Att_2_SSDS-IM_Section_L_15-T-1017.docx

FAR 52.212-1 Instructions to Offerors—Commercial Items—Addenda

L—1 Communication with the Contracting Office.

Offerors may email written questions requesting clarification of this solicitation to the Government via the Contract Specialist, Ms. Katy Hurd at: kathryn.hurd@usmc.mil and copy to suzanne.blagg@usmc.mil. The Government will only accept written questions it receives no later than 12:00 p.m. Eastern Standard Time on 11 February 2015. The Government will respond to questions via an amendment to the solicitation posted on the FBO website.

L—2 General.

Offerors shall submit documentation illustrating their approach in satisfying the solicitation’s requirements. The documentation shall cover all aspects of this solicitation and include the offeror’s approach and capability.

The quotation must sufficiently demonstrate an understanding of and the ability to comply with all the requirements referenced in the SSDS-IM Statement of Work (SOW), Performance Specification (PSPEC), and the Contract Data Requirement List (CDRLs). Clarity, completeness, and conciseness of an offeror’s quotation are essential for an effective evaluation.

Offerors should not submit documents beyond those required to present a sufficiently complete and effective response to the solicitation. The offeror may use graphs, charts, diagrams, and narratives where appropriate.

The Government may not evaluate quotations that do not comply with submission requirements..

L—2.1.1 Quotation Submission Address.

Mail or deliver quotations, to include product samples to:

Commander, Marine Corps Systems Command Material Management Supply Officer ATTN: Ms. Katy Hurd and Ms. Suzanne Blagg

RFQ: M67854-15-T-1017

2201A Willis Street Quantico, VA 22134-6050

Hand delivered submissions are accepted, but must be coordinated at least 24 hours before delivery via e-mail to kathryn.hurd@usmc.mil and copy to suzanne.blagg@usmc.mil.

L—2.1.2 Quotation Submission Due Date.

Quotations shall arrive no later than 12:00 p.m. Eastern Standard Time, 27 February 2015.

L—2.2 Quotation Volume Requirements.

A cover letter prepared on the company’s letterhead stationary shall accompany the offeror's quotations, identifying only the transmitted enclosures. The quotation’s first page shall comport with FAR 52.215-1(c)(2). Offerors’ shall submit quotations with ten product samples of each SSDS-IM as described in CLIN 0001 and CLIN 0002 and commercial brochures, for a total of 20 product samples. Table L—1 contains further descriptions of Volume Requirements.

Table L—1. Volume Requirements.

Appendix (A) Product Specification

Appendix (B) Delivery Schedule

Appendix (C) Maintenance Technical Data

Appendix (F) Anticipated Provisioning Parts List Support (unpriced)

(a) Engineering Data For Provisioning (EDFP)

(b) Provisioning Parts List (PPL)

(c) Initial Issue Provisioning (IIP) Package Initial Issue Provisioning (IIP) Package

Original plus 2 copies No Limit

Appendix (A) Anticipated Provisioning Parts List Support (priced)

(a) Engineering Data For Provisioning (EDFP)

(b) Provisioning Parts List (PPL)

(c) Initial Issue Provisioning (IIP) Package

L—2.4.2

Original plus 2 copies No Limit

L—2.2.1 Page Limits.

For volumes with page limits, any cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations & acronyms, and appendices will not count against the page limit. The Government will not consider quotation contents exceeding the page limits. The Government evaluation team will not consider any supplemental information outside the quotation structure’s strict confines.

L—2.2.2 Format.

Quotation shall use “Arial” or “Times New Roman” 12-point font style on 8 ½” x 11” white paper with 1” margins. Offerors may use 11” x 17” sized fold-out pages for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. An 11” x 17” counts as two pages. A sheet of paper printed on both sides counts as two pages, and pages shall have consecutive numbering. Double-sided printing and copying on recycled paper is preferable. Bolding, underlining, and italics are permissible to identify topic demarcations or points of emphasis. Graphic presentations and tables shall have at least text 8-point font.

Each volume in the quotation shall include a copy of the cover letter, title page, and table of contents. The table of contents shall list sections, subsections, and page numbers. Technical volumes shall also contain a one-page executive summary briefly describing the overall approach and identifying subcontractor or teaming efforts. Include the company name, address, Commercial and Government Entity (CAGE) Code, and Data Universal Numbering System (DUNS) number of all partners and major subcontractors in the executive summary. Each volume shall contain a glossary of abbreviations and acronyms, and each acronym used shall be spelled out in the text the first time it appears in each quotation volume.

