QA_M67400-16-R-0002.pdf

Q&A M67400‐16‐R‐0002: OkiCon Technical Support

# RFP TOPIC OR

SECTION

APPLICABLE CITATION / QUESTION / COMMENT

1 New Work/Requirement

Is this new work or a re-compete?

This is a re-compete.

2 Incumbent If there is an incumbent, will the government provide incumbent company and staff contact information in order for bidders to contact them to discuss employment retention?

The incumbent company is Onyx of Alexandria. The current contract number is M00318-10-A-0006-QJ02.

3 Incumbent Staffing Plan

Please confirm that an incumbent capture strategy is a desired Staffing Approach and also that there is no evaluation factor related to a proposed incumbent staffing plan/approach.

An incumbent Capture Plan is not required. FAR 52.222-17 does not apply to overseas contracts since the Service Contract Act does not apply, however because continuity of services is important to operations, “Staffing Approach” is a technical approach subfactor in the solicitation:

Sub-factor (b): Staffing Approach and Labor Mix Qualifications/ Certifications/ Experience

The Government shall evaluate the Offeror’s proposed Staffing Approach that details its plans to staff, recruit, and screen qualified personnel in order to satisfy the Government’s performance requirement. The Government shall evaluate whether or not the approach is definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. (The approach shall include a detailed discussion of the roles of the support team, substantiated performance, and appropriate use of staff resources to accomplish the intended work set forth in the PWS).

The Government shall evaluate the Offeror's proposed minimum qualifications, certifications, experience, and specialized experience that the individuals will possess for each of the support areas identified in the PWS.

The Offeror shall certify that all the individuals to perform services throughout the life of the contract will meet the characteristics proposed.

The Government will also evaluate the potential risk of the offeror’s proposal in relation to this sub-factor.

4 Personnel Clearances RFP Section 7.6.5.1 (Page 22/77) states: “All contractor employees who will be assigned to work in Okinawa must have an active clearance or must have initiated a background check before coming to Okinawa”

RFP Section 7.9 – Page 23/77 States: “All personnel directly supporting this contract shall have at least a SECRET security clearance prior to starting work and shall maintain the security clearance throughout the period of performance.”

# RFP TOPIC OR

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APPLICABLE CITATION / QUESTION / COMMENT

Please confirm which RFP Section is applicable and desired by the Government in this case.

See paragraph 7.9. Clearance required prior to starting work.

Section 7.6.5.1 refers to standard requirements to recevie a CAC ID.

5 Key Staff On page 10/77 - Section 1 - Subsection 3 - Past Perf references includes requirement for the following fields, including: “Identification of Key Staff involved”

Please confirm that there is NO Key Staff requirement.

Key staff identification not required 6 Current/Ongoing Past

Performance Data (1/2)

On page 10-11/77 - Section 1 - Subsection 3 - States: “Offerors may submit performance data regarding current contract performance as long as a minimum of 1 year of performance has been completed as of the closing date of this RFQ” –

Is the award date acceptable for defining the period of performance of a past performance reference for a current/ongoing contract?

One (1) year of performance must be completed prior by the closing date of the RFQ on 15 July .

7 Current/Ongoing Past Performance Data (2/2)

On page 11/77 - Section 1 - Subsection 3 - States: “Offerors may submit performance data regarding current contract performance as long as a minimum of 1 year of performance has been completed as of the closing date of this RFQ” –

Will the government accept a current/ongoing past performance reference for DPRI work in Okinawa that was awarded in MAY 2015?

Yes it will be accepted as long as the performance start date was prior to 15 July 2015.

8 Contractor Furnished Materials (CFM)

PWS Section 7.5.1

Page 21/77 - Section 7.5 - Subsection 7.5.1 – States: “Contractor will provide one computer to each onsite employee, with specific software included.”

Please confirm this would be a total of six (6) Computers for this requirement in the Base Year.

Correct.

9 Contractor Furnished Materials (CFM) Required Software Versions

Page 22/77 - Section 7.5.1.3 Please provide required versions for the following software products:

o Microsoft Office Suite o Adobe ProSuite o AutoCAD o AutoCAD Civil 3D o NavisWorks o ArcGis

# RFP TOPIC OR

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APPLICABLE CITATION / QUESTION / COMMENT

See attachment: MCHS Workstation Minimum Requirement Document 10 Resumes for

Incumbent Personnel Page 22/77 - Section 7.10 – States: “Resumes for personnel identified to support this contract must be approved by the gov’t prior to employees deploying to Okinawa.”

Please confirm resumes are not required and no approval is necessary for incumbent staff hired by the contract awardee.

Incumbent staff are already approved for required positions and will not be required to submit new resumes

11 Past Performance Evaluation – “PPQ”

Page 35/77 - Evaluation Section 1.3 – States: “KO will evaluate present and past performance information through the use of questionnaires completed by an offeror’s reference.”

Please confirm that the offeror is not responsible for providing this questionnaire (typically referred to as a “Past Performance Questionnaire” – or “PPQ”) to the provided references and that the government will do this. – if/as necessary.

The government will provide the Offeror’s references with the Past Performance Questionnaire.

12 Deliverables Clarification

On page 18/77 – in Subsection 6.3 – The last sentence reads: “In obtaining the deliverables the Contractor shall perform the required actions described in the PWS.”

Please clarify what is meant by “In obtaining the deliverables” – as this is unclear as written and we are unsure what the government is asking for.

Delete sentence in PWS: “In obtaining the deliverables the Contractor shall perform the required actions described in this PWS.”

