M67400-14-T-0019-0002.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004 is added as follows:

Facilities Analyst Support Services

FFP

The Contractor shall provide Facilities Analyst Support Services as required by the Performance Work Statement.

FOB: Destination

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 01-JUL-2014 TO

30-JUN-2015

To:

POP 01-AUG-2014 TO

31-JUL-2015

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 01-JUL-2014 TO

POP 01-AUG-2014 TO

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 01-JUL-2014 TO

POP 01-AUG-2014 TO

The following Delivery Schedule item has been added to CLIN 0004:

POP 01-AUG-2014 TO

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 01-JUL-2015 TO

30-JUN-2016

POP 01-AUG-2015 TO

31-JUL-2016

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 01-JUL-2015 TO

POP 01-AUG-2015 TO

The following Delivery Schedule item for CLIN 1003 has been changed from:

POP 01-JUL-2015 TO

POP 01-AUG-2015 TO

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 01-JUL-2016 TO

30-JUN-2017

POP 01-AUG-2016 TO

31-JUL-2017

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 01-JUL-2016 TO

POP 01-AUG-2016 TO

The following Delivery Schedule item for CLIN 2003 has been changed from:

POP 01-JUL-2016 TO

POP 01-AUG-2016 TO

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0004:

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FUTENMA REPLACEMENT FACILITY, DPRI OKINAWA

CONSTRUCTION COORDINATION AND CONSTRUCTION PROJECT MANAGEMENT AND FACILITY ANALYSIS SUPPORT

1.0 INTRODUCTION. This is a requirement for technical and advisory support services in the Construction Coordination, Construction Project Management and Facilities Analyst Domain.

2.0 BACKGROUND. On-site contract consultants are required to provide technical and advisory support services to the staff of the Futenma Replacement Facility (FRF) Program within the Defense Policy Realignment Initiative (DPRI) Okinawa Directorate of Marine Corps Installations Command Pacific (MCIPAC) located at Marine Corps Base Camp S. D. Butler, Okinawa, Japan. The DPRI Program Director is responsible for the management and oversight of present and future Marine Corps structures associated with the Futenma Replacement Facility (FRF) initiative located in Okinawa, Japan, including support for tenant commands and transient forces. The current and future readiness of MCIPAC installations and facilities is integral to the sustainment of III MEF operational capabilities during the transitional period through the end-state of DPRI as specified in the United States (U.S.) –Government of Japan (GOJ) Agreed Implementation Plans (AIPs).

3.0 SCOPE. The contractor shall provide all labor, materials, supply and transportation except those specifically stated as Government furnished for the following tasks.

3.1 FRF. The contractor is tasked to provide Construction Coordination, Construction Project Management, and Facilities Analyst for the FRF program in order to facilitate the management, coordination and inspection of construction projects for the FRF program.

3.1.1 The Contractor is responsible to provide on-site support services (total of 2 offices) as outlined in section 5.0 Technical Requirements during the period of performance.

3.1.2 Other associated areas of Government lead tasking and contractor support would be inclusive of the areas related to information management support for the FRF.

4.0 APPLICABLE DOCUMENTS. During the execution of this requirement, the Contractor shall adhere to all OSHA, EPA, U.S. Marine Corps and any other local/state/federal and/or foreign regulations. The Government will provide access to the following regulations upon award of the contract when requested.

