EMMPS-_SOW.pdf

M67854-17-R-1200

STATEMENT OF WORK

1. SCOPE. This Statement of Work (SOW) sets forth the work required to fabricate, produce and prepare associated documentation, and deliver a Berry Amendment compliant Enhanced-Multi Mission Parachute System (E-MMPS), a Berry Amendment compliant military working dog harness, training and data item deliverables in accordance with (IAW) the E- MMPS Performance Specification (E-MMPS-PRF-0001)(Attachment 01). The Contractor is responsible for providing all specific material, services, commercial manuals, and necessary support documentation needed to complete the tasks identified in this SOW. The E-MMPS is a Critical Safety Item (CSI) and has a criticality designation of "A" in accordance with (IAW) Federal Acquisition Regulation (FAR) subpart 42.1105.

2 APPLICABLE DOCUMENTS.

The following documents form a part of this SOW to the extent specified herein. All parties shall use the most recent revision of the referenced document at the time of contracting unless specified otherwise. All Government document issue dates are those listed in the Department of Defense Index of Specifications and Standards (DoDISS). In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. While the Government has made every effort to ensure the below lists are complete, the SOW may reference documents not included below. Contractors shall meet all specified requirements cited in this SOW regardless whether an applicable document appears below. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.1 Military Standards and Specifications - Mandatory Compliance.

E-MMPS-PRF-0001 E-MMPS Performance Specification

MIL-PRF-29612 Training Data Products

MIL-PRF-32216 Evaluation of Commercial Off-The-Shelf (COTS) Manuals and Preparation of Supplemental Data

MIL-STD-129 Military Marking for Shipment and Storage

MIL-STD-130 Identification Marking of U.S. Military Property

MIL-STD-882 Standard Practice for System Safety

MIL-STD-2073-1 DoD Standard Practice for Military Packaging

MIL-STD-3018 Parts Management

2.2 Military Standards and Specifications - Guidance Only.

Not Applicable.

2.3 Federal Standard - Mandatory.

Not Applicable.

2.4 Drawings.

Not Applicable.

2.5 Handbooks - Guidance Only.

MCO 4855.10B Product Quality Deficiency Report

MCSCO 5400.5 Naval Systems Command Systems Engineering Policy

MIL-HDBK-61A Configuration Management Guidance

MIL-HDBK-470 Designing and Developing Maintainable Products and Systems

MIL-HDBK-502A Acquisition Logistics

SIAT-HDBK-001 Marine Corps Systems Command Systems Engineering Technical Review Handbook

2.6 Other Government Documents. Unless otherwise stated, the following documents may be obtained from http://www.documentservices.dla.mil/ or DLA Document Services, 5450 Carlisle Pike Bldg. 09, PO Box 2020, Mechanicsburg, PA 17055-0788.

Not Applicable.

2.7 Non-Government Documents.

ASTM D3951-98 Standard Practice for Commercial Packaging

ASTM D4169-09 Standard Practice for Performance Testing of Shipping Containers and Systems

PIA TS 135 Performance Standard For Personnel Parachute Assemblies and Components

ISO 9001 International Organization of Standardization

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959.)

EIA-649 National Consensus Standard for Configuration Management

GEIA-HB-0007 Logistics Product Data Handbook GEIA-STD-0007 Logistics Product Data

2.8 Forms.

(Department of Defense (DD) and Secretary of Defense (SD) Forms are available from the DoD Forms Management Program http://dtic.mil/whs/directives/infomgt/forms/index.htm)

Standard Form 368 Product Quality Deficiency Report Standard Form 1149 Request and Invoice/Shipping Document DD Form 1138-1 Inventory Report of Principal or Secondary Items DD Form 1222 Request and Results of Test

3 REQUIREMENTS.

The Contractor shall perform all tasks delineated in this SOW including providing all materials, equipment, hard tooling, personnel, commercial manuals, and facilities necessary to manufacture, fabricate, integrate, produce, and deliver the E-MMPS, military working dog harnesses, training, and data item deliverables as specified by the contract, Section J attachment, and individual delivery orders.

3.1 Program and Data Management.

3.1.1 Program Management. The Contractor shall designate a single individual to serve as the primary point of contact (POC) between the Government and Contractor, who shall be responsible for coordinating all Contractor activities related to this contract. This individual shall have the authority to commit the Contractor to specific courses of action and accept direction from the Contracting Officer or the Contracting Officer's authorized representatives.

This individual shall coordinate all meetings between the Government and Contractor; shall immediately bring any conflicts in the Contractor's interpretation of the contract requirements to the Contracting Officer's attention (first by telephone verbal notification, to be followed by written notification); and shall bring to the Contracting Officer's attention any problems that could adversely affect the Contractor's ability to meet the contract quality, cost, production schedule, delivery schedule, or other performance requirements. The Contractor shall submit monthly Progress, Status and Management Reports.

