Amendment_0001_M00264-15-R-1000_Newlin_Hall_11_3_2014.pdf

NEWLINHALLRECOMPETE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendement 0001 is as follow s:

1) To extend the due date of the proposals from November 10, 2014, 11:00 am (EST) TO November 24, 2014, 11:00 am (EST).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Nov-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-15-R-1000

X 9B. DATED (SEE ITEM 11)

06-Oct-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 5 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Nov-2014

CODE

COMMANDING GENERAL - REG CON OFFICE NCR

2010 HENDERSON RD

HUGHES, JOY

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-15-R-1000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Nov-2014 11:00 AM to 24-Nov-2014 11:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

DESCRIPTION

See Sections L & M

Instruction to Offerors – Commercial Items

L-1.Section L – Instructions, Conditions and Notices to Offerors

L-1.2 Multiple Offers

The Regional Contracting Office, National Capital Region does not encourage Offerors to submit multiple offers presenting alternative terms and conditions for satisfying the requirements of this solicitation.

L-1.3 Overview i.The Government intends to make a single FFP contract award including not to exceed ODC CLINs for a base year and two(2)One(1)year option periods.

ii.The Offeror shall submit proposals that clearly and concisely describe its response to the requirements of the solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

L -1.4 Guidance

The proposals must be prepared in accordance with these instructions. Failure to do so will result in the Offeror’s submission being determined to be unacceptable and ineligible for award. The Offeror’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Proposal (RFP). Elimination of the Offeror is at the sole discretion of the Contracting Officer. The purpose of this procurement is to obtain Preventative/Corrective Maintenance Services.

L -1.5 Confidential Information i.The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If the Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” (5USC 552(b)(4),the Offeror should mark its submissions in the following manner:

ii.The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s).”

iii.Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

L -1.6 Submission of Questions and Proposals

L -1.7 Questions

All questions must be received by 20 October 2014, 11:00 am, Eastern Standard Time (EST). All questions submitted for this solicitation must be electronically sent to the following e-mail address: Ms. Joy Hughes, joy.hughes@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

L -1.8 Proposal i.An Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. The Offerors must be received by the RCO no later than 24 November 2014, 11:00 am, Eastern Standard Time (EST). In order to maximize efficiency and minimize the effort involved in the proposals evaluation process, the Offeror must comply with the following instructions for Offerors format and content. An Offeror that does not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award.

For each Offer submission, provide five (5) Technical Volumes and(5) Business Volumes.

ii.Offerors shall be sent via Federal Express, private courier, or mailed, to the following address:

Regional Contracting Office, NCR 2010 Henderson Road Room 204 Attention: Joy Hughes, Contract Specialist Marine Corps Base (MCB) Quantico, VA 22134

L -1.9 Proposal Format i.In addition to the paper copies identified above, the Offeror shall submit the Offerors information in electronic format on a CD. Text and graphics portions of the electronic copies shall be in a format readable by MS Work 2003 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2003 or earlier. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

ii.In order to maximize efficiency and minimize the time for Offerors evaluation, it is required that the Offeror submit their offers in accordance with the format and content specified.

• 8.5 x 11 inch paper in 3-ring binders for text;

• 11 x 14 inch for foldouts, matrixes, WBS;

• Single-spaced typed lines;

• 1 inch margins on all sides;

• 11 point Arial font;

• Headers/footers – ensure the company name and PROPOSAL number is included on each page;

• Graphs and drawings must be clear/legible and may use a smaller font;

• No photographs or hyperlinks are permitted; and mailto:joy.hughes@usmc.mil

• Content should utilize .doc, .pdf. xls, and .jpg formats to the degree possible; and

PLEASE NOTE: The subject line must read M00264-15-R-1000 Newlin Hall Data Center

Each offer shall contain the following volumes/sections:

L.1.10 Volume I - Non-Price Volume

The Offeror’s technical offer shall not exceed 30-pages, which includes the Letter of Transmission, Table of Contents and Compliance Matrix; Factor 1 – Technical Capability and Factor 2 – Past Performance.

L.1.11 Volume II – Business Volume i.The Offeror’s price shall not exceed 25 pages, including a Formal Offer Letter, SF1449, and Price Proposals corresponding to SCHEDULE OF SUPPLIES/SERVICES; Contract Line Item Number (CLIN) structure and supporting materials. Pricing information shall not appear anywhere in the Technical Volume.

ii.Data previously submitted, or presumed to be known, i.e. descriptions of previous projects performed for the Government cannot be considered as a part of the proposals unless physically incorporated in the proposals. Clarity, completeness, and conciseness are essential.

iii.If an Offeror’s volume exceeds the above page limitations, all pages in excess of the limitation for each volume will not be considered in order that all proposals are treated equally.

L-1.12 Non-Price Volume I i.The following documents are excluded from the 30-page limit: title page and executive summary (to include company’s mission statement).

ii.The Offeror shall address only the Letter of Transmission, Table of Contents, Compliance Matrix, Technical Understanding of Requirements and Past Performance Information.

iii.Include the following and adhere to the page limitations:

The Letter of Transmission – (See Volume I – Technical Volume above) Should identify the solicitation number, corporate principal submitting the offer, key points of contact within the firm who are authorized to bind the firm, (e.g. contracts, pricing, technical), and a summary of the material content (to include identifying all subcontractors, if applicable.

