Request for Proposals

For

Lawn Maintenance Services for Multiple Guilford County Locations

Bid Number: 20326 (REBID #1)

Commodity Code(s):

91873, 98852, 59526, 54581, 51529 51559, 51506, 51565, 51569, 51523

Guilford County Purchasing Department

Truist Building

201 West Market Street, Suite 304

Greensboro, NC 27401

PROPOSAL SCHEDULE

(Note: The dates below are subject to change)

Request for Proposal for

Lawn Maintenance for Multiple Guilford County Locations

Bid Number 20326 (REBID #1)

Advertisement Date

September 22, 2026

Mandatory

Pre-Proposal ZoomGov Meeting

September 29, 2026, at 10:00 A.M., Eastern Time

Mandatory

Site Walkthrough

October 6, 2026 – October 8, 2026

See Exhibit 1 – Site Walkthrough Schedule

Last Day for Questions

October 12, 2026, at 2:00 P.M., Eastern Time

Proposal Due Date

October 23, 2026, at 2:00 P.M., Eastern Time

I. Introduction

The Guilford County Purchasing Department is soliciting proposals from qualified firms to provide Lawn

Maintenance services for multiple Guilford County properties as outlined below. The properties for which services are requested have been grouped into Groups A through C. Respondents must submit proposals by group, with pricing provided separately for each property within the applicable group. Respondents may submit proposals for one or more groups. Guilford County reserves the right to award all groups to a single Provider or to award individual groups to multiple Providers, as deemed to be in the best interest of the County. The County invites all interested and qualified firms who meet the requirements below to submit a response to this RFP.

Group A

• Greensboro Governmental Plaza (301 W. Market St, Greensboro)

• Chandler Dental Clinic (1103 W Friendly Ave, Greensboro)

• Edgeworth Building (232 N Edgeworth Street, Greensboro)

• Independence Center (400 W Market Street, Greensboro)

• Blandwood Mansion (447 W Washington Street, Greensboro)

• H-Lot (Employee Parking) (307 N Edgeworth Street, Greensboro)

• Department of Health and Human Services (DHHS) Visitation, (6 Dundas Circle, Greensboro)

• EMS Pepperstone (1205 Pepperstone Drive, Greensboro)

• General Services Department (220 Seneca Road, Greensboro)

• Recycle Center (2138 Bishop Rd, Greensboro)

• EMS Base 6 (300 Concord Street, Greensboro)

• EMS Base 4 (2206 Fernwood Drive, Greensboro)

• EMS Base 3 (1002 Meadowood Drive, Greensboro)

• EMS Base 5 (6498 Franz Warner Pkwy, Whitsett)

Group B

• Department of Health and Human Services (DHHS) – Greensboro (1203 Maple Street, Greensboro)

• Health Department (1100 E. Wendover Avenue, Greensboro)

• Behavioral Health Center (931 Third Street, Greensboro)

• DHHS Bio-Cell (925 Third Street, Greensboro)

• NC Cooperative Extension (3309 Burlington Road, Greensboro)

• Links Building (710 Huffine Mill Road, Greensboro)

• Old Erwin School (3012 E Bessemer Avenue, Greensboro)

• General Services Garage (1321 O’Henry Blvd, Greensboro)

• Whisnant Building (301 N Raleigh Street, Greensboro)

• Old EMS Base 1 (1339 Headquarters Drive, Greensboro)

• Guilford County Animal Shelter (980 Guilford College Road, Greensboro)

• Juvenile Detention Center (15 Lockheed Court, Greensboro)

Group C

• Former Lifespan Facility (940 Beaumont Avenue, High Point)

• Russell Avenue Building (325 Russell Avenue, High Point)

• High Point Governmental Plaza (505 E Green Drive, High Point)

• EMS Base 2 (201 Qubein Avenue, High Point)

• Mendenhall House (603 W Main St, Jamestown)

II. General Information

A Mandatory Pre-Proposal ZoomGov Meeting will be held on September 29, 2026, at 10:00 A.M., as instructed below. You may join the ZoomGov Meeting from your computer, tablet or smartphone

For best results, use Chrome as your web Brower:

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Meeting ID: 165 247 1785

Passcode: 397182

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Mandatory Site Walkthrough

Each Respondent is required to attend the Mandatory Site Walkthrough for each Group for which the

Respondent intends to submit a proposal. Respondents submitting proposals for multiple groups are required to attend the mandatory site walkthrough for each applicable group. Please refer to Exhibit 1 –

Site Walkthrough Schedule, attached hereto and incorporated herein by reference for the applicable schedule. The walkthrough will be conducted by Guilford County General Services Department.

