J-1_Specification DFWA-B Raised Floor Replacement - Final.pdf

ATO-CSA-ENGINEERING SERVICES

TERMINAL ENGINEERING CENTER

FORT WORTH, TX

DFWA / B RAISED FLOOR

REPLACEMENTS

SPECIFICATIONS

JCN: 1508656 & 1508657

DFWA & DFWB

JUNE 2022

Prepared by:

WALTER PARKER III

PROJECT ENGINEER

AJW-2C11C

DFWA /B RAISED FLOOR REPLACEMENTS

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 011000 – SUMMARY

SECTION 011400 – WORK RESTRICTIONS

SECTION 012500 - SUBSTITUTION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013201 - PROJECT SCHEDULE

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 013529 – HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

SECTION 014000 - QUALITY REQUIREMENTS

SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017300 - EXECUTION

SECTION 017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 017700 - CLOSEOUT PROCEDURES

SECTION 017823 - OPERATION AND MAINTENANCE DATA

SECTION 017839 - PROJECT RECORD DOCUMENTS

SECTION 017900 - DEMONSTRATION AND TRAINING

SECTION 019999 - COVID-19 REQUIREMENTS

DIVISION 02 – EXISTING CONDITIONS

SECTION 024119 - SELECTIVE DEMOLITION

DIVISION 09 – FINISHES

SECTION 096513 - RESILIENT BASE AND ACCESSORIES

SECTION 096519 - RESILIENT TILE FLOORING

SECTION 096813 - TILE CARPETING

SECTION 096900 - ACCESS FLOORING

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

SECTION 280010 – SUPPLEMENTAL REQUIREMENTS FOR ELECTRONIC SAFETY AND

SECURITY

SECTION 284500 - WATER DETECTION AND ALARM

APPENDIX A - COVID-19 WELLNESS CHECK (SAMPLE)

APPENDIX B - COVID-19 SAEFTY POSTERS

APPENDIX C - FAA-STD-019F CHANGE 1 - LIGHTNING PROTECTION, GROUNDING,

BONDING, AND SHIELDING REQUIREMENTS FOR FACILITIES

APPENDIX D - FAA-C-1217H - ELECTRICAL WORK, INTERIOR

APPENDIX E - EOSH IMPACTS

Section 011000 Summary Page 4

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work performed by FAA.

5. Contractor's use of site and premises.

6. Coordination with occupants.

7. Specification and Drawing conventions.

1.2 PROJECT INFORMATION

A. Project Identification: DFWA / B Raised Floor Replacements, JCN’s: 1508656 & 1508657

1. Project Locations:

a. DFWA – East ATCT – 2960 E. 23rd St. Dallas-Fort Worth, TX 75261

b. DFWB – West ATCT – 1606 W. 21st St. Dallas-Fort Worth, TX 75261

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Removal and replacement of ground level raised floor systems at the DFWA / B ATCT’s, removal and replacement of carpet tile in ground level offices at the DFWA / B ATCT’s, installation of proper grounding system for raised floor systems at the DFWA / B ATCT’s and other Work indicated in the Contract Documents.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.4 PHASED CONSTRUCTION

A. Construct the Work in phases, with each phase substantially complete as indicated below.

1. Phase I: Includes all work taking place at the first ATCT. Either the East or the West ATCT. The starting ATCT will be decided by the FAA following the award of this contract.

Section 011000 Summary Page 5

a. Commencement of Construction:

1) Notice to Proceed: Work of this phase shall commence within 14 days after the Notice to Proceed.

b. Substantial Completion:

1) Within 60 days after commencement of construction of this phase.

2. Phase II: Perform the remaining Work. The remaining Work shall be substantially complete at within 60 days after commencement of construction of this phase.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule, showing the sequence, commencement and completion dates for all phases of the Work.

a. Phase I to be complete before beginning Phase II.

1.5 WORK PERFORMED BY FAA

A. Cooperate fully with FAA, so work may be carried out smoothly, without interfering with or delaying Work under this Contract or work by FAA. Coordinate the Work of this Contract with work performed by FAA.

1.6 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas, and entrances serving premises clear and available to FAA, FAA's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

Section 011000 Summary Page 6

1.7 COORDINATION WITH OCCUPANTS

A. Full FAA Occupancy: FAA will occupy Project site and existing building(s) during entire construction period. Cooperate with FAA during construction operations to minimize conflicts and facilitate FAA usage. Perform the Work so as not to interfere with FAA's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from FAA and approval of authorities having jurisdiction.

