JOB_ORDER_CONTRACT_(JOC)_FOR_DEMOLITION_SERVICES_(Addendum_#2_Revision).pdf

COUNTY OF ORANGE

OC PUBLIC WORKS

REQUEST FOR PROPOSAL (RFP)

FOR

JOB ORDER CONTRACT (JOC) FOR DEMOLITION

SERVICES

RFP NO. RFP-080-2998505-EL

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

OC Public Works - JOB ORDER CONTRACT (JOC) FOR DEMOLITION SERVICES, RFP-080-2998505-EL

County of Orange

OC Public Works

Procurement and Contract Services

601 N. Ross Street

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation February 19, 2026

Pre-Submittal Meeting and Site Visit

(Mandatory)

February 24, 2026, 10:00am https://urldefense.com/v3/__https://teams.micro soft.com/meet/21349893007062?p=CY3VIO41

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Copy Full Link to Browser

Meeting ID: 213 498 930 070 62

Passcode: pz7ke7qh

Question Submission Deadline February 26, 2026, 2:00pm

RFP Submittal Closing March 10, 2026, 2:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Tuesday, March 10, 2026

2:00 pm https://urldefense.com/v3/__https:/teams.microsoft.com/meet/21349893007062?p=CY3VIO41N5tVGKfT6P__ https://urldefense.com/v3/__https:/teams.microsoft.com/meet/21349893007062?p=CY3VIO41N5tVGKfT6P__ https://urldefense.com/v3/__https:/teams.microsoft.com/meet/21349893007062?p=CY3VIO41N5tVGKfT6P__

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. SCORING CRITERIA

SECTION 5. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

SECTION 6. VENDOR RESPONSES

Attachments:

A - Model Contract for JOC Demolition Services

B - Notice of Inviting Bids (RFP-080-2998505-EL)

C - Orange_County_District_Attorneys_Office_Public_Works_Unit 2023

D - Pre-Qual List Demolition Services

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide JOB ORDER CONTRACT

(JOC) FOR DEMOLITION SERVICES proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments (if applicable).

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the OC Public Works will be closed on the following County holidays:

https://hrs.oc.gov/employee-relations/employee-resources

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Purchasing Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation https://hrs.oc.gov/employee-relations/employee-resources https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/ by Thursday, February 26, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the

Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Purchasing Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within three (3) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response. Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.4 MANDATORY PRE-SUBMITTAL MEETING AND SITE VISIT

Attendance of Pre-Submittal Meeting and Site Visit is required and will be held on Tuesday, February 24, 2026 at 10:00 am local time, no one will be admitted 10 minutes after meeting has started. The meeting will be located at https://urldefense.com/v3/__https://teams.microsoft.com/meet/21349893007062?p=CY3VIO41 http://www.dnb.com/ http://www.usfcr.com/

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Full Link to Browser Meeting ID: 213 498 930 070 62 Passcode: pz7ke7qh.

At this meeting, County staff will discuss the scope of work, general contract issues and respond to questions from the attendees. The Pre-Submittal Meeting and Site Visit will be conducted one time only. Attendance and sign-in at the pre-submittal meeting is required. Contractor must stay until the meeting has ended. Failure of any Respondent to attend this Mandatory Pre-Submittal

Meeting and Site Visit shall constitute a substantial variation from the requirements of the Contract

Documents and the response of any Respondent not in attendance will be rejected as nonresponsive. All questions will need to be submitted in writing through the County’s online eProcurement system at https://procurement.opengov.com/portal/ocgov. The Respondent will have until Thursday, February 26, 2026 before 2:00 pm to submit questions.

• Please confirm your attendance by replying via the RSVP feature in the County's eProcurement Portal.

1.5 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondent’s shall meet the following minimum requirements and qualifications to proceed to the evaluation process. Failure to have the ability to, upon County request, provide any of the items requested below may result in disqualification of your response. These qualifications must be maintained during the term of any resultant Contract.

A. Must be Pre-Qualified

B. Must have the ability to do business in Orange County, California;

C. Complete all required Vendor Response questions of the solicitation;

D. Provide all required information, complete all required Exhibits.

E. Provide information for six (6) public projects completed within the last ten (10) years under Contractors’ current California State License, that are of similar size and nature to the one for which Contractor is submitting.

