GPSLP_Section_C_(SOW)_Draft_6_Nov_2017.docx

06 Nov 2017

STATEMENT OF WORK

FOR

GUNNER’S PRIMARY SIGHT LOWER PANEL (GPSLP)

Prepared by:

GPSLP Project Officer, Team Tank Systems Marine Corps Systems Command

1. SCOPE. This Statement of Work (SOW) defines the effort required for the procurement, testing and delivery of the Gunner’s Primary Sight Lower Panel (GPSLP). The Contractor shall provide the requisite program management to ensure that delivery schedules and performance requirements of the GPSLP is accomplished as set forth in the contract.

This SOW includes the associated Program and Data Management, Government Furnished Property, Meeting and Reviews, Testing, Environment, Safety, and Occupational Health, Configuration Management, Item Unique Identification, Technical Publications, Packaging, Handling, and Storage and Transportation for the GPSLP program.

The contractor is responsible for providing all/specific material, services and necessary support documentation needed to complete the tasks identified in this SOW.

2. APPLICABLE DOCUMENTS. The following documents form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. All second tier and below references cited in mandatory compliance documents shall be considered as guidance only. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.1 Military Standards and Specifications - Mandatory Compliance.

MIL-STD-130N Identification Marking of U.S. Military Property

MIL-STD-882E Standard Practice for System Safety

2.2 Other Government Documents.

Performance Specification for the M1A1 Gunner’s Primary Sight Lower Panel

FED-STD-313E Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

2.3 Handbooks - Guidance Only.

MIL-HDBK-61A Configuration Management Guide

2.4 Drawings.

13016548 Control Panel Assembly Drawing

2.5 Other Publications.

Not Applicable.

2.6 Non-Government Documents.

EIA-649B National Consensus Standard for Configuration Management

(Copies of EIA documents are available from www.eia.org or Electronic Industries Alliance Corporate Engineering Department, 2500 Wilson Boulevard, Arlington, VA, 22201.)

NAS 411 Hazardous Materials Management Program

(Copies of NAS 411 are available from www.aia-aerospace.org or Aerospace Industries Association of America, 1250 Eye Street, NW, Suite 1200, Washington, DC 20005-3924.)

ISO 9001-2015 Quality Management Practices

(Copies of ISO documents are available from www.iso.org or ISO Central Secretariat: International Organization for Standardization (ISO) 1, rue de Varembe, Case postale 56 CH-1211 Geneva 20, Switzerland.)

3. REQUIREMENTS. The contractor shall build and deliver 400 GPSLP systems that meet the requirements of the performance specification. The contractor shall perform all tasks required and delineated in this SOW to manufacture, test, deliver and prepare associated documentation and deliver the GPSLP.

3.1 Program and Data Management.

3.1.1 Program Management. The contractor shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the contractor’s program schedule, organization and techniques used in managing the program, specifically subcontractor and data management. Documentation shall be readily available to Government representative(s) during planned visits.

3.1.2 Data Management. The contractor shall establish a single, centralized system for management of all data required under this contract. The contractor, in developing information that will be furnished to the Government, shall make the maximum use of existing data. The Government reserves the right to review all data associated with and developed for the GPSLP.

3.1.3 Assignment of Responsibility and Authority. The contractor shall identify the organizational elements responsible for the conduct of the activities delineated in this SOW. Responsibilities shall be assigned and clear lines of authority defined for determining and controlling the resources necessary to satisfy each element of this SOW. The contractor shall notify the Government within five working days of any changes regarding authority, responsibility, or key personnel changes made by the contractor during the period of performance.

3.1.3.1 Program Manager. The contractor shall designate a Program Manager (PM) who shall possess sufficient corporate authority to manage, direct, execute and control all elements of the contract.

3.2 Meetings, Formal Reviews, Conferences, and Audits.

3.2.1 Contractor Responsibilities. The contractor shall plan, host, attend, coordinate, support and conduct the meetings, formal reviews, conferences, and audits (hereinafter called "reviews"). The reviews shall be conducted at contractor facilities. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation (meeting minutes) assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews.

CDRL A001, Meeting Minutes

3.2.2 Post Award Conference. The contractor shall host a Post Award Conference (PAC) at the contractor's facility within 30 days after Contract Award. The purpose of the PAC is for the contractor to review and demonstrate to the Government the management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings/actions. The contractor shall present management, key personnel, and program implementation processes.

3.2.3 In-Process Review. In Process Reviews (IPR) shall be held on a quarterly basis or as needed basis, on a date mutually agreed upon at the contractor’s facility. The Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance. The contractor shall prepare presentation materials providing an overview of all agenda items.