DI-MGMT-80368A, Contractor’s Progress, Status and Management Report – CDRL – A001

3.1.2 Subcontractor Management. The Contractor is responsible for performance of requirements delineated in this SOW, and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to subcontractor performance; however, the Contractor shall be accountable for compliance of subcontractors and is responsible for ensuring all deliverable products comply with the contract requirements.

3.1.3 Data Management. The Contractor shall establish a single, centralized system for management of all data required under this contract. The Government reserves the right to review all data associated with and developed for the E-MMPS. The Contractor shall ensure all data is centrally available for Government review to ensure continuity of the system fabrication and supporting documentation.

3.1.3.1 Schedule Planning. The Contractor shall maintain an accurate schedule of program events and recommended program schedules, including review and evaluation techniques, which provide for the earliest delivery schedule while at the same time satisfying all requirements in a cost effective manner. The program schedule shall include all significant events, and a Program Planning Milestone Chart shall depict major tasks and events from start to completion of the contract. The Contractor shall notify the Government in writing of any anticipated or projected work stoppages or delays that will impact schedules.

DI-MGMT-81650, Integrated Master Schedule - CDRL – A002

3.1.3.2 Delivery Status. The Contractor shall provide a delivery status tracking spreadsheet (excel format) that is updated and emailed with each delivery shipment. This cumulative document shall include:

current information on items shipped lot number quantity by size shipment date shipment number invoice number delivery destination delivery date tracking information name and contact information of the individual that signed for the shipment at destination.

Delivery Status Tracking Spreadsheet – CDRL - A003

3.1.3.3 Assignment of Responsibility and Authority. The Contractor shall identify the organizational elements responsible for the conduct of the activities delineated in this SOW.

Responsibilities shall be assigned and clear lines of authority defined for determining and controlling the resources necessary to satisfy each element of this SOW. The following billet shall be considered a key person. The Contractor in writing shall appoint the person filling this billet. The Contractor shall notify the Government within ten days of any change regarding authority, responsibility, or key personnel change made by the Contractor during the period of performance.

a. Program Manager. The Contractor shall designate a Program Manager (PM) who shall possess sufficient corporate authority to manage, direct, execute and control all elements of the contract. The PM shall serve as the primary point of contact between the Contractor and the

Government, and be responsible for the coordination of all Contractor activities related to the contract.

3.3 Meetings, Formal Reviews, Conferences, and Audits.

3.3.1 Contractor Responsibilities. The Contractor shall plan, host, attend, coordinate, support and conduct meetings, formal reviews, conferences, and audits (hereinafter called "reviews").

The reviews shall be conducted at Government and Contractor facilities. Reviews requiring demonstration and/or examination of equipment shall be conducted at the Contractor's facility.

All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Contractor shall prepare agendas and conference presentation materials, and provide minutes and reports following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

DI-ADMN-81249B, Conference Agenda – CDRL – A004 DI-ADMN-81250B, Conference Minutes – CDRL – A005

3.3.2 Post Award Conferences. The Contractor shall host a Post Award Conference (PAC) and Provisioning Guidance Conference concurrently at the Contractor's facility within 30 days after Contract Award. The purpose of the PAC is for the contractor to review and demonstrate to the Government the management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meetings/actions.

The contractor shall present management, key personnel, and program implementation processes. The Contractor shall demonstrate its production, quality control, and management procedures for producing the E-MMPS and provide review of the Integrated Master Schedule (IMS). The Contractor shall provide a meeting agenda and meeting minutes for Government approval.

DI-ADMN-81249B, Conference Agenda – CDRL – A004 DI-ADMN-81250B, Conference Minutes – CDRL – A005 DI-ADMN-81650, Integrated Master Schedule – CDRL – A002

3.3.3 Provisioning Guidance Conference. The Government will chair the Provisioning Guidance Conference (PGC). The purpose is to ensure that the Contractor and the Government have a firm understanding of the contractual requirements for the Provisioning Technical Documentation (PTD) using the guidance of GEIA-HB-0007, GEIA-STD-0007, and MIL- HDBK-502, including format and medium of delivery, addressing of unique Government requirements, and discussion/resolution of unclear provisioning/cataloging related areas. The Contractor shall develop and deliver a Provisioning Performance Schedule (PPS) and scheduling of periodic PTD submissions for review and acceptance. The results of the Provisioning Guidance Conference are published as minutes and are signed by representatives from the government and the contractor. These minutes become part of the contract.

