M00681-17-T-0004_SWRFT_Motor_Vehicle_Operators_Support_Solicitation.docx

M00681-17-T-0004

Section SF 1449 - CONTINUATION SHEET

On-Site Coordinator

FFP

In Accordance with PWS the portion for the On-Site Coordinator will be Firm Fixed Priced.

FOB: Destination

MAX

NET AMT

Travel - Cost Reimbursable

COST

IAW with PWS Travel Requirements

MAX COST

Area 1 - Class A

Area 1 FFP Hours are based on where travel starts. The following locations are considered Area 1:

1. Camp Pendleton, CA

2. MCRD San Diego, CA

3. MCAS Miramar, CA

MAX

Area 1 - Class B

Area 1 FFP Hours are based on where travel starts. The following locations are considered Area 1:

1. Camp Pendleton, CA

2. MCRD San Diego, CA

MAX

Area 1 - Class C

Area 1 FFP Hours are based on where travel starts. The following locations are considered Area 1:

1. Camp Pendleton, CA

2. MCRD San Diego, CA

MAX

Area 2 - Class A

Area 2 FFP Hours are based on where travel starts. The following locations are considered Area 2:

1. MCAGCC 29 Palms, CA

2. MCLB Barstow, CA

MAX

Area 2 - Class B

Area 2 FFP Hours are based on where travel starts. The following locations are considered Area 2:

1. MCAGCC 29 Palms, CA

MAX

Area 2 - Class C

Area 2 FFP Hours are based on where travel starts. The following locations are considered Area 2:

1. MCAGCC 29 Palms, CA

MAX

Area 3 - Class A

Area 3 FFP Hours are based on where travel starts. The following locations are considered Area 3:

1. MCAS Yuma, AZ

MAX

Area 3 - Class B

Area 3 FFP Hours are based on where travel starts. The following locations are considered Area 3:

MAX

Area 3 - Class C

Area 3 FFP Hours are based on where travel starts. The following locations are considered Area 3:

MAX

Area 4 - Class A

Area 4 FFP Hours are based on where travel starts. The following locations are considered Area 4:

1. MCMWTC Bridgeport

MAX

Area 4 - Class B

Area 4 FFP Hours are based on where travel starts. The following locations are considered Area 4:

MAX

Area 4 - Class C

Area 4 FFP Hours are based on where travel starts. The following locations are considered Area 4:

MAX

FFP

In Accordance with PWS the portion for the On-Site Coordinator will be Firm Fixed Priced.

MAX

COST

IAW with PWS Travel Requirements

MAX COST

FFP

Area 1 FFP Hours are based on where travel starts. The following locations are considered Area 1:

1. Camp Pendleton, CA

2. MCRD San Diego, CA

MAX

FFP

Area 1 FFP Hours are based on where travel starts. The following locations are considered Area 1:

1. Camp Pendleton, CA

2. MCRD San Diego, CA

MAX

FFP

Area 1 FFP Hours are based on where travel starts. The following locations are considered Area 1:

1. Camp Pendleton, CA

2. MCRD San Diego, CA

MAX

FFP

Area 2 FFP Hours are based on where travel starts. The following locations are considered Area 2:

1. MCAGCC 29 Palms, CA

MAX

FFP

Area 2 FFP Hours are based on where travel starts. The following locations are considered Area 2:

1. MCAGCC 29 Palms, CA

MAX

FFP

Area 2 FFP Hours are based on where travel starts. The following locations are considered Area 2:

1. MCAGCC 29 Palms, CA

MAX

FFP

Area 3 FFP Hours are based on where travel starts. The following locations are considered Area 3:

MAX

FFP

Area 3 FFP Hours are based on where travel starts. The following locations are considered Area 3:

MAX

FFP

Area 3 FFP Hours are based on where travel starts. The following locations are considered Area 3:

MAX

FFP

Area 4 FFP Hours are based on where travel starts. The following locations are considered Area 4:

MAX

FFP

Area 4 FFP Hours are based on where travel starts. The following locations are considered Area 4:

MAX

FFP

Area 4 FFP Hours are based on where travel starts. The following locations are considered Area 4:

MAX

PERFORMANCE WORK STATEMENT

Performance Work Statement Southwest Region Fleet Transportation Motor Vehicle Operator Support

1.0 INTRODUCTION. The United States Marine Corps (USMC) Southwest Region Fleet Transportation (SWRFT) Department provides commercial vehicle transportation support management of garrison mobile equipment assignments, and maintenance support to Marine Corps Installation Commanders and Tenant Activities located in the Southwestern United States.

2.0 SCOPE. The purpose of this acquisition is to provide an Indefinite Delivery Indefinite Quantity (IDIQ) contract with Firm Fixed Price and Cost Reimbursable CLINs for the USMC SWRFT department with a responsive, efficient and reliable means of obtaining qualified motor vehicle operators to meet the needs operational objectives.