2. Notify FAA not less than 14 days in advance of activities that will affect FAA's operations.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

B. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

1.9 LIQUDATED DAMAGES

A. Liquidated damages apply to this contract pursuant to AMS clause 3.2.2.8-5.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

Section 011400 Work Restrictions Page 7

SECTION 011400 – WORK RESTRICTIONS

PART 1 – GENERAL

1.1 COORDINATION AND ACCESS TO SITE

A. The work is at a critical facility which must remain operational 24 hours a day 7 days a week.

The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility, and security shall not be compromised.

B. General Area Requirements: The Contractor must confine operations, activities, storage of materials, and employee parking within the project boundaries and the approved staging and loading/unloading areas. Any additional space the Contractor deems necessary must be submitted to the Contracting Officer’s Representative (COR) for review and approval, or be obtained off site, at no additional cost to the Government.

C. Security Requirements: This project is on a restricted entry site and no compromise of the security system in any nature or of any duration may be made without prior approval of the Contracting Officer. Generally, such compromises, when approved, will be less than 24 hours in duration.

D. Facility Access Badges: Contractor personnel shall be subject to a security investigation by the FAA and shall obtain FAA Identification Media Badge prior to start of on-site work.

Contractor shall return all badges to the FAA prior to final acceptance.

1. After award the Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request FAA Identification Media Badge. The list shall be kept current during the entire duration of the project. The Contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP). The Contractor shall request from the Contracting Officer all necessary forms, including FD 258 Fingerprint Card, 1681 Application, OF 306, and I-9. The Contracting Officer shall provide instruction for submitting forms.

2. Security Badge Process: Badging is a two stage process. The initial phase includes VAP entry and background check conducted by FAA security. Notification shall be provided by FAA Security of “Interim Suitability”. At that time, contractor employees will be notified to make an appointment at a FAA PIV Center. A FAA PIV Center is located on the grounds of the FAA facility. Alternate locations for PIV Centers can be provided upon request. The badging process can take up to 60 days to complete. The timeframe varies based on filling out the forms timely and correctly, and scheduling appointments at the PIV Center promptly, etc.

3. Types of FAA Identification Media Badge. FAA Identification Media consist of a Contractor PIV Badge and Contractor Yellow Badge. Contractor PIV Badge allows the contractor access to the grounds and work site and escort authorized visitors at the work site. Contractor Yellow

Section 011400 Work Restrictions Page 8

Badge allows the individual employee access to the grounds and work site. The FAA reserves the right to limit the number of PIV Badges issued.

4. Visitor Access: A visitor is defined as any employee who does not have a FAA Identification Media Badge. A minimum of 2 work day notification to the COR is required for admittance to the FAA facility. Contractor personnel with a “PIV badge” shall escort the visitor at all times while on site. FAA employees will not escort contractor employees except when it is coordinated and approved by the COR. Visitor access for the employee shall be renewed daily by the contractor. Visitor access is limited to single visit short duration employees.

E. Some areas in the facility are classified as controlled areas that require government escort of Contractor’s personnel. Contractor’s personnel must not violate any security regulations pertaining to the facility. The Contracting Officer has the authority to remove anyone from the site, including anyone who is determined to be a security risk. This authority extends to the entire complex, not just the buildings.

F. Facility Security Requirements:

1. Current procedures at FAA facilities include the “right to search”. Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

2. Contractor’s personnel shall not violate any security regulations pertaining to the FAA facility.

Violators may be removed from the premises with the right to re-enter revocable.

3. All persons entering or delivering to this federal facility must have valid government issued identification.

Valid issued government identification is:

a) ID issued by the federal, state, county, or city government or by the military.

b) Must have the person’s legal name.

c) Must have a unique ID number.

d) Must have an expiration date.

e) Must have a picture of the individual.

f) Must have the name of the agency issuing it.

(examples: state issued driver’s license or IDs, passports, or military ID.)

4. Persons entering on to federal property (including visitor parking lot) are prohibited from having on their person or in their vehicle:

a) Guns.

b) Knives with blades over 3 inches except for valid tools.

c) Projection devices, bow and arrows, paint ball weapons, blow guns…etc

d) Clubs, batons, collapsible batons, or saps.

e) Stun guns or tazers.

f) Chemical agents, mace, or pepper sprays.