F. Firm to have similar size project for at least three (3) public agency, not including County of Orange.

G. Possess a valid Class C-21 License at time of response submission.

H. Registered with the Department of Industrial Relations (DIR) at time of submittal.

I. Must provide a ten percent (10%) bid security by certified or cashier’s check from a responsible bank, cash, or an original bidder’s bond issued and executed by an admitted surety insurer authorized to transact surety insurance in California, made payable to the order of the County of Orange in an amount equal to at least ten percent (10%) of the total bid amount, as a guarantee that the Bidder will enter into the proposed Contract if it https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov is awarded to the Bidder.In the event the Bidder to which the Contract is awarded fails to provide bonds and insurance and meet other preconditions to the County’s execution of the Contract in a timely manner, the proceeds of the check or cash or the full sum of the

Bidder’s bond will be forfeited to the County.Original bid security documents shall be received at the following address before 2:00 pm on Tuesday, March 10, 2026 or submittals shall be deemed non-responsive:

County of Orange/OC Public Works

Attn: Eve Lee

601 N. Ross Street

Santa Ana, CA 92701

1.6 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each response, based upon the Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the response as measured against the Scoring Criteria, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-112 of the 2024 County Contract Policy Manual (CPM). A copy of the 2024 CPM can be found at https://cpo.oc.gov/cpm. Responses will be evaluated from the most advantageous to the least advantageous to the County.

1.7 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the evaluation panel will make a recommendation for award to the County DPA. Final award determination shall be subject to reference checks and past performance and shall be made in compliance with Public Contract Code Section 20155 et.

seq., the best value method. “Best Value” means a procurement method whereby the selected bidder may be selected on the basis of objective criteria for evaluating the qualifications of the bidders with the resulting selection representing the best combination of price and qualifications as indicated in the RFP process. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any https://cpo.oc.gov/cpm additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award may be subject to/requires approval(s) by the County Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.8 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any response if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period of time, Respondent shall guarantee the prices quoted in their responses. County and the lowest responsive, responsible Respondent may mutually agree in writing to a longer deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.9 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section

1509 or 3203(whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this

Contract.

1.10 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.11 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, or the deputy purchasing agent (DPA) the required W-9 or W-

8.

1.12 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Eve Lee at eve.lee@ocpw.ocgov.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Eve Lee at eve.lee@ocpw.ocgov.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five

(5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Eve Lee at eve.lee@ocpw.ocgov.com, no later than five (5) business days after the Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

mailto:CPOAppeals@ocgov.com

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

Please refer to JOC Model Contract: Attachment A Scope of Work for additional information.

3.1 PROJECT DESCRIPTION:

The Project is being bid is a Best Value Job Contract. This contract generally consists of the following: A Job Order Contract (JOC) is a competitively bid, firm fixed priced indefinite quantity contract and are used for the accomplishment of repair or other repetitive work, excluding new construction, to be done according to unit prices as defined in Public Contract

Code Section 20155(e). Work is ordered through the issuance of Job Orders against the JOC and shall not include the performance of design or contract drawing services.

Each proposer is responsible for determining the bid adjustment factor(s) that most accurately reflect their company’s ability to perform the contract requirements. JOC contracts are for

Demolition Services, and includes the following Class C-21 license requirements:

The Contract documents include access to an online Construction Task Catalog which contains pre-priced tasks for construction work each with preset unit prices. Unit prices means the amount paid for a single unit of an item of work.

Proposers must submit their Qualifications criteria according to the instructions provided herein.

In addition to the qualifications, proposers will submit two adjustment factors to be applied to the

Unit Prices in the Construction Task catalog:

1. One Adjustment factor for work performed during Normal Working Hours

2. One Adjustment factor for work performed Other than Normal Working Hours

These two Adjustment factors will be applied against the prices set forth in the unit price book and are used to price out fixed price work orders by multiplying the adjustment factors by the unit prices and quantities. Per Public Contract Code section 20155.3, adjustment factors submitted by bidders shall not be revealed to the evaluation committee reviewing qualifications prior to completion and announcement of that committee’s decision.

A contract (or contracts) will be awarded to the responsible proposer(s) whose combination of prequalification and price factors represent the best value to the County.

After a contract is awarded, the County will conduct a meeting with the contractor to determine the actual work to be done for each project or task order to be performed under the contract. The contractor will be issued a request for task proposal and will be required to develop a proposal for the work required. The Contractor will submit its proposal to the County and this proposal will be evaluated. If the contractor’s proposed units are found reasonable, a work order may be issued at the agreed upon units, which when multiplied by the unit price and appropriate contract adjustment factor will establish the firm fixed price for the task order.