4.1 DoD Joint Travel Regulations (JTR).

4.2 U.S. - Japan Alliance Transformation and Realignment for the Future, 29 Oct 2005

4.3 U.S. - Japan Roadmap for Realignment Implementation, 1 May 2006

4.4 Alliance Transformation Implementation Panel (ATIP) Terms of Reference, 24 Apr 2007

4.5 USFJ Guidance for Alliance Transformation Projects, 29 Feb 2012

4.6 Department of Defense Instruction (DODI) 5210.8 Information Assurance and Records Management

4.7 All security and installation regulations.

5.0 TECHNICAL REQUIREMENTS The Contractor shall:

5.1 Construction Coordination

5.1.1 Assist and support the Marine Corps FRF Program with construction coordination related to planning, design, equipment procurement, construction and warranty work as managed by the United States Army Corps of Engineers (USACE) and MCIPAC DPRI, coordination efforts for MCB Camp Butler. These efforts and activities include coordination to ensure USMC interests are represented and fulfilled to include the following: construction management; inspections; utility clearances, power/water outage requests; site visits, equipment tests, furniture/equipment transfer, unit/activity moves, inspections, warranty corrections, design reviews for construction elements, basic criteria package reviews for construction elements, field change requests, design modifications during construction, construction compliance with current Unified Facilities Criteria (UFC) and industry standards; project scheduling with USACE, U.S. Forces Japan (USFJ), and other stakeholders.

5.2 Construction Project Management

5.2.1 Assist and support the program manager with project management responsibilities for criteria based development of Charrette Documents, Basic Criteria Packages, and construction designs of facilities projects funded through the Government of Japan (GOJ) FRF program. Projects include administration/operational facilities, community support/quality of life facilities including bachelor and family housing, and infrastructure/utility improvements.

5.2.2 Provide technical design assistance to tenant and user activities on all matters in the areas of engineering and architectural in nature to include functional layout, technical requirements, standards, and construction design scheduling.

5.2.3 Coordinate and consolidate user requirements and collateral equipment needs. Via the program manager’s unit supervisor, provide technical assistance to ensure that engineer design criteria are technically adequate.

5.2.4 Perform functional design reviews to ensure compliance with the intent and requirements of the design criteria package and report discrepancies requiring corrective action.

5.2.5 Coordinate the identification of discrepancies or inadequacies in structure, systems, and functional or performance reliability in relation to U.S. standards and requirements. Confirm discrepancies or inadequacies are corrected and plans revised prior to actual construction.

5.2.6 Coordinate, and monitor accomplishment of milestones for construction projects such as preparation and review of Charette documents, criteria packages, design submittals, and design schedules, monitors project construction status and presents project status to all levels of command, identifying problem areas and recommending or preparing corrective actions.

5.2.7 Maintain close contact with tenant agencies, higher echelon Marine Corps/Navy engineering personnel, U.S. Army Corps of Engineers, representatives of other U.S. Military Services, GOJ representatives, and other personnel.

5.3 Facilities Analyst

5.3.1 Assist and support DPRI in the assignment, utilization, and control of facility assets.

5.3.2 Coordinate and conduct extensive site visits to and around the various Marine Corps installations on Okinawa.

5.3.3 Identify and Physically inspect assets and facilities, verifying Base Real Property Inventory(RPI). Validate type, year of manufacture or construction, physical conditions to include size, current condition and change dates as applicable, current use, occupants, and coordinate updates to the RPI and facilities assignment listings.

5.3.4 Evaluate requests for base and tenant unit facility assignments, considering current and projected facility availability, standard criteria for functional involvement, modifications required for beneficial occupancy and effect on operations and provide analysis of recommendations for approval, disapproval and alternatives through other methods.

5.3.5 Modify facility assignments, prepare preliminary designs and sketches of work and collaborate with Facilities personnel regarding program documents, scope of work, and cost estimates for approved changes to the current RPI for further processing.

5.3.6 Prepare studies relating to scope and use to determine minimum and optimum space requirements for base and tenant activities

5.3.7 Identify and provide an analysis of excess facilities reports, to include recommendation for retention, alternate use or disposal.

5.3.8 Review camp master plan for accuracy and completeness of requirements section.

5.3.9 Review and complete Facilities Support Requirements(FSR) documents.

5.3.10 Participate in working groups coordinating facility utilization, organizational moves, facility assignments, and additional topics as necessary.

5.3.11 Gather data to document the economic life cycles for facilities, and provide advice on the implications of a facility’s remaining economic life, highlighting facilities approaching or exceeding economic life.