SWRFT is frequently required to provide transportation of property and personnel to various civilian and military installations throughout California, Arizona, and Nevada in support of military operations. In order to support the mission, the contractor shall provide support for vehicle operators, with Class A, Class B, and Class C driver’s licenses. The required occupations and descriptions are provided:

The typical vehicles driven are:

44 Passenger Bus

3 axle Truck capable to pull numerous types of trailers

2 axle Truck capable to pull 28ft Trailers

3 axle 24ft long dry box

2 axle 20ft long dry box

Trailer/Truck Mounted Forklifts:

- 4000lb – mounted

- 10000lb – tow behind

3.0 GENERAL REQUIREMENTS. The Contractor shall provide non-personal services for on-call qualified motor vehicle operators and on-site supervision services necessary to operate Government-owned/leased tractor-trailers, buses, and light vehicles for transporting USMC property and personnel throughout California, Arizona, and occasionally Nevada.

3.1 Compliance. The contractor shall be in compliance with all Federal, State, and local laws and regulations, including, but not limited to, the Federal Motor Carrier Safety Regulations and Marine Corps Installations West Order 11240.3. (Appendix 1)

3.2 Contractor Personnel Qualifications. The contractor shall provide qualified Motor Vehicle Operator’s with appropriate combinations of education, training, physical capabilities, licensing and experience.

3.2.1 The Contractor shall only provide employees that have the proper licenses and endorsements required to operate equipment the motor vehicle operator is scheduled to perform.

3.2.2 All Motor Vehicle Operators must have been employed as a commercial driver, for at least two years, immediately preceding employment under this contract and have operated a vehicle representative of the vehicles that are used in support of the contract.

3.2.3 The contractor shall provide an On-Site Contract Coordinator.

3.2.4 The contractor shall provide operators capable of meeting the physical requirements to include, but not limited to, adding chains, binders and straps; in addition to lifting up to 50lbs.

3.2.5 Contractor personnel shall either be citizens of the United States or shall carry a valid U.S. Immigration Alien Registration Card.

3.2.6 Contractor personnel must be capable of understanding and speaking the English language.

3.3 Contract Management. The Contractor shall provide the necessary resources to manage, perform, and administer the contract. Historical estimations are provided in Appendix 2.

3.3.1 The contractor shall provide an organizational chart that provides up-to-date contact information (phone/email). (Deliverable 6.2)

3.3.2 The contractor shall provide a single point of contact between the support operations at MCB Camp Pendleton, MCAS Miramar, MCRD San Diego, MCAGCC 29 Palms, MWTC Bridgeport, MCLB Barstow, MCAS Yuma, and the contractor's corporate offices.

3.3.3 The contractor shall establish processes and assign appropriate resources to effectively administer this requirement.

3.3.4 The contractor shall maintain proper and accurate time keeping records of personnel assigned to this requirement.

3.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

3.4.1 The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

3.5 On-site Contract Coordinator (OCC). The Contractor shall provide for an On-site Contract Coordinator with commercial vehicle management experience.

3.5.1 The contractor shall provide 24/7 contract coordination via phone for after-hour and holiday operations as identified on the organizational chart. (Deliverable 6.2)

3.5.2 SWRFT shall observe the following legal holidays and the facility will not be available for OCC use:

Recognized Holidays*:

*And any other day determined to be a holiday by the President of the United States

3.5.3 The OCC shall have the knowledge and experience of operating commercial vehicles representative of the vehicles that are used in support this contract.

3.5.4 The OCC shall be responsible for the daily performance of this contract and shall be the primary point of contact for scheduled and non-scheduled work. It is preferred that the OCC has a valid class “A” California Driver’s License (CDL).

3.5.5 The name of the On-site Contract Coordinator and any alternate(s) shall be designated in writing and submitted to the Contracting Officer 5 days after award. (Deliverable 6.2)

3.5.6 The contractor shall provide an On-Site Contract Coordinator during SWRFT core hours. The SWRFT core hours are 0700 -1500 Pacific Standard Time (PST), Monday thru Friday.

3.5.7 Scheduling: The OCC shall provide a roster of available Motor Vehicle Operators for the next workday, for each location, except MCMWTC Bridgeport. (Deliverable 6.3)

3.5.7.1 Provide the required number of operators within twelve 12 hours of notification for routine schedule driving operations.

3.5.7.2 EXCEPTION: Provide required number of operators within 3 hours for unscheduled operational support requirements.

3.5.7.3 EXCEPTION: Provide the required number of operators within 36 hours of receipt of notification for non-routine requirements. Non-routine requirements are locations other than those identified in Appendix 3. (i.e. Naval Air Station, NV and Hawthorne NV).