Attendance at both the Mandatory Pre-Proposal ZoomGov Meeting and the applicable Mandatory Site

Walkthrough(s) is a condition of bid responsiveness. Failure of a Respondent to attend both Mandatory events will result in the proposal being deemed non-responsive and ineligible for consideration of award.

Terms of Contract

The selected Provider will enter into a contract with the County as outlined in this RFP. The initial contract will be for two (2) years and seven (7) months with the option to renew for two (2) additional one (1) year renewals.

The renewal pricing will be the same as the initial contract.

A. Causes for Cancellation and/or Termination

1. That the contract was secured by a fraudulent act, statement or material fact or that a fact concerning the firm was not disclosed at the time of the contract award, if known and would have caused the refusal to enter into a contract by the County.

https://www.zoomgov.com/j/1652471785?pwd=xFOa07egIE8yUnaaIf8ocMOfApYXXd.1 https://www.zoomgov.com/u/acOPaiefPC mailto:1652471785@sip.zoomgov.com

2. The Provider has not complied with all the provisions and requirements set forth in the Request for

Proposal or the contract with the County. If non-compliance occurs, the contract may be revoked and will not be reinstated during the current contract cycle.

3. The Provider has violated any of the regulations established by the Federal and State laws.

4. Either party may terminate the agreement for any reason without penalty upon thirty (30) days written notice to the other party.

5. The Provider must disclose if the Provider has any past or current/pending Civil Court matters involving

Guilford County. Failure to disclose any past or current/pending Civil Court matters with Guilford

County may result in termination of the contract. In such event, the County shall provide a ten (10) day written notice of termination.

B. No bid deposit or performance bonds are required

III. Bid Requirements for Electronic Events

1. All Respondents who plan to submit a proposal must register in the Guilford County’s Vendor Self Service

(VSS) System. Instructions to register as a Vendor, update registration and submitting bids are available at:

https://www.guilfordcountync.gov/government/departments-and-agencies/finance/purchasing

2. Electronic responses should be made through Guilford County’s Vendor Self Service automated bidding system at: https://guilfordcountync.munisselfservice.com. For the best results, use Google Chrome as your web Browser. On the left-hand side of the screen, click on Bids and then you can search by the type, number, description or status. On the right-hand side of the screen, you can click Login to submit your response. Click on the Bid Number to open it, then Click on Create Bid and follow the instructions for each tab. All responses must be submitted electronically by the event date and closing time. There will be NO

EXCEPTIONS. The system cannot accept late submittals.

3. All questions pertaining to this RFP must emailed to the Guilford County Purchasing Department at

DG_Purchasing@guilfordcountync.gov in accordance with this event schedule. The bid number and title of the project must be referenced in the email. Each question asked will be answered for all Respondents to view by way of an Addendum and posted in the automated bidding system. No question will be considered after the Q&A close date and time. NO EXCEPTIONS. Please note it is the Respondent’s responsibility to review all questions, answers and attachments prior to submitting their response.

4. Respondents are strongly encouraged to submit their proposal with all required documentation at least twenty-four (24) hours in advance. The County will not be responsible for any technical difficulties that may arise and result in the inability to submit.

5. Respondents are responsible for checking the event for any addendums prior to completion and submission of their response. Addendum acknowledgement and requirements, if any, must be included in each submittal.

6. To complete the items portion of a submittal in Vendor Self Service, open the items tab and only enter

($1.00) in the online Bid Response. However, please be sure to download and complete the fillable cost proposal form – Attachment 1 and upload back in the system to your online response so that we may capture your pricing information. Please make sure you review your pricing information carefully prior to submission.

7. To complete an electronic submittal, be sure to click the “Submit Bid” button. Your response will not be part of the submitted responses until submitted via the “Submit Bid” button.

https://www.guilfordcountync.gov/government/departments-and-agencies/finance/purchasing https://guilfordcountync.munisselfservice.com/ mailto:DG_Purchasing@guilfordcountync.gov

8. To receive future notification, you must be registered as a Vendor in the Guilford County’s Vendor Self

Service System under Commodity Code 91873, 98852, 59526, 54581, 51529, 51559, 51506, 51565, 51569 &

51523. Please note, Vendors registered under the selected commodity code prior to the opening of this event will receive electronic notification(s) of the activity regarding changes made to the event; however, it is your responsibility to view the event for changes and updates.

