LI-13683 RFP 2 FINAL- Signed.pdf

REQUEST FOR PROPOSAL (RFP)

N40085-21-RP-00005

To Procure Commercial Warehouse Space to

Support the Storage of Furniture for

MCB Camp Lejeune, NC

Prepared For:

MCIEAST-MCB Camp Lejeune, G-4/Supply Management Division

Camp Lejeune, NC

Prepared By:

Naval Facilities Engineering Systems Command, Mid-Atlantic

9324 Virginia Avenue

Norfolk, VA 23511-3212

December 18, 2020

Heather M. Stadler

Real Estate Contracting Officer

NAVFACSYSCOM Mid-Atlantic

All questions about this RFP shall be addressed in writing to the Real Estate Contracting Officer at the address above, and should be marked: “Attn: Code RE13-LS.” All questions shall be simultaneously submitted by electronic mail to: lita.staskey@navy.mil.

TABLE OF CONTENTS

1.0 Project Overview 4

1.1 Purpose 4

1.2 Best Value Source Selection 4

1.3 Beta.SAM.gov 4

1.4 Navy's Point-of-Contact 4

2.0 Technical Requirements 5

2.1 Area of Consideration 5

2.2 Contract Term 5

2.2.1 Contract Start Date 5

2.2.2 Firm Term and Option Periods 5

2.3 Facility Attributes 5

2.3.1 Site Accomodations 5

2.3.2 Ceiling Height 5

2.3.3 Bay Doors 5

2.3.4 Ventilation and Humidity System 6

2.3.5 Fire Protection 6

2.3.6 Additional Facility Attributes 6

2.3.7 Electrical Power 6

2.4 Site Access 6

2.5 Security Requirement 7

2.5.1 Security Standards for Leases 7

2.5.2 Minimum Security Requirements 7

2.5.3 Additional Security Attributes 7

3.0 Instructions to Offerors 7

3.1 Award Subject to Availability of Funds 7

3.2 Proposal Due Date 7

3.3 Who May Submit an Offer 8

3.4 Preparation of Offers 8

3.5 Explanation(s) Requested by Prospective Offerors 8

3.6 Multiple Offers 9

3.7 Amendment(s) to RFP 9

3.8 Limitations 9

3.9 Lease Terms 9

4.0 Best Value Source Selection Process and Evaluation 10

4.1 Best Value Source Selection Process - Tradeoffs 10

4.2 Evaluation 10

4.3 Evaluation Factors 11

4.4 Ratings 13

4.5 Award 13

Attachments

Attachment (1): Sample Lease

Attachment (2): Area of Consideration

Attachment (3): Standard Proposal Form

U.S. Navy Request for Proposal: N40085-12-RP-00002 4

1.0 Project Overview

1.1 Purpose

The purpose of this Request for Proposal (RFP) is to competitively procure the use of a leasehold estate of a non-Department of Defense (DoD) warehouse by the U.S. Navy to provide additional storage capability in support of Hurricane Florence recovery for MCIEAST-MCB

Camp Lejeune G-4/Supply Management Division home based at US Marine Corps Base, Camp

Lejeune (MCB CAMLEJ) NC. The proposed action is needed to address warehouse space capacity shortfalls at Camp Lejeune. The proposed lease term is anticipated to start no later than two (2) weeks after award for a term of one-year with four (4) annual renewal options. Please see section 4.2 Evaluation.

MCB CAMLEJ is in need of approximately 200,000 to 400,000 SF of secure warehouse storage space (this space can be co-located with a minimum of 100,000 square feet per location).

The Navy intends this RFP to result in the acquisition of the right to use non-DoD warehouse space for the stated purpose. The right will be prescribed in a lease that the Navy will subsequently enter into with the successful Offeror (see Attachment 1: Sample Lease).

1.2 Best Value Source Selection Process

The Navy will select a successful Offeror using the Best Value Source Selection Process

(BVSS) as outlined in Part 15 of the Federal Acquisition Regulation (FAR). The Navy will use the

“Tradeoff Process” as the BVSS source selection approach. Section 4.0 explains this process.