13 Table 1

Required Format for

RFP

Page Limit

Page 13/77 Will the government consider excluding a cross-reference matrix (also referred to as a “Traceability Matrix”) from the page limits?

The page limits stand as published.

14 Table 1

Required Format for

RFP

VOL II

Page 13/77 Volume II: the required format for this volume is “MS Excel spreadsheet”, however there are other documents requested in Volume II (Balance Sheet/Income Statements, for example).

Will the Government accept a combination of MS Word/PDF and MS Excel file formats in this VOL?

The required format for the Price Proposal is MS Excel Spreadsheet.

Balance Sheets and Income Statements can be in MS Word or PDF.

15 Table 1

Required Format for

RFP

Does the government desire the PPIL be included in the Redacted Volume?

# RFP TOPIC OR

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APPLICABLE CITATION / QUESTION / COMMENT

Past Performance Information List

See Table 1: Required Format for RFP The Offeror shall provide one original version and one redacted version for the Technical Proposal, Past Performance Information List.

16 Section 2 Price Page 12/77 - Paragraph ii - Last Sentence Please clarify CLINs used for calculation of Six Month Extension

Option Year Two (2) CLINS are used to calculate the Six Month Extension 17 CLINs 0001, 1001, 2001 - Community Planner /Architect /Landscape Architect

Pages 3, 5, 7 The CLINs denote Project Planning Support services to include

Interdisciplinary: Community Planner/Architect/Landscape Architect support services in accordance with the Performance Work Statement (PWS). The table of estimated hours on page 12 of 77 suggests this is a Project Manager position. The types of positions are explicitly different. Please explain the intent of the position and provide clarification between the CLINs and the table designation.

The table is for information only and characterizes the hours required to perform against a variety of tasks/disciplines. In this case the position is a Community Planner with skills/background in Architecture/Landscape Architecture.

18 Section 5.0 Technical Requirement

What are the specific requirements for the Construction Project Manager and the Community Urban Planner?

Construction Project Manager: Reference Section 7.4.4.

Community Urban Planner: Reference Section 7.4.2.

19 Construction PM Support Services

(CLINS 1005/2005)

Page 25/77 - Paragraph 7.13.3.1 Please confirm whether support is for FRF or OkiCon Program

OkiCon; but as per PWS Section 3.3, management can direct support to FRF if required.

20 Security Engineer Support Services

(CLINS 0003/1003/

2003)

Page 12/77 Please confirm by hours whether support is for FRF or OkiCon Program

3,920 hrs ISO FRF / 1,960 ISO OkiCon

21 Security Engineer Requirements

Page 19/77 - Section 7.4 Please confirm that there are no Specific Requirements for the Security

Engineers

Requirements have been added as follows:

7.4.5 Specific Requirements for Security Engineer:

7.4.5.1 PLACE OF PERFORMANCE. Building 5692 (FRF) / Building

361, Floor 2 (OkiCon), MCB Camp S.D. Butler, Okinawa, Japan

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7.4.5.2 Thorough knowledge of USMC security programs and security equipment procurement processes.

7.4.5.3 Thorough knowledge of security engineering design related to all areas of facility design.

7.4.5.4 Knowledge of AT, FP; CIP; CBRNE; COOP; Military PMO; NLW- C operations.

7.4.5.5 Ability to manage major programs including formulation of project requirements, refinement of project requirements in engineering terms, submittal of documents, execution of program and project designs, acceptance of project documentation, project completion.

7.4.5.6 Knowledge of military facility design, planning, MILCON programming or actual construction of military structures.

7.4.5.7 Ability to converse in Japanese language is highly desirable but not required.

22 Section 5.4.6 states: The Contractor shall design, establish, maintain and manage information databases used to fulfill security engineering duties. Utilizes Department of Defense (DoD) and other United States Agency procured, designed, or commercial-off-the-shelf software enabling the thorough analysis of facilities to meet USMC security engineering criteria.

What type of a database is the DPRI looking to develop and what are your expectations?

The government database contains project specific information that captures security requirements for physical security and AT/FP on relevant projects.

Section 7.5.1.2 states: The Government will install an approved MCEN- N image on the contractor provided hardware. Contractor provided hardware shall be required to meet USMC specifications and be supported by a warranty or maintenance contract. Contractor shall reference the MCHS Workstation Minimum Requirement dated 27 June 2013. The Contractor furnished computers shall be limited to the functionality of a standard MCEN computer and shall be required to meet all MCEN security standards.

Will the DPRI provided the MCHS Workstation Minimum Requirement dated 27 June 2013 document so we will be able to procure the correct type of computer? And, will USG technicians be responsible for loading and maintaining the USG provided software?

Yes and Yes.

Section 7.5.1.2 continues: The Contractor shall not have administrator

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privileges to these computers. All Government business shall be conducted using GF Data Systems and Government approved IT hardware/software. The Government will provide Marine Corps Enterprise Network Non-Classified (MCEN-N) connectivity, which will provide internet access and a DoD email capability with .mil address assigned to authorized contractor personnel. The Government will provide access to MCEN-N and standard software applications. The Government will furnish MCEN-N network connectivity and the Contractor shall use the provided network in the performance of the contract requirements. Government furnished connectivity shall not be used to conduct personal business nor maintain data of a personal nature. Upon the completion of contract performance, the hard drives of the Contractor’s furnished computers shall be completely erased. These computers should have access to the internet via a mobile hot-spot or air card.

Will the contractor be allowed to be reimbursed for the cost of the mobile hot-spot/ air card?

This is a firm fixed price contract.

Will the USG want to retain the computers at the end of the contract?

The USG will retain all data, not the computers.