County of Mercer McDade Administration Building, 640 South Broad Street

P.O. Box 8068, Trenton, NJ 08650-0068

REQUEST FOR PROPOSALS

CONSULTING SERVICES FOR ON CALL PROJECT MANAGEMENT

AND STAFF AUGMENTATION SERVICES

To Be Received On

September 16, 2026, at 11:30 A.M.

Prepared By:

Department of Purchasing

CC2026-29

NOTICE OF RFP

The County of Mercer is soliciting proposals through the competitive contracting process in accordance with N.J.S.A. 40A:11-4.1, et seq.

Notice is hereby given that on September 16, 2026, at 11:30 A.M. (Prevailing time), electronically sealed proposals will be opened and conducted in electronic platform in accord with N.J.A.C. 5:34-1 et. Seq., on

BidNet Direct at https://www.bidnetdirect.com/new-jersey/mercercounty at which time and place the sealed bids will be opened publicly and read via live-stream by the Purchasing Agent in the Mercer County

McDade Administration Building, 640 South Broad Street, Room 321 Third Floor, Trenton, New Jersey for:

CONSULTING SERVICES FOR ON CALL PROJECT MANAGEMENT AND STAFF AUGMENTATION SERVICES

NOTE:

It is the respondents responsibility to ensure that the RFP package is uploaded by the RFP opening date and time. Any bid document received after the deadline established by the Department of Purchasing will not be accepted, regardless of the method of delivery. Bid documents may be obtained from the bid platform BidNet Direct at https://www.bidnetdirect.com/new-jersey/mercercounty .

RFP SUBMISSIONS:

Proposals must be submitted electronically on the e-procurement platform through BidNet Direct at https://www.bidnetdirect.com/new-jersey/mercercounty . Please contact BidNet for any questions or assistance with electronic bid submission 1800-835-4603 Option 2.

RFP OPENING INFORMATION:

Webinar link/password will be posted prior to the bid opening date for the Live-Stream of bid opening following: https://www.mercercounty.org/departments/purchasing/bidding-opportunities . During the bid opening process, the bidders will be announced as well as bid amounts. A bid review providing unit prices will not take place at the openings.

Any Bid Addenda will be issued on the BidNet website: https://www.bidnetdirect.com/new-jersey/mercercounty and processed in accordance with N.J.S.A. 40A:11-23(c)(1).

All interested respondents should check the website from now through bid opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.

COUNTY OF MERCER, NEW JERSEY

Purchasing Department

609 989 6710

COUNTY OF MERCER

PROPOSAL CHECKLIST

Please initial on the lines below for each document/section attesting to the fact that you have read and/or included the documents with your response .

Requir ed

With

Bid

SUBMISSION REQUIREMENT ( IF CHECKED) Read, Signed

& Submitted

Respondent’s

Initial

A. FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR REJECTION OF RFP

Statement of Ownership

Acknowledgement of Receipt of Addenda

B. SUBMIT DOCUMENTS AT TIME OF RFP RESPONSE DUE DATE OR BY TIME PERIOD INDICATED

New Jersey Business Registration Certificate – Must be Submitted Prior to Contract Award

Required Evidence EEO/Affirmative Action Regulations Certificate or Questionnaire- Submit

Copy of State Certificate of Employee Information Report– Must be Submitted Prior to

Contract Award

Proposal Page

Disclosure of Investment Activities in Iran Form-Must be Submitted Prior to Contract Award

Prohibited Russia-Belarus Activities & Iran Investment Activities- Must be Submitted Prior to

Contract Award

References

Signed Insurance and Indemnification Requirements

Exceptions

C. READ ONLY

Americans With Disabilities Act of 1990 Language

Sexual Harassment Guidelines

This checklist is provided for respondent’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the respondent of the need to read and comply with the specifications.

Name of Respondent: Date:

By Authorized Representative:

Signature:

Print Name & Title:

INTRODUCTION

The County of Mercer is soliciting proposals from qualified construction management firms (“Consultant”) to provide comprehensive preconstruction, procurement, estimating, constructability, risk management, bidding, construction management, closeout, and post-occupancy services for on-call projects as needed by the County.

