Questions_and_Answers_Newlin_Hall_11_17_2014.pdf

Questions Received For Newlin Hall Data Center Maintenance Services Solicitation Number: M00264-15-R-1000

Question 1: I just wanted to ask if there is an incumbent contract or contractor associated with the requirement? If any, please provide the contractor's name and contract number.

Answer 1: CompuDynamics and Contract M00264-12-F-0001

Question 2: Does the Combined Synopsis/Solicitation under solicitation number M0026415R1000 contain requirements similar to a current contract? If possible, please provide the current contract number. Or, is this a new requirement for the government?

Answer 2: Yes. The current contract number is Contract M00264-12-F-0001.

Question 3: Please define the Price ITEM 0003 for Labor-Regular Maintenance. How does this differ from ITEM’s 0002 and 0004?

Answer 3: Price ITEM 0003 for Labor-Regular Maintenance: Effort for On Call Technical support.

Price Items 0002 is for Equipment parts and 0004 is for HVAC maintenance.

Question 4: Will the labor cost associated with ITEM 0002 Travel and Parts be reimbursable?

Answer 4: Item 0002, Travel is deleted. No, labor cost is associated only to labor CLINS.

Question 5: Does the contractor need to include labor as part of the maintenance costs for any part replacements or repairs?

Answer 5: Yes, but vendor will provide backup documentation for replacement of parts.

Question 6: Please describe the government approval process for the Travel and Equipment Parts that must be approved in advance?

Answer 6: There is no Travel for this effort. All costs for parts must be approved, in writing, by the COR in advance.

Question 7: Please provide the full model number & serial number of the Automatic Transfer Switch & Caterpiller generator Engine.

Answer 7: This is provided in the solicitation in Attachment 1: Equipment List.

Question 8: Please provide the full model number of the catalytic converter.

Answer 8: Please see answer 7.

Questions Received For Newlin Hall Data Center Maintenance Services Solicitation Number: M00264-15-R-1000

Question 9: Please provide the full model number of all the switch boards & transformers.

Answer: Please see answer 7.

Question 10: How many hours are required for the generator load bank maintenance? What loads are necessary for the load bank?

Answer 10: This information will be provided by the contractor who is awarded the contract.

Question 11: Does Contractor need to include in their costs all labor (24x7) and all parts for emergency repairs or are we to include hourly rates for labor and parts mark-up %?

Answer 11: The contractor will provide documentation to support costs for all repairs.

Question 12: Can you furnish Serial #, Tag # and/or Site ID# for all Equipment?

Answer 12: Please see answer 7.

Question 13: Do you Prefer OEM (Original Equipment Manufacturer) Service or is 3rd Party acceptable?

Answer 13: OEM

Question 14: Can the Preventive Maintenance on all Equipment be performed during Normal working hours 8am-5pm Monday through Friday?

Answer 14: Yes, but if it is an emergency, the COR approval is needed in advance.

Question 15: Can equipment be shut down to perform PM during PM inspections?

Answer 15: No, not without the COR’s approval. The contractor will advise the Government of any possible down time and Hazardous Condition the PM inspections might yield.

Question 16: Does the Load Bank testing need to be done during normal working hours or overtime hours?

Answer 16: Yes, during normal working hours.

Question 17: One more question. Are you looking for the contractor to include replacement battery costs for the battery & labor? Typically the manufacturer (OEM) will not offer that coverage. Same goes for the Panel Boards, Generator, ATS and Catalytic Convertor. Please advise.

Answer 17: No, but at any time the Government can ask for documentation on replacing UPS maintenance.

Questions Received For Newlin Hall Data Center Maintenance Services Solicitation Number: M00264-15-R-1000

Question 18: Is a vendor site walk planned? If not, is the Government open to scheduling site walks?

Answer: A Site Visit is being planned for November 19, 2014, 10:00 am. Eastern Standard Time (EST) at Marine Corps Base Quantico, VA. Vendors will be required to be escorted.