6.0 DELIVERABLES. The Contractor shall provide techncal comments on the adequacy of criteria-based Charette documents, BCPs and designs of DPRI projects, and coordinate and document recommendations for construction coordination activities:

6.1. Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work Statement.

6.1.1 The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this requirement shall be turned over to the Government upon completion of this requirement. At the end of the contract, the above mentioned deliverables shall become property of the Government.

6.1.2 Submit written deliverables in hardcopy and electronic form in AutoCAD or Microsoft Office compliant format (e.g. Word, Excel, PowerPoint, etc.).

6.2 Monthly Status Reports.

6.2.1 The Contractor shall produce Monthly Status Reports (MSRs) to the Contracting Officer’s Representative (COR). Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated.

6.2.2 Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Office.

6.2.3 In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

6.3 Contractor shall to provide weekly updates of accomplishments, plans of actions, outstanding task, problems encountered, solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues. In obtaining the deliverables the Contractor shall perform the required actions described in this PWS.

6.4 Generate and provide analysis, reports, and briefings. Reports and briefing material are outputs of reviews and analysis that are engineering decision support tools for planners, project and program managers.

6.5 The Contractor shall prepare a work plan no later than 30 calendar days after start of performance on the contract. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the COR for each task. The Contractor shall update the work plan to reflect current Government requirements, products, and effort. The Contractor shall submit updated work plans to the COR, with the monthly status report

6.6 Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government authorized trip.

6.7 All deliverables shall be marked in accordance with NMCARS 5237.203-90

7.0 SUPPORTING INFORMATION:

7.1 PERIOD OF PERFORMANCE. The contract period of performance will start 30 days after announcement of the contract award. The anticipated period of performance (POP) is 1 August 2014 to 31 July 2015 with 2 one-year option periods:

7.2 PLACE OF PERFORMANCE. For the Construction Coordinator, the place of performance will be at Camp Schwab, Building 3320 or construction sites at Camp Schwab, Okinawa, Japan. For the Construction Project Manager, the place of performance will be, Camp Foster, Okinawa, Japan. For the Facility Analyst, the place of performance will be Camp Foster, Building 361 or Camp Schwab , Okinawa, Japan

7.3 HOURS OF OPERATION. The Contractor shall be expected to provide services during normal Government work hours. Normal Government work hours are between 0730 hrs – 1630 hrs Monday through Friday. The Contracting Officer’s Representative (COR) will address the specific working hours after award of the contract. There may be the need for occasional work outside of normal Government working hours. This shall be coordinated with the COR in advance.

7.4 CONTRACTOR EMPLOYEE QUALIFICATIONS The contractor employees shall have:

7.4.1 Knowledge of, and skill related to the development of program level correspondence.

7.4.2 Knowledge of the overall mission, organization, functions, capabilities, administration, and operations of the Marine Corps in general, and the Futenma Replacement Facility in particular.

7.4.3 Knowledge of Department of Defense and Marine Corps policies and regulations related to travel requirements and safeguarding For Official Use Only (FOUO) documentation.

7.4.4 Working knowledge of horizontal and vertical construction, land development, airfield design, design development process, construction means and methods, US and Japanese construction practices. Experience in the storage, retrieval and management of construction project documentation is highly desired.

7.4.5 Knowledge and skill in program assessment techniques related to resource allocation, risk management, performance metrics and project execution.

7.4.6 Thorough knowledge of quantitative and qualitative methods and techniques to develop support deliverable criteria and metrics covering complex program mission and functions.

7.4.7 Must have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

7.4.8 Experience working with a diverse and often conflicting group of stakeholders on politically sensitive and schedule-constrained construction projects.

7.4.9 Specific Requirements for Construction Coordination

7.4.9.1 Education. Baccalaureate or higher level degree with a major in Engineering or Architecture OR a combination of education and experience which furnished a thorough knowledge of the physical and mathematical sciences underlying professional engineering, and a good understanding both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering and one year of specialized experience which has equipped the contractor with the particular knowledge, skills, and abilities to perform the requirements of this PWS.