1.3 Beta.SAM.gov

The Navy will post this RFP on beta.SAM.gov on December 18, 2020. Offerors may find the RFP online at: https://beta.sam.gov/.

1.4 Navy’s Point-of-Contact

The Navy’s Point-of-Contact for this RFP is:

Ms. Lita M. Staskey

Real Estate Contracting Officer’s Representative (COR)

Naval Facilities Engineering Systems Command, Mid-Atlantic

9324 Virginia Avenue

Norfolk, VA 23511-3212

757-341-1509 office lita.staskey@navy.mil

A prospective Offeror desiring an explanation or interpretation of the RFP, specifications, or other related information, must request such explanation in writing addressed to the Real Estate

Contracting Officer, care of the Navy’s point-of-contact listed above, at the address provided on the cover of this RFP, and marked “Attn: Code RE13-LS”, at least 10 days prior to the due date https://beta.sam.gov/ mailto:lita.staskey@navy.mil

U.S. Navy Request for Proposal: N40085-21-RP-00005 5 for receipt of offers. However, it is preferred that requests be e-mailed to the Navy’s point-of-contact.

2.0 Technical Requirements

Warehouse space must meet the following minimum technical requirements to qualify for

MCIEAST-MCB CAMLEJ operations by the occupancy date, which is anticipated to be two (2) weeks from the date of award. The occupancy date will start once the site is approved and ready for possession. Rental payments will commence upon the occupancy date. Potential sites must already have existing facilities and meet these technical requirements. The minimum technical requirements are stated below.

2.1 Area of Consideration

The Area of Consideration cannot be any greater than 65 driving miles from Building

1212, Cedar Street, MCB Camp Lejeune, NC. Attachment (2) provides a map (for visual purposes only) that depicts the Area of Consideration based on a 65 driving mile distance from the above address located at MCB CAMLEJ. Offerors who provide locations outside of the driving mile area will not be considered. Preference will be given to offers located closer in proximity to the above address.

2.2 Contract Term

2.1.1 Contract Start Date. The contract term is anticipated to start no later than two (2) weeks after the date of award.

2.1.2 Firm Term and Option Periods. The contract term will be one (1) year with up to four

(4) additional year options.

2.3 Facility Attributes

2.3.1 Site Accommodations. The Navy has a minimum requirement of 200,000 to 400,000 sq ft of warehouse space. The space may be co-located over a maximum of two (2) sites having a minimum of 100,000 sq ft of space each. Preference will be given to a single Offeror that can accommodate 200,000-400,000 square feet in a single site.

2.3.2 Ceiling Height. This space should be high-bay with sufficient overhead lighting and a minimum of 16’ clear height to bottom of trusses. If a location has multiple ceiling heights within a facility, please provide a square footage breakdown for each ceiling height.

2.3.3 Bay Doors. There must be a minimum of one drive in bay door with an 8’x8’ opening for shipping/receiving services to fit a standard 53’ trucks deliveries. If bay doors have an opening larger than 8’x8’, please provide the doors dimensions and a description. Preference may be given

U.S. Navy Request for Proposal: N40085-21-RP-00005 6 for two (2) or more drive in bay doors.Preference may also be given for any vehicle doors that are accessible at grade so please provide dimensions and accessibility description.

2.3.4 Ventilation and Humidity System. The building must have mechanical and/or natural ventilation system sufficient to maintain a climate in which furniture can be adequately stored to prevent mold or mildew. Preference will be given to systems that provide better humidity control.

2.3.5 Fire Protection. The offeror shall have appropriate fire protection systems in place to meet NFPA regulations for warehouse stored materials.

2.3.6 Additional Facility Attributes. Additional attributes that are not required, but may give the Offeror higher preference, include the following:

a) Loading dock

b) Rated office enclosure to support approximately 2 personnel with immediate access to the warehouse floor.

c) Accessibility to a restroom facility.

d) Accessibility to a climate controlled (a/c and heat) office space for a minimum of five (5) people.

e) Telephone and computer connectivity.