DI-ADMN-81250B, Conference Minutes – CDRL – A005

DI-SESS-81713, Provisioning Performance Schedule – CDRL – A006 DI-MISC-81382, Work Schedule – CDRL – A007

3.3.4 Provisioning Conference. The Contractor shall schedule the Provisioning Conference 60- 90 days after contract award, at the Contractor's facility, IAW the PPS. The Contractor shall provide copies of the Provisioning Parts List (PPL), Engineering Data For Provisioning (EDFP), and a production representative article to ensure that the Contractor and the Government have a firm understanding of the contractual requirements. The Contractor shall be responsible to disassembly the E-MMPS for inspection of the article during this conference to validate and verify all Provisioning Technical Documentation.

DI-SESS-81715, Provisioning Parts Lists (PPLs) – CDRL – A008 DI-SESS-81712, Provisioning Parts List Index (PPLI) – CDRL – A009 DI-SESS-81874, Engineering Data for Provisioning (EDFP) – CDRL – A010

3.3.5 In-Process Reviews. In-Process Reviews (IPRs) will be held no more than quarterly at dates and locations mutually agreed upon by the Government and the Contractor. Issues such as ensuring compliance with contract requirements, problem identification and resolution, and actual versus expected manufacturing performance would be the types of issues that might necessitate face-to-face meetings. The Contractor shall provide meeting minutes for Government approval within 10 calendar days after IPR completion.

DI-ADMN-81249B, Conference Agenda – CDRL – A004 DI-ADMN-81250B, Conference Minutes – CDRL – A005

3.4 Systems Engineering. The Contractor shall maintain an effective systems engineering process throughout integration, testing, and production.

3.4.1 Technical Reviews. Technical reviews will be conducted by the Government with the Contractor’s participation (as required) in accordance with MCSCO 5400.5, Naval Systems Engineering Policy and the MARCORSYSCOM Technical Review Handbook, SIAT-HDBK- 001.

3.4.1.1 Test Readiness Reviews. The Government will conduct a Test Readiness Review (TRR) approximately 30 days prior to the start of first article tests. The purpose of the TRR is to conduct a formal review of the Government and Contractor’s readiness for testing. The Contractor shall support the TRRs by providing on-site personnel to present the status of build, readiness of test articles, and any support in answering hardware and performance questions.

The Contractor shall also support the close-out of any requests for information or requests for action as a result of the conduct of the TRRs.

3.4.1.3 Physical Configuration Audit. The Physical Configuration Audit (PCA) shall be performed to verify the E-MMPS and its Configuration Items (CIs) are accurate, complete, compatible, and that the CIs have achieved the performance and functional characteristics defined in the functional configuration baseline. The Government and the Contractor shall conduct the PCA jointly, at the Contractor’s facility at a date mutually agreed to, with the Government chairing the audit. The PCA shall verify the drawings reflect the "as-built" configuration of the system; accurate form, fit, and function information is provided on control drawings and confirm the drawings accurately represent the "as-built" production configuration.

The Contractor shall develop a configuration audit plan and provide the systems (minimum of 2 systems for each size) to be audited, facilities, personnel, documentation (including drawings) and other support as may be required. The Contractor shall participate and assist the Government in the execution of the PCA, using the guidelines contained in Section 8 of MIL-HDBK-61A, Configuration Management Guidance. The Contractor shall document the results of the PCA after each audit and shall correct all audit discrepancies documented in the configuration audit summary reports. In the event the Government finds evidence the drawings and/or documents do not adequately represent the equipment, production shall cease until all discrepancies are corrected and the Government approves the configuration audit summary report. The product baseline will be established upon completion of the PCA and resolution of audit discrepancies.

DI-SESS-81646, Configuration Audit Plan (Physical) CDRL – A011 DI-CMAN-81022D, Configuration Audit Summary Report (Physical) – CDRL – A012

3.4.2 Reliability

3.4.2.1 Failure Reporting, Analysis, and Corrective Action System. The Contractor shall develop a closed loop failure reporting system, procedures for analysis of failures to determine the root cause, and documentation for recording corrective actions taken. The Failure Reporting, Analysis, and Corrective Action System (FRACAS) shall include uniform failure reporting, failure analysis reports and corrective actions. All failures from system level down to the subassembly level shall be subject to these requirements throughout the testing period including production and integration testing, and during the post-production warranty period. In the event a failed item is returned subject to a Product Quality Deficiency Report (PQDR), traceability of the PQDR shall be integrated into the FRACAS. The Contractor shall execute a single FRACAS database to encompass in-factory (testing) and in-field (post-production) failure reporting and shall be transferred to the Government upon conclusion of the period of performance. The Contractor shall notify the Government of any failure impacting cost, schedule, producibility, supportability, and cost of ownership or interface/performance. All failures, critical and non-critical, shall be reported quarterly to the Government for review. All failures shall be categorized as in-field or in-factory failures. The Contractor shall assess the failure data for individual failures, identify trends (5 or more failures of the same root cause), and identify those trends and individual failures in the monthly report. Each FRACAS report shall, at a minimum, identify the root cause, and detail the remedial action taken including parts replaced. The Government reserves the right to conduct a Failure Review Board (FRB) throughout the contracted period of performance. The Contractor is encouraged to use MIL-HDBK-470 as guidance.