CONTRACT TERM

The term of the agreement shall be for a period of one (1) year with an option extend for one (1) year.

ADMINISTRATIVE CONDITIONS AND REQUIREMENTS

The following items express the administrative conditions and requirements of the RFP. They will apply to the

RFP process, the subsequent contract and the project’s production. Any proposed change, modification, or exception to these conditions and requirements may be the basis for the County of Mercer to determine the proposal as non-responsive to the RFP and will be a factor in the determination of an award of contract.

The contents of the proposal of the successful respondent, as accepted by the County of Mercer will become part of any contract awarded as a result of this RFP.

SCHEDULE

A schedule has been established for respondent proposals, proposal review, contractor selection, project initiation and completion. The following dates have been established:

RELEASE: August 18,2026

ALL QUESTIONS BY: August 24 ,2026 via email to imaldonado@merercounty.org or via the BidNet Direct portal

QUESTIONS RECEIVED AFTER THE DEADLINE WILL HAVE NO BEARING ON THE RFP

PROPOSALS OPENED: September 16, 2026, at 11:30 A.M

INTERPRETATIONS AND ADDENDA

Respondents are expected to examine the RFP with care and observe all its requirements. All questions about the meaning or intent of this RFP, all interpretations and clarifications considered necessary by the owner’s representative in response to such comments and questions will be issued by Addenda mailed or posted on the County BidNet website at https://www.bidnetdirect.com/new-jersey/mercercounty . Only comments and questions responded to by formal written Addenda will be binding. Oral interpretations, statements or clarifications are without legal effect. All questions must be received 10 business days in advance of the opening of proposals.

STATUTORY AND OTHER REQUIREMENTS

Any contract entered into between the contractor and the owner must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree to comply with the non-discrimination provisions and all other state and/or federal laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

MANDATORY AFFIRMATIVE ACTION COMPLIANCE

No firm may be issued a contract unless it complies with the Affirmative Action requirements of P. L. 1975, C. 127 as identified in the documents attached hereto. The form shall be properly executed.

PAY TO PLAY

Starting in January, 2007, business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

RECORDS FOR THE NEW JERSEY STATE COMPTROLLER

Pursuant to N.J.S.A. 52:15C-14(d), relevant records of private vendors or other persons entering into contracts with the County are subject to audit or review by the New Jersey Office of the State

Comptroller. Therefore, the Contractor shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

PROMPT PAYMENT

In compliance with N.J.S.A. 2A:30A-1 et seq., the County of Mercer shall impose the following payment process: The County of Mercer shall pay the submitted bill not more than 30 calendar days after the receipt of the bill by the County if the vendor has performed in accordance with the contract and the work has been approved and certified by the County. The billing shall be deemed “approved” and

“certified” 20 calendar days after the owner receives it, unless the County provides, before the end of the

20-day period, a written statement of the amount withheld and the reason for withholding payment.

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Pursuant to Public Law 2021, c. 4, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the

Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran.

RUSSIA/BELARUS BUSINESS PROHIBITION P.L. 2022, C.3

All potential bidders/respondents must attest on the form provided, of their status of engagement in prohibited activities in Russia or Belarus. Certification requires that you review the Entity List provided by the

Department of Treasury, (link provided on the form), then check off the appropriate box and complete the form.

THE WALL (WORKPLACE ACCOUNTABILITY IN LABOR LIST) N.J.S.A. 34:1A-1.16

Any business whose name appears on the WALL is prohibited from public contracting under N.J.S.A. 34:1A-

1.16, the law establishing the WALL.

C.40A:11-4.4.A. DEPOSIT OR SURETY OR FINANCIAL STATEMENT

No Financial Statement shall be required of vendors if either a guarantee, by certified check, cashier’s check or bid bond, or a surety company certificate is also required to be furnished by the bidder, unless any law or regulation of the United States imposes a condition upon the awarding of a monetary grant to be used for the purchase, which condition requires that a financial statement be submitted.

FAILURE TO ENTER CONTRACT

Should the respondent, to whom the contract is awarded, fail to enter into a contract within ten (10) days, Sundays and holidays excepted, the owner may then, at its option, accept the proposal of another respondent.

COMMENCEMENT OF WORK

The contractor agrees to commence work after the date of award by the owner and upon notice from the using department.