3.5.7.4 The contractor shall provide the required number of qualified Motor Vehicle Operators for the next work day(s) operations based on receipt of the Government's requirements.

4.0 TASKS. Operators shall drive and load SWRFT vehicles in and around sites identified in Appendix 3

4.1 Motor Vehicle Operator Requirements. Contractor shall provide vehicle operators to provide support at the following Marine Corps locations:

1. Marine Corps Base (MCB) Camp Pendleton, CA (CPEN)

1. Marine Corps Air Station (MCAS) Miramar, San Diego, CA (MCAS-M)

1. Marine Corps Recruit Depot, San Diego, CA (MCRD)

1. Marine Corps Air Station Yuma, AZ (MCAS-Y)

1. Marine Corps Air Ground Combat Command (MCAGCC) Twenty-nine Palms, CA (MCAGG)

1. Marine Corps Logistics Base, Barstow, CA (MCLB)

1. Marine Corps Mountain Warfare Training Center, Bridgeport, CA (MWTC)

4.2 Rosters: Rosters shall be provided by 10:00AM PST each work day with names and available hours for next day schedule. On day prior to weekend or Holiday shall provide a roster of available Motor Vehicle Operators that covers weekend, Holiday and the next normal workday. (Deliverable 6.3)

4.2.1 The contractor shall provide a roster of Motor Vehicle Operators by 1000AM PST on Friday, listing operators available for Saturday, Sunday, Monday, and Holidays.

4.2.2 The roster shall identify Motor Vehicle Operators by Name, Class of Driver's License, Number of Hours Worked, and Hours for the next day.

4.3 Corrective Action(s): The contractor shall take corrective action(s) to remedy any deficient behavior of Motor Vehicle Operators.

4.3.1 The contractor shall investigate any complaints from third parties. The results of any corrective measures or disposition of any inquiries shall be annotated on the monthly Accident/Incident Summary Report. (Deliverable 6.7) (Appendix 8)

4.4 Operations Check & Incident Reporting: The contractor shall ensure that all operators perform an operations check and complete the operation check forms. (Deliverable 6.4) (Appendix 4 and Appendix 5)

4.4.1 Before and after operation of Government owned vehicles such forms are returned to the Government prior to signing out at the end of the work period.

4.4.2 If new damage is noted before operation begins, the Motor Vehicle Operator should advise the On-site Contract Coordinator, who is to ensure that the existing damage is annotated.

4.4.3 The OCC shall immediately notify the Contracting Officer's Representative (COR) that damage has been identified and make a determination as to whether or not the damage was previously reported or is deemed to be a new incident.

4.4.4 If damage is noted after operation, the Motor Vehicle Operator shall notify the OCC who shall ensure that an incident report is completed for new damage.

4.5 Trip Tickets: The OCC shall ensure that all Motor Vehicle Operators complete a Government provided trip ticket and complete a Daily Vehicle Inspection Report and provide that data to the SWRFT Dispatcher or COR upon completion of each trip. (Deliverable 6.5) (Appendix 6)

4.6 Service Hours Monitoring: The contractor shall keep a record of all Motor Vehicle Operators hours driven and all work assigned under each task order. (Deliverable 4.6) (Appendix 7)

4.6.1 The contractor shall ensure all Motor Vehicle Operators are in compliance with the motor vehicle laws on driving hours in accordance with Federal Motor Carrier Safety Regulations (FMCSA).

4.6.2 The Government will not pay overtime.

4.7 Accident & Traffic Violation Notification: The OCC shall notify the SWRFT Accident Section and the COR in the event of any vehicle accident or traffic violation involving the contractor's operators.

4.7.1 The OCC shall submit a completed written accident/incident report (SF-91) to the SWRFT Accident Section within 24 hours. (Deliverable 6.7)

4.7.1.1 If an accident or collision occurs off an installation on public or private property, the local law enforcement shall be contacted.

4.7.1.2 If an accident or collision occurs on an installation the Provost Marshal Office may be notified after the OCC notifies the SWRFT Accident Section.

4.7.2 The contractor shall obtain a copy of the police report at its own expense and provide that report to the Government.

4.7.3 The contractor shall provide any supplemental supporting documentation, to include but not limited to, photographs and contact information for all involved parties.

4.7.4 The On-site Contract Coordinator shall provide immediate oral notification to the SWRFT Accident Section for any incident that involves death, injury, property damage, or involves a third party.

4.7.5 The contractor shall notify and provide the traffic violation citation to the COR in the event of a traffic violation that involves the contractor’s vehicle operators.

4.7.6 The Government reserves the right to require the contractor to suspend or remove an employee from performing under this contract if they violate the terms of this contract.