7.4.9.2 Knowledge of, and skill related to the development of professional correspondence for use by project and program managers.

7.4.9.3 Working knowledge and capability of applying knowledge pertinent to several of the major engineering disciplines with particular emphasis upon civil, mechanical, electrical, architectural, and communication systems.

7.4.9.4 Extensive in-depth practical knowledge of utility systems, sanitary systems, fire protection engineering, facility maintainability, and all matters pertaining to the feasibility, practicality of proposed collateral equipment installation.

7.4.9.5 Working knowledge of the relationships of the various disciplines associated with construction and a familiarity with the operational features and building systems design aspects commonly found on a large and diversified military complex and the ability to advise on and/or resolve difficult factual, procedural and/or recurring issues.

7.4.9.6 Working knowledge of developing, planning, scheduling, and integrating numerous construction activities for complex projects or groups of projects, most of which involve making informed decisions on different kinds of problems (foreseen and unforeseen) occurring at any of the multiple stages of and with multiple ongoing projects.

7.4.9.7 Working knowledge and skills related to subject areas of construction management, education partnerships, modeling and simulation, local Government affairs, cultural preservation, real estate development and acquisition, and local state, national, regional commerce.

7.4.9.8 Thorough knowledge of qualitative and quantitative methods of construction management analysis, including but not limited to project scheduling, work-in-place estimation and quantity take-offs.

7.4.9.9Ability to converse in Japanese language is highly desirable.

7.4.10 Specific Requirements for Construction Project Management

7.4.10.1 Education. Baccalaureate or higher level degree with a major in Engineering or Architecture OR a combination of education and experience which furnished a thorough knowledge of the physical and mathematical sciences underlying professional engineering, and a good understanding both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering and one year of specialized experience which has equipped the contractor with the particular knowledge, skills, and abilities to perform the requirements of this PWS.

7.4.10.2 Desired to be a Professional Engineer (PE) or Registered Architect (RA).

7.4.10.3 Broad knowledge of, and skills in applying, a wide range of engineering or architectural theory, concepts, principles, standards, and methods sufficient to determine, coordinate, and execute actions for a wide range of assignments.

7.4.10.4 Experience managing construction projects including formulation of project requirements, refinement of project requirements in engineering terms, submittal of documents, execution of program and project designs, acceptance of project documentation, project completion.

7.4.10.5 Knowledge of project formulation including classification and categorization of work segregation for a diversity of requirements.

7.4.10.6 Ability to devise, customize, operate, oversee, and/or evaluate specialized information management systems, processes, and applications pertaining to the management of construction projects.

7.4.10.7 Skill to interpret the interrelationships of complex technical functions and translate esoteric requirements into specific facility needs.

7.4.10.8 Provide advice and explain recommendations or solutions to modify standard practices, equipment, devices, processes, and techniques and resolve a wide variety of complex construction problems.

7.4.10.9 Possess faculty to understand and adopt non-US-standard design and construction means and methods to meet unusual needs or special demands.

7.4.10.10 Capacity to act as a principal contributor on team-based projects or coordinate a team project and provide technical oversight and direction.

7.4.10.11 Knowledge of collateral equipment installation requirements, facility occupancy use requirements, and post occupancy facility evaluation requirements.

7.4.10.12 Knowledge of military facility design, planning, MILCON programming or actual construction of military structures.

7.4.10.13 Skill in preparation, presentation, and evaluation of plans, designs, reports, and other correspondence.

7.4.10.14 Knowledge of the development of design and construction schedules for complex land development projects.

7.4.10.15 Ability to converse in Japanese language is highly desirable.

7.4.11 Specific Requirements for Facility Requirements Analysis

7.4.11.1 Higher Level Education within Engineering or Architecture disciplines, OR with experience and practical knowledge of physical and mathematical sciences, both theoretical and practical engineering sciences and techniques.