IV. Evaluation and Selection Process

An Evaluation Committee will have responsibility for reviewing and evaluating all proposals and required documents submitted in response to this RFP. All proposals properly submitted and received will be evaluated against the award criteria outlined in this RFP. The absence of required information may result in exclusion of the proposal from further analysis or evaluation.

The County reserves the right to reject all proposals or waive technicalities in order to award a contract, which may be determined to be in the best interest of the County. The County also reserves the right to make the award in whole or part. The County reserves the right to include outside consultants to assist in the evaluation process.

VII. Criteria for Award

The properties for which services are requested have been grouped into Groups A through C. Guilford County reserves the right to award all groups to a single provider or to award individual groups to multiple providers, as determined to be in the best interest of the County. Awards will be made based on the evaluation factors and criteria set forth in this RFP. Price shall be considered but shall not be the sole determining factor. Once the proposals are ranked and the most qualified Provider(s) are determined, the County may conduct further negotiations, and/or request presentations from Provider(s) to further assist in the clarification of information and selection process. An award of a bid is not an acceptance of contract terms provided by Vendor unless expressly accepted by County.

The Evaluation Committee will be guided by the following point system, which has 100 points as the maximum total

Category Points

Experience/Qualifications/References 0 to 30

Technical/Work Requirements 0 to 30

Cost Proposal/Pricing 0 to 20

Staffing Requirements 0 to 20

Financial Stability Pass/Fail

Inscticide License Pass/Fail

Possible Total 100

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LAWN MAINTENANCE SERVICES FOR MULTIPLE GUILFORD COUNTY LOCATIONS

SCOPE OF WORK

This Bid and Scope of Work cover the requirements for services to be performed and will become an integral part of the contract between Guilford County and the Provider. The Provider must comply with the Scope of Work as outlined. All services shall be provided in a competent, workmanlike and professional manner acceptable to the County.

1.0 Purpose: The purpose and intent of the Request for Proposal (RFP) is to solicit proposals from qualified firms to provide lawn maintenance services for multiple Guilford County locations, according to the specifications provided herein.

2.0 General Conditions

2.1 Guilford County is seeking to contract with Providers to provide lawn maintenance services at multiple

Guilford County Locations. The general conditions of the Contract and the services of work expected of the provider shall include all requirements set forth in the Scope of Work as outlined in Pages 7 through 11, which is incorporated herein by reference.

2.2 Lawn maintenance services shall be defined as the Provider providing:

• Staff for services as specified herein

• All supplies, materials, tools, and equipment required to perform the services as specified herein

2.3 The awarded contract shall be administered by staff of the General Services Department.

2.4 Guilford County reserves the right to add or remove properties from the scope of work. Any adjustments to the scope of work shall be documented in a written contract amendment to the Contract and executed by both Guilford County and the Provider prior to implementation.

2.5 Performance

Provider shall ensure its staff comply with all specifications of work as provided herein. All work shall be subject to inspection by Guilford County staff at random and without providing advanced notice of such inspection. Any such deficiencies found during an inspection will be communicated to the Provider and shall be remedied within 48 business hours. Failure to remedy the deficiency may result in a reduction of payment for services, by an amount equivalent to the deficient work in question, or termination of the contract entirely. All expenses associated with remedy of the noted deficiency shall be at the sole expense of the

Provider.

Provider shall be responsible for any theft and/or damage to County property determined to be a result of negligence and/or intentional wrongdoing of the Provider’s staff, as determined by Guilford County’s sole discretion. All expenses associated with restoration of the theft and/or repair for the damage shall be at the sole expense of the Provider and shall be determined in the sole discretion of Guilford County. Repeated incidences of theft and/damage may result in the termination of the contract.

Guilford County reserves the right to direct the Provider to remove staff from working in Guilford County buildings, at the County’s sole discretion. There shall be no option for appeal by the Provider and/or staff member being removed. If the County directs the Provider to remove staff from a building, removal shall occur immediately.