3.2.4 Quality Management System. The contractor's quality management system shall ensure product conformation to contractual requirements. The contractor shall implement and document the ability to maintain the quality management system to be used on the contract. The contractor shall make available all quality management documentation for the Government to review upon request.

3.3 Environment, Safety, and Occupational Health.

3.3.1 System Safety. The contractor shall identify and evaluate environmental, safety and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with the operation, maintenance and disposal of the system in accordance with MIL-STD-882E.

3.3.1.1 Safety Assessment. The contractor shall perform and document a Safety Assessment to identify all safety features of the hardware design and to identify hardware related hazards that may be present in the GPSLP. The contractor shall assess applicable Environmental, Safety and Occupational Health (ESOH) laws and regulations and identify any potential compliance issues. The contractor shall provide the results of these assessments, including the Material Safety Data Sheets, in the Safety Assessment Report.

3.3.1.2 Safety Assessment Report. The contractor shall provide a Safety Assessment Report (SAR) that documents the Safety Assessment and clearly identifies any residual risks of the GPSLP.

CDRL A002, Safety Assessment Report (SAR)

3.3.2 Hazardous Materials Management Program and Pollution Prevention. The contractor shall implement a Hazardous Materials Management Program (HMMP) and Pollution Prevention (P2) in accordance with NAS 411. The contractor shall avoid the use of toxic chemicals, hazardous materials, and ozone depleting substances (ODS) in the design, operational support and disposal of the GPSLP where possible. The HMMP shall establish a process to manage all requirements for asbestos, radioactive materials, cadmium, hexavalent chromium, and extremely toxic or hazardous materials in design, production, operation, and support. The use of Class I or Class II Ozone Depleting Chemicals (ODCs) is prohibited in the design or operational support of the system without specific written approval of the contracting officer.

3.3.2.1 Material Safety Data Sheets. The contractor shall make available Material Safety Data Sheets (MSDS) to the Government for review in accordance with FED-STD-313D for any materials, equipment, components or systems that have substances or hazardous materials as part of its composition that require an MSDS.

3.3.2.2 Environmental Considerations. The contractor shall provide information on the potential for any adverse environmental impacts from the manufacturing, maintenance, and disposal of the GPSLP. This information will be used to assist the Government in making a preliminary National Environmental Policy Act (NEPA) decision and in the preparation of formal NEPA documents, which include CATEX, EA, and EIS. Such environmental impacts include air, soil, wetlands, water, flora, fauna, endangered species, emissions and toxic waste resulting from development, maintenance (coatings and primers), operation, and disposal.

3.4 Configuration Management (CM) Process. The contractor shall maintain a configuration management (CM) process for the control of all hardware configuration documentation, media and parts representing or comprising the GPSLP. The principles contained in EIA-649B and MIL-HDBK-61A may be used for guidance. The contractor's CM process shall consist of configuration identification, configuration control, configuration status accounting, and configuration audits. Consideration for interfacing with other acquisition requirements such as design review, assurance, and other program related disciplines shall be addressed. The contractor shall notify the Government of any changes at the contractor's facility, which affect the contractor's established CM process.

3.4.1 Configuration Status Accounting. The contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configuration of the GPSLP. All baselines and changes shall be documented in the contractor’s CSA database. The contractor's CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the contractor's CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The contractor's CSA database shall reconcile any differences between the supplier information and contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support GPSLP activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The contractor’s CSA database shall be capable of providing CSA data in a digital format. The Government shall have access to the contractor’s CSA database throughout the period of performance.

3.4.1.1 Configuration Status Accounting Serialized Tracking. The contractor shall utilize the CSA database to record the serial numbers for primary components of the GPSLPs delivered to the Government. The contractor shall maintain the information that allows traceability of vendor assigned serial numbers to the USMC GPSLP Serial number or Unique Item Identifier (UII). The contractor’s CSA database shall include the following data elements:

3.4.2 Configuration Control. The contractor shall implement configuration control methods and procedures, which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of an Engineering Change Proposals (ECP) and/or Request for Deviation (RFD). Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer's data sheets, shall be submitted with ECP's and RFD's. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The contractor's configuration control process shall be available for Government review. The contractor shall submit all configuration control documentation in a digital format specified by the Government.