2.3.7 Electrical Power. Electricity must be available or installed to power the following equipment inside or near the warehouse area: Lighting should be compliant with UFC 3-

530-01 Interior and Exterior Lighting Systems and Controls Section 3-9.2.

a) Sufficient electricity must be available, to power four 120v outlets.

b) Additionally, at least 2 locations within the warehouse space that have 120v outlets and adjacent voice and data ports for computers and phones. Reference UFC 3-

530-01 Interior and Exterior Lighting Systems and Controls Section 3-4.10.

c) Electronic Security System at all external access points and personnel doors, overhead mounted motion detectors, and door intrusion alarms. See section 2.3.5 for further details.

d) Sufficient telephone and internet access to the building(s) to support MCIEAST-

MCB CAMLEJ SMD operations is prefered.

2.4 Site Access

On-site access from 6:00 a.m. to 6:00 p.m., Monday through Friday is required.

Preference may be given to an Offeror that allows 24 hour access, 7 days a week.

U.S. Navy Request for Proposal: N40085-21-RP-00005 7

2.5 Security Requirement

2.5.1 Security Standards for Leases. Because of the unique challenges presented by the use of commercially leased spaces, the U.S. Department of Homeland Security's Interagency

Security Committee (ISC) has published reference (a) for guidance on setting a Facility Security

Level (FSL) for leased facilities. Any proposed site is subject to a site survey by MCB CAMLEJ

Security Personnel as to a proposed FSL and compatibility to this document.

2.5.2 Minimum Security Requirements. The warehouse and surrounding perimeter area must meet minimum security requirements. This includes the existence of a security system. If a security system is not installed and available, the Navy must have the ability to modify the space to accommodate a security system. If a security system is already installed, please provide details.

2.5.2 Additional Security Attributes. Additional attributes that are not required but may give the Offeror higher preference include the following:

a) Secured building and/or fenced perimeter.

b) Exterior security lighting.

3.0 Instructions to Offerors

3.1 Award Subject to Availability of Funds

Award of this lease and all agreements related to the obligation of the Navy to make payments pursuant to the award of the lease contemplated in this RFP are subject to U.S. law, including but not limited to, Anti-Deficiency Act, 31 U.S.C.1341, and the availability of appropriations. Award of any contract under this RFP is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Navy under this RFP or for any payment may arise until funds are made available to the Real Estate Contracting Officer for a lease contract and until the Offeror receives notice of such availability, to be confirmed in writing by the Real Estate Contracting Officer. In the event sufficient funds are not made available, the Navy shall not make an award under this RFP.

3.2 Proposal Due Date

Offers must be received by the Navy no later than 10:00 AM Eastern Standard Time on January 11, 2020. One (1) electronic copy is required. Offers are to be submitted to the Real

Estate Contracting Officer at the following email address:

Email Address:

lita.staskey@navy.mil

U.S. Navy Request for Proposal: N40085-21-RP-00005 8

Once the offer is sent electronically, a separate email shall be made to the Navy’s point-of-contact at lita.staskey@navy.mil to ensure receipt of the proposal response is received.

3.3 Who May Submit an Offer

An Offeror may be an individual, partnership, corporation, association, municipality, or government or quasi-government authority, such as an airport commission, that possesses legal ownership of the warehouse facility and is authorized to enter into a leasehold agreement with the

Navy to lease the property. The forming of a Joint Venture, an association of two or more persons, corporations, partnerships, and/or associations, to carry out a single business enterprise for profit, for which purposes the parties combine their property, money, efforts, skill and knowledge, is considered an acceptable business entity under this RFP. However, if the Offeror is a Joint Venture, it must (1) be established prior to the submission of initial offers, and (2) the initial offer submitted must contain the Agreement for Joint Venture or similar documentation signed by all participating parties.