2.6 Invoicing

Invoices shall be rendered monthly and be based on the actual services provided. Guilford County will NOT pre-pay for services or pay for services in advance for any reason. The County shall have 30 calendar days to remit payment once the invoice is received and determined to be accurate based on actual services performed. Vendor shall email all invoices to:, klenza@guilfordcountync.gov.

mailto:facilities@guilfordcountync.gov mailto:facilities@guilfordcountync.gov

2.7 General Personnel Requirements

Provider shall provide one (1) dedicated point of contact to the County. The individual shall be able to receive service complaints, provide information service delivery, research invoicing questions, and provide any other assistance needed to the County. This point of contact shall also be able to resolve any issues or problems with orders and/or invoices.

• Provider shall ensure that its staff always wear the following when working on County property:

o Photo identification badges (with the employee’s picture) o Neat and tidy uniforms, to include a shirt, vest or jacket with the Provider’s company logo

• Providers shall adhere to all applicable employment laws, regulations, and requirements as may be applicable.

In addition to the one dedicated point of contact, Provider must provide one (1) site supervisor for each location. The site supervisor will perform a weekly inspection after all work has been completed and correct any unsatisfactory work.

3.0 Technical Requirements

3.1 ALL VENDORS MUST INCLUDE A COPY OF INSCTICIDE LICENSE WITH THEIR

PROPOSAL

3.2 Mowing, Edging, and Trimming

Provider shall maintain lawn area as follows:

• Mow lawn areas on a weekly basis during peak growing season of March 1 - November 30, or as often as needed according to seasonal growth.

• Lawn areas are expected to be maintained to the standards provided herein during the off season of

December 1 – February 28

• Keep lawn grass trimmed to a height of 4 inches all year round o Bermuda grass shall be trimmed to a height of 1 ½ inches during the peak growing period from April - October. (Old Courthouse property only)

• All bio-cells must be mowed with a push mower and weeds kept out of the rip rap round the drainage entrance.

• Mower blades must be kept sharp to provide a quality, clean cut.

• Edge around the base of all trees, shrubs, and borders of all plant beds

• Edge along all buildings, sidewalks, cracks and crevices, curbing, fences, parking areas and roadways where it borders by grass

• Spray all cracks, crevices, and joints for weeds in the parking lots, sidewalks, and any other hardscapes

• Bag and dispose of all trash, debris, and clippings from the work site. Disposal of trash, debris, and clippings shall be done at an offsite location, at the Provider’s sole expense. Provider shall adhere to all federal, state, and/or local guidelines and regulations for disposal.

• Remove and dispose of any dead shrubs, bushes, or other vegetation at the work site. Speak with the

General Services Contract Specialist concerning replacement of dead shrubs and bushes.

• Ensure that all culverts and drains are free of any grass clippings upon completion of trimming and mowing

3.3 Under no circumstances shall the Provider blow debris into city streets, road, drains or sidewalks.

3.4 Pruning

All pruning of shrubbery shall be done in accordance with the North Carolina Cooperative Extension

“Pruning Trees & Shrubs” Publication AG-780-01, AG-780-02, AG-780-03 and AG-780-4. Pruning specifications shall include, but not be limited to:

• Use of appropriate equipment to prune & maintain the shrubbery to a neat and uniform shape.

• Monitor, trim and remove all low hanging tree limbs, to a height of 7 feet, on a weekly basis.

Branches and limbs should be cut and maintained to a height such that the branches and limbs do not cause any damage to vehicles when parking or driving underneath.

• Bag and dispose of all trash, debris, branch/limbs, and clippings from the work site. Disposal of trash, debris, branch/limbs, and clippings shall be done at an offsite location, at the Provider’s sole expense.

Provider shall adhere to all federal, state, and/or local guidelines and regulations for disposal.

• Prune vines to control growth patterns and ensure windows, doors, fences or other structural features are not obstructed o Vines shall not be allowed to grow over the crowns of shrubs, trees, or other vegetation.

• Remove saplings from the base of the trees and any that appear on other areas on the property

• Maintain shrubs, trees, or other vegetation to ensure unobstructed pedestrian and vehicular passage along walking and driving paths.

• Maintain shrubs, trees, or other vegetation in alignment with the landscape design concept

3.5 Weeding and General Appearance

Specifications shall include, but not limited to:

• Weed weekly, along with weekly mowing schedule:

o Keep all shrubbery, plant beds, mulched areas, and/or any other area free of weeds, leaves, and unwanted grass o Spray weeds along/in all cracks and crevices of any hardscape o Spray mulched areas and parking areas where grass or weeds appear, with approved grass killer as needed

• Keep grounds free of leaves, limbs, trash, and/or other debris o Disposal of trash, debris, branch/limbs, and clippings shall be done at an offsite location, at the

Provider’s sole expense. Provider shall adhere to all federal, state, and/or local guidelines and regulations for disposal.