DI-RELI-80255, Failure Summary and Analysis Report – CDRL – A013

3.4.3 Quality Management System. The Contractor's Quality Management System (QMS) shall ensure product conformance to contractual requirements. The Contractor shall provide certification of conformance to ISO 9001:2008 (or later revision) or an equivalent QMS as part of their proposal. The Contractor shall have implemented, documented, and previously demonstrated the ability to maintain the QMS system to be used on the contract. The Contractor shall monitor, assess, and audit raw material quality, product performance, and reliability at all subcontractors and suppliers products and facilities. All requirements of the contract apply to subcontractors and suppliers. The Government reserves the right to audit products and processes, as well as the QMS, at any stage of contract performance. The Contractor shall make available all quality management documentation at the Contractor’s facility for Government review upon request.

3.4.3.1 Control of Non-Conforming Product.

3.4.3.1.1 Material Review Board. The Contractor shall conduct a Material Review Board (MRB) that includes the on-site Defense Contract Management Agency Government representative. This board is responsible for disposition of minor nonconforming material (product, processes, etc.). Authority to approve all MRB decisions involving repair, use-as-is material, and other than non-standard repair procedures will be at the discretion of the Government representative. Both standard and nonstandard repair procedures shall include instructions for reprocessing material after repair and shall specify all Contractor inspections required. The Contractor shall not consider a new standard or nonstandard repair process until all assignable causes of variance or omitted processes (or process steps) have been eliminated and corrected. The Government's review or concurrence of a repair technique shall not bar the Government's right to reject the material if the Government determines that the repair does not adequately correct the nonconformity.

3.4.3.1.2 Minor Nonconformance. A minor nonconformance is defined as a nonconformance that does not adversely affect any of the following:

a. Health or safety

b. Performance or function

c. Interchangeability, reliability, or maintainability

d. Effective use or operation

e. Weight or appearance (when a factor)

3.4.3.1.3 Major/Critical Nonconformance. A major/critical nonconformance is one that adversely affects any of the items listed in 3.4.3.1.2 above. A major/critical nonconformance shall be submitted in the form of a variance per paragraph 3.7.4.3 for disposition.

3.4.3.2 Product Quality Deficiency Reports - Field Generated. The Contractor shall investigate and provide root cause failure analysis and corrective action for all Product Quality Deficiency Reports (PQDRs), generated on Standard Form 368 (existing form or electronic) against products or supplies produced under this contract, at no additional cost to the Government. Reference MCO 4855.10B for PQDR reporting instructions and procedures. Upon request of the PQDR exhibit, the Contractor shall be responsible for all costs associated with shipping the PQDR exhibit to their designated location. The Contractor shall provide replacement parts for all components determined to be deficient attributable to workmanship/product nonconformance. Production/field corrective actions shall be accomplished at no additional cost to the Government. Corrective actions requiring configuration changes shall follow the configuration requirements as specified in paragraph 3.7.4.2, inclusive.

3.4.3.2.1 PQDR Reporting. A final written response shall be submitted. If a final response is not ready for submittal, the Contractor shall submit a request for a time extension specifying the time required to complete the final response with an interim response detailing the status of the investigation. The response shall report on the actions taken, root cause, corrective action, and the Contractor's position with respect to repair or replacement parts.

DI-QCIC-81187, Quality Assessment Report – CDRL – A014

3.5 Environment, Safety, and Occupational Health.

3.5.1 System Safety. The Contractor shall identify and evaluate environmental, safety, and health hazards, define risk levels, and eliminate/mitigate the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL- STD-882E. Residual risks will be evaluated by the Government in accordance with MIL-STD- 882E and accepted as appropriate prior to exposing people, equipment, or the environment to known system related Environment, Safety, and Occupational Health (ESOH) risks.

3.5.1.1 Safety Assessment. The Contractor shall perform and document a safety assessment to identify all safety features of the hardware system design and to identify procedural and hardware related hazards that may be present in the E-MMPS including specific procedural controls and precautions that should be followed. In addition, the Contractor shall make recommendations applicable to hazards at the interface of the E-MMPS with other system(s).

3.5.1.2 Safety Assessment Report. The Contractor shall provide a Safety Assessment Report (SAR) that documents the Safety Assessment and clearly identifies hazards of the E- MMPS. The SAR shall include a signed statement that all identified hazards have been eliminated or their associated residual risks controlled to acceptable levels (with a preference for medium or lower) IAW MIL-STD-882 and that the E-MMPS is ready to test. In addition, the Contractor shall make recommendations applicable to hazards at the interface of the E-MMPS with other systems.

