Exhibit_A_-_Scope_of_Work.pdf

Division 00 - Procurement and Contracting Requirements Exhibit A: Scope of Work

2026-ITB-095 - On-Call Marine

Electrical Services for Ferry

Vessels 00 39 00 - 1

EXHIBIT A - SCOPE OF WORK

BID SPECIFICATIONS:

The Pierce County Ferry Division maintains and operates two (2) Ferry Vessels, which are moored at the Steilacoom Ferry Landing located at 56 Union Ave, Steilacoom, WA 98388.

Vessels to be maintained and repaired as needed:

• Vessel 1: M/V Christine Anderson ON 1023545 (Subchapter “K” Vessel, 215

Passengers / approx. 54 vehicles)

• Vessel 2: M/V Steilacoom II ON 1192706 (Subchapter “K” Vessel, 288 passengers / approx. 54 vehicles)

Working at other Pierce County facilities locations may be required. This could include the

Anderson Island or Ketron Island Ferry Landings. The Contractor will be reimbursed for any charges incurred for ferry passage to the Anderson Island and the Ketron Island Landings to accomplish any marine electrical work associated with those locations or landings.

The Successful Bidder will be expected to respond to regular service/repair requests within four

(4) hours of a call. It is also expected to arrive on site for all emergency calls within two (2) hours of the call and to be available 24/7.

All labor, equipment, small tools, and safety gear to perform the work outlined in these bid requirements shall be furnished by the successful contractor and shall be included in calculating your fully burdened rates. Small tools shall include, electric drills, reciprocating saws, circular saws, ladders that reach 30’, conduit benders, electrical testers, and all required hand tools having a retail value of $1,000.00 or less when new.

The County will not pay for travel time from vendor site to job site. Fuel surcharges are not allowed in this contract. Costs for travel, fuel, administrative time, taxes, insurance, bonds, background checks and other overhead costs should be included in the contractor’s submitted fully burdened rates.

The successful bidder shall comply with all federal, state, and local regulations when performing any work under the resulting contract. Specifically, but not by way of limitation, Contractor must comply with Revised Code of Washington (RCW) 39.12 Prevailing Wages on Public Projects.

Upon contract execution, the Contractor must supply names and phone numbers for 24-hour emergency contact to the County. Upon arriving at a work facility, all workers must identify themselves and provide proof of identity to Pierce County Staff.

The work will be assigned by Pierce County using work orders, addressing the scope of work and the required time of completion, and will be based upon a detailed formal written quote from the Contractor for each job; written quotes will be approved prior to the commencement of any work via issued purchase order from Pierce County must be received and approved prior to any

00 39 00 - 2 work being done. Work shall be performed in accordance with national, state, and local electrical codes.

All level “C” personal protective equipment, defined at the following website:

1910.120 App B - General Description and Discussion of the Levels of Protection and Protective

Gear | Occupational Safety and Health Administration

SCOPE OF WORK:

At a minimum the successful bidder must have the capacity to provide services to Pierce County as listed below:

• Experience in Marine Radar & Navigation Equipment

• Ability to properly install conduit, wire, motor controls, outlets, switches, power disconnects, light fixtures and other miscellaneous industrial electrical work.

• Ability to work at heights up to 50 feet above ground.

• Ability to work in confined entry spaces.

• Ability to work on medium voltage to 15KV.

• Ability to work in hazardous locations.

• Ability to service Pierce County on a 24-hour, 7 day a week emergency basis.

Per RCW 39.04.350, bidders must have an electrical contractor license at time of bid due date in compliance with RCW 19.28.

Work shall be performed in accordance with recognized sound safety standards and any equipment, supplies and products shall be used in accordance with the manufacturer’s technical specifications.

UNIT ITEM DESCRIPTIONS:

Labor: The contractor will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for the hours worked at the Pierce County job site. The contractor will not be reimbursed for a general superintendent, general foreman, field supervision or estimating and executing work orders. If the contractor wishes, uncompensated costs should be included in your calculation of pricing for bid items.