4.7.7 Suspension. A 30-day suspension of contractor employees may be required if one or more of the following occur:

4.7.7.1 Employee incurs more than $2500 in damage as a result of a single accident, or a series of accidents that total $2500, where the operator is determined to be at fault.

4.7.7.2 Employee incurs one moving violation, while operating a Government vehicle.

4.7.8 Removal. Removal of contractor employees from performing under this contract may be required, if one or more of the following occur:

4.7.8.1 Employee incurs more than $5000 in damage as a result of a single accident, or a series of accidents that total $5000, where the operator was determined to be at fault.

4.7.8.2 Employee incurs an accident where bodily injury is involved and the operator was determined to be at fault.

4.7.8.3 Employee incurs three moving violations, while operating a Government vehicle.

4.8 Accident/Incident Summary Report: A summary of the preceding month’s accidents and incidents shall be submitted to the SWRFT Accident Section no later than three (3) working days after the end of each month. (Deliverable 6.7)

4.8.1 The report shall contain the following information, and shall be in Excel Spreadsheet format: Operator’s name; Vehicle type; Date of Accident/Incident; Damage to vehicle (if applicable); Violation cited (if applicable); Date Operator was counseled by the Contractor or disposition of any investigations or complaints.

4.9 Motor Vehicle Operators. The Contractor shall provide Motor Vehicle Operators with valid Class A, Class B and Class C Commercial Driver Licenses (CDL).

4.9.1 The contractor shall have valid CDL’s and endorsements for the type of equipment being operated to meet the requirements of this performance work statement.

4.9.2 The contractor shall ensure Class A operators receive training and testing before assigning drivers to specialized trailers (i.e. removable gooseneck, sliding axle, hydraulic lowboy, and car hauler).

4.9.3 Class A and B Motor Vehicle Operators shall be able to operate a bus and must have a passenger endorsement on their license.

4.9.4 The contractor shall, at a minimum, provide the following capabilities:

4.9.4.1 A minimum of 10% of Class A and B Motor Vehicle Operators shall possess a Hazardous Material Endorsement.

4.9.4.2 A minimum of 20% of Class A Motor Vehicle Operators must be and licensed for 4000, 6000, and 10000 pound capacity forklifts.

4.9.5 Motor Vehicle Operators will provide cargo and passenger transportation support in support of this requirement, which is normally within a 250 mile radius of seven (7) Marine Corps Installations/Training Sites.

4.9.6 Motor Vehicle Operators shall be available to work 24/7 365 days a year to include federal holidays. Overtime shall not be paid by the Government.

4.10 Safety Meeting. The contractor shall conduct quarterly, or as necessary, safety meetings for all contractor Motor Vehicle Operators, which should incorporate input from the COR.

4.10.1 The contractor shall provide an attendance roster of each site safety meeting to the COR.

4.10.2 Use of the SWRFT facility (common area) is available for these meetings.

4.11 Vehicle Monitoring. Contractor is advised that most of the vehicles to be utilized under this contract are equipped with On-Board Diagnostic (OBD) monitoring devices and cameras. The OBD devices track vehicle location, speed, idle time, etc. The cameras record both video and sound in the cab and out the front window. The camera and sound are always on, but recorded into memory when G-force limits are exceeded. It is the Contractor’s responsibility to advise its operators of OBD monitoring devices and cameras.

4.11.1 The OCC shall be the coach for the Motor Vehicle Operators driving Government issued equipment. All OBD infractions shall be addressed by the OCC. The OCC shall notify the COR within 5 days of incident and provide rectifications.

4.12 Safety Compliance and Appearance Standards. Operators shall be in complainace with safety standards as identified in 29 CFR 1910.132/178, Operators shall be dressed in appropriate attire in compliance with federal, state, and local laws and regulations and in compliance with Marine Corps Installation West Order 11240.3 chapter 3 (Appendix 1)

4.12.1 All Contractor personnel shall have a conservatively styled standard uniform shirt that has the individuals name and company name displayed over the breast pockets.

4.12.2 Remaining attire shall present a neat and professional appearance (no shorts, tank tops, or ripped clothing).

4.12.3 Contractor shall ensure that its employees are attired in all required safety equipment such as steel toe shoes, safety glasses, safety helmets, safety gloves, etc. at no expense to the Government.

4.12.4 All persons operating forklifts are required to wear both a safety helmet with steel toe shoes at no expense to the Government.

4.13 Compliance with the Federal Motor Carrier Safety. The contractor shall adhere to FMCSA's safety and security standards.

4.13.1 Operators shall abide by motor vehicle laws and operate vehicles in a safe manner. As a government contractor, the contractor and its employees are not considered Government employees under the Federal Tort claims Act because the definition of “Federal agency,” found at 28 U.S.C. 2671, specifically excludes “any contractor with the United States.” The United States is not liable for the negligence of the contractor’s employees.

