Maynard IFB27-01 On Call Electrical 9.9.2026.docx

MAYNARD PUBLIC SCHOOLS | IFB 27-01

MAYNARD PUBLIC SCHOOLS

3-R Tiger Drive | Maynard, Massachusetts 01754

INVITATION FOR BIDS

IFB 27-01

ON-CALL ELECTRICAL, LIGHTING, AND EMERGENCY ELECTRICAL SERVICES

CONTRACT RANGE: The District estimates total payments will exceed $50,000. Aggregate orders and payments shall not exceed $150,000.

Attach the project-specific Massachusetts prevailing-wage schedule before issuing this IFB.

1. Invitation and Legal Authority Maynard Public Schools (District), acting through its awarding authority, invites sealed bids from qualified electrical contractors for on-call electrical installation, maintenance, troubleshooting, repair, lighting, preventive maintenance, and emergency services at District facilities.

This public-building procurement is conducted under M.G.L. c. 149, § 44A(2)(C), using the competitive-bidding procedure of M.G.L. c. 30, § 39M. Bids will be publicly opened and read. Award will be made to the lowest responsible and eligible bidder based on the Evaluated Bid Price. Responsibility and eligibility are pass/fail; comparative scoring will not be used.

2. Procurement Schedule

Questions must be submitted in writing to the Procurement Contact. Only a written addendum may modify this IFB. Bidders must acknowledge every addendum. Bids will be opened and read aloud immediately after the filing deadline.

2.1 Mandatory advertising before issue

The District shall maintain a current written cost estimate and, at least two weeks before bid opening, publish the notice in the Central Register, a newspaper of general circulation in the locality, and COMMBUYS. The notice shall also be conspicuously posted in or near the awarding authority’s office at least one week before opening and remain posted through the deadline. The notice must state where the IFB is available and the time and place for bid submission and public opening.

3. Contract Term, Ceiling, and Work Orders The term is October 15, 2026 through October 14, 2027. Aggregate orders and payments shall not exceed $150,000. No minimum work is guaranteed. There are no renewal options; any successor contract will be separately procured.

Work requires a written work order, purchase order, or documented emergency authorization from the Director of Facilities or designee. The District will not split work to evade a procurement threshold. An assignment legally requiring separate procurement will not be issued under this contract.

4. Submission Instructions Sealed bids must be received by September 29, 2026 at 1:00 p.m. Eastern Time. Late, faxed, or emailed bids will not be considered. Bids remain firm for 30 business days after opening unless extended by written agreement.

Submit one signed original in a sealed envelope marked “IFB 27-01 - On-Call Electrical Services,” delivered to Maynard Public Schools, 3-R Tiger Drive, Maynard, MA 01754, Attention: Finance Director. The bidder assumes the risk of timely delivery.

Questions may be sent to Mresendes@Maynard.k12.ma.us Bids will not be accepted electronically.

4.1 Required submission documents

Signed Bid Form and Certification 5% bid deposit Evaluated Price Schedule Actual Billing Rate Schedule Emergency Response Capacity Form Vendor Qualifications and three references Massachusetts Master Electrician license Non-Collusion Certification Tax Compliance Certification Debarment and Prevailing-Wage Certification Insurance acknowledgement or certificate W-9 Acknowledgement of all addenda Every bid must include a bid deposit equal to 5% of the Evaluated Bid Price in a form permitted by M.G.L. c. 30, § 39M. A material omission, missing price, signature, bid deposit, certification, or material addendum acknowledgement may require rejection. Clarification may not change price or cure a material defect.

5. Scope of Work The Contractor shall furnish all properly licensed labor, supervision, transportation, ordinary tools, testing equipment, safety equipment, permits, materials, rental equipment, documentation, and incidentals necessary for authorized work.

5.1 Typical services

Troubleshoot, repair, replace, and install circuits, panels, breakers, disconnects, receptacles, switches, wiring, conduit, controls, and related components.

Repair and install interior, exterior, emergency, security, parking-lot, site, and athletic-area lighting.

Repair electrical connections serving HVAC, kitchens, classroom technology, doors, security equipment, and other building systems, within the Contractor’s licenses.

Inspect systems; perform preventive maintenance, testing, tightening, infrared scanning when ordered, code corrections, and written recommendations.