Hourly rates should include all costs associated with labor, including wages and benefits, local, state, and federal taxes and insurance costs, office administration costs, non-labor workforce costs (foremen, superintendents, etc.), bonding, and estimating costs, as well as all other costs related to the performance of the work.

If a contractor wishes to utilize an in-house fabrication shop, pre-approval from Pierce County is required and said hours shall be documented and reimbursed at the rate for the appropriate trade.

All work performed under this contract for the Unit Bid Price Labor Classifications shall be firm.

Labor classifications not listed but required by Labor and Industries and dictated by the work, https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120AppB https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120AppB

00 39 00 - 3 shall be reimbursed at the current hourly prevailing wage rate plus the percent markup listed on the bid form under item number 5 and will be added to the contract for future reference.

1. Straight Time Hourly Rate: The normal straight time working hours for the contract shall be any consecutive 8-hour period between 6:00 a.m. and 5:00 p.m. of a working day with a maximum 1- hour lunch break Monday through Friday. The Contractor shall specify the normal straight time working hours on the bid form.

2. Overtime Hourly Rate: Overtime hours are those hours outside of the straight time hours Monday through Friday, and on Saturdays.

3. Sunday/Holiday Overtime Hourly Rate: Upon approval on a work order per worker basis, hours worked on Sundays and the recognized holidays (per LNI) will apply as follow.

When any of the holidays fall on a Sunday, the following Monday shall be counted as a holiday.

When the holiday falls on a Saturday, the preceding Friday shall be counted as a holiday.

ADDITIONAL WORK ORDER COSTS:

Materials: Materials and supplies necessary to operate and maintain equipment will be reimbursed at actual cost plus the percent markup listed on the bid form under item number 3. The material used to perform the work shall be recorded as the work is performed.

To support charges for materials, the Contractor shall provide the County with valid copies of supplier invoices. Materials required for performance of work, excluding materials and supplies necessary to operate and maintain equipment, shall be reimbursed at cost after submittal of invoices, plus percentage markup set forth.

Subcontractors: Use of subcontractors shall be compensated on the basis of actual cost plus

15%, if pre-approved and/or required. The subcontractors shall not exceed the markup rate applied to the prime.

Permits and Testing: Permits and testing required by state or local law will be reimbursed at the actual cost of the permit/test plus 15% markup percentage.

Specialized Equipment: Equipment costs incurred by the contractor shall be reimbursed at actual cost, plus the percent markup listed on the bid form under item number 4.

Specialized equipment, tools of the trade or protective equipment deemed necessary and pre-approved by Pierce County for the performance of the work, shall be reimbursed at cost, plus the percentage markup set forth in the bid form for materials as full compensation for equipment. Equipment hours will be actual hours in use, rounded upward to the nearest half-hour.

SPECIAL PROVISIONS:

Federal Funding: Work Orders assigned under this contract may be funded locally or in whole or part by Federal and/or State Grants. Depending on funding source, the following provisions may apply to this work. Please see Attachment 1 – 2 CFR 200; Pierce County Federal Contract

Terms, Conditions, and Certifications for additional provisions that may apply. The County will

00 39 00 - 4 inform the Contractor when requesting a work order if Federal and/or State Grant language and requirements apply and will issue the additional Terms and Conditions when requesting a work order estimate.

Wage Rules: Prevailing wages must be paid on all projects. For Federally Funded projects the

Davis/Bacon Act must be followed, and the higher of state or federal wages must be paid.

Nondiscrimination: During the performance of this contract, the contractor agrees to comply with all federal and state nondiscrimination laws, regulations, and policies.

Protection of the Environment: No construction related activity shall contribute to the degradation of the environment, allow material to enter surface or ground waters, or allow particulate emissions to the atmosphere, which exceed state or federal standards. Any action that potentially allow a discharge to state waters must have prior approval of the Washington

State Department of Ecology.

Utilization of Minority and Women Business Enterprises: All bidders are encouraged to utilize certified minority-owned and women-owned businesses to the extent possible in the performance of this contract.