BID PROHIBITED

It is understood by the Respondent that, if awarded a contract through the request for proposal process, the Prime Contractor and any Subcontractors utilized for these services are prohibited from bidding the resultant goods or services required to implement the project.

CONTRACT ASSIGNMENT

The awarded contractor shall not assign, transfer, convey sublet or otherwise dispose of the contract or any part thereof to anyone without the written consent of the County of Mercer.

INSURANCE AND INDEMNIFICATION

If it becomes necessary for the contractor, either as principal or by agent or employee, to enter upon the premises or property of the owner in order to construct, erect, inspect, make delivery or remove property hereunder, the contractor hereby covenants and agrees to take use, provide and make all proper, necessary and sufficient precautions, safeguards, and protection against the occurrence of happenings of any accident, injuries, damages, or hurt to person or property during the course of the work herein covered and his/her sole responsibility. The contractor further covenants and agrees to indemnify and save harmless the owner from the payment of all sums of money or any other consideration(s) by reason of any, or all, such accidents, injuries, damages, or hurt that may happen or occur upon or about such work and all fines, penalties and loss incurred for or by reason of the violation of any owner regulation, ordinance or the laws of the State, or the United States while said work is in progress. The contractor shall maintain sufficient insurance to protect against all claims under Workers Compensation, General Liability and

Automobile and shall be subject to approval for adequacy of protection and certificates of such insurance shall be provided.

MULTIPLE PROPOSALS NOT ACCEPTED

More than one proposal from an individual, a firm or partnership, a corporation or association under the same or different names shall not be considered.

FAILURE TO ENTER CONTRACT

Should the respondent, to whom the contract is awarded, fail to enter into a contract within ten (10) days, Sundays and holidays excepted, the owner may then, at its option, accept the proposal of another respondent.

The contractor agrees to commence work after the date of award by the owner and upon notice from the using department.

BID PROHIBITED

It is understood by the Respondent that, if awarded a contract through the request for proposal process, the Prime Contractor and any Subcontractors utilized for these services are prohibited from bidding the resultant goods or services required to implement the project.

ASSIGN AND TRANSFER OF CONTRACT

Successful bidder shall not assign, transfer, convey sublet or otherwise dispose of the contract or any part thereof to anyone without the written consent of the County of Mercer.

TERMINATION OF CONTRACT

A. If, through any cause, the contractor shall fail to fulfill in a timely and proper manner obligations under the contract or if the contractor shall violate any of the requirements of the contract, the County shall there upon have the right to terminate the contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the County of any obligation for balances to the contractor of any sum or sums set forth in the contract. County will pay only for goods and services accepted prior to termination.

B. Notwithstanding the above, the contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the contractor and the County may withhold any payments to the contractor for the purpose of compensation until such time as the exact amount of the damage due the County from the contractor is determined.

C. The contractor agrees to indemnify and hold the County harmless from any liability to subcontractors or suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the County under this provision.

D .In case of default by the contractor, the County may procure the goods or services from other sources and hold the contractor responsible for any excess cost.

E. Continuation of the terms of the contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the County reserves the right to cancel the contract.

F. ACQUISITION, MERGER, SALE AND/OR TRANSFER OF BUSINESS, ETC.

It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, merger, sale and or/transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to that new party. In this event, the new vendor will be required to submit all documentation/legal instruments that were required in the original bid/contract. Any change shall be approved by the County.

G. The contractor will not assign any interest in the contract and shall not transfer any interest in the same without the prior written consent of the County.

H. The County of Mercer reserves the right, at its option, to terminate this contract upon giving thirty (30) days written notice to the contractor. Such termination shall relieve the County of any obligation for balances to the contractor of any sum or sums set forth in the contract. County will pay only for goods and services accepted prior to termination.

CHALLENGE OF SPECIFICATIONS

Any respondent who wishes to challenge a specification shall file such challenge in writing with the Purchasing Agent no less than three (3) business days prior to the opening of the RFP's. Challenges filed after that time shall be considered void and having no impact on the owner or the award of contract.