4.13.2 All expenses related to contractor employee traffic violations and accidents are the responsibility of the contractor.

4.13.3 The contractor is responsible for making restitution to the Government for traffic violations and accidents.

4.14 Employee Conduct and Substance Abuse Testing. Contractor shall comply with the Federal Motor Carrier Safety Regulations (FMCSR 382.305), regarding substance abuse testing of motor vehicle operators.

4.15 Government Provided Testing. Testing of Motor Vehicle Operators is necessary to demonstrate capability of operating vehicles safely.

4.15.1 In order to operate Government owned/leased vehicles, Motor Vehicle Operators shall pass the SWRFT licensing test.

4.15.2 Contractor shall provide the SWRFT Licensing Office with certification of a premedical examination (substance abuse testing results) and a copy of current DMV printout for all operators before the SWRFT licensing test. (Deliverable 6.9)

4.15.3 The Contractor shall call SWRFT Licensing Office at (760) 725-4728 to schedule testing for all locations to include MCAS Yuma.

4.15.4 Contractor shall maintain a current record of Motor Vehicle Operators who have been approved by the SWRFT Licensing Department and make such record available to the Government, as required. (Deliverable 6.10)

4.15.5 For Motor Vehicle Operators testing at Marine Corps Air Station, Yuma, SWRFT has accepted a third party testing facility as an exception to the MCB Camp Pendleton SWRFT licensing office, for pre-employment skill and road testing.

4.15.6 Any retesting will be at the Contractor’s expense. Government agrees to provide for the initial test at a cost of $230.00 per test and the Contractor agrees to pay for any retesting at $172.50 per test.

4.15.7 The contractor shall, every two years from contract award, retest drivers and provide the COR with a certificate of successful completion in accordance with the Federal Motor Carrier Safety Regulation 391.31. (http://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&ty=HTML&h=L&mc=true&=PART&n=pt49.5.391)

4.15.8 The Government reserves the right to require retesting, if operator's performance is in question, particularly after a traffic incident.

4.15.9 The retesting will be at no expense to the government and must be conducted by a Class “A” CDL qualified person.

5.0 Contractor Quality Control. The Contractor shall ensure quality assurance in accordance with an approved Quality Control Plan (QCP) that covers the services performed in accordance with this PWS. The Contractor shall develop and implement procedures specific to this requirement to identify, prevent, and ensure non-recurrence of defective services.

5.1 At a minimum, the Contractor shall develop quality assurance procedures that address the areas identified in Appendix 1, “Performance Requirements Summary.” The QCP shall be delivered to the Contracting Officer and COR for review within 30 days of contract award. After acceptance of the QCP, the Contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QCP. (Deliverable 6.1)

5.2 Government Quality Assurance Surveillance: The government shall evaluate the contractor’s performance under this IDIQ contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied.

6.0 DELIVERABLES. Deliverables shall be submitted to the COR (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission.

6.5

Trip Tickets – Government Provided Form Appendix 6

Appendix 7

Appendix 8

(http://www.gsa.gov/graphics/fas/SF91_R2-t-jC-l_0Z5RDZ-i34K-pR.pdf )

6.10

SWRFT Licensing Record

6.11

7.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS). The following performance standards shall be utilized by the COR and will be incorporated into the Government’s Quality Assurance Surveillance Plan (QASP).

Performance Requirements Standards (PRS)

Objective Standard And Acceptable Quality Level (AQL) Acceptable Quality Level (AQL)

No more than 3 incidents per month

No more than three incidents per month.

No more than 3 incidents per month

Contract Coordinator shall notify the SWRFT Accident Section in the event of any vehicle accident or traffic violation that involves the Contractor’s operators.

No more than two per month.

8.0 PERIOD OF PERFORMANCE. One year base with one 12-month option period.

9.0 CONTRACT TYPE. This is an Indefinite Delivery Indefinite Quantity (IDIQ) Contract with Firm Fixed Price and Cost Reimbursement Contract Line Items.

9.1.1 Task Orders shall be issued for a specific amount of time. Each Task order shall establish a ceiling price for Travel Costs.

10.0 TRAVEL. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR (subject to local policy procedures), and paid on a cost reimbursable basis.

10.1.1 Costs for travel shall be billed in accordance with the Federal Travel Regulations (FTR) for the location in which the work is performed. This FTR directive is available electronically at the GSA website (www.gsa.gov/portal/content/102886)

10.1.2 The contractor shall submit a travel report no later than 3 days after travel completion. (Deliverable 6.11)

11.0 SPECIAL REQUIREMENTS. This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

11.1 Security and Safety. Contractor will abide by all security and safety regulations required by the Marine Corps base they are accessing.