• Apply a broadleaf pre-emergent in the Spring and throughout growing season as needed to all lawn areas, beds, etc.

o Application may be spraying products or a granular product

3.6 Mulching

Apply new mulch in all beds, or as directed by the General Services Property Management Department

Designee

• Mulching application shall occur semi-annually: April for the Spring & October for the Fall

• Mulch shall be either brown or red mulch, as directed by the General Services Property

Management Department designee, for each property o Mulch shall be maintained at 3inches

• Prior to mulch application:

o Apply weed killer product o Cultivate existing mulch before adding new mulch o Trench edges of bed and shrubbery areas to ensure a uniformed boundary

• Maintain a neat and clean appearance for mulched areas

• Ensure all walkways, driveways, sidewalks, parking lots, and any other hardscape is cleaned of all excess mulch and debris after application

3.7 Fertilizing and Seeding

• Fertilizing shall occur semi-annually: April for the Spring & October for the Fall

• Seeding shall occur semi-annually: April for the Spring & October for the Fall

• Apply additional products and/or more frequent seeding application to ensure all lawn areas maintain an ample stand of grass, remain healthy, and are not barren.

• All sidewalks, driveways, parking areas, and other hardscapes shall be free and clean of any residual products which are applied.

3.8 General Trash and Debris Collection

• Weekly removal of all litter and trash, to include but not be limited to leaves, rubbish, paper, bottles, cans, rocks, gravel, and/or other debris

• Weekly sweep and/or blow off all hardscapes (sidewalks, parking lots and streets) to ensure there is no debris remaining after service

3.9 Additional Information

1. A Safety Data Sheet (SDS) must be provided to the Guilford County General Services Management designee for all chemicals used.

2. Guilford County encourages the use of green products.

3. If an emergency occurs, Guilford County Security must be contacted at 336-641-3395 and the

General Services Property Manager immediately.

4. Any unsatisfactory work will be documented and corrected immediately. Random joint inspections between the Provider and General Services Management designee shall occur and a performance work sheet will be signed off and agreed upon by both parties.

5. No other people, including children, are to be permitted with the Provider’s crew.

6. Service requirements do not include storm damage response, beyond specifications contained herein

4.0 Property Locations

4.1 Group A

• Greensboro Governmental Plaza, 301 W. Market St (includes area around Truist building)

• Chandler Dental Clinic, 1103 W Friendly Ave

• Edgeworth Building, 232 N Edgeworth St

• Independence Center, 400 W Market St (No mowing required)

• Blandwood Mansion, 447 W Washington St

• H-Lot (Employee Parking), 307 N Edgeworth St

• Department of Health and Human Services (DHHS) Visitation, 6 Dundas Cir

• EMS Pepperstone, 1205 W Pepperstone Dr (If needed, bush hog the hill in April and Oct)

• General Services Department, 220 Seneca Rd

• Recycle Center, 2138 Bishop Rd

• EMS Base 6, 300 Concord St

• EMS Base 4, 2206 Fernwood Dr

• EMS Base 3, 1002 Meadowood St

• EMS Base 5, 6498 Franz Warner Pkwy

4.2 Group B

• Department of Health and Human Services – Greensboro, 1203 Maple St

• Health Department, 1100 W Wendover, Ave

• Behavioral Health Center, 931 Third St

• Department of Health and Human Services (DHHS) Bio-Cell, 925 Third St o Service with the Behavioral Health location, only requires push mowing of the bio-cell at this property. Lawn maintenance for the larger property is not included.

• NC Cooperative Extension-3309 Burlington Rd

• Links Building, 710 Huffine Mill Rd - Bush hog part of property on an as needed basis

• Old Erwin School, 3012 E Bessemer Ave-2 times monthly

• General Services Garage, 1321 O’Henry Blvd

• Whisnant Building, 301 N Raleigh St

• Old EMS Base 1, 1339 Headquarters Dr- 2 times monthly

• Guilford County Animal Shelter, 980 Guilford College Rd-Pet safe insecticides will be applied in the dog runs monthly

• Guilford County Juvenile Detention Center, 15 Lockheed Ct

4.3 Group C

• Former Lifespan Facility, 940 Beaumont Ave

• Russell Ave Building, 325 Russell Ave

• High Point Governmental Plaza, 505 E Green Dr-Jail yard will need to be sprayed monthly

• EMS Base 2, 201 Qubein Ave

• Mendenhall House, 603 W Main St, Jamestown- Service does not require mulch

5.0 Schedules/Timelines:

The selected Provider will enter into a contract with the County as outlined in this RFP. The initial contract will be for two (2) years and seven (7) months with the option to renew for two (2) additional one (1) year renewals. The renewal pricing will be the same as the initial contract. Specific dates are subject to change based on what is in the best interest of Guilford County.

