LBB User Profile Guide~4.pdf
PDF 350 KB Posted
- Attached to
- Welding Supplies, Parts, & Repair Services
- Solicitation number
- UD-26-349
- Issued by
- Los Angeles County, California
About this file
This document is a user guide for the Long Beach Buys procurement platform, which is powered by Periscope and administered by the City of Long Beach. The guide provides detailed instructions for Seller Administrators responsible for managing vendor accounts within the system. The document covers three primary operational areas: adding and maintaining user accounts, managing organizational addresses, and maintaining commodity codes and services. User roles are defined as either Seller, which allows access to bids, purchase orders, and electronic quote submission, or Seller Administrator, which permits overall account management. The guide includes step-by-step procedures for creating new users with login credentials and security questions, modifying existing user statuses between active, inactive, deleted, locked, and pending states, and resetting user passwords through system-generated confirmations.
The address maintenance section enables vendors to edit existing mailing addresses and add new addresses by address type, including bid mailing addresses and other designations, with fields for contact information, phone numbers, fax numbers, EDI addresses, and website URLs. The commodity code maintenance process allows vendors to search for and add commodity codes to their accounts using keyword searches or dropdown selection menus, enabling vendors to receive bid notifications aligned with their business offerings. The system automatically notifies newly created users via email with temporary passwords, and the Seller Administrator must provide the login ID to the new user separately. No pricing terms, set-asides, contract terms, or funding information are addressed in this operational guide.
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Text version
Long Beach Buys: Powered by Periscope
Long Beach Buys User & Profile Maintenance Guide
The Seller Administrator is responsible for maintaining users accessing their Long Beach Buys Account, maintaining addresses, and the commodity codes responsible for bid notifications.
Adding New Users:
1. Navigate to Long Beach Buys
2. Click the SIGN IN button in the top right corner of the page
3. Enter your login credentials
• Enter your LOGIN ID
• Enter your PASSWORD
• Click SIGN IN
4. Click Add User on this Account
• Enter their contact information
• Enter their Login Id
• Enter their Login Question and Answer
• Assign a role
• Seller – Allows the user to access Bids, Purchase Orders, and submit electronic Quotes
• Seller Administrator – Allows the user to maintain the overall Long Beach Buys Account
5. Click Save & Exit
• The created user will automatically receive a system-generated email providing them their temporary password
• The Seller Administrator creating the Login Id must provide that ID to the new user
Maintaining Existing Users:
• Click Maintain Users on this Account
• Click the user’s Login Id
• To inactive a user’s Login Id
• Click the Status field
• Click Inactive
• Click Save & Exit
• To reset a user’s password
• Click Reset Password
• In the popup window click Reset Password
• To modify the user’s existing roles
• Click or uncheck Seller or Seller Administrator
Maintaining Addresses:
1. Click Maintain Organization Information
2. Click Maintain Addresses
• To edit an existing address
• Click the Address Name
• Modify any of the existing Mailing Address fields
• To add a new address
• Click Add Another Address
• Select the Address Type
• Enter the required Address Information
Maintaining Commodity Codes and Services:
1. Click Maintain Organization Information
2. Click Maintain Commodity Codes & Services
3. Click Maintain Commodity Codes
• To add more Commodity Codes
• Click Add Additional Codes
• Search for the new Commodity Codes by Keyword Search or by selecting the drop downs
• Select the Code(s) to add to the account
• Click Save
File details come from the government source that posted it. Updated .