3.4 Preparation of Offers

All offers shall be made and submitted in accordance with the directions contained in this RFP. Offerors are expected to carefully examine the drawings, specifications, schedules, and all other information and instructions contained in this RFP. An Offeror's inability to comply with the directions in this RFP may, at the Navy's option, result in disqualification and removal of an Offeror from consideration under this RFP.

Offers must be submitted using the Standard Proposal Form provided in Attachment

(3). The Standard Proposal Form provides an effective means by which the Navy can systematically evaluate all offers against the technical requirements contained in this RFP and compare the prices of submitted proposals. Offerors may also provide additional information about their warehouse space that they deem relevant in a format of their choosing; however, the

Standard Proposal Form must be included in the proposal.

3.5 Explanation(s) Requested by Prospective Offerors

A prospective Offeror desiring an explanation or interpretation of the RFP, specifications, or other related information, must request such explanation in writing addressed to the Real Estate

Contracting Officer, care of the Navy’s point-of-contact, at the address provided on the cover of this RFP, and marked “Attn: Code RE1”, at least 10 days prior to the due date for receipt of offers. Such requests should also be e-mailed to the Navy’s point-of-contact. Oral explanations or instructions will not be binding on the Navy. Any information given to a prospective Offeror concerning the RFP will be furnished promptly to all other prospective Offerors, if that information is necessary in submitting proposals or if the lack of the information would be prejudicial to other prospective Offerors.

U.S. Navy Request for Proposal: N40085-21-RP-00005 9

3.6 Multiple Offers

Offeror(s) may submit multiple offers. Separately price each offer, and distinctly mark each package and page so that if the pages become separated, the reader can clearly identify what offer the package or page applies to. Each offer shall meet the requirements of this RFP separately to enable evaluation without the need to request additional information.

3.7 Amendment(s) to RFP

This RFP shall not be changed or amended except by a formal written Amendment signed by the Real Estate Contracting Officer. If this RFP is amended, all record holders of the

RFP will be datad a copy of the Amendment. Furthermore, all terms and conditions which are not modified shall remain unchanged and shall continue in full force and effect. Offerors shall acknowledge receipt of any Amendment by signing and returning one copy of the Amendment to the Real Estate Contracting Officer. The Real Estate Contracting Officer must receive the signed acknowledgement of the Amendment by the time and at the place specified in the RFP for the receipt of offers.

3.8 Limitation

The Navy may cancel this RFP at any time at the Navy’s discretion. In no event will the

Navy bear any costs associated with Offerors’ preparation of proposals, responses, or post-award submissions and actions required by this RFP.

3.9 Lease Terms

The lease that the Navy and successful Offeror will enter into will be based on the following terms, among other standard provisions required for U.S. Government real estate contracts. Offerors should consider these main terms when preparing their offers.

3.9.1 Firm Term and Option Periods. The firm term will be for one (1) year with options for the Navy to renew the lease for four (4) additional periods of one year each. The total potential term is five (5) years. The Navy will provide written renewal notice to the successful Offeror at least thirty (30) days prior to the expiration of the current period.

3.9.2 Occupancy Date. The Navy requires use of the facilities no later than two (2) weeks after award. In accordance with the National Environmental Policy Act of 1970 (NEPA), the

Navy may not award the lease to the successful Offeror until the Navy has completed an assessment of the potential impact to the environment of the proposed action.

3.9.3 Lease Payments. The Navy will pay quarterly lease payments to the successful Offeror in exchange for the right to use the warehouse facility in accordance with the terms of the lease, to include (1) leased warehouse space, utilities (primarily electricity), security services, and grounds maintenance, or (2) leased warehouse space only. The Navy will

U.S. Navy Request for Proposal: N40085-21-RP-00005 10 pay rent quarterly, unless otherwise negotiated, in arrears. The annual rent shall be fair and reasonable as determined by the Navy’s Senior Staff Appraiser.

