J49_Mexico_UBRs_Combo L and M.docx

Attachment n, FA2595-20-R-0007

NORAD/NORTHCOM (N/NC) Renovation and Equipping of Mexican Basic Rehabilitation Units (UBRs) Instructions to Offerors/Basis of Award

The North American Industry Classification System (NAICS) code for this award is 423450, Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers. The Product Service Code (PSC) for this task order is 6515, Medical and Surgical Instruments, Equipment, and Supplies. The Government will make the award using Technical Price Trade-Off (TPT).

Offerors shall refer to http://acquisition.gov for the most current text and applicable dates for all Defense FAR Supplement (DFARS) and Air Force FAR Supplement (AFFARS) provisions and clauses.

1. Instructions to Offerors:

A. The proposal submitted in response to this RFP must comply with the terms and conditions and requirements as stated in this RFP and attachments. All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or the Government deeming the proposal is ineligible for award. The Contracting Officer (CO) will select the best submission, which conforms to the RFP requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the submission instructions), and is judged, based on the evaluation factors, to represent the best value to the Government. The Government seeks to award to the Offeror who is best suited to fulfill the requirements. This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors, and the CO reasonably determines that the technical or overall business approach of the higher priced Offeror outweighs the price difference. If the Government finds an Offeror’s proposal to be technically unacceptable, the Government reserves the right to not evaluate the Offeror’s price.

B. Offerors shall clearly identify any exception to RFP terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception the Government determines to be unacceptable may result in the Government determining the Offeror’s proposal to be unacceptable and ineligible for award. The Offeror shall provide information on any exceptions to RFP terms and conditions in the format and content of the table below within its proposal cover letter. If the Offeror is taking no exceptions, the Offeror shall include a statement stating so within the proposal cover letter.

RFP Exceptions (example)

Portion Rationale

Page and Paragraph Numbers

C. The Offeror shall ensure its proposal is clear and concise. The Offeror shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, experience or facilities. The Government will base its evaluation on the information presented in the Offeror's proposal. Additionally, do not include any proprietary information in the Technical Capability Volume I as it may be included in the resultant award in its entirety.

D. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale, as well as the remedies the Offeror is asking the CO to consider as related to the error or omission.

E. Each Offeror shall submit proposals electronically via e-mail in a format readable by Microsoft (MS) Word 2016, Adobe Acrobat DC, MS Excel 2016 or MS Power Point 2016.

F. An Offeror submitting a proposal in response to this RFP shall submit only a Technical Capability Volume (Volume I) and a Cost/Price Volume (Volume II). The Offeror shall ensure all text is single-spaced, on a 8 ½ inch x 11 inch sheet with minimum one-inch margins all around. The Offeror shall use fonts no less than Times New Roman 10 point or Arial 11 point. The Offeror shall number pages consecutively within each volume. The page limits prescribed in the table below are maximum page limits for each volume. When both sides of a sheet display printed material, the Government will count it as two (2) pages. The Government will not count cover pages, indices, tables of contents, cross-reference matrices, acronym listings, tabs, and glossaries against prescribed page limits. The Government will not consider pages submitted in excess of the stated page limits or in separate files outside the Technical Capability and Cost/Price Volumes in the Government’s evaluation of the proposal. The Offeror shall submit all proposal information for the Technical Capability Volume in either MS Word or PDF format. The Offeror shall submit the Cost/Price Volume in MS Excel format (Firm Fixed Price Summary, Attachment 5).

G. The Offeror shall ensure pricing information is NOT included in the Technical Capability Volume. The Offeror shall round all unit and extended prices to the nearest dollar. The Offeror shall ensure all extended prices are divisible by the number of units proposed. The Offeror shall round all labor rates to the nearest penny.

H. The Offeror shall submit each volume as a separate electronic file with a unique file name. The Offeror shall submit its proposal electronically in accordance with the table below. The Offeror shall reference the complete RFP number in the subject line of its electronic submission.

