Marine_Electrical_Services_for_Ferry.docx

MARINE ELECTRICAL SERVICES FOR FERRY VESSELS FOR PLANNING & PUBLIC WORKS

SUMMARY OF SERVICES:

The purpose of this Bid is to secure the services of a contractor to perform miscellaneous skilled electrical support services for Pierce County Planning & Public Works Ferry Division on an as-needed basis. Pierce County is unable to determine the precise schedule or amount of work that may be performed. The work will be assigned by Pierce County by purchase order number, addressing scope of work, cost and required time of completion. Work shall be performed in accordance with national, state, and local electrical codes and products shall be installed in accordance with the product manufacturer’s technical specifications. Contractors must have the capability to serve the County by providing material, labor and all necessary equipment to perform a variety of small to medium sized projects.

Pierce County is an Equal Opportunity Employer and encourages women, minorities, and Pierce County businesses that are qualified to perform this work to submit a bid on this project or to offer their services as a supplier or subcontractor

BID FORM

BIDDER REGISTERED NAME:

BID DATE:

Having carefully examined the specifications prepared by Pierce County, as well as the conditions affecting the work, the Undersigned proposes to furnish all labor, equipment, and materials and perform all work, in accordance with the terms & conditions and prevailing wage requirements attached.

The quantities shown in this document are an estimate only, being given only as the basis for the comparison of bids, and the County does not warrant, expressly or by implication that the actual amount of work will correspond therewith, the right to increase or decrease the amount of the work to eliminate one or more items prior to or following award is reserved by the County. The total bid amount is for evaluation and award purposes only; the maximum for the contract amount will not exceed $350,000.00. In the case of mathematical error, unit price will take precedence.

ITEM

1.

HR

Fully Burdened Journey Level Electrician, Overtime* (Hours outside straight time hours and Saturdays, Sundays, and holidays)

HR

3.

Contractor’s percentage of markup on materials and specialized equipment**

EST COST

$15,000

TOTAL BID PRICE (Bid items 1-3):

*Bid items 1-2 are to include all Overhead and Profit costs for the Contractor, in addition to the labor costs.

**Bid item 3 calculation is QTY ($15,000) x UNIT PRICE PERCENTAGE MARKUP (%) + QTY ($15,000).

*Per RCW 82.08.0285 the state sales tax shall not apply to the ferry vessels.

PROJECT ESTIMATE: Initial Estimated Contract Value of Not to Exceed $500,000.00

BID NOTES:

A Bid Bond is not required for this solicitation.

Successful low bidder may be required to provide references that demonstrate the ability to serve Pierce County prior to award. Failure to provide references when requested or references not demonstrating the ability to service the needs of Pierce County may result in your bid being deemed non-responsible.

Successful bidder must provide a Contract Bond for $500,000.00. 5% Retainage will be held for the full contract period.

Contractor is responsible for all Taxes, Fees, Insurance, and Bonding costs for this Project. All costs, except sales tax, must be included in the unit bid prices.

BID SPECIFCATIONS

The purpose of this Bid is to secure the services of a contractor to perform 24 hour on-call Marine Electrical Services and Repair for Pierce County Planning & Public Works, Ferry Division. The contractor must be regularly engaged in the maintenance and repair of marine electrical systems. Contractor must provide emergency repair services on an around-the-clock (24-hour) basis seven (7) days per week, including holidays. Repair service must be provided to the vessel within four (4) hours of request. Contractor must provide and maintain at least two (2) emergency telephone number of dispatch personnel who can guarantee repair service within the four (4) hour maximum specified above.

Pierce County is unable to determine the precise schedule or amount of work that may be performed. The work will be assigned by Pierce County by purchase order number, addressing scope of work, cost and required time of completion. Work shall be performed in accordance with national, state, and local electrical codes and products shall be installed in accordance with the product manufacturer’s technical specifications.

The Pierce County Ferry Division maintains and operates two (2) Ferry Vessels, which are moored at the Steilacoom Ferry Landing located at 56 Union Ave, Steilacoom, WA 98388.