DI-SAFT-80102C, Safety Assessment Report (SAR) – CDRL – A015

3.5.2 Environmental Considerations. The Contractor shall provide information on the potential for any adverse environmental impacts from the manufacturing, operation, maintenance, and disposal of the E-MMPS. This information will be used to assist the Government in making a preliminary National Environmental Policy Act (NEPA) decision and in the preparation of formal NEPA documents, which include Categorical Exclusion (CATEX). Such environmental impacts include air, soil, wetlands, water, flora, fauna, endangered species, emissions and toxic waste resulting from fabrication, maintenance (coatings and primers), operation, and disposal, etc.

DI-MISC-80508B, Technical Report, Study/Services (Environmental Considerations) –

CDRL – A016

3.6 Configuration Management Process. The Contractor shall maintain a Configuration Management (CM) process for the control of all requirements, hardware, and external system interface configuration documentation, media and parts representing or comprising the E-MMPS.

The principles contained in EIA-649, National Consensus Standard for Configuration Management, and MIL-HDBK-61A provide guidance on the configuration management process.

The Contractor's CM process shall consist of CM planning, configuration identification, configuration control, configuration status accounting, and configuration verification and audits and data management including tools. Processes and tools for interfacing with other acquisition requirements such as design review, assurance, and other program related disciplines shall be addressed. The Contractor shall notify the Government of any changes at the Contractor's facility, which affect the execution of the Contractor's CM Plan. The Contractor shall submit their CM plan within 120 days after contract award. The Government shall review and approve the Contractor's CM plan. The CM Plan shall be reviewed at least annually, and updated to reflect changes in system engineering, logistics or acquisition strategy concepts.

DI-CMAN-80858B, Contractor's Configuration Management Plan – CDRL – A017

3.7 Configuration Management. The Contractor shall perform configuration management on the E-MMPS to ensure form, fit, function, and interface requirements are documented and maintained throughout the contract period. The Contractor's configuration management practices shall include a parts management program that shall ensure supplier/vendor parts and components are readily available during the operation, maintenance and sustainment of the E- MMPS, as well as minimize parts obsolescence.

3.7.1 Configuration Identification. In coordination with the Government’s CM Manager, the Contractor shall develop methods to uniquely identify Configuration Items (CIs) and associated documentation, such as specifications, drawings, manuals, plans, procedures, instructions, and other configuration-related documents.

3.7.2 Functional Baseline. The functional baseline will be established upon successful completion of the FAT.

3.7.3 Product Baseline. Following completion of the FAT a joint Government-Contractor verification of the E-MMPS used for the conduct of the FAT and Contractor documentation used to document the E-MMPS configuration, such as drawings, commercial item descriptions, vendor item description, source control documents, shall be used to conduct a Physical Configuration Audit. Once verification of the Contractor's documentation is completed, the product baseline will be established.

3.7.4 Control/Accountability. The Contractor shall maintain control and accountability of the allocated and product baselines. The Government maintains control and accountability of the functional baseline in accordance with E-MMPS-PRF-0001. The Contractor shall notify the

Government of any changes to established baselines that affect form, fit or function, external system interfaces, interoperability or safety throughout the performance of this contract.

3.7.4.1 Change Control. The Contractor shall maintain control of E-MMPS product baseline throughout the contract period and notify the Government of any changes impacting form, fit or function, external system interfaces, interchangeability, interoperability and safety.

The notification shall include a change impact analysis that assesses alternate solutions to determine what action is in the best interest of the Government. The Contractor shall submit a change notice to the Government implementing any Class II Engineering Change Proposals (ECPs) (changes not affecting form, fit or function, external system interfaces, interoperability, or safety) and the Government will concur in the classification designation of the ECP.

Additionally, notification information shall include enclosures and figures that identify and define the effect on technical manuals (TMs) including draft TM page changes, packaging data, test supportability, interoperability/interchangeability, lifecycle costs, maintainability, reliability, environment, (to include identification of any ozone depleting substances) safety, and occupational health (ESOH) and retrofit information. Sufficient supporting data to evaluate the proposed or requested change, such as engineering drawings, sketches, specifications, or manufacturing data sheets, shall also be submitted as supplemental information.

DI-MISC-80508B, Technical Report - Study/Services (Change Control) – CDRL – A018

3.7.4.2 Engineering Change Proposals. Engineering Change Proposals (ECPs) shall be submitted by the Contractor, and shall be limited to those, which are necessary or offer significant benefit to the Government. MIL-HDBK-61A provides guidance concerning the classification of ECPs. Class I ECPs shall be submitted when changes are required to:

a. Correct deficiencies

b. Add or modify interface or interoperability requirements

c. Make a significant and measurable effectiveness change in the operational capabilities or logistics supportability of the system

d. Effect substantial life cycle costs/savings

e. Prevent slippage in an approved production schedule.

