RFQ_KOARO4RE043.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is solicitation number KOARO4RE043 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, Fac 2005-76, Effective 25 July 2014.

This requirement is a total Small Business Set-Aside with a primary NAICS of 314110. The purchase is being made pursuant to FAR 52.211-6, Brand Name or Equal.

Offers are due by 1:00 p.m. Eastern on 20 August 2014.

Point of Contact (POC): Christopher Bennett Phone Number: 614-701-2744 e-mail address: christopher.bennett@dfas.mil

E-mail quotes are acceptable and preferred.

Furnish quotes to the POC on or before the closing time listed in this RFQ.

Requirement: Carpet and Installation after removal of existing carpet for DFAS Rome as specified below:

Statement of Work

Carpet Replacement East Wing And First Floor North Corridors

Defense Finance and Accounting Service Rome, New York 13441

1. Scope of Work: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to remove and dispose of approximately 40,000 square feet of existing carpeting and replace with 24” X 24” carpet squares. The area has work cubes which will need to be raised to place the carpet tiles. Carpet Tile shall be of the TANDUS brand (or equal), 100% nylon pile. Color selection will be Nile Brown 25007 from the Explorer 05175 style and backing is to be Flex Aire Cushion with direct glue installation.

1.1 Place of Performance: DFAS Rome, 325 Brooks Rd, Rome, NY, 13441.

1.2 Period of Performance: Thirty (30) days with the start date being the date of the contract award.

1.3 Safety:

1.3.1 Hazardous Materials: When applicable, any chemicals used under provisions of this statement of work shall be identified and supplied with Material Safety Data Sheets (MSDS). MSDS shall be submitted for approval to the DFAS Contracting Officer Representative, COR, prior to use. Approved MSDS shall be available on site throughout the work performance period.

1.3.2 Worker Safety: During the course of the work as specified under this contract, the Contractor shall abide by all Federal, State, OSHA and AFOSH regulations and standards as they pertain to work safety.

1.4 Security: (Due to time constraints DFAS may waive the SF-85 process and escort vendors during the course of the contract)

1.4.1 The contractor shall provide full name (Last, First and Middle), social security number, place of birth, date of birth, country of birth, home phone number, work phone number and email address of all individuals requiring facilities access to perform work in accordance with this statement of work.

1.4.2 Contractor employees identified as requiring access to the facility are required to complete the SF-85, Questionnaire for Non-Sensitive Positions, OF306 Declaration for Federal Employment and a FD258 Fingerprint card, for a pre-appointment background investigation. They must be found eligible (meet requirements) based on the background check and fingerprint check in order to be issued a DFAS Contractor Unescorted Entrance Badge. The SF-85 Questionnaire is an electronic document that must be completed on line.

Necessary information to access the SF-85 on the website will be provided directly to the employees identified.

The FD258 fingerprint card will be provided and actual fingerprinting will be done by DFAS Rome security personnel.

1.4.2.1 Contractor employees must complete the SF-85, a FD258 and an OF 306 within seven days after contract award.

1.4.2.2 Contractor employees must obtain a DFAS Contractor Unescorted Entrance Badge before contract performance can begin.

1.4.2.3 Badges must be worn and displayed at all times while at DFAS Rome.

1.4.3 Security Search: All contractor personnel, their vehicles, and other property entering, leaving, and while within the confines of DFAS, shall be subject to search/inspection.

1.4.4 Security Briefing: All contractor personnel shall attend a Security Briefing given by DFAS Security Personal prior to beginning of the contract. Contractor personnel added to the work force during the course of the contract will be required to attend a security briefing prior to beginning work.

1.5 Other Contractors: DFAS Rome has a full time custodial contractor. The requirements of this contract may affect the work of the custodial contractor. The contractor will provide a detailed schedule of carpet removal and installation to the DFAS Support Services Supervisor and the Site Facility Management Specialist to facilitate the performance of both contract requirements.

1.6 Quality Assurance: DFAS Contracting Officer Representative, COR, will evaluate the contractor's performance under this contract. Performance will be monitored while Contractor personnel are on site. The COR is Dave Steiner, DFAS Rome, 325 Brooks Rd, Rome, New York, 13441-4516, phone 330-6075 fax 330-6991, E-mail dave.steiner@dfas.mil.

1.7 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured.

Contractor shall immediately upon arrival at the facility notify Security 709-6177 if the facility is found unsecured.