WORK ORDER:

Definitions

A. Unit Price Contract: Pierce County is unable to determine the precise schedule or amount of work that may be performed. The County will develop the scope of work and define the specific details for each project. RCW 36.32.235 defines Unit Price Contracting for Counties.

B. Work order: In this document the term work order refers to both Purchase Orders (PO) and Work Assignments (WA). A work order is a document that assigns or authorizes a certain job or task to be performed.

Contractor’s Cost Estimate

A. Before the work begins, the County Work Order Project Manager (PM) will send the

Contractor a proposed scope of work with necessary back up documentation to form an estimate. The Contractor must review the proposed scope of work, assess site conditions and constraints, and check the contract documents for specific service requirements.

B. The Contractor must provide a formal estimate with a detailed cost breakdown for the proposed work. This estimate should include the expected quantities of work and, if necessary, additional costs for labor, materials, and equipment when no unit prices are available for the work being estimated.

C. Contractor must provide the formal cost estimate within 5 working days of the request from the County. Estimate provided needs to contain all backup information for the additional costs, including subcontractor bids/quotes, material costs, equipment costs and other associated costs for work (permits, etc.)

00 39 00 - 5

D. The estimate needs to contain a schedule for the work. All work must commence as agreed in the Work Order and Notice to Proceed.

E. The estimate needs to contain a list of subcontractors and suppliers. Contractor is responsible for ensuring all subcontractors follows RCW 39.12 Prevailing Wage Requirements and these contract requirements for compliance.

F. No travel time will be paid; only time spent on the actual job working will be payable.

Fuel surcharges are not allowed.

Proceed With Work

A. An approved Work Order will serve as notice to the Contractor to proceed. All work must be coordinated through the County PM. The Contractor will not perform any work without a fully executed Work Order from the County. No mobilization on site will occur until all required pre-work submittals are submitted and accepted by the County PM.

B. All tasks and work performed must adhere strictly to the scope, terms and conditions outlined in the contract. Any work conducted beyond the specified scope will result in immediate termination to the contract.

C. Work shall be performed in accordance with recognized sound safety standards and any equipment, supplies and products shall be used in accordance with the manufacturer’s technical specifications.

Schedule of Working Hours

A. The Contractor will submit a written notice for any work outside the specified regular working hours under this contract. This notice must be received by the County PM at least 48 hours before the proposed work. Before any work outside regular hours can commence, the

County PM must approve any or all revised working hours. Any work conducted outside regular hours will not incur additional costs for the County, except as stipulated in the Contract

Documents.

Payment For On-Call Work

A. The Contractor will invoice the County at the completion of the project based on actual costs, i.e., labor time, materials, permits, subcontractors, and equipment hours in use for the project.

B. Invoicing will be limited to monthly per issued work order number. Final invoicing for each work order must be completed no later than 30 days after completion of completion of work.

C. The County will not make payment on any Work Order invoice until all required intents have been filed and approved with L&I.

D. The invoice shall provide an itemized accounting of the labor, material, and equipment costs for all work. This includes subcontractors and prefabricated, off-site manufacturer supplier list, subcontractor work where applicable, and all approved mark-ups. Each invoice shall have

00 39 00 - 6 backup documentation that supports the invoice including daily work reports, material invoices and equipment rental invoices per the Schedule of Unit Prices and contract requirements.

E. All invoices must conform to RCW 39.12.040.1.b: When submitting a voucher claim for payment on a project estimate, contractors must state that the prevailing wages have been paid in accordance with the pre-filed statement or statements of intent to pay prevailing wages on file with the public agency.

Revision Of the Amount Authorized

A. The Contractor will report to the PM as soon as it determines the initial work estimated cannot be completed. The Contractor will provide the PM an updated formal estimate from an authorized company employee(s). The Contractor shall not proceed with any Work that would result in exceeding the authorized not-to-exceed amount identified in the Work Order without confirmation from the PM. Once a revised Work Order total is negotiated, a revised work order will be issued.

Work Order Close-Out

A. The County PM will issue a completion notice to the Contractor.