered invalid. If desired, you may attach its “sales” material in a separate appendix to your response.

It is essential that your proposal be thorough and concise. You should avoid broad, unenforceable, or immeasurable responses and should include all requested information in each section as indicated below.

In order to facilitate OAG’s review of the submitted proposals, you must provide the requested information in the following format: YOU MUST PLACE YOUR NAME, not “OAG”, IN EACH FILE NAME (e.g., ABC Corp Background Checks, Verification Screening & Additional Services Transmittal.docx).

A. Offeror’s Proposal Format Table 1

· Return the RFP Cover Sheet (Page 1) and all addenda acknowledgments, if any, signed and completed.

· Return Attachment B – Signed Acknowledgement of the Terms and Conditions Form completed.

· Return Attachment C – Vendor Data Sheet completed

· Return Attachment D - Small Business Subcontracting Plan completed.

· Return Attachment E – State Corporation Commission Form completed.

Describe your firm’s background, experience, and qualification related to this type of goods/services that should include, but not be limited to, the following:

A. Organizational Structure

1. Provide a detailed written narrative statement of the firm’s organizational structure and history, locations, including the principals and their background.

2. If the company is a wholly-owned subsidiary of a ‘parent’ company, then it must provide all information required on both firms. Include the legal name and address and the legal form of company (partnership, corporation, joint venture, etc.).

3. If proposing in a joint venture, then identify all members of the joint venture and provide all information required within this section for each member of the venture.

B. Demonstrated Knowledge and Experience of Firm

1. Provide a detailed narrative describing the firm’s qualifications and background in providing the type of goods/services required in the Statement of Needs. Experience shall be a minimum of five (5) years.

2. Describe specialized experience in the type of goods/services required in the Statement of Needs.

C. Litigation

Disclose any information about pending legal proceedings or business litigation against your firm, any officer, or principal. If necessary, provide an explanation and indicate the current status or disposition.

D. Clients

1. Provide a list of at minimum three (3) of the Offeror’s clients comparable to the Commonwealth indicating the length of service with each account.

2. Provide a list of all clients lost within the last three (3) years which include:

a. A contact name and telephone number

b. Length of service at the account

c. Reason for loss

E. Financial Data

1. Financial Data. Provide financial data such as insurance capabilities, Financial Statement or Annual Report.

F. Qualification & Experience of Key Personnel

1. Minimum of five (5) years of experience providing background screening services

2. Professional references from a minimum of three(3) institutions, preferably governmental entities

3. Staff team with experience serving government entities to include verification specialists and security professionals. Résumés of all key staff to be assigned to the project and the roles of the individuals. Provide the name, qualification, and experience of personnel that may be assigned to the project. Include educational and work experience in any general résumé format, but no more than two pages per individual résumé.

Provide all proposed prices and associated costs along with information requested in Attachment F and any benefits or incentives, if applicable.

V. EVALUATION AND AWARD CRITERIA:

A. EVALUATION PROCESS:

OAG will review each proposal received by the due date and time to determine whether it meets the Must Have factors of this RFP. All Must Have factors are evaluated on a met or not met basis. Any proposal that does not meet all of the Must Have factors will be set aside and receive no further consideration.

The proposals that meet all the Must Have criteria will be distributed to the evaluation team who will assess and score each Supplier’s response to this RFP based on a review of the submitted materials.

OAG may elect to continue the evaluation of the most qualified proposal (s) and may request that Suppliers clarify or explain certain aspects of their proposals.

A numerical scoring system will be used in evaluation of proposals. The point values assigned to each of the evaluation criteria shall be posted in eVA prior to the due date and time for receiving proposals.

At any point in the evaluation process OAG may employ any or all of the following means of evaluation:

· Reviewing industry research

· Supplier presentations

· Site visits

· Supplier’s status as a small business or micro business, including small or micro businesses that are owned by minorities, women, or disabled veterans, and certified by the Department of Small Business and Supplier Diversity (“DSBSD”)

· Supplier’s planned amount of spend with certified SWaM or micro business (as defined in Attachment D) subcontractors, and Non-SWaM businesses.

· Supplier’s employment of persons with disabilities to perform the specifications of the contract.

· Contacting Supplier's references

· Review of Supplier’s ability and willingness to comply with the commonwealth’s security and data privacy policies, standards, guidelines and related contract terms as specified in the RFP

· Product demonstrations/pilot tests/detailed demonstrations

· Review of pricing

· Contacting Supplier’s customers

· Interviewing key personnel

OAG may limit all of the above to the most qualified proposals. No Supplier is guaranteed an opportunity to explain, supplement or amend its initial proposal. Each Supplier is encouraged to ensure that its initial proposal contains and represents its best offering. You should submit your best proposal and not assume there will be an opportunity to negotiate, amend or clarify any aspect of your initial submitted proposal.