SECTION 4. SCORING CRITERIA

Phase 1 - Written Response Scoring: 600 points maximum

Phase 2 - Presentation/Interview Scoring: 400 points maximum

Phase 3 - Best Value Formula

4.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Demonstrated Management Competency

A. Describe your project and construction management team’s qualifications and experience managing job order contracts or similar multi-project task order contracts. Include:

1. Key personnel (contract administrator/contact, project managers, estimators, field supervisors)

a. Relevant experience on public works projects

2. Organizational structure and roles

a. Include a project organization chart which clearly delineates communication and reporting relationships among the key staff members and among subcontractor staff

3. Approach to managing overlapping or concurrent task orders

4. Describe systems used for planning, scheduling, site security, estimating and managing construction. Briefly describe the team’s experience on quality control, dispute resolution and safety management.

5. Provide information on the planned organization of

Respondent’s project staff that will be used on the Project for the design phase. Include basic staffing levels. Describe capabilities to plan, organize, cost and schedule development/management.

Points Based 150 (25% of Total)

2. Financial Condition

A. Confirm your capacity to obtain all required payment bonds, performance bonds, and liability insurance as outlined in the contract documents.

Additionally, submit:

1. A letter from a surety or bonding agent verifying your bonding capacity

2. Certificate(s) of insurance (or letter from carrier) demonstrating your ability to meet required coverage

3. Your most recent audited financial statement or equivalent financial documents latest copy of a reviewed or audited financial statement (including

Balance Sheet, Operating (P&L)

Statements, and Cash Flow

Statements and total value of stop notices issued) with accompanying notes and supplemental information4 for each of the two (2) most recent fiscal years.

4. Provide a brief profile of the

Respondent (if applicable, the prime and subcontractor(s), including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship);

number, size and location of offices; number of employees;

5. Provide a general description of the Respondent’s (if applicable, the prime’s and subcontractor’s) financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, or impeding merger) that may impede

Respondent’s ability to complete the services;

Points Based 100 (16.7% of Total)

6. Provide a notarized letter from your surety company with the maximum bonding capacity of the Respondent

3. Labor Compliance

A. Describe your firm’s internal procedures or systems for ensuring labor compliance

B. Provide a list of any labor law violations from the past five years.

For each violation, include the nature of the violation, when it occurred, and how it was resolved.

Labor Compliance Certification To confirms your firm’s understanding and agreement to comply with key labor requirements, complete and submit the Labor

Compliance Certification Form as part of your proposal.

C. The respondent certifies that the firm will comply with applicable apprenticeship standards as required by the California Apprenticeship

Council (CAC) and the Department of Industrial Relations (DIR).

D. The respondent certifies that the firm will comply with all applicable prevailing wage laws under

California Labor Code and as enforced by the DIR.

4. Safety Record

A. Experience Modification Rate (EMR) for the past three years. Respondent shall submit Insurance Broker’s or

Certified Safety Professional’s letter with explanation of EMR.

1. If your EMR for the last years is or was higher than 1.00, you may, if you wish, attach a letter of explanation on a separate signed page or pages;

2. Describe your safety meeting protocol for construction employees and field supervisors during the course of the Project;

3. List any penalties assessed by the federal Occupational Safety

Health Administration within the last five years; and

4. List any EPA or Regional

Quality Control Board cited and assessed penalties against either your firm/company or the owner of a project on which your firm/company was the

Contractor within the last five years.

5. Relevant Experience

A. Provide a summary of your experience delivering job order construction (annual/emergency) services. Include:

1. At least 3 applicable projects/contracts completed in the past 5 years

a. Scope and scale/amount? of each project

b. Provide the number of stop notice issued for each project and justification if applicable

2. Your firm’s role and performance

a. Provide Self Performance statistics between

Prime/Subcontractors

B. List of all County projects where the

Respondent provided general construction services in the last two

(2) years, either completed or ongoing.

Points Based 150 (25% of Total)

4.2 PHASE 2 AND PHASE 3

No

Evaluation Criteria Scorin g

Metho d

Weigh t

(Point s)

1. Presentation/Interview Scoring Format: 400 points maximum and Best Value Formula

Phase 2 (Presentation/Interview Scoring Format: 400 points maximum)

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-scored Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with County and the decision of the DPA is final. Respondents shall be ready to attend interview within three (3) calendar days of notification. Any inquiry to determine the responsibility of a Respondent to this

RFP may be conducted. Respondent agrees that the submission of a Response is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. The County may also send written questions and ask for written responses within three (3) business days. Failure to comply with any such request may disqualify a

Respondent from further consideration. Respondents must be prepared to discuss all aspects of their

Response in detail, including technical questions. Respondents will not be allowed to alter or amend their

Response through the use of the presentation process.

NOTE: If interview/presentations are not conducted, the Written Response shall account for 100% of the total points of the scoring (Qualification Score).