Section 011400 Work Restrictions Page 9

g) Martial arts weapons of any kind.

h) Weapons of any kind.

i) Alcohol.

j) Illegal drugs.

k) Animals with the exception of a verified service animal.

l) Family members, friends, children, minors, anyone not authorized on the

FAA visitor list.

G. Contractor Deliveries: The Contractor must provide an individual, submitted to and approved by the COR, who will be responsible for arranging site access for periodic or unscheduled Contractor deliveries. This individual must coordinate with the COR and facility security personnel, prior to the delivery, for site access of the delivery vehicle. Facility security personnel must be provided, at a minimum, with the name of the vendor, the driver’s name, and the purpose for site access. Delivery vehicles arriving at the gate without prior notice and acceptance will be denied access. Delivery vehicles shall only contain items being delivered to FAA; if vehicles contain deliveries for recipients other than FAA, the vehicle will not be allowed on site. The Contractor assumes complete liability for the actions of delivery personnel and vehicles while on site.

H. Work hours: Normal work hours are 6:00 p.m. to 4:30 a.m., Monday through Thursday. No work will be performed outside these hours without prior approval of the COR. If the Contractor intends to work other than normal work hours, the Contractor must notify the COR, in writing, at least three working days in advance, or five working days prior to night, weekend, or holiday work. The Contractor shall notify the FAA if personnel will not report to the job site on a normal work day so that the COR and FAA staff can plan accordingly.

1. Critical Areas – Work in critical areas may require alternate working hours. These areas include elevator lobbies, atct links, equipment rooms, electrical rooms, and atct simulator room.

Elevator Lobbies and ATCT Links – Work in these areas shall take place between 2200 and 0500.

ATCT Simulator Room – Work in this area shall take place over a single weekend. Work shall be coordinated in advance with COR.

Equipment and Electrical Rooms – All FAA shutdowns in these areas will need to take place over a weekend. Contractor shall take this into consideration when planning and scheduling work.

I. FAA Maintenance Moratoriums: Unless allowed otherwise by the FAA, no work shall be scheduled or take place during the week of and weekends preceding and following the Thanksgiving, Christmas, and New Year’s holidays. Only emergency work to restore critical services to the Facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration of the project. Verify exact dates with COR and include moratorium dates in Contractor’s Construction Schedule.

Section 011400 Work Restrictions Page 10

J. The Contractor’s foreman or superintendent, or another responsible individual temporarily assigned to act as the foreman or superintendent, must be present on site at all times whenever work is being done, even if the only work being performed is by a subcontractor or is a delivery.

K. Contractor's use of premises: The Contractor must allow the Government complete access to all portions of the work site at any time.

L. Staging and parking: No parking or material storage will be allowed within 20 feet of any exterior fence. The Contractor’s staging area is limited to the area designated by the COR.

This will be reviewed and agreed on prior to site mobilization. The Contractor is responsible for providing temporary security fencing of their staging area if desired. See Section 015000, “Temporary Facilities and Controls.”

M. Vehicle engines of parked vehicles must not be left idling near air intakes for longer than ten minutes for gasoline engines or two minutes for diesel engines.

N. Special Tool Restrictions: Powder-driven fasteners, tools, and devices are not allowed on facility property. Not including vehicle engines, fuel (including natural gas, propane, gasoline, or diesel) powered tools and devices are only allowed with prior approval and scheduling with the COR. At least 48-hours’ notice must be given prior to any proposed use of fuel-powered tools or devices. This restriction includes fuel-powered pumps, generators, welders, and air compressors, including those mounted on vehicles but with their own engines.

O. Outages: The Contractor must request in writing and coordinate any mechanical, water, sewer, or electrical outage at least ten working days in advance with the COR. Outages must be kept to a minimum. Outages could require the Contractor to work during other than normal hours at no additional cost to the Government.

Only the FAA will turn off, lock out, and tag out systems, not the Contractor, including all facility equipment, valves, and breakers. The FAA will lock out and tag out systems, and the Contractor may add their lock out and tag out on top of the FAA’s. The Contractor shall positively verify de-energization before working on individual systems.

P. The Contractor must provide safety cones, barricades, and flag off exclusion areas, such as overhead work or around openings. Refer to Sections 013529 Health, Safety and Emergency Response Procedures, and 014000 Quality Requirements.