Each Supplier should be prepared to conduct product demonstrations, pilot tests, presentations or site visits at the time, date and location of OAG’s choice, should OAG so request.

OAG will select for negotiation those proposals deemed to be fully qualified and best suited based on the factors as stated in the RFP. Negotiations will be conducted with these Suppliers. After negotiations, OAG may select the proposal(s) that, in its opinion, is the best proposal(s) representing best value and may award a contract to that Supplier(s). For purposes of this RFP, OAG will determine best value based on the value relative to the cost of the Service/Solution, giving consideration to the project's budget objectives.

If any Supplier fails to provide the necessary information for negotiations in a timely manner, or fails to negotiate in good faith, OAG may terminate negotiations with that Supplier at any time.

OAG reserves the right, at its sole discretion, to reject any proposal or cancel and re-issue the RFP. In addition, OAG reserves the right to accept or reject in whole or in part any proposal submitted, and to waive minor technicalities when in the best interest of the Commonwealth.

OAG SHALL NOT BE CONTRACTUALLY BOUND TO ANY SUPPLIER PRIOR TO THE EXECUTION OF A DEFINITIVE WRITTEN CONTRACT.

B. EVALUATION FACTORS:

The evaluation factors involved in this RFP are as follows:

i. Must Have (M) factors identified in the table below:

ii. The extent to which the Supplier’s proposal satisfies the requirements identified in this RFP.

iii. Supplier’s status as a DSBSD-certified small business or micro business, including small businesses or micro businesses that are owned by minorities or women, and Supplier’s proposed Supplier Procurement and Subcontracting Plan.

C. EVALUATION CRITERIA:

Proposals shall be evaluated by the evaluation team using the following criteria:

POINT VALUE

1. Specific Plan or Methodology/Approach 30

2. Qualifications and Experience of Firm 20

3. Qualifications and Experience of Key Personnel 15

4. Proposed Pricing 15

5. Small Business Subcontracting Plan 20

D. AWARD:

Selection shall be made of two or more offerors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including price, if so stated in the Request for Proposals. Negotiations shall be conducted with the offerors so selected. The offeror shall state any exception to any contractual terms or conditions, including any liability provisions contained in the Request for Proposal in writing at the time of responding to such Request for Proposal if so requested by the Commonwealth. Such exceptions shall be considered during negotiation but shall not be used as a basis for scoring or evaluating which offerors are selected for negotiations. Price shall be considered, but need not be the sole determining factor. After negotiations have been conducted with each offeror so selected, the agency shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to that offeror. The Commonwealth may cancel this Request for Proposals or reject proposals at any time prior to an award, and is not required to furnish a statement of the reasons why a particular proposal was not deemed to be the most advantageous (Code of Virginia, § 2.2-4359D). Should the Commonwealth determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor’s proposal as negotiated.

Offeror may not be awarded a contract if it, or any of its affiliates or subcontractors, is an excluded entity on the federal government’s System for Award Management (“SAM”) at https://www.sam.gov/SAM/, or the Commonwealth’s Debarment List as provided by Code § 2.2-4321 at the time of award.

VI. REPORTING AND DELIVERY INSTRUCTIONS:

A. The contractor shall provide the following documentation to Matt Anderson for approval by the agency.

B. Contractor shall provide an electronic monthly report to Matt Anderson at MAnderson@oag.state.va.us outlining the following:

1. The specific accomplishments achieved during the reporting period.

2. The specific tasks completed pursuant to the provisions of the contract and the completion dates of such tasks.

3. The projected completion dates for the remaining specific tasks required by the contract.

Notify the OAG Contracting Officer, in writing, of any unresolved disputes or problems that have been outstanding for more than thirty (30) days.

C. Within thirty (30) calendar days after the award date of the contract, the contractor shall furnish a preliminary outline of the organizational structure of the final report to Matt Anderson.

1. The preliminary outline shall delineate the main topics and subtopics that will later be described in detail in the final report.

2. Beneath each topic and subtopic, the contractor shall furnish a brief narrative description of the subject matter encompassed by the topic or subtopic.

3. OAG shall have the right to edit, modify and/or rearrange the organizational structure, topics, and subtopics as it deems necessary to ensure the inclusion of all work required by the contract.

D. At least two (2) weeks prior to the submission of the final report, the contractor shall present a preliminary draft of the final report to Matt Anderson. The agency shall have the right to modify and/or to require additional elaboration as it deems necessary to ensure a comprehensive and thorough written study of all work required by the contract.