7.4.11.2 Knowledge and experience in facility analysis, facility management and utilization principles, methods, practices, and techniques (with emphasis on assignment of occupancy based on suitable structure, space, accessibility/location, welfare, safety, security, and mission related activities).

7.4.11.3 Practical knowledge relating to common realty, construction, and trades/crafts subjects.

7.4.11.4 Familiarity with overall goals, methods, and terminology used at large maintenance or public works type organizations.

7.4.11.5 Knowledge of business mathematics sufficient to identify and examine construction and other cost elements, such as when remodeling a building for new occupancy.

7.4.11.6 Knowledge of Computer-aided Design & Drafting (CADD) and Geospatial Information and Services

(GIS) software.

7.4.11.7 Knowledge of computer applications, such as MS Office, internet Navy Facility Assets Data Storage (iNFADS), Commanding Officer’s Readiness Reporting System (CORRS), Facility Engineers Information Maintenance System (FEIMS), and other computer applications.

7.5 CONTRACTOR FURNISHED MATERIALS

7.5.1 The Contractor shall provide one stand-alone laptop computer in support of Construction Project Management responsibilities as stated in the PWS. This computer should have access to the internet via a mobile hot-spot or air card.

7.5.1.1 Contractor provided computer should include the following software: MS Office Professional 2010 (or later), Adobe Acrobat X Pro (or later), Meridian Systems Prolog Manager (latest version).

7.6 GOVERNMENT FURNISHED PROPERTY

7.6.1 The Government will provide an office area including a desk and a general work space for each Contractor position.

7.6.2 The Government will provide local and long distance telephone service for official business use only.

7.6.3 The Government will provide one computer terminal/network/internet access point and workstation for each contractor position for access to web-based applications, government network and databases used routinely used to support Construction Coordination and Construction Project Management requirements.

7.6.4 The Government will provide access to standard office-related Government Furnished Equipment (e.g., phone, desk space, office supplies, etc.) while working in Government spaces during the performance of this effort. Should additional equipment and/or software be required in performance of the stated tasks, such requirements shall be outlined in the cost proposal.

7.6.5 The Government will provide Contractor access to Government furnished mapping, charting, and geodesy property when necessary for this contract.

7.6.6 Common Access Card (CAC): The Contractor may apply for a Common Access Card (CAC), United States Department of Defense (DoD) integrated circuit card issued as standard identification for access to the MCB Butler LAN providing Internet connection and an e-mail account (s) for business purposes as an unclassified user. Government CAC’s issues in support of this contract shall be returned to the Government upon competition of the period of performance.

7.6.6.1 Requirements for Issuance of a CAC the following conditions must be met prior to issuance of a CAC to any contractor employees for limited privilege/non privileged access:

· The SOFA status of the employee shall be verified, and approved by the office of Staff Judge Advocate (SJA).

· The Contractor shall be registered in the Contractor Verification System (CVS) with a valid record of security clearance (background check) on Joint Personnel Adjudication System (JPAS). The CVS is conducted at MCB Installation Personnel Administration Center (IPAC) USMC S.D. Butler, Tel No. 098-970-0875, Bldg. #5699.

· The Contractor shall obtain proof of security clearance (background check) on JPAS at Security Management Office, USMC S.D. Butler, Tel No. 098-970-7892/8412, Bldg. #1.

· When applying for a CAC at MCB IPAC, the Contractor shall show two original forms of Identification and submit 1) contract document, 2) passport [reviewed by SJA office and SOFA stamp required], 3) letter of employment, 4) letter of authorization from the Contracting Officer [as applicable], and 5) a valid record of JPAS (proof of background check).

· All Contractor employees who will be assigned to work in Okinawa must have an active clearance/background check or must have initiated a background check before coming to Okinawa.