Q. Testing: The Contractor must notify the COR in writing at least five working days in advance of any testing.

R. In addition, any work involving jackhammering, cutting, sanding, sawing, grinding, drilling, and/or general demolition of concrete or masonry material will generate dust that may contain silica which is harmful when inhaled. These types of activities should be performed wet, when possible, with a localized water misting system, or with the use of local exhaust ventilation (LEV). Ventilation can be achieved with either a portable local exhaust unit, or with tools fitted with a vacuum dust collection (VDC) system. The use of fans for circulation of general room

Section 011400 Work Restrictions Page 11 air is not permitted, as well as the use of compressed air to clean clothing, tools, or work material. Appropriate eye and respiratory protection should also be considered to prevent exposure.

1.2 SUPPLEMENTARY REQUIREMENTS

A. Damage to the Site: Damage caused by the Contractor's activities to existing facility paving, lawns, curbs, sidewalks, utilities, or buildings must be repaired or replaced by the Contractor.

After the Notice to Proceed and prior to the start of construction, the Contractor and COR must conduct joint inspections of the existing areas affected by the construction. Existing site damage/defects in these areas must be noted by the Contractor in writing and photographed and will be used as the basis for determination of any damages caused by the Contractor's operations.

B. Photography Permit: Photography is allowed on site only by permit from the facility, as obtained by the COR. Photographs are generally restricted to documenting the work and progress and should not show any FAA employees or employees’ automobile/vehicle license plates. Photographs from the facility are for official Government use only and cannot be used on Contractor promotional material or without the expressed written consent from the FAA.

C. The following items are strictly prohibited on the faculty:

1. Any unsafe act.

2. Explosives.

3. Pets or animals.

4. Blocking facility driveways or entrances.

5. Allowing fumes or odors from the work to enter the facility.

6. Working on energized electrical circuits.

7. Fires or burning.

8. Use of forklifts, manlifts, loaders or other self-propelled equipment unless equipped with a fire extinguisher.

9. Dripping or leaking vehicles or equipment.

10. Refueling of vehicles or equipment while hot.

Section 011400 Work Restrictions Page 12

11. Bringing any material of health, safety or environmental concern on site without Safety Data Sheets (SDS) being readily available on the work site, and without spill containment materials in place and ready to catch spills, including while fueling or servicing vehicles or equipment.

12. Open flame, torching, or other welding without a fire watch, fire extinguisher, and daily hot-work permit from the COR.

13. Performing any work on site without properly providing warning signs, safety cones, barricades and flagging off exclusion areas, such as for overhead work or around openings.

14. Performing any work on site without proper personal protective clothing and equipment, such as hard hats, safety glasses, hearing protection, high visibility vests, gloves, protective boots, et cetera.

15. Performing any work on electrical or mechanical systems before positively verifying that the facility has de-energized and locked it out.

16. Use of any tools or equipment without proper inspection before use, including at least daily inspections of equipment.

17. Use of any tools, equipment, or vehicles unless trained, experienced, and certified (if applicable), and authorized by the Contractor, including to operate manlifts or forklifts.

18. Use of any electrical equipment or extension cords in wet conditions or if not in dry conditions, properly maintained, grounded, and with ground fault circuit interruption (GFCI) protection.

19. Working in an area unless there is at least one 2-A:20-B:C minimum portable fire extinguisher in plain sight and within 50 feet of the work.

20. Working in an area if there is a risk of fire blocking the exit unless a second means of escape is provided in case of emergency.

21. Smoking except in designated areas that have safe receptacles for smoking materials, and that are located more than 50 feet from building entrances.

D. Prevention of Transference of Construction Noise, Dust and Odors: All areas outside the project work areas in the facility will remain occupied and operational (24 hours a day, 7 days a week) throughout the entire period of performance of construction. The Contractor is to establish, to the satisfaction of the COR, and maintain provisions to prevent the transference of construction noise, dust and odors from construction areas and activities to the occupied areas of the facility. Such provisions ought to include sealing of existing and new openings in walls, floors and ceilings within the work areas, negative air system, et cetera. The Contractor is to

Section 011400 Work Restrictions Page 13 submit to the COR for FAA review and approval proposed methodology for preventing transference.