11.1.1 Motor Vehicle Operators shall obey all motor vehicle laws, and operate vehicles in a safe manner.

11.1.2 Contractor shall ensure that all operators are aware of and comply with special restrictions that are applicable to operating Government vehicles:

11.1.2.1 Texting or talking on wireless/cellular phones without a hands-free device is prohibited.

11.1.2.2 Smoking or chewing tobacco is prohibited in a Government vehicle.

11.1.2.3 Safety belts are required and shall be properly worn in compliance with the Department of Defense (DoD) and State laws.

11.2 Loss and Damages to Government Property. Government owned/leased or rented vehicles and property that is damaged, while in the performance of the contract, will be repaired by the Government. This does not release the contractor’s liability for damages.

11.2.1 The Contractor shall carry vehicular liability, general public liability and cargo insurance as required by law.

11.2.2 The Government will require reimbursement for repairs or replacement, when damage or loss is attributed to contractor’s employees.

11.2.3 Vehicle road repairs such as flat tires and other major road repairs and maintenance will be provided by the Government.

11.2.4 Operators shall be given the Dispatcher’s telephone number to request road side service.

11.3 Government Furnished Office Space. The Government will provide office space, to include desk, chair, drawers, and locker to the On-site Contract Coordinator at MCB Camp Pendleton. This space will not include a phone line or fax service. If the Contractor elects to utilize an alternate On-site Contract Coordinator in locations other than MCB Camp Pendleton, no office space will be provided.

11.4 Government Furnished Equipment. Vehicles to be used in the performance of this contract are Government-owned/leased or rented and will be furnished by the various SWRFT offices where initial performance will take place.

11.4.1 The Government will provide parking and a waiting area for operators at SWRFT.

11.5 Contractor Furnished Equipment. Contractor shall provide all office equipment for the On-site Contract Coordinator's office space.

11.5.1 Contractor shall provide Motor Vehicle Operator's with a wireless telephone (with a hands free device.) If multiple operators are traveling together, only one wireless telephone and hands free device need be provided for the group.

11.5.2 Contractor shall maintain a current listing of the wireless phone numbers and make such listing available to the Government when requested. (Deliverable 6.12)

12.0 TRANSITION. The contractor shall follow the transition plan submitted with the qoute.

12.1 The tranistion plan shall include a process for phase-in for the beginning of this award.

12.2 The transition plan shall also include a process for phase-out to another contractor if award is not made to the incumbent.

12.3 The contractor shall keep the Government fully informed of status throughout the transition period.

12.4 Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

12.5 The contractor must cooperate with plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-out periods.

Appendix 1 Laws and Regulations

1. Federal Motor Carrier Safety Regulations. (https://www.fmcsa.dot.gov/regulations)

1. Title 49 Transportation 300 – 399 (https://www.fmcsa.dot.gov/regulations/title49/b/5/3)

1. Commercial Driver License Information (California) (https://www.dmv.ca.gov/portal/dmv/detail/commercial/commercial)

1. California Commercial Driver Handbook (https://www.dmv.ca.gov/portal/wcm/connect/42c566ef-31ac-4df2-a8ed-480619084886/comlhdbk.pdf?MOD=AJPERES)

1. Arizona Commercial License Information (https://www.azdot.gov/mvd/faq/commercial-driver-license)

1. Arizona Revised Statutes Title 28 (http://www.azleg.gov/ArizonaRevisedStatutes.asp?Title=28)

1. Marine Corps Installations West Order 11240.4: Garrison Mobile Equipemtn Standard Operating Procedures. (https://www.mciwest.usmc.mil/inst/mciwest/manpower/Adjutant/MCIWO/11000%20%2011999%20Facilities%20and%20Activities%20Ashore/MCIWESTO%2011240.3%20W%20CH1.pdf)

1. Fair Labor Standards Act (FLSA), which can be accessed via the World Wide Web at:

http://www.dol.gov/dol/compliance/comp-flsa.htm

1. Contract Work Hours and Safety Standards Act (CWHSSA) are defined in Public Law 99-145, http://www.dol.gov/compliance/laws/comp-cwhssa.htm

*If there are any conflicts between the CWHSSA and state law, the CWHSSA preempts any requirements of state labor laws.

Appendix 2 Average Daily Number of Motor Vehicle Operators Required for Normal Day-to-Day Operations DISCLAIMER: This Table is only an ESTIMATION of the number of drivers that may be required on any normal day of operation.

Appendix 3 Routine Transit Requirements USMC driving requirements have historically included both on-base as well as inter-base transit. This is expected to continue throughout the term of this contract. The following provides typical transit requirements.

