Laundry_and_Linen_Cleaning_Services_(DCT).pdf
PDF 31 KB Posted
- Attached to
- Laundry and Linen Cleaning Services (DCT)
- Solicitation number
- 2000018756
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota's Office of State Procurement for laundry and linen cleaning services for the Minnesota Direct Care and Treatment (DCT) facilities. The solicitation seeks vendor responses to provide comprehensive laundry services for state-owned items including bath towels, hand towels, wash cloths, sheets, blankets, pillowcases, mattress pads, patient gowns, tablecloths, robes, mop heads, rugs, and rags. The contract term is anticipated to run from January 2027 through December 2027, with an option to extend for up to an additional 48 months in increments determined by the State. Responses must be submitted electronically through the SWIFT Supplier Portal no later than October 27, 2026, at 3:00 PM Central Time. The deadline for submitting written questions to the procurement contact, Molly Gunderson at molly.gunderson@state.mn.us, is October 15, 2026, at 3:00 PM Central Time. All questions received by the cutoff date will be answered via addendum.
Respondents must submit all required attachments including the Responder Declaration, any exceptions to the State's terms and conditions, the Responder Forms and Workforce and Equal Pay Declaration Page, Additional Information documentation, and a completed price schedule. The solicitation does not specify rental of items as part of the contract scope. Businesses based in Minnesota that meet small business size standards or meet criteria for the State's Small Business Procurement Program (such as those majority owned by racial minorities, women, persons with disabilities, or veterans, or located in economically disadvantaged counties) are encouraged to apply and may be contacted by the Office of Equity in Procurement for certification information. Vendor Assistance is available through the SWIFT Help Desk at 651.201.8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| L-550_Event_18756_Exhibit_D_Price_Schedule.xlsx | XLSX spreadsheet | |
| L-550_Event_18756_Sample_Contract.pdf | ||
| L-550_Event_18756_RFP_Content.pdf | ||
| L-550_Event_18756_RFP_Attachments.pdf |
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Text version
Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL (RFP). Non-electronic and email responses WILL NOT BE ACCEPTED.
The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.
PURPOSE. The purpose of this solicitation is to receive responses and award contract(s) with a vendor(s) to provide Laundry and Linen Cleaning Services for the Minnesota Direct Care and Treatment (DCT). The Laundry and Linen Cleaning Services are for State-Owned items. Rental of items is not part of this Contract.
The Contractor shall provide a full range of laundry services for the following items including, but not limited to: bath towels, hand towels, wash (face) cloths, flat and fitted sheets, draw sheets, blankets, pillow cases, mattress pads, reusable under pads, bedspreads, quilts, clothing protectors, patient gowns, tablecloths, robes, mop heads, rugs, and rags.
CONTRACT TERM: The term of this contract is anticipated to run from January 2027 through December 2027, with the option to extend up to an additional 48 months in increments determined by the State.
SUBMITTING QUESTIONS: The deadline for submitting questions is October 15, 2026, at 3:00PM, Central Time.
Questions must be submitted in writing to Molly Gunderson at molly.gunderson@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK: Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
General Comments
* Review the following documents prior to submitting a response:
1. Event Details
2. RFP Content
3. RFP Attachments
4. Sample Contract and Contract Exhibits
An additional information document is used during this event. Responders should complete and submit the additional information document attached to this event.
A price schedule document is used during this event. Responders must fill out and submit the price schedule attached to this event.
Complete and upload with your response all applicable Attachments, Including:
1. Responder Declaration (Attachment A of the RFP Attachments)
2. Exceptions to the State’s Terms and Conditions, if any (Attachment B of the RFP Attachments)
3. Responder Forms, Workforce and Equal Pay Declaration Page (Attachment D of the RFP Attachments)
4. Additional Information (Attachment E of the RFP Attachments)
5. Exhibit D: Price Schedule
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 1 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 2 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 3 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
This is a field in the system that we are unable to override and is also a field that will not be evaluated.
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
This is a field in the system that we are unable to override and is also a field that will not be evaluated.
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 4 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 5 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 6 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 11/10/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: LOT Description: This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 11/10/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 7 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Molly Gunderson Phone: 651/201-3171 Fax #:
Email: molly.gunderson@state.mn.us
Event ID Format Type Page G0210-2000018756 Sell RFx 8 Event Round Version 1 1 Event Name Laundry and Linen Cleaning Services (DCT) Start Time Finish Time
10/06/2026 10:30:00 CDT 10/27/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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