NOTE: Prior to applying for CVS, Contractor personnel must initiate a background check on JPAS at the Security Management Office and a record of JPAS enrollment verification (e-mail) must be submitted to the Trusted Agent (TA) for MCB Butler IPAC. http://www.marines.mil/unit/mcbbutler/Pages/IPAC/CTRCACAppt.aspx

7.7 COST OF OPERATION. All cost of operation under this contract except those specifically stated as Government provided shall be borne by the Contractor. This includes but is not limited to taxes, surcharges, licenses, insurance, transportation, salaries and bonuses. No payments other than those provided for in the Price Schedule will be made to the contractor.

7.8 TRAVEL COSTS. The Contractor shall be required to travel. This will be a cost-reimbursable contract line item number. The only travel reimbursed on this contract is the travel performed by the contractor’s employees assigned to work directly on this contract. All travel shall be pre-approved by the COR. Any travel performed and not pre-approved by the COR, shall not be reimbursed. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed.

7.9 SECURITY CLEARANCES. Not Required

7.10 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to Okinawa, Japan. This applies to the initial start of the contract as well as contractor turnover experienced during the contract period of performance.

7.11 HOLIDAYS. All or a portion of the effort under this contract will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY

OBSERVANCE

New Years Day

1 January

Martin Luther King Jr. Birthday

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veteran's Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas Day

25 December

7.12 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment 1).

ATTACHMENT 1: QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR

FUTENMA REPLACEMENT FACILITY, DPRI OKINAWA

CONSTRUCTION COORDINATOR AND CONSTRUCTION PROJECT MANAGER

INTRODUCTION: This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish. It is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract, the work plan and the monthly status report are the drivers for quality products. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the approved work plan provides the measures needed to lead the contractor to success. Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

The Performance Requirements Summary (PRS) in Table 1 outlines the Government’s performance requirements for this contract.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

CPARS report (positive or negative)

<10% rejection rate of draft submissions.

QUOTE SUBMISSION INSTRUCTIONS

SUBMISSION OF OFFER

The Offeror is required to submit the following as part of its Quote:

(X) SF1449 (Solicitation M67400-14-T-0019) and any applicable amendments completed and signed.

(X) Offeror shall submit three separate volumes:

· Volume I – (Technical & Past Performance Information): Offerors shall submit one original copy and one redacted version (The redacted version is used during the technical evaluation and therefore; it should be without company logo, identifying marks and names must be redacted. Failure to provide a redacted copy may result in a non-responsive determination. The Government will validate Offeror’s redacted company information but will not make changes to the Offeror’s provided redacted proposal either to add or delete redacted text/graphics/etc.).

1). Task Understanding (See FAR 52.212-2)

- The Offeror shall provide the methodology and detail as to how the Offeror intends to perform the tasks as specified in the Performance Work Statement (PWS). In particular, the Offeror shall provide specific details of how the Offeror will fulfill all the required tasks of the PWS. The Government will also evaluate the potential risk of the offeror’s proposal in relation to this subfactor.

2). Staffing Approach and Labor Mix Qualifications/Certifications/Experience (See FAR 52.212-2)

- The Government shall evaluate the Offeror’s proposed Staffing Approach that details its plans to staff, recruit, and screen qualified personnel in order to satisfy the Government’s performance requirement. The Government shall evaluate whether or not the approach is definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. (The approach shall include a detailed discussion of the roles of the support team, substantiated performance, and appropriate use of staff resources to accomplish the intended work set forth in the PWS).

- The Government shall evaluate the Offeror's proposed minimum qualifications, certifications, experience, and specialized experience that the individuals will possess for each of the support areas identified in the PWS. The Offeror shall certify that all the individuals to perform services throughout the life of the contract will meet the characteristics proposed. The Government will also evaluate the potential risk of the offeror’s proposal in relation to this subfactor.

