ME-COVID Cleaning Services RFQ.pdf

COMMANDER

NAVAL FACILITIES

ENGINEERING COMMAND (NAVFAC)

MID-ATLANTIC ACQUISITIONS OFFICE

9324 VIRGINIA AVE, BLDG Z-140, ROOM 116

NAVAL STATION NORFOLK, VA 23511

NAVFAC RFQ NUMBER: N4008521Q2508

COVID CLEANING SERVICES AT

PORTSMOUTH NAVAL SHIPYARD, KITTERY, MAINE.

NOTICE: OFFERS ARE DUE BY 2:00 PM (EST) ON 8 APRIL 2021

Quotes are to be submitted electronically via email to Contract Specialist, Kara Holwick, at Kara.Holwick@navy.mil, and Contracting Officer, Jeannette Vincent, at Jeannette.Vincent@navy.mil.

mailto:Kara.Holwick@navy.mil mailto:Jeannette.Vincent@navy.mil

SECTION B - SUPPLIES OR SERVICES AND PRICES

B.1 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation: Offers are being requested and a written solicitation will not be issued.

B.2 Contract Title: N4008521Q2508 COVID Cleaning Services, PNSY-Kittery, ME, is issued as a Request for Quote (RFQ). The contract includes, but is not limited to, cleaning activities of facilities where person(s) suspected of or with confirmed COVID have visited, cleaning activities of facilities housing person(s) under quarantine during the quarantine period, cleaning activities of facilities vacated by person(s) under quarantine with COVID-19, COVID-19 Fogging. Detailed requirements, provisions, clauses, station regulations, and base maps are in included in Attachments 1- 13 listed below.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03.

B3. Type of Contract: This is a Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) service type contract as noted in the Evaluation- Commercial Items.

B.4 Minimum Guarantee: The minimum guarantee for this contract is $2,000.00. The maximum or Not to Exceed (NTE) value of this contract is $2,000,000.00 for term of the contract. The maximum value shall not be exceeded except as may be provided for by formal modification to the contract. Concurrently with the award of the basic contract, the Government intends to issue a task order to satisfy the minimum guarantee.

B.5 Set-Aside: This procurement is set aside for HUB-Zone Small Businesses.

B.6 NAICS Code: The NAICS code assigned to this procurement is 562910, Remediation Services, and has a small business size standard of $22 million. Refer to System for Award Management (SAM) at https://beta.sma/gov and FAR 52.219-1 Small Business Program Representations (OCT 2014).

B.7 Wage Determination: Service Contract Act Wages are included in this request for quote. Refer to Section J, Attachments.

B.8 Bid Guarantee/Bonding Requirements: There are not bid guarantee/bonding requirements for this procurement.

B.9 Contract Term: This contract contains provisions for a period of performance not to exceed a total of twenty-four (24) months. See contract clause FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000).

B.10 Place of Performance: COVID Cleaning Services will be performed at Portsmouth Naval Shipyard in Kittery, ME.

B.11 Point of Contact: The pre-award point of contact for this project is Kara Holwick at 207-438-3164. Please forward any questions regarding this project in writing to kara.holwick@navy.mil. Alternate POC is Jeannette Vincent at 207-438-4619; jeannette.vincent@navy.mil.

B.12 Site Visit: No site visit is scheduled at this time. All contract specifications provided in the solicitation will be sufficient for contractors to provide quotes. The contractor may submit a Request for Information (RFI) to the Government as described in B.19 below.

B.13 Basis for Award:

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

The Government reserves the right to conduct discussions if the Contracting Officer determines that the number of quotes that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition among the most highly rated quotes.

https://beta.sma/gov%20and%20FAR%2052.219-1

The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price.

In order to permit efficient competition, the Navy will utilize the following methodology: Quotes will initially be screened for price and placed in order of price (lowest priced to highest price). The Navy will then evaluate the non-price factors of the two (2) lowest priced quotes. The Navy will make award to the Lowest Priced Technically Acceptable quote from among the two (2) lowest priced quotes. However, if no quotes are found to be Technically Acceptable for Non-Price factors within the first group of quotes, the Navy, at its sole discretion, reserves the right to increase the number of quotes it will review, until the Government identifies a technically acceptable quote in all Non-Price factors. Accordingly, under this methodology, the non-price factors of some quotes may not be evaluated by the Navy. If discussions are deemed necessary by the Contracting Officer, all quotes will be evaluated (both non-price and price) for the purpose of establishing a competitive range.

An overall non-price factors rating must be at least “Acceptable” in order to be eligible for award. An “Unacceptable” rating in any factor results in the overall non-price rating of “UNACCEPTABLE”, unless corrected through discussions, if held. An overall non-price factors rating of “UNACCEPTABLE” makes a Quote ineligible for award.