Class II ECPs shall be submitted by the Contractor to the Procuring Contracting Officer (PCO) for approval for those engineering changes, which impacts none of the factors listed above. As a minimum, Class I ECPs may be submitted in Contractor format and shall contain the following information:

a. Date prepared

b. Originator

c. ECP Classification

d. ECP Number

e. Reason/need for change

f. System designation (nomenclature, model, P/N)

g. Name of part (or lowest assembly) affected to include part numbers

h. Baselines affected (to include drawings, specifications, CAGE, revision level, etc.)

i. Title of change

j. Description of change

k. Effect on interfaces (Interchangeability and Interoperability)

l. Total costs/savings w/breakout

m. Retrofit information

n. Ozone Depleting Substances

o. Impact on any engineering disciplines (such as quality, environmental, safety, health, reliability, maintainability, etc.)

p. Justification for change

q. Priority of change

r. Impacts to any logistics support elements (such as manuals, spares, tools, etc.) being utilized by Government personnel in support of the product

s. Alternatives evaluated or considered.

3.7.4.3 Requests for Variance. The Contractor shall process Requests for Variance (RFV) from current approved configuration documentation. Authorized variances are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring variances is discouraged and shall be minimized. Where it is determined that a change should be permanent, the Contractor shall process an Engineering Change Proposal. MIL-HDBK-61A provides guidance concerning classification. As a minimum, the RFV shall contain the following information:

Date prepared Originator RFV Classification (critical, major or minor) Designation for variance (model/type, CAGE code, system designation, and variance number) Class of variance Part Number affected Cost/Price data Effectivity Description of variance Need for variance Effect on delivery schedule Recommended corrective action Alternatives evaluated.

DI-SESS-81883, Request for Variance – CDRL – A019

3.7.5 Notification of Changes to Commercial Equipment. The Contractor shall submit notification to the Government when changes occur to commercial equipment, which is being procured or fabricated by the Contractor as off-the-shelf, and the Government does not control the developer’s design.

DI-MISC-80508B, Technical Report - Study/Services (Chance Notice) – CDRL – A020

3.7.6 Configuration Status Accounting. The Contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configuration of the E- MMPS. All baselines, changes and planned systems upgrades shall be documented in the Contractor’s CSA database. The Contractor’s CSA database shall permit acceptance of commercial product information. The Contractor’s CSA database shall reconcile any differences between the supplier information and Contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support E-MMPS activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The Contractor’s CSA database shall be capable of providing CSA data in a digital format compatible with USMC’s CSA automated information system, Joint Configuration Management Information System (JCMIS).

DI-CMAN-81253C, Configuration Status Accounting Information – CDRL – A021

3.7.6.1 Configuration Status Accounting Serialized Tracking. The Contractor shall utilize the CSA database to record the serial numbers and version for primary components of the E-MMPS delivered to the Government. The Contractor shall maintain the information that allows traceability of vendor assigned serial numbers/nomenclatures to the USMC E-MMPS Serial Number, and IUID. The Contractor’s CSA database shall include the following data elements at a minimum:

a. USMC Serial Number, IUID

b. Vendor Part Number/CAGE

c. Vendor Serial Number

d. Item Name

e. Date of Report.

3.7.6.2 Configuration Status Accounting Modification Tracking. The Contractor shall utilize the CSA database to record completed field modifications or retrofit actions as a result of approved ECPs for each CI. The Contractor shall maintain the information that allows visibility of completed actions to the USMC E-MMPS Serial numbers or IUID. The Contractor’s CSA database shall include the following data elements at a minimum:

a. USMC Serial Number, or IUID

b. ECP/MI Number

c. Date Installed

d. Location

e. Ownership.

3.7.6.3 Configuration Identification. The Contractor shall establish a database that records and maintains configuration baselines. The database shall record: documents, hardware, and drawings that have been approved and placed under Government configuration control and new Configuration Items (CI) which are planned for inclusion in future baseline updates. As a minimum, CI data shall identify the current approved baseline by:

a. Document number and Document type

b. CAGE

c. Revision Level

d. Item Name

e. Drawing size

f. Indentured breakdown of parts, which display a “parent to child” relationship, to include quantity. The breakdown shall only pertain to CI documents under Government configuration control.