3). Processes and Procedures/Quality Control (See FAR 52.212-2) The Government shall evaluate the Offeror's approach on the processes, procedures, or systems the Offeror intends to use in the performance of this contract to ensure timely and effective performance of services and meet the Government’s requirement. The Government will also evaluate the potential risk of the offeror’s proposal in relation to this subfactor.

4). Past Performance Information List, to include relevant and recent contracts and subcontracts over the past three (3) years but limited to the most recent five (5) contracts, for the same or similar services (See Attachment II.)

Offerors shall provide no more than five (5) past performances references for the prime and any sub contractor. Emphasis should be placed on Construction Coordination and Construction Project Management Support Services within the last three (3) years. Include the following fields:

- Customer;

- Contract/Task Order number;

- Contract type;

- Program name;

- Total contract value;

- Identification of any Key Staff involved;

- Description of work performed / relevance to this task, provided in ‘bullet’ format;

- Names / telephone numbers / e-mail for the PCO and COR

The Government may also use other information such as CPARS/PPRIS data available from Government sources to evaluate an Offeror’s past performance. The government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors demonstrating significant, relevant experience with specific requirements set forth in the PWS will be evaluated most favorably. Offerors demonstrating less significant and less relevant experience with the requirements in the PWS will be evaluated less favorably.

Offerors are directed to provide references on the Past Performance Information List on no more than five (5) of the Offeror’s most recently completed, or currently on-going, Federal Government or Commercial contracts, not to exceed 3 years since completion for like or similar services to those to be provided under this RFP. Offerors may submit performance data regarding current contract performance as long as a minimum of one (1) year of performance has been completed as of the closing date of this RFQ.

The offeror has both the duty and discretion to determine which of its prior contracts are most relevant to the currently described requirements. However, the offeror should consider that the Government shall give special attention to past performance relating to the United States Federal Government. Commercial contracts will be considered.

If the offeror is unable to provide five (5) relevant contracts for the past performance evaluation, a lesser number may be submitted.

The offeror may also submit relevant contracts performed by subcontractors that will perform under this contract, but under no circumstances may an offeror submit more than five (5) contracts for review, regardless of whether the contracts were performed by the offeror, subcontractor(s), or any combination thereof. Any submission(s) in excess of this stated limit will be excluded by the Government. The Government will choose the excluded contract(s) at random, or in any manner that the Government, in their absolute discretion, deems appropriate, without any consideration for the best interests of the offeror. If subcontractor contracts are submitted, the offeror must also clearly indicate the percentage of work that the subcontractor(s) performed under each task/category of effort throughout the course of the contract.

If the offeror possesses no relevant past performance, it should affirmatively state this fact in the Past Performance Information List. Failure to submit the completed Past Performance Information List shall be considered certification (by signature on the offer) that the offeror has no past performance for like or similar items for the Government to evaluate The Contractor is required to be authorized to perform/operate in the country of Japan in accordance with DFARS252.225-7042 entitled, “Authorization to Perform.” The Contractor may be required to submit a copy of its business license/permission upon request by the Government.

Volume II- (Price) shall contain all the pricing information, to include a copy of the Offeror’s Audited Balance Sheet and Income Statement. Only one (1) original copy shall be submitted.

This Volume shall contain the information requested below and shall include a copy of Section SF1449 – CONTINUATION SHEET with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below.

Example of SF1449 continuation sheet that requires information.

FFP

The contractor shall provide a Construction Coordination Support Services as required by the Performance Work Statement.

******* These are items that are to be filled in on the SF1449 continuation sheets for all CLINS.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Pricing/Cost Proposal consisting of a Monthly Basic Charge to include a summary breakdown of the proposed labor categories and rates and the estimated labor hours based on the technical approach, materials and other estimated costs for the effort.