TRANSITIONAL PERIOD

In the event services are terminated by contract expiration or by voluntary termination by either the Contractor or The

County of Mercer, the Contractor shall continue all terms and conditions of said contract for a period not to exceed thirty (30) days at the County’s request.

PAYMENT

Invoices shall specify, in detail, the period for which payment is claimed, the services performed during the prescribed period, the amount claimed and correlation between the services claimed and the Proposal Cost Form. The owner may withhold all or partial payments on account of subsequently discovered evidence including but not limited to the following:

Deliverables not complying with the project specification;

Claims filed or responsible evidence indicating probability of filing claims;

A reasonable doubt that the Contract can be completed for the balance then unpaid.

When the above grounds are removed, payment shall be made for amounts withheld because of them.

LOCATIONS AND QUANTITIES

The County of Mercer reserves the right to add locations and increase or decrease the quantities at the proposed costs as defined in the awarded contractor’s proposal as may be deemed reasonably necessary or desirable to complete the work detailed by the contract. Such increase or decrease shall in no way violate this contract, nor give cause for liability for damages.

STATISTICAL DATA REPORT

If requested, the contractor shall provide in writing to the County, a statistical data report identifying all goods and or services provided.

COST LIABILITY AND ADDITIONAL COSTS

The County of Mercer assumes no responsibility and liability for costs incurred by the Respondents prior to the issuance of an agreement. The liability shall be limited to the terms and conditions of the contract. Respondents will assume responsibility for all costs not stated in the proposals. All hourly rates either stated in the proposal or used as a basis for pricing are required to be all-inclusive. Additional charges, unless incurred for additional work performed by request of the County of Mercer, for indirect costs, fees, postage, licensing, commissions, taxes, travel, subsistence, report preparation, meetings, administrative tasks, administrative and clerical support, overhead, etc. are not to be billed and will not be paid.

OWNERSHIP OF MATERIAL

The County of Mercer shall retain all of its rights and interest in and to any and all documents and property both hard copy and digital furnished by the County of Mercer to the contractor, for the purpose of assisting the contractor in the performance of this contract. All such items shall be returned immediately to the County of Mercer at the expiration or termination of the work or completion of any related services, pursuant thereto, whichever comes first. None of such documents and/or property shall, without the written consent of the County of Mercer, be disclosed to others or used by the contractor or permitted by the contractor to be used by their parties at any time in the performance of the resulting contract. Ownership of all data, materials and documentation originated and prepared for the County of

Mercer pursuant to this contract shall belong exclusively to the County of Mercer. All data, reports, computerized information, programs and materials related to this project shall be delivered to and become the property of the

County of Mercer upon completion of the project. The contractor shall not have the right to use, sell or disclose the total of the interim or final work products, or make available to third parties, without the prior written consent of the

County of Mercer.

The contractor agrees to commence work on the project within Thirty (30) calendar days from the date of award by the County of Mercer.

GENERAL CONSIDERATIONS

Competitive Contracting is a formal procurement process governed by the New Jersey State Local Public Contracts

Law and Rules. The process utilizes an RFP containing thoroughly developed specifications and scope of services, criteria for evaluating proposals and statutorily required language and forms. Responses are ranked by a team, on the

RFP criteria, using a detailed methodology leading to a recommendation to the governing body to award a contract based on price and other factors.

PROVIDING INFORMATION

Information will be made available at the County Office during regular business hours. The County shall provide access, within reason, and at no cost to the Contractor, to all information on file with the County and needed by the Contractor to complete the Project.

METHOD OF ACCOMPLISHMENT

The RFP responses shall contain a narrative description of the proposed approach to the project. Restating of the

RFP will be considered an unacceptable response.

PROJECT LEVEL OF EFFORT

The proposal shall include a project level of effort estimate based on, and corresponding to, the Scope of Service provided in this RFP and the Respondents Method of Accomplishment section. The estimate shall contain a task-oriented schedule, which identifies milestones and their proposed initiation and completion dates.

EVALUATION PROCESS

An Evaluation Team will review all proposals to determine if they satisfy the proposal requirements, determine if a proposal should be rejected and evaluate the proposals based upon the Evaluation Criteria. The highest-ranking

Respondent will then be recommended by the Evaluation Team to The Mercer County Board of County Commissioners for award of contract. The County of Mercer will accept or reject proposals in accordance with the New Jersey Local

Public Contracts Law. Each respondent must provide all information as requested to be considered and may be disqualified for failure to submit any required documentation.