E. Contractor’s Responsibility for Testing: All testing identified in these documents and/or otherwise required for implementation and completion of the project is the responsibility of the Contractor at no additional cost to the Government.

1.3 SUBMITTALS

A. Contractor employee list for facility access.

B. Existing site damage/defects report.

C. Methodology for preventing construction noise, dust and odors from transferring for work areas to occupied areas of the facility.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 011400

Section 012500 Substitution Procedures Page 14

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or FAA that are not required to meet other Project requirements but may offer advantage to Contractor or

FAA.

1.3 SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form acceptable to COR.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by FAA and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

Section 012500 Substitution Procedures Page 15

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

h. Cost information, including a proposal of change, if any, in the Contract Sum.

i. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

j. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. COR's Action: If necessary, COR will request additional information or documentation for evaluation within 15 days of receipt of a request for substitution. COR will notify Contractor of acceptance or rejection of proposed substitution within 30 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or COR's Supplemental Instructions for minor changes in the Work.

b. Use product specified if COR does not issue a decision on use of a proposed substitution within time allocated.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.5 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 30 days prior to time required for preparation and review of related submittals.

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the Work.

f. Requested substitution provides specified warranty.

Section 012500 Substitution Procedures Page 16

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: COR will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of COR.

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers FAA a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities FAA must assume. FAA's additional responsibilities may include compensation to COR for redesign and evaluation services, increased cost of other construction by FAA, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

Section 012900 Payment Procedures Page 17

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to COR at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. FAA's name.

c. FAA's Project number.

d. Name of COR.

e. COR's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

Section 012900 Payment Procedures Page 18

4. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

5. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

6. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

7. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling ten percent of the Contract Sum and subcontract amount.

8. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by COR and paid for by FAA.

B. Payment Application Times: Submit Application for Payment to COR by the 15th day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by

COR.

C. Application for Payment Forms: Use AIA Document G703 and AIA Document G732 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to the FAA. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. COR will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under FAA-requested project acceleration.

Section 012900 Payment Procedures Page 19

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to FAA, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit signed and notarized digital copy of each Application for Payment to COR by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Sustainable design action plans, including preliminary project materials cost data.

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Report of preconstruction conference.

H. Application for Payment at Substantial Completion: After COR issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

Section 012900 Payment Procedures Page 20

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 017700 "Closeout Procedures."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for FAA occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when FAA took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

Section 013100 Project Management and Coordination Page 21

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Project meetings.

1.2 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from FAA, COR, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: At the Preconstruction Meeting, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Provide PDF copy to COR, post copy of list in project meeting room, in temporary field office, and in prominent location within facility. Keep list current at all times.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate

Section 013100 Project Management and Coordination Page 22 construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for FAA and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. COR will return without response those RFIs submitted to COR by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. FAA's Project number.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

Section 013100 Project Management and Coordination Page 23

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to COR.

1. Attachments shall be electronic files in PDF format.

D. COR's Action: COR will review each RFI, determine action required, and respond. Allow 14 working days for COR's response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of COR's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. COR's action may include a request for additional information, in which case COR's time for response will date from time of receipt by COR of additional information.

3. COR's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR.

4. RFI number, including RFIs that were returned without action or withdrawn.

5. RFI description.

Section 013100 Project Management and Coordination Page 24

6. Date the RFI was submitted.

7. Date COR's response was received.

8. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

F. On receipt of COR's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven days if Contractor disagrees with response.

1.6 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of FAA's Digital Data Files: Digital data files of FAA's CAD drawings will be provided by COR for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project Record Drawings.

2. COR makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings are available in MicroStation DGN filer format.

B. PDF Document Preparation: Where PDFs are required to be submitted to COR, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times a minimum of 10 working days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the COR and site, within three days of the meeting.

B. Preconstruction Conference: The FAA/COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to FAA and COR.

1. Attendees: Authorized representatives of FAA, COR, and their consultants (if any);

Contractor and its superintendent; major subcontractors; suppliers; and other concerned

Section 013100 Project Management and Coordination Page 25 parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Preparation of Record Documents.

o. Use of the premises and existing building.

p. Work restrictions.

q. Working hours.

r. FAA's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

bb. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at weekly intervals, covering a three week rolling schedule. Submit the 3-week look ahead, a minimum of 2 days before the weekly meeting.

1. Attendees: In addition to representatives of the FAA, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda:…