In addition to the paper copies identified in Table L—1, the offeror shall submit all quotation information in electronic format, one compact disc (CD) per volume. Text and graphics portions of the electronic copies shall be readable by Microsoft (MS) Word 2010 or Adobe Acrobat. Data submitted in spreadsheet format shall be readable by MS Excel 2010. The paper copy takes precedence in instances where the paper copy and the electronic copy conflict. Each volume shall be in separate hard-sided three-ring binders. CDs shall be in “read-only” format for Microsoft Windows. The printed material must accurately reflect the electronic data on the CD.

L—2.2.3 Cross Referencing.

Each volume shall stand-alone to the greatest extent possible so its content needs minimal cross-referencing to other quotation volumes. Cross-referencing within a quotation volume is permissible where its use would conserve space without impairing clarity. Hyperlinked cross-references are permissible. The Government will assume that any required information not appearing or otherwise cross-referenced in its designated volume is omitted from the quotation.

L—2.3 Volume I—Technical.

The technical volume shall address Factor 1—Technical Capability and conform with the page limitations as stated above. Volume I shall not contain price or pricing information; doing so may result in an unfavorable evaluation. The technical volume shall demonstrate the offeror’s understanding of the SOW and PSPEC as well as an articulation of the offeror’s approach and capability (e.g., detailed procedures, plans and methods) to meet the solicitation’s requirements. The quotation should sufficiently demonstrate how the offeror will meet or exceed delivery schedule timelines, safety measures in accordance with the Safety Assessment Report (SAR), and provisioning support such as the program’s warranty and maintenance assurances. The Government will not consider information from any previous transaction whatsoever (e.g., descriptions of previous projects performed for the Government) as part of the quotation unless the information is incorporated into the quotation.

L—2.3.1 Factor 1 – Technical Capability.

Offerors shall demonstrate the ability, resources, and experience to meet the solicitation’s requirements, to include detailed procedures, plans, and methods. Offerors shall present all information in sufficient depth for the Government to comprehensively evaluate the offeror’s understanding of solicitation requirements and performance capability. The quotation should demonstrate the offeror’s understanding and capability in a concise, logical manner and should not contain superfluous material. As appropriate, the Government reserves the right to request certifications, test data, or any other documentation supporting the quotation’s claims.

The offeror's proposed level of performance becomes the minimum threshold performance, if the offeror were to receive the contract award.

All product samples will undergo performance verification testing in accordance with the SSDS-IM PSPEC and Evaluation Factors. Test events include performance baseline testing, environmental testing, user evaluation testing, endurance testing, and a performance degradation assessment.

Offerors shall submit a proposed delivery schedule representing the monthly quantity for CLINs 0001, 0002, 0004 and 0005.

L—2.3.1.1 Product Samples.

Offerors shall submit one copy of the operator’s manual in a Microsoft Word or PowerPoint format as well as ten product samples of each SSDS-IM as described in CLIN 0001 and CLIN 0002 (for a total of 20).

Product samples may be subject to various testing relating to performance, environmental compliance, Limited User Evaluation (LUE), and other testing. The Government will return all product samples at full cost to the offeror. Accordingly, offerors shall include prepaid return shipping instructions with product sample submissions.The Government will not pay for the return of product samples. The Government does not assume liability for lost or damaged shipments and recommends that offerors insure product samples.

L-2.3.2 Appendices.

a. Appendix (A)—Product Specification. Offerors shall provide, at minimum, the following detailed product specifications:

(1) Dimensions, weight, physical characteristics (Include a table matrix similar to the below “Performance Specification Matrix” as part of Appendix (A));

(2) Data regarding interface compatibility with the M8541 and M8541A scope and the M110 and M107; and

(3) Bias data specific to the M110 and M107.

Example:

Performance Specification Matrix

b. Appendix (B)—Delivery Schedule.

Offerors shall provide a delivery schedule for:

· CLIN 0001 (Quantity of 1,377);

· CLIN 0002 (Quantity of 601);

· CLIN 0004 (up to a quantity of 1,377 for each spare part); and

· CLIN 0005 (up to a quantity of 601 for each spare part).

For CLIN 0001 and 0002, delivery shall start no later than 90 days after purchase order award and shall be complete no later than 12 months after the first delivery date. Offeror shall provide delivery schedule for spares after receipt of order (ARO).

c. Appendix (C)—Maintenance Technical Data.

Offerors shall provide the Government with all individual task descriptions for maintenance procedures associated with the SSDS-IM.

d. Appendix (D)—Warranty Terms and Conditions.