Primary Sites:

Marine Corps Base (MCB) Camp Pendleton, CA (CPEN) Marine Corps Air Station (MCAS) Miramar, San Diego, CA (MCAS-M) Marine Corps Recruit Depot, San Diego, CA (MCRD) Marine Corps Air Station Yuma, AZ (MCAS-Y) Marine Corps Air Ground Combat Command (MCAGCC) Twenty-nine Palms, CA (MCAGG) Marine Corps Logistics Base, Barstow, CA (MCLB) Marine Corps Mountain Warfare Training Center, Bridgeport, CA (MWTC)

Above Primary Sites shall travel between above sites as well as occasionally the following:

0. On and around sites

0. To El Centro, CA

0. To Yuma, AZ Proving Grounds

0. To March Air Reserve Base, Riverside County, CA

0. To Ft Irwin, CA

0. To Reno Airport, NV

0. To Nellis AFB, NV

0. To Hawthorn Army Depot, NV

Appendix 4 Inspection Report - Bus

Appendix 5 Inspection Report

Appendix 6 Trip Ticket

Appendix 7 Record Keeping Form

Appendix 8 Monthly Accident Report

ADDITIONAL BASE REQUIREMENTS

SECURITY REQUIREMENTS

Base access requirements and procedures may change during the term of a contract. The contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements. The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or debarment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract, and shall not constitute grounds for contractor claim or request for equitable adjustment.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor either through the use of uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

Business Passes or Employee Credentials:

The Contractor is responsible for providing information required to obtain clearances, permits, passes, security badges, or employee credentials required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, security badges, or employee credentials are immediately returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

All Contractor personnel performing work under this contract who require access to military installations shall obtain whatever personal entry or vehicle passes are required for access to that installation. The procedures below are the current installation access requirements for USMC installations and are provided for information only. The Contractor is responsible for ascertaining and complying with all currently installation access requirements throughout all performance periods under this contract.

1. The Contractor shall obtain a letter of support from the customer that their contract ultimately supports. The letter of support will identify the Company Name, Contract Number, period of performance of the Contract, location of performance, Driver's license and expiration date of each of the Contractor’s employees, and point of contact information for the customer that signed the request. The Contractor’s employees will take the letter of support to request a business pass to the Base Access Control Branch, Provost Marshal’s Office, Building 41501T (adjacent to the Las Pulgas Gate). Hours of operation are from 06:00 am to 4:00 pm, Monday through Thursday. They are closed on Fridays, weekends and federal holidays.

1. Business Passes issued by the Base Access Control Branch are effective from the date of issuance, for a period of 90 days or until the end of the contract, whichever date occurs first. Base regulations allow a maximum of two Business Passes to be issued. Personnel who still require access after expiration of the two Business Passes must participate in the RAPIDGate Program. Personnel denied a Business Pass may appeal in writing to the Commanding General. Grounds for denial or revocation of a Business Pass include if the applicant:

0. Is listed on the National Terrorist Watch List.

0. Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S. citizenship, immigration status, or Social Security Number (SSN) cannot be verified.

0. Is subject to an outstanding criminal warrant.

0. Business pass application contains false or fraudulent information.

0. Has a felony conviction within the last 10 years.

0. Has a total of three criminal misdemeanor convictions within the last 10 years.

0. Is a registered sex offender, regardless of the date of the criminal offense.

0. Has a criminal misdemeanor or felony conviction for the following types of criminal offenses:

0. Offenses of a sexual nature;

0. Offenses of violence;

0. Offenses related to gang related activity, supremacist, or extremist behavior; i.e., hate crimes;

0. Crimes resulting from the possession, use, manufacturer, introduction, or distribution of any illegal drug listed in the Comprehensive Drug Abuse Prevention & Control Act of 1970, Schedules I through IV;

0. Has a criminal misdemeanor or felony conviction for offenses in which weapon instrumentality (e.g., firearm, knife, or other bladed instrument, club, brass knuckles) was used either as a means of violence, or threat of violence

0. Military active duty was terminated by the receipt of a dishonorable discharge or bad conduct discharge.

0. Has been issued a debarment order and is currently banned from any military installation.

0. Has exhibited characteristics, traits, or other indications that cause concern for the safety or welfare of personnel and/or residents aboard the base; or that causes concern for the physical security of the base.

1. The USMC has implemented a Contractor-managed credentialing service, RAPIDGate ™. RAPIDGate is consistent with and complementary to Homeland Security Presidential Directive 12 (HSPD-12) and the Federal Information Processing Standard 201 (FIPS 201).

Participation in RAPIDGate is required after two business passes have been issued; it is optional prior to that time. Contractor employees who are not enrolled in RAPIDGate are required to access the base from the gates which can safely accommodate traffic backups: San Luis Rey, Las Pulgas, and San Onofre. All gates are open to RAPIDGate credentialed Contractor personnel.