E. On or before the date specified in the contract, a final report shall be delivered to (a specific person or title) for its approval. The contractor shall furnish (1) copies of the final report.

VII. PRE-PROPOSAL CONFERENCE:

OPTIONAL PRE-PROPOSAL CONFERENCE: An optional pre-proposal conference will be held at 10:00 am EST on July 21, 2026 via Microsoft Teams. The purpose of this conference is to allow potential Offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. Questions regarding the solicitation must be submitted in writing only to Roxanne Thomas via email at RThomas@oag.state.va.us no later than 3: 00 PM EST on July 21, 2026.

While attendance at this conference will not be a prerequisite to submitting a proposal, Offerors who intend to submit a proposal are encouraged to attend.

Teleconference participants must use the instructions provided below and are advised to start dialing-in no later than 9:45 am EST to ensure a telephone connection at the start of the teleconference. There will be no technical assistance available if a connection cannot be made. If Offeror dials in late information, may not be repeated and Offeror may have to wait for the addendum to be issued.

Meeting Details:

Join: https://teams.microsoft.com/meet/260176852378657?p=9VH4tJ43irLC76DVaY Meeting ID: 260 176 852 378 657 Passcode: o4Fx3Jm9

Need help? | System reference Dial in by phone +1 804-362-0531,,532636086# United States, Richmond Find a local number Phone conference ID: 532 636 086#

1. INVOICES AND PAYMENT:

A. INVOICES:

Contractor shall submit the invoice(s) to the address designated on the purchase order following acceptance by the Authorized User of goods and services rendered. No invoice may include any cost other than those identified in the purchase order referencing the Contract. Invoice(s) shall provide at a minimum:

i. Bill to Virginia Office of the Attorney General

ii. Authorized User point of contact and phone/email

iii. Description of the goods and/or services provided

iv. Contract number

v. Purchase order number

vi. Invoice number

vii. Invoice date

viii. Invoice Amount

B. Payment:

Payment will be made in accordance with the Virginia Prompt Payment Act. State Agencies will pay per §2.2-4350 of the Virginia Prompt Payment Act. Localities will pay per §2.2-4352 of the Virginia Prompt Payment Act. Payments will only be remitted after the receipt of valid invoice and verification of satisfactory goods received and/or completion of work. Payment may be made via a small purchase charge card (SPCC) (refer to the Mandatory Acceptance of Small Purchase Charge Card (SPCC) term and condition), check or EDI depending on how the Contractor is registered with the Department of Accounts. Utilization of the SPCC for payment shall not result in any additional fees (transaction fee, service charge etc.).

VIII. PRICING SCHEDULE:

A. An Offeror must be willing and able to successfully provide the Service proposed at the prices offered. Pricing must be valid until contract award. If Offeror is reserving the option to withdraw the pricing during that period, then it must clearly state this in its proposal. (Attachment F)

B. Pricing must be comprehensive with additional information and detail attached as needed. All one-time and recurring costs, and underlying assumptions on the part of the Offeror must be clearly, conspicuously and fully disclosed. For example, if unit price is based on a certain volume, that assumption should be indicated. Offeror shall clearly identify any discount targets/ranges available. Offerors may add additional items, components, or services that it believes may be integral to the overall provision of services as envisioned and described in this RFP or that may otherwise be applicable.

Pricing proposal must include all charges of any kind associated with Supplier solution. Pricing must include eVA fees. OAG will not be liable for any fees or charges for the solution that are not set forth in the Pricing submittal. Any attempt to add these fees to submitted pricing will not be considered.

IX. CONTRACT ADMINISTRATOR:

Upon award, the Agency will designate Contract Administrator, Matt Anderson, MAnderson@oag.state.va.us to administer all work performed in conjunction with this contract. The Contract Administrator will advise the Contracting Officer, Roxanne Thomas, RThomas@oag.state.va.us, of the quality, acceptability, and fitness of all aspects of the services performed under the Scope of Work and the Contracting Officer will decide all other questions in connection with services. The Contract Administrator will have no authority to approve changes in the Scope of Work, or changes, which result in adjustment to duration, quality, or cost of the contract.

X. ATTACHMENTS:

Attachment A – Terms and Conditions Attachment B – Acknowledgement of Terms and Conditions Attachment C – Vendor Data Sheet Attachment D – Small Business Subcontracting Plan Attachment E – State Corporation Commission Form Attachment F – Pricing Plan Appendix A – Functional and Technical Requirements Appendix B – Supplier Exceptions Appendix C - Service Level Agreements (SLAs) image1.emf