Respond to outages, hazards, storm or water damage, burned components, exposed wiring, and failures affecting life-safety systems.

Perform small installations and alterations within the monetary and legal limits of this contract.

5.2 Performance standards

Work must comply with applicable federal, state, and local law; Massachusetts Electrical Code; NFPA 70; OSHA; permit and inspection requirements; manufacturer instructions; and accepted trade practice.

Coordinate access, shutdowns, noise, and sequencing with District staff.

Protect students, staff, property, finishes, and occupied spaces.

Secure tools and follow school access and background-check requirements.

Maintain barricades, housekeeping, safe access, and daily debris removal.

Use new, commercial-grade materials unless an approved work order permits otherwise.

Provide a one-year workmanship warranty and transfer manufacturer warranties.

5.3 Subcontractors

Subcontracting requires prior written approval. The Contractor remains responsible for licensing, insurance, safety, payroll compliance, and performance of every subcontractor.

6. Response Requirements

“On site” means physically present and capable of beginning diagnosis and stabilization. Remote troubleshooting does not satisfy emergency response unless expressly approved for that call.

The Contractor must maintain a continuously monitored 24/7 emergency number. Repeated or serious response failure is cause for termination and may be considered in later documented responsibility determinations.

7. Mandatory Contractor Qualifications At least five years of commercial, institutional, or public-building electrical contracting experience.

Current Massachusetts Master Electrician license and properly licensed personnel.

Sufficient personnel, vehicles, tools, finances, and management capacity to meet every response standard.

Established business address, regular telephone service, and continuously monitored emergency contact.

Satisfactory comparable past performance for timeliness, quality, safety, cooperation, and legal compliance.

Not debarred, suspended, or otherwise prohibited from public contracting.

Ability to furnish labor that can work in harmony with all other labor employed on the work.

Certification that worksite employees will have completed an OSHA-approved construction safety and health course of at least 10 hours, with documentation furnished with the first certified payroll for each employee.

Ability to obtain the required payment bond within 10 days after notice of award.

Ability to comply with prevailing-wage, certified-payroll, licensing, safety, tax, and other applicable laws.

The District may contact listed and other known public references and verify all information. A finding that the apparent low vendor is not responsible will be supported by a contemporaneous written record of the facts and reasons.

8. Prevailing Wage and Certified Payroll This contract and covered work are subject to M.G.L. c. 149, §§ 26-27H and the project-specific prevailing-wage schedule attached as Appendix B. The Contractor and every subcontractor shall pay each worker not less than the applicable total prevailing-wage rate for the classification and effective date.

Billing rates do not replace or limit wage obligations.

Certified payrolls and statements of compliance must be submitted weekly as required by law.

Apprentices may be used and billed as apprentices only when properly registered and used in compliance with applicable ratios; otherwise the journeyman classification and rate apply.

The Contractor shall post the schedule and retain payroll records as required.

Prevailing-wage noncompliance is a material breach and may result in withholding, termination, enforcement referral, and other remedies.

9. Pricing and Invoicing Rates are firm for the contract term and include wages and benefits, payroll burden, supervision, overhead, profit, ordinary transportation, insurance, ordinary tools, and incidentals.

Travel time and mileage within Maynard are not separately billable.

Labor is billed in quarter-hour increments after a permitted maximum two-hour service-call minimum.

Overtime, weekend, and holiday rates are alternatives and may not be stacked.

An emergency call-out fee is charged once per emergency dispatch, includes travel and mobilization, and is not charged for routine or urgent work.

Materials are reimbursed at documented net cost after discounts plus the quoted markup. Taxes, freight, and special delivery are reimbursed only when actually incurred and lawful.

Rented specialty equipment is reimbursed at documented net rental cost plus the quoted equipment markup. Ordinary vehicles, ladders, meters, testers, drills, and hand tools are included.

A blank pricing category cannot later be charged. “$0” means no charge.

9.1 Estimates and invoices

Before non-emergency work expected to exceed $2,500, the Contractor shall provide a written estimate of labor, materials, equipment, schedule, and total not-to-exceed amount. No extra work is payable without written authorization, except immediate stabilization needed to protect life or property.

