State of Illinois Chief Procurement Officer for General Services Unified Procurement Program (UPP) Multiple Award Master Contract RFQ v.18.1

Pitney Bowes - Confidential

PITNEY BOWES MASTER CONTRACT REQUEST FOR QUOTE

QUOTES MUST BE RETURNED BY: 11/7/2025 12:00 AM

AGENCY: Robinson Correctional Center

ADDRESS: 13423 E. 1150th Ave.

CITY/STATE/ZIP: Robinson, IL 62454

CONTACT: Amy Beverlin

PHONE: (618) 546-5659 x5407

FAX:

EMAIL: amy.beverlin@illinois.gov

Item # Agency Specifications and Requirements: Qty.

1 Similar style quality: Pitney Bowes SendPro P2000 Mailing System w/70lb Scale 36 months

2 Similar style quality: Pitney Bowes DL400 Letter Opener 36 months

NOTE: To add additional lines put cursor at right side of the end of the row and hit enter.

VENDOR QUOTE

Item # Manufacturer Name and Model

Technical Specifications

BidBuy Item Number*

Qty Unit Price Min/Max. Qty Unit Price

Guaranteed

Extended Price*

See Attached

NOTE: To add additional lines put cursor at right side of the end of the row and hit enter.

* This column corresponds to the Item Number from the vendor pricing list in BidBuy.

VENDOR NAME: Pitney Bowes

VENDOR BIDBUY #: 23-510CPOGS-CPOGS-P-45094

VENDOR’S QUOTE TOTAL: $931.81 per month x 36-month term = $33,545.16

ESTIMATED DELIVERY TIME: 4 weeks from receiving PO

DATE: 10/27/2025

Notes to Vendor: Vendor may attach separate page describing this proposal for supplies or services. Vendor will be chosen taking into consideration the Agency’s need and pricing.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY, THE QUOTE MAY NOT BE CONSIDERED.*

© 2020 Pitney Bowes Inc. All rights reserved AD10807 R0411

Customer Satisfaction Guarantee

Pitney Bowes Sending Technology Solutions is committed to providing our customers with the finest products backed by the highest quality care and service. As long as you continually maintain coverage with a Pitney Bowes Service Level Agreement for hardware and a software maintenance agreement for software after warranty, Pitney Bowes promises to provide you the following:

GUARANTEED PRODUCT PERFORMANCE

For all new and remanufactured Pitney Bowes branded products provided by Pitney Bowes in the U.S., we guarantee performance to our specifications for the initial term of the lease or three years if purchased. If, during that period, the product does not perform to our specifications, and we cannot repair it, we will replace it with a comparable product.

If during the first ninety days after installation the replacement product does not perform as specified, you will be entitled to a refund of payments made to us for the replacement product. If the original or replacement product fails to perform due to the use of a non-Pitney Bowes consumable supply or unapproved software/hardware modification, this guarantee will not apply.

GUARANTEED NATIONWIDE SERVICE

Our nationwide service force will respond to service and preventative maintenance requests as part of your maintenance agreement for hardware. If we find that we cannot return your Pitney Bowes branded equipment to a satisfactory operating condition within a reasonable time, where appropriate, we will provide you with a loaner at no additional cost.

HELP LINE SUPPORT

For customers with products that are supported through our Diagnostics Center, toll-free telephone technical assistance is available Monday through Friday, 8:00 A.M. until 8:00 P.M. ET exclusive of holidays.

RATE CHANGE PROTECTION

With our ability to accommodate a wide range of carriers, we are your rate data source. Also, should you select any of our plans that include software rate protection, we guarantee that you will not be charged for unexpected rate changes within the scope of your plan.

OPERATOR PRODUCTIVITY AND TRAINING EXCELLENCE

For all products that we install, our skilled professionals will effectively deliver the agreed upon installation and training services.

PURCHASE POWER

SERVICE

The Pitney Bowes Bank, Inc. provides postage advances to all qualified customers in good standing. You will not have to pay for postage in advance. You can mail now and pay later when you get your bill.

At Pitney Bowes, we are committed to maintaining long-term partnerships with our customers. If our sales and service support team has been unable to satisfy you, I would like to hear from you. Please call my office at 1-800-622-2296.

We won’t be satisfied until you are satisfied.

Harris Warsaw

Senior Vice President Global Sales, Global Sending Technology Solutions

For more information, visit us online: pitneybowes.com

The SendPro MailCenter 2000 simplifies your sending processes by integrating mailing and shipping into a single system and provides a modern user experience making sending anything easy and more streamlined.

With fast automatic-feeding, you can quickly process high volumes of mail, easily ship through USPS®, FedEx® and UPS® and track packages all from one reliable system, improving productivity and creating new levels of efficiency for your organization.

For letter mail, the MailCenter 2000 will seal and print postage at up to 180 letters per minute and can handle mail at up to 5 ⁄ 8 of an inch thick.

Sorting mixed sized mail is no longer necessary with the Weigh-on-the-Way® feature. The MailCenter 2000 increases productivity by weighing each piece of mail and applying the correct postage as it travels through the machine at up to 115 letters per minute.

• Minimizes downtimes and jamming with reverse separation feeding technology.

• Automatically save on every First Class® letter you send and gain access to additional savings, such as presort rates.

Shipping & Mailing Postage Meters

Streamline your sending workflows.