4.0 Best Value Source Selection Process and Evaluation

4.1 Best Value Source Selection Process – Tradeoffs

The Navy will select a successful Offeror using the Best Value Source Selection Process

(BVSS) as outlined in Part 15 of the Federal Acquisition Regulation (FAR). The Navy will use

“Tradeoffs” as the source selection approach.

A tradeoff process is appropriate when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror.

When using a tradeoff process, the following apply:

(1) All evaluation factors and significant subfactors that will affect contract award and their relative importance shall be clearly stated in the solicitation; and

(2) The solicitation shall state whether all evaluation factors other than cost or price, when combined, are significantly more important than, approximately equal to, or significantly less important than cost or price.

This process permits tradeoffs among cost or price and non-cost factors and allows the

Government to accept other than the lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs must be documented in the file in accordance with the FAR.

4.2 Evaluation

The Navy reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value— the proposal(s) most advantageous to the Navy, price and other factors considered.

The Navy intends to evaluate proposals and award a contract without discussions with

Offerors (except clarifications as described in FAR 15.306(a)). The Navy reserves the right to conduct discussions if the Real Estate Contracting Officer later determines them to be necessary.

In addition, if the Real Estate Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Real Estate Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

U.S. Navy Request for Proposal: N40085-21-RP-00005 11

4.3 Evaluation Factors

The Navy will award the lease to the Offeror whose offer demonstrates the best value to the Government. The Navy will evaluate proposals based on the following technical evaluation factors. Technical Requirements (Section 2.0), when combined, are significantly more important than Price.

4.3.1 Technical Criteria

The technical evaluation criteria represent key areas of importance and emphasis.

Proposals will be evaluated based on their technical merit (Factors 1 - 5), identified below.

Note: Factor 1 is of the greatest importance and weighted the highest of the five factors.

Factors 2 and 3 are of the second highest importance and are equally weighted.

Factors 4 and 5 are of the lowest importance and are equally weighted.

Factor No. 1. Area of Consideration

Factor No. 2. Occupancy Date

Factor No. 3. Facility Attributes

Factor No. 4. Site Access

Factor No. 5. Security Requirement

The Navy will evaluate Price, as follows.

4.3.2 Price Factor

The Navy will perform analysis by one or more of the following techniques to ensure a fair and reasonable price:

(a) Comparison of proposed prices received in response to the RFP.

(b) Comparison of proposed prices with the Independent Government Estimate (IGE).

(c) Comparison of proposed prices with available historical information.

(d) Comparison of market survey results.

4.3.3 Factor No. 1: Area of Consideration

The stored materials transit distance from Marine Corps Base Camp Lejeune to the prospective warehouse is important to the Navy, because stored material transit distance translates into fuel costs, transportation costs and personnel operating distance that will directly influence the Navy’s total costs. Stored material transit distance will be measured in miles. As noted in Section 2.1 – Area of Consideration, the maximum transit

U.S. Navy Request for Proposal: N40085-21-RP-00005 12 distance from Building 1212, Cedar Road, MCB Camp Lejeune, NC is 65 miles. The

Navy prefers the transit route to allow “unimpeded access” to the prospective warehouse that requires minimal coordination with other tenants and surrounding businesses.

Offerors should contact the Navy’s point-of-contact if there is a question as to whether a commercial property meets the transit distance requirement. Attachment (2) provides a map that depicts the Area of Consideration based on a 65 driving miles distance from

Marine Corps Base Camp Lejeune.

Preference will be given to Offerors with the shortest transit time.

4.3.4 Factor No. 2: Occupancy Date

Preference will be given to any Offeror who can provide all required facilities within two (2) weeks after award. In addition, the Navy prefers the Offeror to use any and all structurally sound existing facilities which can meet the requirements in order to reduce annual expendentures for the Navy.

