JA OVER SAT - Chicago Faucets_Redacted.pdf

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-1363

1. Contracting Activity:

Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-26-2-6964-0006

2. Nature and/or Description of the Action Being Approved:

Request approval to use “Chicago Faucets” Electronic -AC Faucets. This project is named “Renovate 6S Inpatient Mental Health, Construction” and the purpose of this project will renovate approximately 13,000sqft of space on the 6th Floor South of the main Hospital Tower for the Inpatient Mental Health Clinic. The new space will create private rooms and private bathrooms for patients; currently all rooms are double occupancy. The renovation will resolve infrastructure issues, upgrade HVAC and all other mechanical systems, correct FCA’s, upgrade IT access, and provide enhanced safety for the patients and staff. The project will include staff areas for offices, storage, public areas, restrooms, and quiet rooms as required.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As a part of the project “Renovate 6S Inpatient Mental Health”, the building will receiving new infrastructure. This will require providing a plumbing system compatible with the existing campus systems. The “Chicago Faucets”, Electronic - AC Faucet, with internal temperature control mixer is required to reduce water consumption, as well as the potential for transmission of bacteria, viruses, and other microbes by minimizing contact with the faucet. Therefore, the system when properly integrated, can significantly reduce or eliminate the potential for bacteria growth.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The medical center needs to have an effective way of limiting the potential for bacteria growth inside their plumbing fixtures. This product provides the solution of a thermal disinfection, at the dispenser which is currently not available from other manufacturers.

VHAPG Part 806.3 OFOC Page 2 of 3 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-1363

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

This procurement will be competed/synopsized on Contract Opportunities and will indicate the requirement for brand name specifications regarding the Automated Water Dispensers. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price. Other faucet manufacturers do not provide the availability and compatibility needed at the Dayton VAMC, full integration and compatibility cannot be achieved through other available manufacturers.

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable:

Determination of fair and reasonableness of cost will be based upon a complete price analysis and Independent Government Cost Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was not conducted. The cost for services will be compared with commercially published price lists and catalogs for similar products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

This manufacturer is the only one that will provide integration to the existing faucet and water distribution system and reasonable delivery time at this location. The availability of this type of system has been an issue with other manufacturers.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Chicago Faucets

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Solicitations for future requirements will utilize “brand name or equal” language, if it is in the Government’s best interest to do so. The current requirement must solicit using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use.