A Table of Contents and Compliance Matrix (See Volume I – Non-Price Volume above) pertinent to the Offeror’s material organization and providing traceability from the Offeror’s offers, to the PWS, to the evaluation criteria, and to other solicitation sections as necessary.

L-1.13 Non-Price Evaluation Submission

A.Factors.

L-1.14 Factor 1. Technical Capability.

The Offeror must demonstrate knowledge and understanding of the technical and programmatic requirements described in the Performance Work Statement (PWS), and they must clearly articulate their capability to perform all of the tasks outlined in the PWS so as to provide continuous quality support. The Offeror shall identify performance objectives that can be accomplished by their technical approach, and describe the benefits and advantages of that approach. The Offeror shall also illustrate the roles of staff and team resources to execute the intended strategy. The discussion must provide the evaluation panel with sufficient confidence that the Offeror has the capacity to support the identified mission areas, understands the priorities and emerging issues within those areas, and can execute a comprehensive approach that ensures quality performance and use of staff resources to meet PWS objectives to execute the intended strategy.

L-1.15 Factor 2. Past Performance.

i. The Offeror must demonstrate sufficient, satisfactory performance history employing management and technical capabilities similar to those required in the execution of this PWS. Discussion should illustrate satisfactory performance of both technical and management tasks necessary to meet Government requirements with some degree of assurance based upon recent (e.g. 5 years, or less) performance for comparable work. Any Offeror that submits any contract reference that is not relevant will receive a neutral rating for that contract reference in Past Performance. The Offeror must provide at least three (3) references demonstrating relevant past performance involving the quality of performing the same or similar services within the last five (5) years that include the following fields:

• Customer;

• Contract/Task Order Number;

• Program Name;

• Period of Performance;

• Contract Type;

• Total contract value;

• Identification of any Key Staff involved who will be assigned to this contract;

• Names/telephone numbers/e-mail for the PCO and COR/TOM.

ii. An Offeror that has no record of past performance (e.g. new businesses) must submit a signed and dated statement to that effect. If Offerors submits a certification statement and the Government has no information available regarding the Offeror, the following must occur: The Offer must address (1) the relevant background and experience of Key Personnel, in matrix form, that shows their related experience, expertise, qualifications, and direct correlation to the PWS requirements who will be assigned to the contract.

iii. In addition, Offerors should provide the enclosed Past Performance Questionnaire to the same three (3) previous references. The references should email the form directly to the RCO-NCR at the address provided on the form on or before, 24 November 2014,11:00 am, EST. It is the sole responsibility of the Offeror to make sure the Past Performance Questionnaire is submitted and received by the requested date.

L-1.16 Volume II – Business Volume i.The Offerors shall address, at a minimum, all facets of the price aspects of the offer, including a Formal Offer Letter, to include the total contract dollar value. Provide prices, on the SF1449, and Price Proposals corresponding to SCHEDULE OF SUPPLIES/SERVICES; Contract Line Item Number (CLIN) structure and supporting materials.

There is a 25 page limit for Business Volume II.

L-1.17 Factor 3. Price i.No price data shall be contained in any volume other than the price volume.

ii.The Offerors shall complete CLIN’s CLIN’s (Base: 0001,0003,0004);(Option Year 1: 0005, 0007, 0008);(Option Year 2: 0009, 00011,00012)and include supporting documentation for the firm fixed price portion that includes Tasks, Unit Price and Total Prices.

iii.Offerors shall use the not-to-exceed amounts, provided in Section in the Supplies/Services Section of the 1449, for ODC CLIN’s(Base:0002);(Option Year 1:0006);(Option Year 2:0010)which will be considered to be inclusive of any applicable indirect expenses.

iv.The fully developed technical solution and corresponding grand total price for each function area established in the CLIN structure of Section B of the solicitation should be clearly annotated in the proposals. No ambiguities of inclusion, exclusion, or content shall be extended and lack of content or clarity with regard to pricing shall be considered as representing a “non-responsive” offer.

Completeness. The Offeror must sign the SF1449, acknowledge all amendments, and include a compliance matrix and Table of Contents corresponding to its offer submission.

v. At a minimum, the following areas must be addressed:

• Offer is valid for 90 days from (Date of Submission);

• No exception to any Terms and Conditions has been taken, or if so, clearly cited;

• Acknowledge any amendments to the RFP;

• CCR validated / NAICS 541513 compliant;

• Signed Offer of $TBD;

• CLIN pricing and supporting documentation is provided.

L-1.18 Reasonableness.

For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions, general economic conditions, and other factors that affect the ability of a Offeror to perform the contract requirements. Reasonableness depends upon a variety of considerations and circumstances, including the following:

(a) Whether it is the type of price generally recognized as ordinary and necessary for the conduct of the Offeror’s business or of the contract performance;

(b) Generally accepted sound business practices, Federal and State laws and regulations, etc; and

(c) Any significant deviations from the Offeror’s Established practices.

(End of Summary of Changes)