4.3.5 Factor No. 3: Facility Attributes

As noted in Section 2.3 –Facility Attributes, preference will be given to an

Offeror who can accommodate the lease in one single 200,000-400,000 square foot space;

however, the Navy may co-locate in up to two (2) spaces that have a minimum of 100,000 square feet of space each. The ceiling height must be a minimum of 16’ high. There is a minimum of one drive in bay door with an 8’x8’ opening, per facility. Fire protection must meet NFPA regulations for warehouse stored material for furniture. The building must have mechanical and/or natural ventilation system sufficient to maintain a climate in which furniture can be adequately stored to prevent mold or mildew. Preference will be given to systems that provide better humidity control.

Section 2.3.6 – Additional Facility Attributes, outlines additional attributes that are preferred, but not required and may give the Offeror higher preference.

4.3.6 Factor No. 4: Site Access

As noted in Section 2.4 – Site Access, on-site access is required from 6:00 a.m. to

6:00 p.m. Monday through Friday. Preference will be given to an Offeror that allows 24 hour access, 7 days a week.

4.3.7 Factor No. 5: Security Requirement

As noted in Section 2.5 – Security Requirement, the Offeror must have an existing security system or the Navy must have the ability to modify the space to accommodate a security system.

U.S. Navy Request for Proposal: N40085-21-RP-00005 13

4.4 Ratings

The following adjectival ratings will be used:

Rating Evaluation Excellent Proposal/factor demonstrates thorough and detailed understanding of requirements. Technical approach and capabilities significantly exceed performance and capability standards. Proposal/factor offers one or more strengths.

Strengths significantly outweigh weaknesses, if any. The proposal/factor represents a high probability of success with no apparent risk in meeting the Government’s requirements.

Good Proposal/factor demonstrates thorough and detailed understanding of requirements. Technical approach and capabilities exceed performance and capability standards. Proposal/factor offers one or more strengths. Strengths outweigh weaknesses. The proposal/factor represents a strong possibility of success with overall low degree of proposal and performance risk in meeting the Government’s requirements.

Satisfactory Proposal/factor demonstrates acceptable understanding of requirements. Technical approach and capabilities meet performance and capability standards.

Proposal/factor offers no strengths, or, if there are any strengths, these strengths are offset by weaknesses. The proposal/factor represents a reasonable probability of success with overall moderate degree of risk in meeting the Government’s requirements.

Fair Proposal/factor demonstrates a limited understanding of requirements. Technical approach and capabilities are questionable as to whether or not they meet performance and capability standards necessary for acceptable contract performance. Proposal/factor contains weaknesses and offers no strengths, or, if there are any strengths, these strengths are outweighed by weaknesses. The proposal/factor represents a low probability of success with overall high degree of proposal and performance risk. Proposal/factor might be made satisfactory with additional information and without a major revision of the proposal.

Poor Proposal/factor demonstrates a lack of understanding of requirements. Technical approach and capabilities do not meet performance and capability standards necessary for acceptable contract performance. Proposal/factor contains major errors, omissions, significant weaknesses and/or deficiencies. The proposal/factor represents a very low probability of success with an extremely high degree of risk in meeting the Government’s requirements. Proposal/factor could only be made satisfactory with major revision of the proposal.

No Rating (NR)

If the offeror has no past performance, this rating will apply and is considered neither favorable nor unfavorable.

4.5 Award

After conclusion of negotiations, if required, the Real Estate Contracting Officer will require the Offeror selected for award to execute the proposed lease prepared by Naval Facilities

Engineering Systems Command, Mid-Atlantic which reflects the proposed agreement of the parties. Execution of the proposed lease may not occur until the Navy completes the environmental analysis required by the National Environmental Policy Act (NEPA).

U.S. Navy Request for Proposal: N40085-21-RP-00005 14

The acceptance of the offer and award of the lease by the Navy occurs upon notification of unconditional acceptance of the offer or execution of the lease by the Real Estate Contracting

Officer and mailing or otherwise furnishing written notification or the executed lease to the successful Offeror.

U.S. Navy Request for Proposal: N40085-21-RP-00005 15

ATTACHMENTS

Attachment (1): Sample Lease Attachment (2): Area of Consideration Attachment (3): Standard Proposal Form