EVALUATION CRITERIA

The following criteria, not necessarily listed in order of importance, will be used to evaluate proposals. These criteria are general in nature and may be used to develop a more detailed evaluation work sheet. The County of Mercer reserves the right to weigh its evaluation criteria.

NOTICE OF AWARD

The Successful Respondent will be notified of the award of contract upon a favorable decision by the Department of Purchasing.

PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

RFP responses shall remain open for a period of sixty (60) calendar days from the stated submittal date. The County will either award the Contract within the applicable time period or reject all proposals. The County may extend the decision to award or reject all proposals beyond the sixty (60) calendar days when the proposals of any Respondents who consent thereto may, at the request of the County, be held for consideration for such longer period as may be agreed.

CONTRACT AWARD

If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A 10:5-31 et seq.

and N.J.S.A 17:27 et. seq.

ORAL PRESENTATION

Proposers who submit a proposal in response to the RFP may be required to give an oral presentation to the

Evaluation Committee. This will provide an opportunity for the proposer to clarify or elaborate on the written proposal.

EXCEPTIONS TO REQUIREMENTS

Only written responses found in the addendum to the RFP will be binding. All written questions must be directed to the individual designated above.

NOTICE OF AWARD

The successful respondent will be notified of the award of contract upon a favorable decision by the governing body at which time the respondent shall be required to execute a Mercer County contract. The Purchasing Agent may then send a Purchase Order/Voucher to the contractor.

ALL PROCUREMENT REQUIREMENTS IN ACCORDANCE WITH NEW JERSEY LOCAL PUBLIC CONTRACTS LAW

CRITERIA FOR EVALUATION OF PROPOSALS

The RFP Committee will independently evaluate each submission, and selection will be made upon the basis of the criteria listed below (100 points possible):

1.Understanding of the Requested Work

This will be based on the quality of the content of the RFP and the Respondent’s ability to communicate a thorough understanding of the required tasks and the approach to meet the scope of work outlined in the RFP. The proposals will be evaluated for general compliance with the instructions and requests issued in the RFP. Non-compliance with the significant instructions will be grounds for disqualification of proposals.

2. Knowledge and Technical Competence

This includes the ability of the Respondent to perform all of the tasks and fulfill adequately the stated requirements.

The prospective contractor will be evaluated on suitability for the tasks required. Proposals should contain complete discussions regarding technical processes and qualifications. Receipt of high -quality service is of great importance to the County. Disregard of this directive may disqualify the Respondent from further consideration.

3. Management, Experience and Personnel Qualifications

Expertise of the firm shall be demonstrated by past contract successes providing government agencies with similar services. The respondent will be evaluated on knowledge, experience, prior collaboration and successful completion of projects/services similar to that requested in this RFP. In additional to relevant experience, respondents shall provide personnel qualifications in the Proposal. Please include a list of client references.

4. Ability to Complete the Services in a Timely Manner

This is based on the estimated duration of the tasks and overall schedule and the Respondent’s ability to accomplish these tasks as stated. The County is interested in the ability of the Contractor to complete the project in a competent and expeditious manner based on the workload of the firm, availability of qualified staff, equipment and facilities. Respondents have the option of engaging the services of Subcontractors for completion of this project. If the proposal involves any Subcontractors, provide full details on the nature of work to be performed by them and the location in which the work is to be performed.

5. Cost

INTRODUCTION

The County of Mercer is soliciting proposals from qualified construction management firms (“Consultant”) to provide comprehensive preconstruction, procurement, estimating, constructability, risk management, bidding, construction management, closeout, and post-occupancy services for construction projects on as needed basis.

The selected firm will serve as an extension of the County of Mercer staff and will provide professional construction management expertise from project definition and programming through project completion and turnover.

The County of Mercer is seeking a consultant capable of becoming involved early in the project lifecycle and, when authorized by the County, transitioning seamlessly into full construction management services.