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

In order to facilitate the analysis of responses to this RFP, all Respondents are required to prepare their proposals in accordance with the instructions outlined in this section. To be considered for selection, upload your proposed package into the County’s Vendor Self Service System and submit all required supplemental information electronically. Proposals should be prepared as simple as possible and provide a straightforward, concise description of the Respondents’ capabilities to satisfy the requirements of the RFP. All pages in your response shall be properly formatted and provide the following basic information:

Failure to provide all required information, documents, and attachments as outlined under Qualification and

Submission Requirements, may result in the Provider being deemed non-responsive. Providers are responsible for reviewing each requirement carefully and submitting all required information and documentation. Where a form or template is provided as an attachment, the Provider must complete and return the applicable attachment.

Where a standalone document is required, the Provider must prepare and submit the requested document in accordance with the requirements of the solicitation. All required signatures and notarizations must be completed where indicated.

Tab 1: Cost Proposal and Attachments

Please be sure to download and complete the fillable Cost Proposal Form – Attachment 1 and upload as an attachment back in the system to your online response. The properties for which services are requested have been grouped into Groups A through C. Respondents must submit proposals by group, with pricing provided separately for each property within the applicable group. Respondents may submit proposals for one or more groups. Please review your pricing information carefully prior to submission.

Tab 2: Executive Summary

This section of the response to the RFP should be limited to a brief narrative highlighting the Provider’s proposal.

Within this section, the Provider should highlight briefly their abilities and inabilities upon the requirements requested. (No form provided).

Tab 3: Provider’s Qualifications

Complete the Provider Qualifications Form - Attachment 2 to provide specific information as requested and upload as an attachment to your response. Please under this Tab, provide a copy of your Inscticide License.

Tab 4: References

Utilize the References Form – Attachment 3 to provide a listing of references to include phone numbers and contact names.

Tab 5: Other Bid Event Forms

Please download to complete, sign and date the attached forms. Be sure to upload the forms back in the system to your online response.

• W-9 Form - Attachment 4

• Addendum Acknowledgement Form - Attachment 5

Respondents are required to acknowledge all addenda received and include the completed form their submission. If no Addendum was issued, please indicate N/A for Not Applicable on the

Addendum form.

• Non-Collusion Affidavit - Attachment 6

The non-collusion affidavit is required to certify that the respondent’s submission was prepared independently and without collusion, fraud, or any agreement with other respondents that could restrict or eliminate competition. The affidavit helps preserve the integrity of the procurement process by promoting fair and open competition.

• Affidavit of Compliance (E-Verify) - Attachment 7

The E-Verify Affidavit is required to document the Respondent’s compliance with applicable North

Carolina laws regarding employment eligibility verification. By executing the affidavit, the respondent certifies, as applicable under North Carolina law, its participation in the E-Verify program and compliance with the legal requirements for verifying the work authorization of newly hired employees.

Tab 6: Other Attachments

Please refer to the following attachments for information purposes only:

• Basic Insurance Requirements

Basic insurance requirements are provided for informational purposes only to assist respondents in understanding the minimum insurance coverage that may be required under any resulting contract.

The awarded respondent will be required to furnish acceptable certificates of insurance (COI). Final insurance requirements are subject to the terms and conditions of the executed contract.

• RFP Proposal Checklist

This checklist is intended to help identify the forms, certifications, and supporting documentation required as part of the solicitation package. The checklist is provided for convenience only.

Respondents remain solely responsible for submitting a complete and compliance response.

• Sample Contract

The attached contract is provided for informational purposes only to familiarize respondents with general terms and conditions that may apply to any resulting agreement. The award of a proposal does not constitute acceptance or execution of the attached contract. The final contract will be negotiated, reviewed and executed between the County and the successful respondents and may be modified as necessary to reflect the final scope of services, negotiated terms and applicable legal requirements.

• Exhibit 1 – Mandatory Site Walkthrough Schedule

• Exhibit 2 – Site Maples