I

(1). Volume I: Cover Letter

The Offer shall submit a Cover Letter that includes:

· The Offeror’s Small business status/categories;

· The Offeror’s Company primary and alternate points of contact with email and phone numbers;

· Who is authorized to contractually obligate the company;

· Commercial and Government Entitiy (CAGE) Code;

· Data Universal Numbering System (DUNS) number;

· A statement that the company understands the requirements specified and will meet the performance standards and requirements documented in the RFP;

· A statement that the company is or is not taking exception to any RFP terms and conditions (see paragraph C above); and

· If the Offeror is proposing a teaming arrangement, identify each teammate, its CAGE Code and DUNS number.

The Offeror shall provide a minimum 90-calendar day acceptance period for its proposal.

(2). Volume I: Technical Capability

The Offeror should ensure its Technical Proposal is specific and complete. Legibility, clarity, and coherence are very important. The Government will evaluate the Offeror’s submission against the Technical Subfactors. The Offeror shall provide, as specifically as possible, the actual methodology it would use for accomplishing/satisfying the Subfactors. The Offeror shall address its technical solution for meeting or exceeding the Government’s minimum performance or capability requirements. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing it will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

a. Subfactor 1: UBR Modifications

The Offeror shall describe its proposed approach to accomplishing the modifications and repairs to buildings, equipment, facilities, and systems according to the work requests for each Basic Rehabilitation Unit (UBR), and the repair of plumbing, electrical, structural and sanitation systems. As an attachment to the Technical Capability Volume, the offeror shall propose a contractual delivery date for each UBR addressed in the PWS.

b. Subfactor 2: Equipment Supply

The Offeror shall describe its proposed approach to procuring, transporting, and installing fully functioning equipment as requested for each renovated UBR that is in adherence to Security Assistance Management Manual (SAMM), Chapter 12. As an attachment to the Technical Capability Volume, the offeror shall propose a contractual delivery date for the equipping of each UBR addressed in the PWS.

c. Subfactor 3: Environment, Safety & Quality

The Offeror shall describe its proposed approach to:

· Establishing a complete environmental/safety management program to assure all federal, state, and local regulations are met

· Developing and using Standard Operating Procedures

· Developing and using a Quality Control Program (QCP) to assure compliance with all areas of the PWS

d. Subfactor 4: Management & Staffing

i. The Offeror shall describe its proposed approach to managing the effort to support all requirements in the PWS. The Offeror shall include this description in the body of the Technical Capability Volume; the description is included in the Technical Capability Volume page count.

ii. The Offeror shall provide a staffing plan/table. The Offeror should align the plan/table with the high-level requirements (e.g., Section 1.3.1 of the PWS) and should identify the PWS reference, proposed labor category, skill level and number of hours proposed to satisfy the requirement. The Offeror should identify which Position Description(s) is (are) associated with which position(s). This table should be an attachment to Volume I and is not included in the Technical Capability page count.

e. Additional Submissions

i. OCI Mitigation Plan. If there are any OCIs for the prime and/or any team member or subcontractor in performance of the award, the Offeror shall identify those issues and provide an analysis of the situation and a plan to avoid, neutralize, or mitigate potential conflicts. In the event that this award requires activity, such as the use of a subcontractor other than those that were submitted with the original proposal, that would create an actual or potential conflict of interest, the Contractor shall immediately notify the Contracting Officer (CO) of the conflict, submit a plan for mitigation, and not commence work until specifically notified by the CO to proceed; or, identify the conflict and recommend to the CO an alternate approach to avoid the conflict. The Offeror shall either complete the attached OCI Disclosure & Analysis Form (Attachment 6) and attach it to Volume I, or, if no OCI issues are applicable, the Offeror shall include a statement to that effect in its proposal. The OCI Mitigation Plan or OCI statement will not count towards the Volume I Technical Capability page count.

ii. FAR/DFARS/AFFARS Fill-In Provisions and Clauses. The Offeror shall complete the provision listed below and include it as an attachment to the Technical Capability Volume. This attachment will not count towards the Volume I Technical Capability page limit.

FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(3). Volume II: Cost/Price

a. The Offeror should ensure its price proposal is sufficiently detailed to demonstrate its reasonableness and its support for the Offeror’s proposed technical approach. The Government will not consider an Offeror for award if its Cost/Price is incomplete or unreasonable.

b. The Offeror shall submit cost and pricing information in MS Excel format (Firm Fixed Price Summary, Attachment 5). The Offeror shall roll up the pricing for all Contract Line Item Numbers (CLINs) 0001, 0002, 0003, etc into the summary page. In accordance with FAR 15.403-1, the Contracting Officer anticipates adequate competition; therefore, certified cost and pricing data is not required. The Offeror shall include other than certified cost or pricing data to support this summary page. If no competition exists, the Contracting Officer may require the Offeror to submit certified cost and pricing data.

c. The Offeror shall provide a breakdown that shows the skill mix, labor categories, labor rates, proposed labor hours and position descriptions.

d. The Offeror shall include a complete cost/price break down for the CLINs described below.

i. CLIN 000X: Renovation (FFP Labor & BOM). The Offeror shall provide a breakout of labor hours, labor categories, and unburdened and fully burdened labor rates in accordance with the following CLIN structure. The labor CLINs in this contract will be Firm-Fixed-Price (FFP). The offeror shall also provide a BOM for materials and supplies needed for the renovation of each building. The labor and BOM should be by individual location.

iii. CLIN 000X: Equipment & Supplies. The Offeror shall propose costs for all equipment by individual location as required by the attached “Equipment Supplies Required”. Delivery charge should be FOB destination and identified separately.

e. The Offeror shall submit the results of the analysis of a subcontractor’s pricing IAW FAR 15.404-3(b). The Offeror shall identify if subcontracts are performed on a Fixed-Price, Time and Materials, Labor Hour, or Cost-Type basis. All subcontract proposals, except Fixed-Price, shall contain the same level of detail as the prime contractor’s proposal. Subcontractor unsanitized proposals may be submitted directly to the Contracting Officer at the same addresses for proposal submission identified in the RFP Cover letter. Significant subcontractor costs that are not sufficiently addressed so the prime can support a determination of reasonableness (competition, forward pricing rates provided, etc.) may be grounds for eliminating a proposal from competition. Subcontracting for non-commercial items shall follow the procedures in FAR Part 44.

2. Basis for Award:

A. The Government will make the award in accordance with the basic contract ordering procedures and the procedures specified in the RFP, to the Offeror whose proposal results in the best value to the Government. The Government may award an order to the Offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the RFP’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the RFP instructions) and is judged, based on the evaluation factors and subfactors, to represent the best value to the Government.

B. Discussions are fluid interactions between the Contracting Officer (CO) and the Offeror that may address any aspect of the proposal and may or may not be documented in real time. The Government intends to make award based on the initial proposal submissions without conducting discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions using Evaluation Notices (ENs) if, during the evaluation, the Government determines it is in the best interest of the Government to do so. The Government will consider any responses the Offeror submits in making the order selection decision. The Government may conduct discussions with one, some or all Offerors, as the Government is not required to conduct discussions with any or all Offerors responding to this RFP.

C. Once the Government determines the Offeror that is best suited to meet stated requirements, the Government reserves the right to communicate with only that Offeror to address any issues, if necessary, and finalize an order with that Offeror. If the parties cannot successfully resolve outstanding issues, as determined pertinent at the sole discretion of the Government, the Government may communicate with the next best-suited Offeror, based on the original analysis and address any necessary issues with that Offeror. If the government begins communications with the next best-suited Offeror, no further communications with the previous Offeror will be entertained until after order award. The Government will continue this process until an agreement is successfully reached and the Government awards an order.