The selected firm shall provide continuity of project knowledge, cost and schedule controls, procurement strategy, constructability analysis, stakeholder coordination, safety planning, documentation, and project reporting throughout the project. The County of Mercer anticipates that the selected Construction

Manager may be engaged in a variety of construction projects based on County needs and funding availability.

SCOPE OF SERVICES

The selected consultant shall provide the following services as authorized by the County but not limited to:

A. Project Planning & Existing Conditions

The consultant shall assist the County in establishing project requirements and evaluating existing conditions. Services may include but are not limited to:

• Stakeholder coordination and project programming.

• Review of existing facilities and infrastructure conditions.

• Identification of code, permitting, safety, utility, and operational constraints.

• Identification of project risks and opportunities.

• Preliminary project scheduling.

• Phasing and prioritization recommendations.

• Building condition assessments.

• Structural system reviews.

• Building envelope assessments.

• Mechanical, electrical, and plumbing (MEP) system reviews.

• ADA and applicable building/code compliance reviews.

• Safety and security assessments.

• Site circulation and construction logistics evaluations.

• Identification of deferred maintenance.

• Lifecycle and replacement analysis.

• Coordination of hazardous materials investigations, including asbestos, lead, and other regulated materials as applicable.

• Review of available drawings, records, reports, and facility documentation.

• Documentation of existing conditions through photographs, narratives, diagrams, and reports.

• Identification of deficiencies that may affect project scope, cost, schedule, or constructability.

B. Scope Development & Procurement

The Consultant shall assist the County in developing an executable project scope and procurement strategy. Services may include but are not limited to:

• Scope development and gap analysis.

• Development of bid packages and scope narratives.

• Phasing and sequencing recommendations.

• Evaluation of procurement and delivery methods.

• Identification of long-lead materials and procurement risks.

• Preparation of RFP/RFQ and bid documents.

• Contractor qualification requirements.

• Proposal evaluation criteria and scoring matrices.

C. Estimating & Cost Management

The Consultant shall provide independent cost-management services throughout planning, design, procurement, and construction.

Services may include but are not limited to:

• Conceptual and design-phase estimates.

• Budget development and validation.

• Cost benchmarking.

• Value engineering.

• Constructability-driven cost savings.

• Escalation and market condition analysis.

• Cost forecasting.

• Change exposure tracking.

• Budget and cost reporting.

The Consultant shall promptly identify budget risks and provide recommendations for maintaining the

County’s approved budget.

D. Constructability, Scheduling & Risk Management

The Consultant shall identify potential construction, schedule, safety, and operational issues.

Services may include but are not limited to:

• Constructability reviews.

• Design coordination reviews.

• Construction sequencing.

• Schedule development and review.

• Phasing and maintenance-of-operations planning.

• Utility shutdown and tie-in planning.

• Site logistics and access reviews.

• Identification of potential change orders and delays.

• Risk identification and mitigation.

E. Bidding & Contractor Selection

The Consultant shall support the County during bidding and contractor selection.

Services may include but are not limited to:

• Bid review and leveling.

• Bid tabulation.

• Scope comparison.

• Contractor qualification reviews.

• Identification of exclusions and assumptions.

• Contractor interviews.

• Review of alternates.

• Descope and scope reconciliation.

• Schedule and staffing evaluation.

• Recommendation for contract award.

TRANSITION TO CONSTRUCTION MANAGEMENT

Where authorized by the County, the Consultant shall provide a seamless transition from preconstruction into construction management services.

The Consultant shall maintain continuity of:

• Project goals and Owner expectations.

• Budget and schedule controls.

• Procurement and bid information.

• Design and constructability decisions.

• Stakeholder coordination.

• Safety and operational planning.

• Project documentation and reporting.

• Risk management.

The Consultant shall transfer relevant preconstruction information into construction execution to minimize duplication, delays, and loss of project knowledge.

CONSTRUCTION MANAGEMENT SERVICES

Upon authorization by the County, the Consultant shall provide construction-phase management services, including:

• On-site project management and coordination.

• Construction supervision.

• Schedule and CPM management.

• Cost, budget, and change-order management.

• RFI and submittal coordination.

• Progress meetings and reporting.

• Quality control/quality assurance oversight.

• Safety compliance monitoring.

• Utility and site logistics coordination.