B.14 Price Evaluation:

Basis of Evaluation: The Government will evaluate price based on the total price. Total price for each quote will be determined by calculating the sum of all proposed minimum charges for each column in ELINs A700, A701, A702, A703, B700, B701, B702, and B703. Prices shall be assessed by comparing proposed ELIN prices to the Independent Government Cost Estimate (IGCE). Prices will also be screened for any suspected mistakes, unbalanced pricing, and/or ambiguities. Quotes will be placed in order of price (lowest priced to highest price).

A written determination of price reasonableness/unreasonableness will utilize the following technique:

• A completed matrix displaying each offeror’s proposed total price, from lowest to highest, and proposed prices by each ELIN and each CLIN.

• Any suspected mistakes, unbalanced pricing, or ambiguities in the ELINs pricing

Quotes will be evaluated for completeness and reasonableness as follows: All pricing information required by the solicitation has been provided, all mathematic computations are correct and the pricing application understood, prices are on an “all or none” basis, and failure to submit a price on an item or a number of items may cause this factor and the entire offer to be determined Unacceptable.

The Government shall document any written questions or requests for additional information to address any suspected mistakes and/or ambiguities regarding the proposed prices or any unreasonable or unfair indicators found within the proposed pricing in order that meaningful discussions may be conducted to resolve mistakes or ambiguities and improve quotes, if the Contracting Officer determines that discussions are necessary.

The ELINs pricing shall be submitted separately but at the same time as the technical approach.

B.15 Non-Price Evaluation:

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Technical Approach Factor 2 – Past Performance

The results of these non-price factors shall be documented in a completed matrix that displays the adjectival rating of “Acceptable” or “Unacceptable” for each non-price factor. An overall non-price factors rating of “Acceptable” or “Unacceptable” shall be provided for each quote. Offerors MUST be evaluated as Acceptable for both non-price factors in order to receive an Acceptable overall non-price rating.

The Government will document any Weaknesses, Significant Weaknesses, and/or Deficiencies related to each non-price technical factor and will raise these in discussions, if held.

Adjectival Ratings and Terms definitions are provided below.

Technical Approach:

Offerors shall submit one (1) copy of the narrative response to all questions found in Attachment 1503010 M Custodial v2.1. Attachment 1503010 questions are the following:

1. What type of cleaning products will you be using?

2. Describe your general framework for cleaning and disinfection practices.

3. What will be your quality control process to reduce risk of exposure?

4. What is your plan to ensure personnel have the necessary training to accomplish the work requirements specified?

Responses must clearly describe qualifications to perform COVID cleaning services using EPA, OSHA, and CDC methods and guidance as required in Section J-02000000-01. This technical narrative response must be no longer than 4 pages in length. The Government will not consider information beyond this page limit.

Any technical information contained within the pricing proposal will not be considered. Likewise, any pricing information included within the non-price proposal will not be considered. The narrative response must clearly demonstrate the offeror’s understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement.

The Government will review the offeror’s response to ensure that the offeror has clearly demonstrated its understanding of the requirements as addressed above and will assign an Acceptable rating if the offeror meets these requirements. If the offeror has not clearly addressed the above requirements, the Government will assign an Unacceptable rating.

Past Performance:

Offerors shall clearly demonstrate capability to perform services on contracts similar to the work required in this RFQ or other similar cleaning service work such as hospital cleaning services or other cleaning services requiring compliance with CDC requirements within the past five (5) years of the date of issuance of this RFQ. The Government will not consider the past performance of a proposed subcontractor. If the offeror submits experience for work it performed as a subcontractor, the offeror must clearly describe the work it performed (rather than work performed by the prime or other subcontractors) to demonstrate that the offeror performed services similar to the work required in this RFQ as detailed above.

IF A COMPLETED CPARS EVALUATION IS AVAILABLE FOR CONTRACTS SIMILAR TO THE WORK

REQUIRED IN THIS RFQ AS DESCRIBED ABOVE, IT SHALL BE SUBMITTED WITH THE QUOTE.

IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) is provided as an attachment for the Offeror to submit to the client. AN OFFEROR SHALL NOT SUBMIT A PPQ

WHEN A COMPLETED CPARS IS AVAILABLE.

IF CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your quote. If the offeror is unable to obtain a completed PPQ from a client for a project before solicitation closing date, the offeror should complete and submit with the quote the first page of the PPQ (Section J), which will provide contract and client information for the respective(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Kara Holwick, via email at Kara.Holwick@navy.mil prior to the solicitation closing date. Offerors shall not incorporate by reference into their quote PPQs or CPARS previously submitted for other RFPs or RFQs.

However, this does not preclude the Government from utilizing previously submitted PPQs or other past performance information in the past performance evaluation.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, Past Performance Information Retrieval System (PPIRS), the Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the Offeror.

Also include performance recognition documents received within the last 5 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance rest with the Offeror.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, in this case, the offeror shall be determined to have unknown (or “neutral”) past performance.