Offerors shall provide their manufacturer or commercial warranty provisions, to include warranty instructions on warranty coordination.

e. Appendix (E)—Safety Assessment Report (SAR).

Offerors shall provide a draft SAR with the quotation. The draft SAR shall include a statement that the offeror has eliminated all identified hazards or has controlled associated risks to acceptable levels according to MIL-STD-882E. The offeror shall certify that the SSDS-IM is safe to test and field.

f. Appendix (F)—Anticipated Provisioning Part List Support (non-priced).

The offeror shall provide technical documentation regarding provisioning, including but not limited to:

· Engineering Data For Provisioning (EDFP);

· A Provisioning Parts List (PPL);

· An Initial Issue Provisioning (IIP) Package; and

· A recommended buy list, to include currently available reliability, availability, maintainability as well as durability (RAM-D) data for the recommended buy list.

The recommended buy list supports the Government’s determination of the Initial Issue Provisioning (IIP) spares package. The recommended buy list shall include the nomenclature, manufacturer part number, CAGE code, and recommended quantity for each item. After award, the awardee shall submit updated and revised versions as applicable in accordance with the SOW and CDRLs.

L—2.4 Volume II—Business Volume.

The Business Volume shall address Evaluation Factor 2—Price and Evaluation Factor 3—Past Performance.

L—2.4.1 Factor 2—Price Offerors proposed prices shall remain firm for at least 180 calendar days from the offer receipt date.

Prices shall be based on Freight On Board (FOB) Destination within the Continental United States. Each offeror should submit quotation prices for each CLIN reflecting the best price the offeror would provide to its most valued customer. Offerors should also include quantity price discounts if applicable. To help the Government determine whether proposed prices are fair and reasonable, the offeror shall present sufficiently detailed price information. After quotation submission, the Government reserves the right to request more detailed price information, as necessary.

L—2.4.2 Appendices

a. Appendix (A)—Anticipated Provisioning Parts List Support (Priced)

The Offeror shall provide the same document as Volume I, Appendix (F) but with prices listed for each item.

b. Appendix (B)—Other Volume II Requirements

The Offeror’s Price Volume II shall consist of the following:

a. System for Award Management (SAM) registration information, to include DUNs, CAGE code, Tax Identification Number and confirmation of Completed Contractor’s Representation and Certifications (FAR and DFAR)

b. Acknowledgement and acceptance of any amendments issued to the solicitation.

b. Certification Regarding Responsibility. Each offeror shall self-certify that it:

1. Has adequate financial resources to perform this contract or the ability to obtain them;

2. Complies with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitment;

3. Has a satisfactory performance record;

4. Has a satisfactory record of business ethics;

5. Has the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors);

6. Has the necessary production, construction, technical equipment, and facilities, or the ability to obtain them; and

7. Is eligible to receive an award under applicable laws and regulations.

L—2.4.3 Factor 3—Past Performance Offerors shall evidence past performance by describing no more than three of the offerors' most relevant contracts performed within the last three years. Relevant past performance may be any combination of Federal, state and local government, or Law Enforcement work. Include a description of the work’s relevance to solicitation in terms scope, magnitude and complexity. At a minimum, past performance information shall include:

· Contract number;

· Type of contract;

· Government Point of contact (POC) information, i.e. name, role, telephone number and email address;

· Period of performance (PoP);

· The work’s description;

· The work’s relevance to this SSDS IM requirement; and

· Characterization and rating of performance on the effort.

Offerors without three relevant contracts within the last three years may submit fewer examples. Offerors with no recent and relevant past performance history shall state so in their quotation.

Offerors have discretion to determine which prior contracts are relevant to the currently described requirements.

The Government may use other information from Government sources to evaluate past performance. The Government reserves the right to limit or expand the number of references and contact references other than those provided by the offeror.

The Government will exclude submissions exceeding the page limit. Offerers submitting prior work as a subcontractor as past performance experience must also clearly indicate the work’s relevance (e.g., scope, magnitude and complexity). Offerors intending to use subcontractors must also clearly indicate the percentage of work the subcontractor will perform under each task/category of the solicited effort.

In addition to the references provided in the quotation, offerors, including subcontractors, may submit completed parts one through three of the attached Past Performance Questionnaire to the past performance assessors (i.e., former customers having experience with the offeror/subcontractor on previous contracts) and request that the assessors complete the questionnaire and submit as applicable. Assessors may email the completed questionnaire directly to kathryn.hurd@usmc.mil, copy tosuzanne.blagg@usmc.mil. Completed questionnaires must come directly from the assesors and shall not be submitted by the offeror.