• Stakeholder coordination.

• Commissioning coordination.

• Project documentation and controls.

• Procore or another Owner-approved project management platform.

• Monitoring project performance against approved cost, schedule, quality, and safety requirements.

The Consultant shall promptly identify issues that may affect cost, schedule, quality, safety, or operations and provide recommendations for resolution.

CLOSEOUT & TURNOVER

The Consultant shall assist the County with project closeout and turnover, including:

• Punch-list management.

• Commissioning and systems startup coordination.

• O&M manual review and coordination.

• Owner training coordination.

• Warranty documentation.

• Final inspections and approvals.

• As-built documentation review.

• Final pay application and close-out assistance.

• Occupancy and turnover coordination.

• Final project reporting.

The Consultant shall develop and maintain a closeout plan to support timely project completion and turnover.

PROJECT CONTROLS & DOCUMENT MANAGEMENT

The Consultant shall maintain effective project controls and accurate project records throughout the project. Project controls shall address, as applicable:

• Budget and commitments.

• Actual and forecast costs.

• Contingency and change exposure.

• Project schedule.

• Procurement.

• RFIs and submittals.

• Safety and quality.

• Project risks.

• Critical decisions.

• Project milestones.

• Closeout status.

The Consultant shall provide periodic County approved reports summarizing project status, cost, schedule, risks, changes, upcoming activities, and issues requiring County action.

The Consultant shall maintain project documentation through Procore or another Owner-approved system, including contracts, drawings, specifications, RFIs, submittals, meeting minutes, schedules, cost reports, change documentation, daily reports, safety records, commissioning documentation, and closeout records.

FIRM QUALIFICATIONS

Proposers shall demonstrate relevant experience providing construction management and preconstruction services for projects of similar size, complexity, and operational requirements.

The Proposer should demonstrate:

• Construction management experience.

• Preconstruction and estimating expertise.

• Cost and schedule management capabilities.

• Constructability and risk management experience.

• Competitive procurement and contractor selection experience.

• Experience with occupied or phased facilities, where applicable.

• Experience with complex MEP systems, where applicable.

• Qualified personnel and adequate project resources.

• Experience with Procore or comparable project management systems.

PROJECT TEAM

The Proposal shall identify the proposed project team and responsibilities.

Key personnel should include, as applicable:

• Principal/Executive-in-Charge.

• Project Manager.

• Preconstruction Manager.

• Estimator/Cost Manager.

• Scheduler.

• Superintendent.

• Safety/Quality personnel.

• Project Controls/Document Control personnel.

For each key team member, provide:

• Name and title.

• Proposed project role.

• Years of experience.

• Relevant qualifications/certifications.

• Relevant project experience.

• Availability.

• Anticipated level of involvement.

SIMILAR PROJECT EXPERIENCE

Proposers shall provide information for a minimum of three (3) relevant projects completed or substantially completed within the past five (5) to ten (10) years.

For each project, provide:

• Project name and location.

• Owner and contact information.

• Project type and size.

• Construction budget and final cost.

• Delivery method.

• Scope of CM services provided.

• Project duration and schedule performance.

• Major challenges and how they were addressed.

• Key personnel assigned.

• Relevance to this project.

PROPOSAL REQUIREMENTS

Proposals shall include, at a minimum:

1. Cover Letter.

2. Firm Qualifications and Experience.

3. Understanding of the Project.

4. Proposed Approach and Methodology.

5. Project Team and Resumes.

6. Similar Project Experience.

7. Cost and Schedule Management Approach.

8. Safety and Risk Management Approach.

9. References.

10. Fee Proposal.

11. Exceptions to the RFP.

COST PROPOSAL

The Proposer shall provide a clear fee proposal for the services described in this RFP.

Fees should identify, as applicable:

• Preconstruction services.

• Estimating and cost management.

• Procurement and bidding support.

• Construction management.

• Closeout.

• Reimbursable expenses.

• Hourly rates for additional services.

GENERAL REQUIREMENTS

The selected Consultant shall:

• Perform services in a professional and timely manner.

• Maintain accurate project records.

• Provide transparent and timely reporting.

• Identify cost, schedule, safety, and quality risks early.