3.8 Item Unique Identification. The Contractor shall implement specific Item Unique Identification (IUID) marking, as defined in MIL-STD-130 and DFARS clauses 252.211-7003, 252.211-7007. For all commercial contracts, the Contractor shall comply with DFARS clauses, 252.245-7001, 252.245-7002, 252.245-7003, 252.245-7004 and 252.246-7006. The IUID marking shall be incorporated into existing data plates when possible. Bar Coding and the two-dimensional IUID data matrix shall be readable by current optical scanning devices and be accompanied by the corresponding human readable markings when practical. All 2D data matrix shall be permanently affixed and have the ability to withstand and perform within the same environmental conditions as the E-MMPS. Whenever practical, the location of the marking on the item shall ensure its readability during normal operational use.

3.8.1 Parent End Item Data Plate Information. The Contractor shall use MIL-STD-130, Identification Marking of U.S. Military Property, Table IV (UII Construct 1 or 2) and Figure 1 as a guide when developing the E-MMPS data plate. The Parent End Item 2D matrix shall contain human and machine-readable markings and shall be no less than 1 cm wide and no less than 40% contrast. The minimum data plate information for the E-MMPS Parent End Item is listed below:

a. Item Name:

b. USMC Vehicle Registration Number:

c. National Stock Number (NSN):

d. Design Activity: (MFR ID Cage Code)

e. Serial Number: (VIN)

f. Government Ownership Designation: US Property

g. Contract Number:

h. 2-dimensional IUID data matrix

i. Unique Item Identifier (UII)

3.9 Diminishing Manufacturing Sources and Material Shortages. The Contractor shall identify the parts planned to be used as well as those used in the E-MMPS at all indentured levels. The data may be obtained progressively during any program life cycle phase using sources such as the preferred parts list, Bill of Materials (BOM), vendor surveys, inspections, etc. The information documented at the part level shall be updated as changes occur and be sufficient to enable forecasting and management of any associated Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues.

DI-PSSS-81656, Source Data for Forecasting DMSMS – CDRL – A022

3.10 Testing/Verification.

3.10.1 Contractor Support to Government Testing. The contractor shall support Government mannequin test efforts by providing on-site personnel and in-house support. The contractor shall support Government FAT testing by providing on-site maintenance, training, logistics, and technical support for the period of the test. Test support requirements will be tailored to the test being conducted. The contractor shall provide all required field and depot level support equipment and spare parts needed to maintain the E-MMPS and ancillary equipment during each test (including, but not limited to 4 reserves and 64 free bags w/ hand deployed pilot chutes for each sized system). Additionally, the contractor shall provide a location that includes a range and facilities for packing of the parachutes and meetings. Refer to CLIN 0001 for items that will be required for testing. The contractor shall analyze test data, conduct failure analysis, and maintain a data tracking system throughout all test efforts.

3.10.2 First Article Test. The Government will conduct FAT in accordance with FAR 52-209-4, First Article Approval-Government Testing to verify the E-MMPS meets all Government requirements in the E-MMPS-PRF performance specification. The contracor shall ensure that FAT manufacturing is distributed as uniformly as possible over the machinery and tooling it intends to using for production lot. The Contracting Officer will notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. If FAT is approved, the Contractor will be authorized to proceed into production. The notice of conditional approval or disapproval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract.

All production quantities submitted after approval of the First Article Test shall be produced using the same raw material suppliers, materials, processes, procedures, equipment and facilities that resulted in the manufacture of the acceptable First Article Test items. This includes all raw materials and/or sub-components. Contractors desiring to make changes to approved First Article Test items, to include raw material supplier and production processes, must request in writing and receive written approval from the Contracting Officer prior to use. The Contracting Officer, along with the Government Project Officer, will determine if the request is approved or disapproved and if a new First Article Test is required.

3.10.2.1 Conditional FAT Approval. If the Contracting Officer authorizes a Conditional FAT Approval, requirements that have been met with exceptions during FAT and any failures noted during FAT not relating to mandatory source items (e.g., workmanship issues on the E-MMPS, labeling issues) shall be corrected prior to the start of production. For failures noted relating specifically to mandatory source item quality issues, the Contractor shall submit waivers addressing those items and must receive approval of those waivers prior to beginning production.

After receipt of a Conditional FAT approval letter detailing FAT findings, the Contractor shall deliver a Failure Analysis and Corrective Action Report (FACAR) which must be approved by the Government prior to the Contractor beginning production. All costs related to any additional FAT testing that may be required shall be borne by the Contractor. After correction of all issues, the Contracting Officer will issue a final FAT approval letter authorizing the Contractor to proceed into production.

Failure Analysis Corrective Action Report (FACAR) – CDRL A020

3.10.2.2 FAT Disapproval. If the FAT is disapproved, the Contracting Officer will detail the findings in the FAT Disapproval Letter. After receipt of a FAT Disapproval Letter, the Contractor shall deliver a FACAR addressing the findings which must be approved by the Government prior to the Contractor beginning production. All costs related to any additional FAT testing that may be required shall be borne by the Contractor.