Invoices must identify the work order, facility, date, personnel and classifications, regular and premium hours, work performed, material and rental documentation, permits, authorized fees, credits, and total. Records must be retained for six years after final payment and made available for audit.

10. Evaluation and Award Responsiveness: Determine whether the quote meets all material requirements, includes required signed forms and prices, acknowledges addenda, and takes no material exception.

Responsibility: Make a pass/fail determination using Section 7, verified references, licensing, legal compliance, and documented past performance.

Price: Calculate the Evaluated Bid Price exactly as shown below for every responsive and responsible vendor.

EVALUATED BID PRICE

Labor/call-out extension = quantity x unit price. Material extension = markup percentage x $20,000. Equipment extension = markup percentage x $2,000. Evaluated Bid Price = sum of extensions. Evaluation quantities do not guarantee work. For a conflict, unit price controls over extension; words control over figures.

Award will be made to the responsive and responsible vendor with the lowest Evaluated Bid Price. An exact tie will be resolved through a publicly documented random drawing after notice, unless law requires another method. The District may reject all quotes or cancel when permitted by law and supported by a written determination.

11. Contract Conditions

11.1 Insurance

Before execution: commercial general liability $1,000,000 per occurrence/$2,000,000 aggregate; automobile liability $1,000,000 combined single limit; statutory workers’ compensation; employer’s liability $500,000. The Town and District shall be additional insureds where applicable.

11.2 Payment bond

Within 10 days after notice of award, the successful bidder shall furnish a payment bond from a surety qualified to do business in Massachusetts and satisfactory to the District, in an amount not less than 50% of the $150,000 maximum contract amount, as required by M.G.L. c. 149, § 29. Bond cost is included in the bid rates.

11.3 School access

Personnel must satisfy applicable CORI/SORI and visitor requirements, display identification when available, and behave professionally. The District may require removal for documented safety, conduct, or performance reasons.

11.4 Permits

The Contractor obtains required permits and inspections. Permit fees are reimbursed at documented cost without markup.

11.5 Safety and damage

The Contractor controls means and methods, complies with OSHA and lockout/tagout requirements, protects the public, and repairs damage it causes.

11.6 Indemnification

To the fullest extent permitted by law, the Contractor shall indemnify the Town, District, and their officers and employees from claims arising from the negligent acts, omissions, or legal violations of the Contractor or its subcontractors.

11.7 Termination for cause

The District may terminate for material breach after notice and opportunity to cure when appropriate. Immediate termination may occur for loss of license or insurance, debarment, fraud, serious safety or wage violation, abandonment, or imminent risk.

11.8 Termination for convenience

The District may terminate on 30 days’ written notice and pay only for accepted authorized work through the effective date.

11.9 Appropriation and authority

Payment is subject to lawful appropriation. Only authorized officials may bind the District.

11.10 Order of precedence

Executed contract; addenda; IFB including wage schedule; accepted bid; authorized work orders. Invoice terms do not modify the contract.

11.11 Assignment and changes

No assignment without written consent. Changes require a writing signed by authorized representatives.

11.12 Public records and law

Records may be public. The Contractor shall comply with M.G.L. c. 268A, nondiscrimination, tax, licensing, and all other applicable laws. Massachusetts law governs.

12. Required Forms

Attachment A - Bid Form and Certification

Legal company name __________________________________________________________

DBA __________________________________________________________

Business address __________________________________________________________

Contact person and title __________________________________________________________

Telephone __________________________________________________________

Email __________________________________________________________

24/7 emergency number __________________________________________________________

Federal Tax ID __________________________________________________________

Master Electrician license number/expiration __________________________________________________________

Years in business __________________________________________________________

Number of licensed electricians available __________________________________________________________

Addenda acknowledged __________________________________________________________ The undersigned has examined the IFB and addenda, agrees to perform in accordance with them, certifies that the bid is bona fide and remains firm for the required acceptance period, and acknowledges that award is based on Attachment B.

Authorized representative __________________________________________________________ Title __________________________________________________________ Signature __________________________________________________________ Date __________________________________________________________

Attachment B - Evaluated Price Schedule Enter every unit price. Do not leave blanks. Use $0 for no charge.