3.4.2.1 Engineering Change Proposals. Engineering Change Proposals (ECP) shall be submitted by the contractor, and shall be limited to those, which are necessary or offer significant benefit to the Government. MIL-HDBK-61A provides guidance concerning the classification of ECP’s. Class I ECP’s shall be submitted when changes are required to the following:

Class II ECP’s shall be submitted by the contractor to the Defense Contract Management Agency (DCMA) representative for approval of those engineering changes which impact none of the factors listed above; the Government will approve/disapprove the class designation of the ECP.

At a minimum, all ECP’s shall contain the following information:

CDRL A003, Engineering Change Proposal (ECP)

3.4.2.2 Requests for Deviation. The contractor shall process Requests for Deviation (RFD) from current approved configuration documentation. Authorized deviations are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring deviations is discouraged and shall be minimized. Where it is determined that a change should be permanent, the contractor shall process an Engineering Change Proposal. MIL-HDBK-61A provides guidance concerning the classification of RFDs. As a minimum, the RFD shall contain the following information:

CDRL A004, Request for Variance (RFV)

3.5 Item Unique Identification. The Contractor shall implement specific Item Unique Identification (IUID) markings, as defined in MIL-STD-130N and DFARS clause 252.211-7003. The IUID marking shall be incorporated into data plates and/or applicable components and shall present a Unique Item Identifier (UII) in construct #2 which at a minimum shall encompass: Issuing Agency Code (IAC), Enterprise ID, Original Part Number, Serial Number and Current Part Number under “Other” if the two part numbers (the original and current numbers) are different. It should be noted that the IAC represents the registration authority that issued the enterprise identifier (i.e., Dun and Bradstreet, UCC.EAN, etc). The IAC can be derived from the data qualifier for the enterprise identifier and may need to be marked on the item.

The two-dimensional IUID data matrix shall be machine-readable with scanning devices and shall be accompanied by the corresponding human readable markings when practical. All 2D data matrix shall be permanently affixed or engraved and have the ability to withstand and perform within the same environmental conditions as the GPSLP. Whenever practical, the location of the marking on the item shall ensure its readability. Proposed size and location of IUID markings shall be presented to the Government for approval.

All end items, spare parts, and components that exceed $5,000 when purchased separately, that are less than $5,000 and identified by the Product Manager as a traceable, high-pilferage asset requiring traceability, or part, component, assembly, or sub-assembly that is less than $5,000 and serialized, shall also be marked with the IUID prior to delivery to the Government.

3.6 Testing/Verification. First Article Tests in section 4 of the GPSLP Performance Specification that require the system to be mounted on the M1A1 tank will be performed by the Government at Government facilities. The Government will require three (3) of the ten (10) First Article Test units to conduct Government testing.

3.6.1 First Article Test. The contractor shall develop an Acceptance Test Plan and First Article Test (FAT) test procedures. FAT testing shall be performed on six of the FAT units. First article testing shall consist of the following:

a. Performance Testing on three (3) units (these units shall be utilized for other testing, provided the units pass the performance testing).

b. Environmental Testing on three (3) units.

c. One (1) unit shall be maintained by the contractor for use as a spare for FAT.

Following first article testing, the contractor shall provide a FAT Test Report documenting the test results.

Additional FAT shall be conducted when:

a. A Class I ECP is made to the technical data.

b. Whenever there is a lapse in production for a period in excess of 180 days.

c. Whenever a major change occurs in place of performance, manufacturing process, material used, drawing, specification or source of supply.

d. When conditions of (a), (b) or (C) occur, the contractor shall notify the contracting officer so that a determination can be made concerning the need for an additional first article sample, or portion thereof, and instruction provided concerning the submission, inspection and notification of results. Costs of the first article testing resulting from production process change, change in place of performance or material substitution shall be borne by the contractor.

CDRL A005, Acceptance Test Plan

CDRL A006, First Article Test Procedure

CDRL A007, First Article Test/Inspection Report

CDRL A008, FAT Failure Summary and Analysis Preliminary and Final Report

3.7 Technical Publications.

3.7.1 Change Pages/Modification Instructions. The contractor shall produce and provide the necessary illustrations to support the development of the change pages. Any illustrations shall be sufficient to address the operation of the GPSLP.

CDRL A009, Operator and Maintainer Technical Manual Changes

4.0 Security Requirements. The information provided to the contractor will be unclassified and/or Controlled Unclassified Information (CUI). The contractor is not required or expected to have a Facility Clearance and contractor personnel supporting this effort are not required to possess Personnel Clearance Levels. Any contractor personnel requiring access to U.S. Government CUI shall possess a completed background investigation (minimum of a T-1/NACI) for this Public Trust Position.

Distribution Statement A. Approved for public release; distribution is unlimited.

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