Phase 3 (Best Value Formula)

Each Respondent shall submit two (2) Adjustment Factors as follows (All factors must be specified to four (4) decimal places):

• Adjustment Factor 1 – Normal Working Hours (80%)

• Adjustment Factor 2 – Other Than Normal Working Hours (20%)

To determine the Composite Adjustment Factor (CAF):

CAF = (Adjustment Factor 1 x 0.80) + (Adjustment Factor 2 x 0.20)

After Written and Presentation/Interview (if applicable) scoring is complete, this will be the

Qualification Score for the Respondent. Cost (Adjustment Factors) will be unsealed, the County will calculate each bidder’s Cost per Quality Point:

The Respondent with the lowest Cost per Quality Point will be considered to offer the best overall value to the County.

Points

Based

(100% of

Total)

SECTION 5. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran

Business Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and

(2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange

County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of

Orange or by an Orange County city, or other documentation acceptable to the

County of Orange.

c. Through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the

Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of

General Services (DGS): and, C. Above requirements must be valid at the time of bid/proposal submittal.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal and through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran

Business Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange

County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified

OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

An additional five percent (5%) shall be applied to the tallied cost score of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a non-OCLSB or non-DVBE, preference shall be given to the certified OCLSB. If two or more OCLSB or DVBEs have the same final https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx score, the County shall determine the contract award based on the County’s best interest. Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the

RFP that makes up no more than twenty percent (20%) of the total RFP.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. VENDOR RESPONSES

Responses must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Response (Part 3) shall not exceed the 20 Page Maximum Page Limit.

No Exceptions.

Note: Responses that exceed the page limit noted above will be disqualified from further consideration.

Responses are electronically organized into three (3) Parts and are indexed in the order outlined below. Complete all required questions within each part.

Cover Page, Table of Contents, Dividers and County forms will not count towards the page limit.

Part 1 - Compliance Statements (will not count against the page limit)

Part 2 - Company Profile & References (will not count against the page limit)

Part 3 - Respondent's Responses (counts against the page limit, no exceptions)

6.1 PART 1: COMPLIANCE STATEMENTS

Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

6.1.1 Cover Letter/Executive Summary*

All Responses must be accompanied by a cover letter of introduction and executive summary of the Response. The cover letter must be signed by person(s) with authority to bind the Respondent.

If the Respondent is a corporation, two (2) signatures are required: one (1) signature by the

Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above-described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signatory to bind the corporation.

An unsigned or improperly signed Response submission is grounds for rejection of the Response and disqualification from further participation in this RFP process. All Responses shall include this Cover Page with appropriate signatures as required.

• Cover_Letter_Executive_Summ...

*Response required

6.1.2 Validity of Response*

The County requires that all response be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Respondent shall state the length of time for which the submitted response shall remain valid below:

Please state 365 calendar Days if your response will be valid for that period of time. If your response will be valid for a different period of time please list the appropriate number of calendar days.

Maximum response length: 100 characters

*Response required

6.1.3 Certification of Understanding*

The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any Contract resulting from this solicitation unless:

A. Such understanding or representations are expressly stated in the Contract; and

B. The Contract expressly provides that the County therefore assumes the responsibility.

Representations made but not expressly stated and for which liability is not expressly assumed by the County in the Contract shall be deemed only for the information of the Respondent.

https://government-project.s3.us-west-2.amazonaws.com/162680/6fe6da32-4206-4cda-b52c-37404e1fd16b_Cover_Letter_Executive_Summary_Compliance_-_Construction.pdf

Respondent certifies that such understanding has been considered in this response.

☐ Please confirm

*Response required

6.1.4 Minimum Qualifications/Requirements Statement*

The Respondent certifies that it has thoroughly examined the County’s requirements and meets all minimum qualifications and requirements set forth in this RFP.

☐ Please confirm

*Response required

6.1.5 Certificate of Insurance *

The Respondent shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

☐ Please confirm

*Response required

6.1.6 Bid Guaranty - Bid Bond*

Is your Bid Guaranty in the form of a Bidder's Bond with a total of at least 10% of the Base Bid

Amount?

If your Bid Guaranty is in the form of cash, a cashier's check, or a certified check then please select "No" here.

NOTE: Chosen form of Original Bid Guaranty must be received by the County prior to the due date and time of this Bid or a Bid shall be deemed non-responsive.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.1.7 Please upload a scan of your completed Bid Bond (and all applicable paperwork) here.*

NOTE: Chosen form of Original Bid Guaranty must be received by the County prior to the due date and time of this Bid or a…