All price/cost and price/cost supporting information shall be contained in Volume II and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

i. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, operators), overhead, general and administrative (G&A) expenses, and profit.

ii. All items covered under option years may be ordered and performed during the scheduled period of performance of this contract. Offerors are required to provide prices for these items under option years. The prices for all option items will be evaluated in accordance with FAR 52.217-5. The U.S. Government makes no guarantee that the option years will be exercised. It will be the U.S. Government’s unilateral right to exercise the option years. Once the option is exercised, the offeror is required to perform the work when ordered during the scheduled period of performance of this contract. The six-month option to extend services will be calculated using the last option year pricing proposed by the Offeror. The Government will use the unit (monthly) prices proposed for CLIN 2001 and 2002, , multiply each by six and add it to half of CLIN 2003 to obtain the combined total for the six month period.

iii. Proposed prices shall be entered on the spreadsheet file, Schedule of Supplies/Services, readable in Microsoft Office Excel format. Offerors shall not alter the format of the spreadsheets except that column(s) may be widened.

iv. Price proposals shall be evaluated for the presence of ‘unbalanced pricing’ based on a contractor’s attempt to ‘buy in’ to the acquisition. The Contracting Officer shall perform a price proposal analysis to determine fair and reasonable pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government.

v. The following table is provided for informational purposes only and contains the Government’s estimate with regard to the labor categories and hours required for successful performance. Although the Solicitation CLIN Structure mirrors these labor categories, the Offeror shall outline any modified title(s) and number(s) for each labor category and hours proposed to support this requirement in its proposal.

year 1

One copy of Offeror’s current audited Balance Sheet and Income Statement.

· Volume III- (Offeror’s Representations and Certifications) shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration Online Representations and Certifications Application (ORCA) information is up to date and includes all the necessary representations and certifications . Only one (1) original copy shall be submitted for Volume III.

1). Offeror Representations and Certifications FAR 52.212-3 and FAR 52.209-5 completed.

Proposal Format. Offerors shall prepare and submit their proposals as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) and with the number of copies specified in the table. An electronic copy of all documents (technical, past performance information list and price) shall be submitted. Proposals shall be prepared using “Arial” or “Times New Roman” 11-point or larger font style on 8½ x 11 inch. Tables and illustrations may use a reduced font style, not less than 8 point. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Table 1 – Required Format for RFQ

Note to Offerors:

A pre-proposal conference will be held on 10 June 2014 at 0800 Japan Standard time. All participants must notify Renee Kale at renee.kale@usmc.mil of their intent to participate in this conference. This notification must be received by Ms. Kale no later than 0800 5 June 2014 Japan Standard Time. Participants will be provided a call-in number/instructions no later than 1200 9 June 2014 Japan Standard Time.

All and any communications/questions (with the exception of the proposal/quote) pertaining to this solicitation must be submitted in writing to the responsible Contracting Specialist, Renee Kale, no later than 09 June 2014 @0800 Japanese Standard Time. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions.

Point of Contact:

MCIPC Regional Contracting Office

Attn: Renee Kale

PSC 557 Box 2000

FPO AP 96379-2000

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: renee.kale@usmc.mil

Offers may be submitted by mail, courier, or facsimile. Facsimile offers are subject to the same rules as paper offers. The Government reserves the right to make award solely on the offers received or enter into “discussions”. Offerors bear the burden of ensuring that offers (and any authorized modifications) reach the designated office on time and should allow a reasonable time for facsimile transmissions to be completed.

Offers may be submitted electronically (emailed); however, due to government computer firewall security, please be advised that it is the Offeror’s responsibility to ensure that the Contracting Office receives all required documents.

All pages of the offer must reach the office before the deadline specified on the solicitation. Pages of a facsimile transmission that arrive in the office after the specified deadline will be marked as late. The Offeror bears the risk of non-receipt of facsimile transmissions and should confirm by telephone that any facsimile was received. Any facsimile transmission must clearly state the solicitation number and the name of the Contract Specialist on the first page, to ensure proper receipt.

*Offeror’s expenses incurred as a result of proposal preparation and/or site visit attendance shall not be reimbursed by the U.S. Government.

(End of Summary of Changes)