Open exterior doors shall not be left unattended during operations.

1.8 Non-Smoking Facilities: All Government facilities are NON-SMOKING facilities. All Contractor personnel and visitors shall smoke in designated smoking areas only.

1.9 Normal Hours of Operation: The contractor may be able to perform some work during normal working hours but the majority of the work will need to be performed after normal hours of operations. Normal operating hours of DFAS Rome are 0600 – 1800, Monday thru Friday.

1.9.1 Recognized Holidays: Unless stated otherwise in this SOW, the contractor is not required to provide service on the following US federal holidays:

Labor Day 1st Monday in September

1.10 Access to Rooms: Access to locked rooms in areas where the carpet is to be removed/replaced will be provided by the COR or their designated representative.

1.11 Conservation of Utilities: The contractor shall make sure employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

1.11.1 Lights shall be used only in areas where work is actually being performed.

1.11.2 Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

1.11.3 Water faucets or valves shall be turned off when not in use.

2. Definitions:

2.1 Carpet Removal: Removal of carpet, carpet pad, and any glue residue that will prohibit proper installation of new materials.

2.2 Floor Preparation: Floor surface will be prepped in accordance with industry standards to accept new carpet tile installation. This includes but is not limited to removal of thresholds and patching spalls and other imperfections in the floor service with a permanent concrete patch.

2. 3 Easily Movable Items: Any furniture, waste receptacles, chairs, etc., that weighs 250 pounds or less or can be moved by two persons.

2.3.1 System furniture, and file cabinets, will be moved by contractor personnel to facilitate removal/installation.

Furniture and file cabinets will be replaced in their original positions.

3. Government Furnished Utilities: The government will furnish existing utility services, for contractor personnel use, in government-furnished space and in those areas the carpet is being removed and installed, including water, sewer, and electric services.

4. Contractor Furnished Equipment: The contractor's equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and operated from existing sources of government-furnished electrical power and water. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. All equipment shall have bumpers and guards to prevent marking and scratching of fixtures, furnishings, or building surfaces. The contractor's equipment shall be in good repair and able to operate efficiently and safely. Equipment shall be maintained clean to present a neat, professional appearance. The contracting officer or representative may inspect the contractor's equipment and/or tools at any time and direct the removal of any improper or unsafe equipment/tools. These items shall be removed from the job by the contractor and replaced with satisfactory equipment.

5. Specific Tasks:

5.1 Superintendence by Contractor: The contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract.

The contract manager, or alternate representative, will be on the site and available at all times when the work of the contract is being carried out to receive instructions from the contracting officer or his representative. The contractor shall provide additional telephone and pager numbers where the contract manager and alternate can be reached during other than normal duty hours should the contracting officer deem it necessary.

5.2 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for carpet removal and installation via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

6. Invoices: Payment will be made in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, and date. Invoices will be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Reference clause 252.232.7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer.

End of Statement of Work

General Information:

The Contractor is responsible for cleaning up any other debris the Contractor has created while removing and installing equipment.

All work shall be completed in a manner that will minimize the interruption of government employees conducting business.

The Contractor shall accomplish all requirements to meet the completeness, quality, and degree of professionalism to comply with the requirements set forth in this SOW. No payment will be made for rework, unsatisfactory or partially completed work.

Conformance to Scope of Work: You must supply the products, services and associated support in accordance with the SOW. Unless an exception is specifically noted within your quote, your quote will be considered to be in complete conformance to the solicited requirements.

Period of Performance: Delivery and installation shall be completed no later than September 30, 2014.

Basis for Selection: The Government will award to the contractor whose quote provides the lowest total price and meets all of the technical requirements.

EQUAL ITEMS : Items quoted as an equivalent must meet or exceed the brand name product listed within the specifications.

For any quotes based on supplying an equivalent item, the offeror must:

• Clearly identify the item by brand name and make and/or model number.

• Supply descriptive literature. This shall include photos confirming the fabric and all finishes match

(quoters may be requested to provide product samples).

• Clearly describe any modification that will be made by the offeror to make the item conform to the required specifications.

MANDATORY SITE VISIT:

Due to the need to ensure complete understanding of the job to be performed and the condition of the site prospective quoters shall perform a site visit.

***Quotes that are not based on a site visit will not be considered for award***

Site Visit will be Wednesday, August 13, 2014, 1:45 p.m. Eastern, at DFAS Rome, 325 Brooks Road, Rome, NY 13441.