EVALUATED BID PRICE

Authorized representative __________________________________________________________

Attachment C - Actual Billing Rate Schedule

These rates must match Attachment B. Premium rates do not stack. Unlisted charges are included and may not be billed separately.

Attachment C-1 - Mandatory Emergency Response Capacity

The one-hour emergency on-site requirement is material and pass/fail. Provide complete, specific information. A promise without adequate supporting capacity may be insufficient to establish responsibility.

Normal dispatch location(s) and distance to Maynard __________________________________________________________

Number of licensed electricians assigned to 24/7 coverage __________________________________________________________

Names/titles of dispatch and backup personnel __________________________________________________________

How after-hours calls are continuously monitored __________________________________________________________

Primary and backup electrician coverage method __________________________________________________________

Vehicles and essential emergency equipment available __________________________________________________________

Whether any coverage depends on subcontractors; identify each __________________________________________________________

Average and longest emergency response time during the past 12 months __________________________________________________________

Three contracts with a one-hour or comparable response standard __________________________________________________________

The bidder certifies that, if awarded, it will provide a qualified electrician physically on site within one hour of every emergency request unless the Director of Facilities authorizes another time in writing.

Authorized representative __________________________________________________________

Attachment D – Qualifications and References

Failed to complete a contract in past five years? Yes / No. Explain:

Debarment, suspension, or prevailing-wage violation? Yes / No. Explain:

Can provide qualified electrician on site within one hour, 24/7? Yes / No. Explain:

Meets every Section 7 qualification? Yes / No. Explain:

Reference 1 Organization __________________________________________________________ Contact/title __________________________________________________________ Telephone/email __________________________________________________________ Contract dates/value __________________________________________________________ Comparable work __________________________________________________________ Emergency-response performance __________________________________________________________ Reference 2 Organization __________________________________________________________ Contact/title __________________________________________________________ Telephone/email __________________________________________________________ Contract dates/value __________________________________________________________ Comparable work __________________________________________________________ Emergency-response performance __________________________________________________________ Reference 3 Organization __________________________________________________________ Contact/title __________________________________________________________ Telephone/email __________________________________________________________ Contract dates/value __________________________________________________________ Comparable work __________________________________________________________ Emergency-response performance __________________________________________________________

Attachment E - Certificate of Non-Collusion The undersigned certifies under penalties of perjury that this bid is in all respects bona fide, fair, and made without collusion or fraud with any other person. “Person” means any natural person, joint venture, partnership, corporation, or other business or legal entity.

Company __________________________________________________________ Authorized representative/title __________________________________________________________

Attachment F - Tax Compliance Certification Pursuant to M.G.L. c. 62C, § 49A, the undersigned certifies under penalties of perjury that the vendor has complied with all Commonwealth laws relating to taxes, employee and contractor reporting, and withholding and remitting child support.

Company __________________________________________________________ Authorized representative/title __________________________________________________________

Attachment G - Debarment and Prevailing-Wage Certification The undersigned certifies under penalties of perjury that the vendor is not debarred or prohibited from public contracting; will comply with M.G.L. c. 149, §§ 26-27H; will pay at least applicable prevailing-wage rates regardless of billing rates; will submit certified payrolls; and will require the same of approved subcontractors.

Company __________________________________________________________ Authorized representative/title __________________________________________________________

Attachment H - Insurance Acknowledgement The vendor acknowledges Section 11 insurance requirements and will provide satisfactory evidence before execution and throughout performance.

Company __________________________________________________________ Authorized representative/title __________________________________________________________

Attachment I - Submission Checklist ☐ Attachments A, B, C, and C-1 ☐ 5% bid deposit ☐ Attachment D and three references ☐ Attachments E, F, G, and H ☐ Master Electrician license ☐ Certificate of insurance ☐ W-9 ☐ All addenda acknowledged Appendix A - District Facilities

Appendix B - Prevailing-Wage Schedule MANDATORY BEFORE ISSUE: Attach the project-specific prevailing-wage schedule obtained from the Massachusetts Department of Labor Standards for this one-year on-call electrical contract.

The schedule, including notes and future effective dates, is incorporated into the IFB and contract. A replacement or supplement issued by addendum must be acknowledged.

IFB 27-01 | Page 1