• Coordinate effectively with the County, design team, and contractors.

• Maintain confidentiality of County information.

• Comply with applicable laws, regulations, codes, and County requirements.

• Maintain continuity of project knowledge from preconstruction through closeout.

The County reserves the right to reject any or all proposals, request clarification, modify the RFP, negotiate with one or more Proposers, or cancel the procurement.

Criminal Background Checks

(REQUIRED)

Vendors must comply with all Immigration and Naturalization Laws as are currently in force on each potential employee to work under this contract on County of Mercer.

The County requires background checks and the vendor must contact the New Jersey

State Police to perform a Criminal Background Check on each potential employee to work on-site under this contract on County of Mercer property. A copy of the results of the Criminal Background Check must be provided to the Mercer County Clerk’s Office at least ten (10) days prior to an employee being permitted access to County of Mercer property. The County of Mercer will notify the vendor if a proposed vendor employee will not be permitted to work under this contract within ten (10) work days following receipt of the results. If the County of Mercer does not notify the vendor of such exclusion within ten (10) days the vendor may assign said employee to work under the contract.

The vendor must provide the results of a Criminal Background Check on its employees working under the contract on County of Mercer property every twelve (12) months.

Please access the following website for Instructions for Obtaining a Criminal History

Record: http://www.njsp.org/criminal-history-records/index.shtml

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Date Received Method of Receipt

(Mail, Fax, Etc.)

No addenda were received:

Acknowledged for: __________________________________________

(Name of Bidder)

By: _________________________________________

(Signature of Authorized Representative)

Name: ______________________________________

(Print or Type)

Title: ________________________________________

Date: ________________________________________

EEO/AFFIRMATIVE ACTION COMPLIANCE NOTICE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

All successful bidders are required to submit evidence of appropriate affirmative action compliance to the County and Division of Public Contracts Equal Employment Opportunity

Compliance. During a review, Division representatives will review the County files to determine whether the affirmative action evidence has been submitted by the vendor/contractor.

Specifically, each vendor/contractor shall submit to the County, prior to execution of the contract, one of the following documents:

Goods and General Service Vendors

1. Letter of Federal Approval indicating that the vendor is under an existing Federally approved or sanctioned affirmative action program. A copy of the approval letter is to be provided by the vendor to the County and the Division. This approval letter is valid for one year from the date of issuance.

Do you have a federally-approved or sanctioned EEO/AA program? Yes No

If yes, please submit a photostatic copy of such approval.

2. A Certificate of Employee Information Report (hereafter “Certificate”), issued in accordance with N.J.A.C. 17:27-1.1 et seq. The vendor must provide a copy of the Certificate to the County as evidence of its compliance with the regulations. The Certificate represents the review and approval of the vendor’s Employee Information Report, Form AA-302 by the Division. The period of validity of the Certificate is indicated on its face. Certificates must be renewed prior to their expiration date in order to remain valid.

Do you have a State Certificate of Employee Information Report Approval? Yes No

If yes, please submit a photostatic copy of such approval.

3. The successful vendor shall complete an Initial Employee Report, Form AA-302 and submit it to the Division with $150.00 Fee and forward a copy of the Form to the County. Upon submission and review by the Division, this report shall constitute evidence of compliance with the regulations.

Prior to execution of the contract, the EEO/AA evidence must be submitted.

The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) on the Division website www.state.nj.us/treasury/contract_compliance.

The successful vendor(s) must submit the AA302 Report to the Division of Public Contracts Equal

Employment Opportunity Compliance, with a copy to Public Agency.

The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.

The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

COMPANY: ____________________________ SIGNATURE: __________________________

PRINT NAME:__________________________TITLE: ________________________________

DATE: ________________

ATTACHMENT A

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127) and

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the

Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A.10:5-31 et seq., as amended and supplemented from time to time and the

Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; or

Employee Information Report Form AA-302 (electronically provided by the Division and distributed to the public agency through the Division’s website at: http://www.state.nj.us/treasury/contract_compliance.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase

& Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

ATTACHMENT B

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2-1 ET SEQ.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract here under, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

ATTACHMENT C

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability The contractor and the owner do hereby agree that the provisions of Title 11 of the Americans with Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the

Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the…