SendPro® MailCenter 2000

For overnight deliveries and package shipments, the available shipping functionally allows you to compare services for USPS®, FedEx® and UPS® so your packages are sent with the best cost and delivery option available. You will also gain complete visibility into your shipping history, package tracking and carrier spend, all in one place.

• Access special discounts with USPS and UPS or use your existing business accounts

• Accurately weigh packages and print professional looking labels right from the integrated scale and connected shipping label printer

Intuitive user display The 15” modern, color touch screen display on the SendPro® MailCenter 2000 simplifies the way users process each job and interact with the system. Users can benefit from easy-to-follow menus for the streamlined processing of mail and packages.

Flexible printing

Save on pre-printed stationary costs and increase open rates for your mail. The SendPro MailCenter allows you to print your business logo, return addresses, promotional messages, or graphics directly onto your outbound envelopes at the same time it prints postage for a more professional look.

Available desktop shipping

The SendPro MailCenter 2000 enables users outside the mail area to ship packages from their individual PCs with PitneyShip™ or PitneyShip™ Pro, our online multicarrier shipping software powered by the Shipping 360™ platform.

Users can access the same shipping capabilities on the MailCenter at their desk to send or track a package delivery.

Specifications MailCenter 2000

Max mail processing speeds (letters per minute) Standard: WOW 70 LPM/Non-WOW 145 LPM.

Optional: WOW 95 or 115 LPM/Non-WOW 160 or 180 LPM.

Weigh-on-the-Way® (WOW®) Standard WOW: 70 LPM. Optional WOW: 95 or 115 LPM

Envelope processing thickness 5/8” media size: 3 ½” x 5” up to 10” x 14”

Dimensions 55”L x 25.1”D x 25.2”H. Drop stacker adds 13.2” to L. Power stacker adds 33.6” to L

IMI indicia on-device stamp printing Yes

Envelope flap depth Min 1”, max 3 7/ 8”

Envelope sealing system Pump-fed pad; closed flap feeding. Seal only mode

Color touchscreen display Standard 15” detachable display with optional display stand

Scale capacity Optional: 5, 10, 15 lb small platform with stand. 15-30 lb tabletop platform. 70 and 149lb

Differientiated weighing Yes

Available shipping carriers USPS® UPS® FedEx®

Available desktop shipping access Optional scale and label printer

Optional accounting Up to 100, 500, 1,000, 3,000, 100k max accounts

Optional expanded analytics PitneyAnalytics™, Business Manager

Package tape printing Adhesive roll tape (for large envelopes and packages using non-discounted USPS retail rates)

Peripheral hardware options Barcode scanner, laser report printer, power stacker portrait flats kit, power stacker, wireless keyboard (for quick alpha-numeric entries).

Pitney Bowes, the Corporate logo, and SendPro are trademarks of Pitney Bowes Inc. or a subsidiary. All other trademarks are the property of their respective owners.

© 2022 Pitney Bowes Inc. All rights reserved. 22-SENDTECH-06157

United States 3001 Summer Street Stamford, CT 06926-0700

For more information, visit us online: pitneybowes.com

Office Equipment Openers

Business Partner:

Open and date stamp up to 400 envelopes per minute.

OMATION® Series 410 Envelopener®

Save time and effort each day with the OMATION Series 410 Envelopener

Meet an innovative solution for mail centers that handle between 200 and 2,000 incoming envelopes a day. The OMATION Series 410 Envelopener uses advanced milling cutting technology to open mail of mixed sizes and thicknesses with exceptional speed and precision: up to 400 envelopes per minute. During this process, it’s also capable of printing unique ID receipt information on each envelope.

http://pitneybowes.com

Series 410 Envelopener Specifications

Length 40.5” (1028.7mm)

Depth 16.5” (419.1mm) or 18” (457.2mm) with power cord

Height 14.3” (363.2mm)

Weight 55 lbs (24.94kg)

Speed Up to 400 envelopes per minute (6” envelope)

Envelope sizes & types All sizes and types (including overnight envelopes)

Thickness Up to .188” (4.8mm)

Depth of cut From .01” – .07” (.25mm – 1.79mm)

The compact, tabletop design fits almost anywhere, yet it’s packed with features:

Proven Milling Cutter Technology

• Minimizes cut contents

• Provides soft, feathered edge to eliminate painful papercuts

• Opens envelopes completely, edge-to-edge for easy content removal

Easy to View Operator Screen

• The 5.5” display provides access to job functions and settings

• Simple navigation allows operators to quickly and easily select jobs

• Easy to read digital counter

Quality Ink Jet Printing

• Select from a variety of print jobs

• Print date and time audit trails

• Print a unique sequence number for traceable mail

All-New Cut Depth Adjustment Knob

• Use one of three “cut depth” settings to open thin to thick mail, flats and rigid overnight packs.

• Count envelopes without cutting using the “no cut” setting

• Open 3,500 envelopes before emptying the large capacity chip tray

For more information, get in touch with your sales representative or visit pitneybowes.com

Pitney Bowes and the Corporate logo are trademarks of Pitney Bowes Inc. or a subsidiary. All other trademarks are the property of their respective owners. © 2020 Pitney Bowes Inc. All rights reserved. 20SENDTECH01843_US

United States 3001 Summer Street Stamford, CT 06926-0700 http://pitneybowes.com