Vessels to be maintained and repaired as needed:

M/V Christine Anderson ON 1023545 (Subchapter “K” Vessel, 215 Passengers / approx. 54 vehicles) M/V Steilacoom II ON 1192706 (Subchapter “K” Vessel, 288 passengers / approx. 54 vehicles)

Work at other Pierce County facilities locations may be required. This could include the Anderson Island or Ketron Island Ferry Landings. The Contractor will be reimbursed for any charges incurred for ferry passage to the Anderson Island and the Ketron Island Landings to accomplish any marine electrical work associated with those locations or landings.

Contractors must have the experience and capacity to safely service the County as listed below:

A. Experience in Marine Radar & Navigation Equipment B. Ability to properly install conduit, wire, motor controls, outlets, switches, power disconnects, light fixtures and other miscellaneous industrial electrical work.

C. Ability to work at heights up to 50 feet above ground.

D. Ability to work in confined entry spaces.

E. Ability to work on medium voltage to 15KV.

F. Ability to work in hazardous locations.

G. Ability to service Pierce County on a 24-hour, 7 day a week emergency basis.

Contractors must meet all requirements/specifications and may be required to submit references prior to award. Failure to furnish references if requested may cause your firm to be viewed as non-responsible.

Successful bidder must be a State of Washington Licensed Industrial Electrical Contractor for a minimum of 3 years and furnish your license number with your bid submittal.

Upon contract execution, the Contractor must supply names and phone numbers for 24-hour emergency contact to the County. Upon arriving at a work facility all workers must identify themselves and provide proof of identity to the Pierce County Staff. Pierce County will not pay mileage charges.

All labor, equipment, small tools, and safety gear to perform the work outlined in these bid requirements shall be furnished by the successful contractor and shall be included in calculating your fully burdened rates. Small tools shall include, electric drills, reciprocating saws, circular saws, ladders that reach 30’, conduit benders, electrical testers, and all required hand tools having a retail value of $1,000.00 or less when new.

Labor:

The contractor will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for the hours worked at the Pierce County facility job site. The contractor will not be reimbursed for a general superintendent, general foreman, field supervision, estimating and executing work orders, mobilization, demobilization, or transportation to and from the job site or travel time. That compensation should be covered in the appropriate bid item(s).

Pierce County may approve the use of apprentices at the Prevailing Rate of Wages for Apprentices plus the same percentage markup set forth in Bid Item 3.

Trades required but not listed on the bid sheet shall be reimbursed at the current hourly prevailing wage rate plus the percentage markup listed in bid item #3. Provided, however, that Pierce County may reduce the percentage markup if Pierce County determines that the markup listed for a particular trade is too high based on industry standards.

Specialized Equipment:

Specialized equipment not listed here but deemed necessary and pre-approved by Pierce County for the performance of the work, shall be reimbursed at cost, plus the percentage markup set forth in Bid Item 3 as full compensation for specialized equipment. Equipment hours will be actual hours in use, rounded upward to the nearest half-hour. The County reserves the right to provide any specialized equipment. In this case, the Contractor will receive no payment for any costs, overhead, or profit arising from the value of the equipment.

Subcontractors:

Contractor may use subcontractors only if pre-approved in writing by County. Pre-approved subcontractors, if used, will be reimbursed at cost plus 15%. To support charges for subcontractors, the Contractor shall provide the County with valid copies of sub-contractor’s invoices.

Materials:

The material used to perform the work shall be recorded as the work is performed. To support charges for materials, the Contractor shall provide the County with valid copies of vendor invoices. If invoices are not available for materials from the Contractor stocks, the Contractor shall certify actual costs (at a reasonable level). Once approved, the prices will be utilized in the calculation for reimbursement for materials. Materials required for performance of the work, excluding materials and supplies necessary to operate and maintain equipment, shall be reimbursed at cost plus the percentage markup set forth in bid item #3 as full compensation for material.

Invoicing:

The Contractor will strive to produce invoices which meet the County’s needs for contract management. Contractor shall submit with each invoice all records and documents necessary to support the invoice. The County will promptly review each invoice and process it for payment within thirty (30) days of receipt.

Estimated Quantities:

The County does not warrant, expressly or by implication the actual amount of work and reserves the right to increase or decrease the amount of work, to eliminate one or more items prior to or following award is reserved by the County. The basis of payment will be the actual unit bid prices for the item of the work performed and measured in accordance with these specifications.