M4030 Method of Operation REVISED FINAL 10.16.25.docx

Method of Operation

M4030 - Fleet Electrification Transition Planning, Management and Related Services - Statewide

OCTOBER 2025- REVISED

The contracts awarded under M4030 exclude electric vehicle charging stations and electric vehicles.

All EV charging stations must be purchased under the contracts awarded under T3138.

1.0 Contract Information:

2.0 Price Lists:

Listed below are the Sourcewell website landing pages for each Contractor:

Using Agencies are instructed to request the latest version of the Contractor’s Price List of Services and Pricing prior to a request for a Quote (See 5.0 below).

Under each Sourcewell contract website, as referenced above, Sourcewell lists the types of products and services offered by the Contractors. The following bulleted items are excluded from the M4030 contracts awarded:

· Cybersecurity

· Electric Vehicles

· Operations and Maintenance (O&M)

· National LED lighting provider

3.0 Background/Contract Exclusions:

The State of New Jersey Division of Purchase and Property has awarded Contracts to the Contractors listed above for Fleet Electrification Transition Planning, Management and Related Services. The Contractors have agreed to extend the Contracts awarded to the cooperative purchasing program participants.

The Contracts awarded provide a wide range of fleet electrification transition planning, management and related services as detailed below:

The above examples are a general overview of what may be able to be ordered under the Contracts proposed for award. It is understood that not all Contracts awarded will contain all of the items/services listed within the examples list.

Prior to ordering any services from M4030 Fleet Electrification Transition Planning, Management and Related Services, the State Using Agencies will ensure that the services requested are not available via pre-existing State Contracts.

This Contract excludes:

a. Sewer Vacuum, Hydro-Excavation, and Street Sweeper Equipment, with Related Accessories and Supplies (RFP #122017);

b. Public Utility Equipment with Related Accessories and Supplies (RFP #012418);

c. Snow and Ice Handling Equipment, Supplies, and Accessories (RFP #080818);

d. Trailers with Related Equipment, Accessories, and Services (RFP #121918);

e. Heavy Construction Equipment with Related Accessories, Attachments, and Supplies

(RFP #032119);

f. Medium Duty and Compact Construction Equipment with Related Attachments, Accessories, and Supplies (RFP #040319);

g. Portable Construction Equipment with Related Accessories and Attachments (RFP #041719);

h. Ag Tractors with Related Attachments, Accessories, and Supplies (RFP #110719);

i. Equipment Rental with Related Services (RFP #062320);

j. Utility, Transport, Golf, and Recreation Vehicles with Related Accessories, Equipment, and Services (RFP #122220);

k. Grounds Maintenance Equipment, Attachments, and Accessories with Related Services (RFP #031121);

l. Tree Maintenance Equipment, Attachments, and Accessories (RFP #031721);

m. Vehicles, Sedans/Hatchbacks, Gasoline, Hybrid, Plug-In Hybrid and Electric Engines (T0099);

n. Sport Utility Vehicles and Crossovers, with Various Drivetrains and Gasoline Engines, Hybrid and Plug-In Hybrid Engines, and Electric Engines (T2007);

o. Vehicles, Trucks, Pickup, Class 1, with Various Drivetrains and Gasoline Engines, Hybrid Engines, and Electric Engines (T2099);

p. Cargo Vans, Gasoline/Diesel/Electric Engines, with Various Drivetrains and Roof Configurations (T2103);

q. Police Pursuit and Special Service Vehicles: Sedans, Sport Utility Vehicles and Trucks, with Gasoline, Hybrid and Plug-In Hybrid Engines (T2776);

r. All light duty vehicle State contracts not otherwise referenced herein; and

s. Electric Vehicle Service Equipment – Statewide (T3138).

4.0 Category Line Items and Related Information:

The Contract consists of the following line items:

Contract Line 1: Each Contract consists of a net line for the purchase of fleet electrification transition planning, management and related services.

Contract Line 2: Each Contract consists of a net line for the hourly rate or task rate for services. These services include, but are not limited to, agency training (operator, technician, etc.), inspections, and site consultation/survey/design services.

Using Agencies will obtain a Quote from the Contractor for any of these services prior to the issuance of a purchase order.

5.0 Contract Selection Process:

Contract users shall make purchases from that Contractor whose Contract terms and conditions are most advantageous, price and other factors considered. The Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous project requirements for the services required, based solely upon the Using Agency’s needs. The Using Agency may solicit multiple quotes from the Contractors based on its project requirements. The quoted price from the Contractor shall include any contracted discounts, including volume discounts, if applicable. Using its purchase requirements, the Contract user will select the best solution based on the scope, schedule and competitive pricing. At the time of auditing, the Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor.

The Contract user must document all phases of its Contract selection process for each purchase under any Contract.

All documentation shall be preserved and presented to auditors upon request.

The Division's Contract Compliance and Audit Unit (CCAU) may conduct an audit of any Contract user's purchase transactions and documentation at any time during and after the Contract term.

Contract users shall report all purchases made under the M4030 Contracts to the CCAU upon request. The report shall include the reasons for selecting a particular Contract and identify the Contract user, project requirements, State Contract and line #, and total purchase order price.

6.0 Delivery Timeframes and Delivery Charges:

There are no delivery timeframes listed under the Contracts, due, in part, to the variety of items/services being offered under the Contract and the potential complexity and/or custom nature of the goods and services ordered. As such and prior to the issuance of a purchase order, the Using Agency must contact the Contractor for the delivery timeframe based on the specific items and/or services being ordered.

Contractor deliveries shall be made in strict accordance with the instructions from the Using Agency.

The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth;

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The Contractor shall contact the Using Agency location prior to each delivery with the estimated start time for any services being provided.

Using Agencies will negotiate any applicable expedited delivery charges and/or return shipping charges with the Contractor prior to the issuance of a purchase order.

7.0 Volume Discounts:

Please refer to Table 11 – Pricing and Delivery, Item #61 of the Participating Addendum for information regarding volume discounts.

8.0 Contract Contact Information and References:

Phone: 415-356-7187 Email: derek.jones@guidehouse.com

Malcolm Clark Phone: 857-327-8757 Email: maclark@guidehouse.com

INF Associates, LLC

Peter Ballerini Phone: 845-702-7093 Email: pballerini@infassociates.com

Monica Davis Phone: 713-589-6637 Email: mdavis@infassociates.com