An adjectival rating of “Acceptable” or “Unacceptable” will be designated for the offeror’s overall past performance based on the record of recent and relevant past performance information and how well the contractor performed a contract similar to this RFQ, as detailed above, and including any/all adverse past performance information, if any. PWD-Maine will ensure that each offeror’s submitted past performance has been given adequate consideration and that assigned adjectival ratings of “Acceptable” or “Unacceptable” are justified by supporting narrative.

B.16 Items and Sub-Line Items:

a. Offerors shall enter unit prices and amounts for Exhibit Line Items (ELINs) as indicated in the schedules. Attachment J-0200000-01 ELINs COVID Cleaning is provided as an excel document. There shall be no changes made by the Offeror to columns A-C on any tabs of the spreadsheet. Offerors are expected to fill in all unit prices on each tab of the spreadsheet.

b. The schedule of Indefinite Delivery/Indefinite Quantity (IDIQ) work, and any accompanying exhibits, will be used as the basis for correction or deduction, in accordance with FAR 52.246-5, Inspection of Services- Cost-Reimbursement (AUG 1996)

B.17 Period of Performance: The period of performance is for twenty-four (24) months. The anticipated contract start date is on or about 15 May 2021.

B.18 Contractor Support of Electronic Facilities Support Contracting (e-FSC): This procurement allows for the use of FEDMALL (formally DOD EMALL) for issuing orders.

B.19 Request for Information/Clarification Questions: Contractors are required to review the entire solicitation package before submitting questions. All RFIs are due no later than 2pm EST on Friday, 22 March 2021 and shall be emailed to kara.holwick@navy.mil and jeannette.vincent@navy.mil.

B.20 RFQ Files: Solicitations are posted to Opportunities via SAM.BETA website (https://sam.beta.gov) as mandated by our Agency. By necessity, these files are protected to prevent unauthorized editing. It is the sole responsibility of the Offeror to obtain the RFQ files, along with any amendments from this website.

B.21 Notice to Offerors:

Offerors are required to submit Section J, Exhibit Line Item Numbers (ELINs) with the offer.

CLIN ELINs 001 A700-A703 (Year 1 pricing) and B700-B703 (Year 2 pricing)

B22: Quote Delivery:

Quotes are to be submitted electronically via email to Contract Specialist, Kara Holwick, at

Kara.Holwick@navy.mil, and Contracting Officer, Jeannette Vincent, at Jeannette.Vincent@navy.mil by 2:00pm (EST) on Thursday, 8 April 2021.

B23: Base Access for PNSY Contractors: All PNSY Contractor personnel shall obtain access to the installation through enrollment and registration in the Defense Biometric Identification System (DBIDS) in order to meet the contract requirements.

Defense Biometric Identification System (DBIDS):

DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining DBIDS credentials. The Government performs background screening and credentialing.

Throughout the year, the Contractor employee must continue to meet background screening standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

Please refer to Attachment 0200000 C Management and Administration v2.9 for more information related to security requirements, passes and badges, vehicles on PNSY, DBIDS credentials, and building access.

DBIDS Paper Passes:

In the event that a visitor, vendor, or Contractor employee elects not to enroll in DBIDS, the individual will be issued a paper pass from the Base Pass and Identification Office in order to access the installation.

The time standard for validity of a pass to access an installation will not be more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy and CNIC guidance.

The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

The Contractor shall obtain the required employee badges and vehicle passes from the Government at its own expense, or daily passes at no additional cost. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor’s service, the employee’s Passes and Badges shall be returned within five (5) calendar days.

Be advised by this notice that the level of security at various Naval Installations may change at any time.

As the level of security heightens, the amount of time required to gain access to all Navy Installations also increases. Contractors are responsible for meeting the base access requirements and must take into account potential delays.

NAVSEA Controlled Space Access (CIA, Security Islands, etc):

Access to NAVSEA Controlled Space, such as facilities within the Controlled Industrial Area (CIA) and Security Islands, is required for the successful performance of this contract. Because this contract encompasses NAVSEA Controlled Spaces, please note that US Citizenship is required for all Contractor employees performing the contract requirements.

ATTACHMENTS:

1) 0100000 C General Information v2.4

2) 0200000 C Management and Administration v2.9

3) 0200000 F Management and Admin

4) 0200000 J Management and Administration v2.6

5) 1503010 C Custodial v2.4

6) 1503010 F Custodial v2.4

7) 1503010 J Custodial mailto:Kara.Holwick@navy.mil mailto:Jeannette.Vincent@navy.mil

8) J-020000-01 COVID ELINS

9) J-0200000-04 PNSY Station Regs

10) J-1503010-03 Base Map

11) 1503010 M Custodial v2.1

12) Past Performance Questionnaire

13) Provisions and Clauses