3.10.2.3 First Article Test Methods. The Government will conduct FAT in accordance with FAR 52.209-4 First Article Approval – Government Testing (clause is included in full text in Section I of this contract), the E-MMPS PSPEC. The Contractor shall submit in-process manufacturing certifications of compliance.

Certificate of Compliance – CDRL A021

3.10.3 Confirmation Testing. After approval of FAT, any changes below the product baseline may require a Government approved confirmation test. Additionally, any proposed changes in equipment/tooling (hardware or software) replacement or modifications, equipment additions, and changes in equipment location will require Government approved confirmation testing. The Government will determine if additional testing is required and what that additional testing will encompass based on the scope of the change. Contractors shall notify the Government in writing in advance of any planned changes.

3.10.3.1 Nonconformance of First Article. In the event the first articles fail to meet requirements as described in the E-MMPS-PRF-0001, the Contractor shall submit plans for the corrective action or disposition to the Government for approval IAW FAR 52.209-4. Minor non-conformance may be corrected during the testing, with Government approval. Production shall not be initiated without written Government approval by the PCO.

DI-SESS-81315B, Failure Analysis and Corrective Action Report – CDRL – A023

3.10.3.2 First Article Refurbishment. If the approved first article units are not destroyed in testing, the Contractor may refurbish first article units as part of the first article effort, and deliver these units as part of the contract quantity, provided they meet conformance inspection requirements as defined within the E-MMPS-PRF-0001. This shall be accomplished within 90 days after first article approval.

3.10.3.3 Test Article Disposal. Test articles consumed by Government testing will be returned to the Contractor at its expense for proper disposal.

3.11 Integrated Product Support. The Contractor shall plan and conduct an Integrated Product Support (IPS) program, which shall govern the management of the IPS effort. The IPS effort is a unified and iterative approach to the management and technical activities needed to influence operational and materiel requirements and design specifications for logistics support. The IPS effort shall be conducted as an integral part of the development and integration process to define the range and depth of the required support, and address all applicable and related elements of logistics.

3.11.2 Warranty Performance System. The Contractor shall establish and maintain a warranty performance system that identifies and documents all items to be warranted under this contract.

Each item warranted shall be indexed and identified by serial number, model or part number, and date of acceptance by the Government. All pertinent data required for the Government to pursue warranty provisions, remedy, and relief for each item shall be maintained by the Contractor for the duration of the warranty period. All warranty claims and transactions shall be documented and made available for Government review during scheduled meetings and/or reviews.

DI-SESS-81639A, Warranty Performance Report – CDRL – A024

3.11.2.1 Standard Commercial Warranty. The Contractor shall provide a standard commercial warranty covering workmanship, materials, design, and all essential performance characteristics that would affect the requirements of E-MMPS-PRF-0001, effective on the date placed in service. The Contractor shall ensure that subcontractor and vendor warranties provide the same coverage and are passed through to the end item.

3.12 Technical Publications.

3.12.1 Commercial Manuals. The Contractor shall provide Commercial Off-the-Shelf (COTS) manual(s) for the E-MMPS in accordance with MIL-PRF-32216, to include supplemental data as necessary. The manual(s) shall contain installation, operation, troubleshooting and maintenance instructions. The manual(s) shall include a complete repair parts list (including exploded views of all assemblies and subassemblies) and special tools list.

DI-TMSS-80527C, Commercial Off-the-Shelf (COTS) Manual and Associated Supplemental Data – CDRL – A025

3.12.2 Copyright Release. The Contractor shall identify copyrighted material, if any, and shall obtain the written approval of the copyright owner. The Contractor shall furnish appropriate copyright release giving the Government permission to reproduce and use copyrighted information. When the Contractor uses a manual, which covers a vendor's component(s) or a portion thereof, and the vendor's manual contains copyrighted material, the Contractor shall be responsible for obtaining a copyright release from the vendor and providing the copyright release to the Government.

3.13 Instructor & Key Personnel Training. The Contractor shall provide Instructor & Key Personnel Training (I&KPT) session for up to six personnel. Training topics shall include, but are not limited to, individual parachutist operations, jumpmaster, and parachute Preventive Maintenance Checks and Services (PMCS) in accordance with MIL-PRF-29612. Prior to course initiation, the Contractor shall meet safety standards, which are in accordance with local, state, and federal regulations. In accordance with their proposal, the contractor shall provide all training aids (e.g., Power point presentations, films, handouts, training booklets) to support the training evolution. It is anticipated that training will be conducted at Quantico Marine Corps

Base Quantico, VA and at a drop zone location near base. A designated government representative shall coordinate all training requirements, locations and schedules directly with the contractor.