Rev. 1.13.26 - V. 26-1

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: ITB0000032 Event Title: Contract Employee Services

Solicitation Contact: Leslie Zambrana Procurement Contracting Officer Strategic Procurement Department Leslie.Zambrana@miamidade.gov

Solicitation Contact: Christopher Grant-Henriques Division Director Strategic Procurement Department Christopher.Grant-Henriques@miamidade.gov

Rev. 1.13.26 - V. 26-1

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

All applicable terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-1.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-1.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 4.22.24 v.24-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this solicitation is to establish an agreement for the purchase of contracted employee services on an as-needed basis.

2.2 DEFINITIONS

The following words and expressions used in this solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

A. The words “contract employee”, “temporary employee”, refers to the Awarded Bidder’s employee who provides service under this agreement on a temporary basis.

B. The words “contracted employee services” or “staffing services” refers to as-needed employment services furnished by the Awarded Bidder(s).

C. The words “job classification” or “job position” refers to the title of the job for which services on this contract are needed/provided.

2.3 TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County. The Contract shall expire on the last day of the 60th month.

2.4 METHOD OF AWARD

Award of this Contract will be made to a maximum of three (3) responsive, responsible Bidders offering the lowest price per group and who meet the requirements listed in Section 2.5. Bidders may Bid on any or all groups listed in the Solicitation.

To be considered for award of a group, the Bidder shall offer prices for all items within that group.

For evaluation purposes only, the County shall assume the annual hours for each line item to be 2,000; this number does not represent guaranteed hours for any job classifications. The County will determine the Bidders for award of each group by totaling the extended pricing for all line items within the group. If a Bidder fails to submit a Bid for all line items within a group, its offer for the group may be deemed non-responsive.

The lowest responsive, responsible Bidder per group will have first opportunity to deliver under the contract, followed by the second lowest responsive, responsible Bidder per group, followed by the third lowest responsive, responsible Bidder per group.

Award to multiple Bidders is made for the convenience of the County and does not exempt the lowest Awarded Bidder from fulfilling its Contractual obligations. Repeated failures of the lowest Awarded Bidder to perform in accordance with the terms and conditions of the Contract may result in that Bidder being deemed in breach of Contract and the County terminating its Contract with the Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

Job classifications hired under this contract will be listed under the following groups:

NON-FEDERALLY FUNDED GROUPS

Group 1 – Administrative Services Group 2 – Accounting Services Group 3 – Information Technology Services Group 4 – Engineering and Technical Services Group 5 – Operations, Trades, Utilities & Transportation Services Group 6 – Healthcare and Medical Services Group 7 – Forensic and Investigative Services Group 8 – Recreation Services

FEDERALLY FUNDED GROUPS

Group 9 – Administrative Services Group 10 – Accounting Services Group 11 – Information Technology Services Group 12 – Healthcare and Medical Services Group 13 – Operations, Trades, Utilities & Transportation Services

2.5 BIDDER REQUIREMENTS (ALL GROUPS)

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2- Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

A. Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing contracted employee services to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different signed professional reference letters (on the referred entity’s letterhead) from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing contracted employee services as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods/services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

B. Bidder shall designate at least one company representative who is knowledgeable in the staffing services being solicited, and who shall be available to the County from Monday through Friday from 8am through 5pm to address and expedite matters relating to a resulting Contract. To demonstrate compliance with this requirement, the Bidder shall attest to the representative’s knowledge and availability and provide the representative’s name, title, telephone number and email address.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

2.6 PRICES AND COMPENSATION

The prices submitted by Bidders shall be inclusive of all labor costs, transportation, equipment, and incidentals in providing the specified services.

A. PRICES

Bidder(s) shall submit bid prices for the hourly bill rate to the County for the job classification as described in Attachment A – Job Classifications. The hourly bill rate submitted shall be inclusive of all costs, to include but not be limited to, labor (payment to the employee), transportation, travel time, equipment, toll fees, Federal Insurance Contributions Act (FICA), Federal Unemployment Tax Act (FUTA) and State Unemployment Tax Act (SUTA) Taxes, Medicare, Workmen’s Compensation, Liability Insurance, overhead, profit, incidentals, and all other costs (not including random drug testing as defined in Section 3.5.B) associated with providing the services. Additional charges of any kind are prohibited and will not be accepted.

Note: Hourly bill rates shall be subject to the User Access Program fee of 2% and the Inspector General (IG) Fee of .25% for Groups 1 - 8. Please refer to Section 1.29, Office of the Inspector General and Section 1.37 County User Access Program (UAP) for more information. The County will deduct the IG and UAP fees (2.25%) from the Awarded Bidders’ invoices. IG and UAP fees do not apply to Groups 9 - 13.

B. MINIMUM PAY RATES

Refer to Section 3.2 of the solicitation for additional information regarding minimum pay rates to employees.