D. Evaluation Factors.

(1). The Government will evaluate responses to this RFP against the following factors and subfactors:

(2). Factor 1, Technical Capability

a. Subfactor 1, UBR Modifications

b. Subfactor 2, Equipment Supply

c. Subfactor 3, Environment, Safety & Quality

d. Subfactor 4, Management & Staffing

(3). Factor 2, Cost/Price

(4). The relative importance of each factor and subfactor is as follows:

· Within Factor 1, Technical Capability, Subfactor 1, UBR Modifications, and Subfactor 3, Environment, Safety & Quality, are approximately equal.

· The Government will assess Subfactor 2, Equipment Supply and Subfactor 4, Management & Staffing on an “Acceptable”/“Unacceptable” basis.

· IAW FAR 15.304(e) all evaluation factors other than Cost/Price, when combined, are approxitmately equal to cost or price.

(5). The Government will evaluate proposals using the following criteria:

a. Subfactor 1, UBR Modifications

The Government will evaluate the extent to which the Offeror’s proposed approach demonstrates successful accomplishment of modifications and repairs to buildings, equipment, facilities, and systems according to the work requests for each Basic Rehabilitation Unit (UBR), and the repair of plumbing, electrical, structural and sanitation systems.

b. Subfactor 2, Equipment Supply

The Government will evaluate the extent to which the Offeror's proposed approach demonstrates successful procurement, transportation, and installation of fully functioning equipment as requested for each renovated UBR that is in adherence to Security Assistance Management Manual (SAMM), Chapter 12.

c. Subfactor 3, Environment, Safety & Quality

The Government will evaluate the extent to which the Offeror’s proposed approach demonstrates successful:

· Establishment of a complete environmental/safety management program to assure all federal, state, and local regulations are met

· Development and use of Standard Operating Procedures

· Development and use of a Quality Control Program (QCP) to assure compliance with all areas of the PWS.

d. Subfactor 4, Management & Staffing

The Government will evaluate the extent to which the Offeror’s proposed approach demonstrates effective management and staffing to include appropriate labor hours and labor skill mix to support all requirements in the PWS.

e. During evaluation of Subfactors 1, 2 and 3 for each proposal, the Government will assign each subfactor a rating as shown in the table below. In order for the Government to consider a proposal awardable, each subfactor must have a rating of “Acceptable” or higher. The Government will assign one of the following ratings to each subfactor:

TECHNICAL CAPABILITY RATINGS (Subfactors 1, 2 & 3)

“Strength” is defined as an aspect of an Offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

“Weakness” is defined as a flaw in the proposal that increases the risk of unsuccessful contract performance.

“Deficiency” is defined as a material failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases risk to an unacceptable level.

f. During evaluation of Subfactor 4 for each proposal, the Government will assign a rating of “Acceptable” or “Unacceptable.” In order for the Government to assign a rating of “Acceptable”, the proposal must include suitable and sufficient staffing resources to successfully meet the requirements of the PWS.

g. Factor 2, Cost/Price

The Government will evaluate cost/price to determine if the Offeror’s cost/price is reasonable and balanced. The Government will evaluate the following:

i. TEP. The Government will calculate the proposal’s Total Evaluated Price (TEP) as the sum of the Offeror’s proposed prices for the sum of the CLINs unit and extended prices included the base period.

ii. Cost/Price Reasonableness. The Government will perform the Cost/Price evaluation IAW FAR 15.404-1. The burden of proof for credibility of proposed costs/prices rests with the Offeror. The Offeror shall include an index, appropriately referenced, of all data accompanying or identified in the Cost/Price Volume. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2).

iii. Unbalanced Pricing. The Government will evaluate the Offeror’s proposal for unbalanced pricing IAW FAR 15.404-1(g). The Government cautions the Offeror is against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable Total Evaluated Price, the price of one (1) or more contract line items is significantly over or understated. The Government will analyze each offer to determine whether it is unbalanced with respect to separately priced line items or sub-line items. The Government may reject an offer if the Government determines the offer includes unbalanced pricing and the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

3. Responsibility Determination. The Government may use information obtained from other sources available to the Government, such as the Past Performance Information Retrieval System (PPIRS), as part of the responsibility determination made IAW FAR 9.104-1.