The RAPIDGate program is a Contractor-managed credentials issuance service for vendors, contractors and subcontractors, suppliers, and service providers which includes company enrollment, installation sponsorship verification, employee registration, employment status validation, identity authentication, background screening, biometric verification, and issuance of a long-term access credential. The Contractor's background screenings include validation of employment status, identity authentication, biometric verification, and entry authorization verification. Issuance of credentials is in the sole discretion of the Government. The credentials are scanned upon entry onto the installation. Contactor personnel who have been screened and are determined to be eligible for access will be required to self-register at kiosks located at the Base Access Control Branch, Provost Marshal’s Office.

The cost of the RAPIDGate program ranges from $199.00 to $249 per year for the Contractor’s firm, and $179.00 to $254 per Contractor employees. The fee for lost or stolen passes is $40.00.

Contractor employees who require a Common Access Card (CAC) (e.g., for access to the Navy Marine Corps Intranet), may use the CAC for access and do not need a Business Pass or RapidGate credential.

1. Common Access Card (CAC):

a. The Contractor shall provide proof that a National Agency Check with Inquiries (NACI) has been submitted to the Office of Personnel Management (OPM) for each employee requiring a CAC Card. During the period between the time that the request is submitted and the time that the investigation is returned, the Government may grant temporary access to the Contractor employee. Whether to grant temporary access is within the sole discretion of the Government, and a decision not to grant access shall not be grounds for a claim, request for an equitable adjustment or other contract modification, and shall not constitute an excuse for Contractor failure to perform. Such temporary access will not exceed 90 days.

b. Upon the return of the Investigation Schedule Notice and Certificate of Investigation from OPM, the Contractor shall provide a copy to the security manager that has overall responsibility for the customer supported by the Contractor’s employees .

c. "Report of Agency Adjudication Action" (form 79A) is sent when there are potential actionable issue(s) at the minor, moderate, or substantial level which may be disqualifying under suitability/security considerations. If the contractor receives an Agency Adjudication Action from OPM, the security manager shall be consulted before such adjudicative action is determined and returned to OPM.

d. The Government will use the Adjudicative Guidelines (CNO ltr 5520 Ser 09N2/6U871220 of Sept 06) to guide determinations on whether access will be granted.

e. The Contractor will be notified in writing if there is a disqualifying event that prevents the Contractor’s employee from obtaining a CAC. If temporary access was granted, it will immediately be revoked.

f. The information required to initiate a background investigation through OPM, as well as a listing of the forms that are required, is contained at the following website: http://www.opm.gov/extra/investigate/IS-15.pdf

Base access requirements and procedures may change during the term of a contract. The contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

ADDITIONAL REQUIREMENTS

1. Photography is restricted on the Base. Clearance for photography shall be obtained in advance from appropriate Base personnel. When requested, all film or storage media must be turned over for processing and security inspection.

1. All contractor personnel shall be familiar with the Fire Danger Rating System (FDRS). Personnel are required to observe all restrictions applicable under the FDRS pertaining to permit activities while on the Base. Vehicles shall be parked only on bare soil/rock. Smoking is restricted to areas of bare soil. Fires of any nature are prohibited.

1. Do not pick up, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc.).

1. Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the Contracting Officer. If your vehicles gets stuck or breaks down, military personnel cannot pull or tow your vehicle. Call Mainside service station (725-5828) who will refer you to a civilian wrecker service or information (411) for assistance.

ENVIRONMENTAL COMPLIANCE ON BOARD MCB CAMP PENDLETON

Any violation of environmental regulations which is currently in progress shall be immediately reported by calling 911. Suspected prior violations of environmental regulations shall be reported to the Provost Marshall at (760)763-2077 or (760)763-2076.

MCB Camp Pendleton fully complies with all environmental requirements; this commitment and duty to comply extends to all personnel who work, reside, frequent, or otherwise do business on MCB Camp Pendleton. Camp Pendleton Base Regulations (MCIWEST-MCB CAMPEN ORDER 5000.2) require all MCIWEST-MCB CAMPEN personnel, to include all tenants, contractors and patrons, to comply with all Federal, State and local environmental compliance requirements that apply to their activities and business aboard MCB CamPen. The Base Regulations are a general order, and violation may result in disciplinary or punitive proceedings, including debarment of contractors from the base.

Base Regulations requirements include, but are not limited to, the following:

Disposal of hazardous waste and electronic wastes (e.g. batteries and light bulbs) in the Base landfills, as well as any solid waste receptacle on Base, is strictly prohibited. Chapter 8, Section 2, paragraph 3.

Any leftover product that is labeled with "danger," "warning," "toxic,"…