For registration and base access information, contact the POC noted below - This must be completed at least 24 hours prior to the site visit.

POC: Mr. Jim Seamans, DFAS Rome Phone: 315-709-6063 email: james.seamans@dfas.mil

Contractor Information (provide all items):

• CAGE: _____________

• Taxpayer Identification Number (TIN): _____________________

• Point-of-Contact (POC): __________________________________

• POC Phone: _____________________

• POC email: ______________________

• Quote should show a complete breakdown of the costs associated with the job performance and should not be a lump sum cost. Quote should also show any warranty offered.

Special Provisions/Clauses:

• 52.203-3 – Gratuities (Apr 1984)

• 52.211-6 Brand Name or Equal (AUG 1999)

• 52.212-1 Instruction to Offerors – Commercial (JUL 2013)

• 52.212-3 Offeror Representation and Certifications – Commercial Items (NOV 2013)

• 52.212-4 Contract Terms and Conditions Commercial Items (SEP 2013) Alt 1 (AUG 2012)

• 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items (JUN 2014) – Note: The following clauses from paragraphs (b) and (c) are also applicable to this acquisition:

• 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

• 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013)

• 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013)

• 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012)

• 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

• 52.219-8, Utilization of Small Business Concerns (Jul 2013)

• 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

• 52.222-3, Convict Labor (June 2003)

• 52.222-21, Prohibition of Segregated Facilities (Feb 1999)

• 52.222-26, Equal Opportunity (Mar 2007)

• 52.222-35, Equal Opportunity for Veterans (Sep 2010)

• 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010)

• 52.222-37, Employment Reports on Veterans (Sep 2010)

• 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

• 52.222-54, Employment Eligibility Verification (Aug 2013)

• 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

• 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013)

The following DFARS provisions and clauses are applicable:

• DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

• DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013)

• DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

• DFARS 252.204-7003 Control of Government Personnel Work Product. (APR 1992)

• DFARS 252.204-7004 Alternate A, System for Award Management (FEB 2014)

• DFARS 252.204-7006 Billing Instructions (OCT 2005)

• DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009)

• DFARS 252.209-7999 Representation by Corporation Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law (Deviation) (JAN 2012)

• DFARS 252.232-7003 Electronic Submission of Payment Requests (JUN 2012)

• DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013)

• DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

• DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012)

• DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013)

• 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil.

(End of clause)

• 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any FARS and DFARS (CHAP 1 and 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

• DFAS 52.223-9000, “ENVIRONMENTALLY PREFERABLE PRODU CTS” (July 2013)

The Environmentally Preferable Products clause is included in this contract to articulate the Government’s policies on Green Contracting. FAR 23.403 sets forth the Federal Government’s policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines (CPGs). The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products. EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered.

Executive Order 13423 (January 24, 2007) required federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. Moreover, it required that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services.

Executive Order 13514 (October 5, 2009), required federal agencies to analyze internal processes and revise reporting requirements in order to achieve such results as improvement of water use and efficiency, promoting pollution prevention and elimination of waste. But more particularly as related to procurement, an emphasis was placed on efforts to advance sustainable acquisitions to ensure that 95 percent of new contract actions including task and delivery orders, for products and services with the exception of acquisition of weapon systems, are energy-efficient (Energy Star or Federal Energy Management Program (FEMP) designated – FAR 52.223-15, and -16 when specific to computer products), water-efficient (Goals within Executive Order 13514), bio-based (FAR 52.223-1 & -2), environmentally preferable (FAR 52.223-10) and/or Electronic Product Environmental Assessment Tool (EPEAT – FAR 52.223-16) certified, non-ozone depleting (FAR 52.223-11), contain recycled content, or are non-toxic or less-toxic alternatives (FAR 52.223-3 & DFARS 252.223-7006), where such products and services meet agency performance requirements.

§ 1 Mandatory Use of Paper and Other Products with Recycled Content.

(a) All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content.

(b) The contractor affirmatively acknowledges that it will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this solicitation the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items (FAR 52.223-17).

§ 2 Notice of Green Alternatives in Offerors’ Product/Service.

(a) When offering a product or service that contains “Green” components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote or proposal.

(b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products, and provide the certification required by FAR 52.223-4, when required.

§ 3 Affirmative Duty of Contractors to Adhere to Green Contracting Policy.

(a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging.

(b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services.