Contract Summary

This is a Supply Requisition Form and associated Small Purchase with Sole Source/Immediate Need Conditions documentation from the State of Illinois, Office of the Secretary of State, Department of Physical Services. The requisition, dated July 29, 2026, with warehouse PO number LAB-07-0104, involves a contractual services purchase between the State of Illinois and Bobcat of Springfield, a dealership owned by Gateway Bobcat LLC. The requesting entity is the Department of Physical Services, Division of Laborers, with Dennis Watkins as the requestor and point of contact for delivery and pickup of equipment in Springfield, Illinois.

The contract covers 1,000 hours of maintenance service for a Bobcat T630 skid steer loader, including hydraulic belt and filter oil changes, hydraulic hose replacement, and related maintenance work. The service estimate total is $3,286.02, comprised of parts ($1,646.94), labor ($1,317.50), miscellaneous charges ($180.00), Illinois state tax ($114.18), and Sangamon County tax ($27.40). The purchase was approved as an urgent/immediate need procurement because Bobcat of Springfield is the sole authorized dealer with factory-certified technicians and complete parts inventory in the region, and the equipment has been dropped off with the vendor ready to commence repairs. The estimated value reflected in the Budget & Fiscal Management Department documentation is $3,286.09, with an estimate expiry date of August 28, 2026.