Where the living wage rate applies to any of the positions listed in this solicitation, the minimum pay rate shall consist of the current living wage rate per hour plus qualifying health benefits as published in Miami-Dade County's Living Wage webpage.

To illustrate, the current fiscal year (25-26) Living Wage rate is $17.94 per hour plus qualifying health benefits valued at least $3.97 per hour. If bidder offers qualifying health benefits to employee and pays less than $3.97 for those benefits, then bidder must pay the difference to the employee in order to comply with the Living Wage Ordinance. If a bidder does not offer qualifying health benefits to employee, then the pay rate to employee shall be $21.91.

Please refer to Section 2-8.9 of the Code of Miami-Dade County for more information related to the Living Wage Ordinance.

2.7 ADJUSTMENT TO PRICES

A. GROUPS 1 - 8 – LIVING WAGE ADJUSTMENT

Prices shall remain fixed and firm for the entirety of the Contract term, except that prices shall be adjusted in accordance with the Miami-Dade County Living Wage rate adjustment, as published periodically in Miami- Dade County’s Living Wage Webpage. The following weblink is provided for the Bidders’ convenience: Miami- Dade County's Living Wage. As such, the Awarded Bidder shall adjust pay rates to the employees by the https://www.miamidade.gov/global/strategic-procurement/living-wage.page https://www.miamidade.gov/global/strategic-procurement/living-wage.page https://library.municode.com/fl/miami_-_dade_county/codes/code_of_ordinances?nodeId=PTIIICOOR_CH2AD_ARTIINGE_S2-8.9LIWAORCOSECOCOEM https://www.miamidade.gov/global/strategic-procurement/living-wage.page same percentage increase. Living Wage adjustments shall become effective October 1, 2026, and October 1 of every calendar year thereafter.

B. GROUPS 9 - 13 – CONSUMER PRICE INDEX ADJUSTMENT

The initial contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the bid submittal due date. Thereafter, prices may be adjusted upward or downward as follows:

The County may elect to negotiate price adjustments with Awarded Bidder(s) (decreases or increases) based on changes in the Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUURS35BSAS, Titled: Services in Miami-Fort Lauderdale-West Palm Beach, FL, All Urban Consumers, Not Seasonally Adjusted, as published by the U.S. Bureau of Labor Statistics (BLS). The Base CPI Index for adjustments will be the Index published by the BLS for the referenced CPI Series in the month and year when the solicitation ended (or the month prior to the solicitation’s end date if the solicitation’s end month is not published by the BLS), and the Base Price shall be the contract’s initial price(s).

The period used to calculate the adjustment will begin in the month when the solicitation ended (or the month prior to the solicitation’s end date if the solicitation’s end month is not published by the BLS) and will include as many months as have been published by the BLS at the time of the adjustment.

The following is an example of how to calculate an adjustment:

Contract’s Effective Date: May 1, 2022 Solicitation’s End Date: May 7, 2021

Index Point Change Calculation:

Current CPI Index (April 2023) 232.945 Less: Base CPI Index (April 2021) 229.815 Equals: Index Point Change 3.130 Percentage Change Calculation:

Index Point Change 3.130 Divided by: Base CPI Index 229.815 Equals: 0.01362 Multiplied by 100: 1.3620 Equals: Percent Change 1.37%

Price Calculation:

Percent Change: 1.37% Multiplied by Initial Contract Price (Base Price): $100.00 Equals: Applicable CPI Increase: $1.37 Adjusted Price According to CPI: $101.37

The Base Price and the Base CPI Index shall remain constant throughout the contract term and shall be the basis of all adjustments.

https://data.bls.gov/PDQWeb/cu

The following is an example of how to calculate a subsequent adjustment:

Index Point Change Calculation:

Current CPI Index (June 2024) 240.100 Less: Base CPI Index (April 2021) 229.815 Equals: Index Point Change 10.285

Percentage Change Calculation:

Index Point Change 10.285 Divided by: Base CPI Index 229.815 Equals: 0.04475 Multiplied by 100: 4.4753 Equals: Percent Change 4.48%

Price Calculation:

Percent Change: 4.48% Multiplied by Initial Contract Price (Base Price): $100.00 Equals: Applicable CPI Increase: $4.48 Adjusted Price According to CPI: $104.48

Should the referenced index be discontinued by the BLS, or should its data be unavailable, the County will use the Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUUR0300SA0, CUUS0300SA0, Titled: Services in South Urban, All Urban Consumers, Not Seasonally Adjusted. Price adjustments may also be negotiated based on other indexes published by the BLS (CPI or PPI) or other economic factors if these economic indicators are evidently proven to have directly affected the contract prices during the contract period.

An Awarded Bidder may initiate a request for price adjustment, the County will review such request as prescribed above and will grant the price adjustment as requested, negotiate with the Awarded Bidder to determine the appropriate price adjustment, or reject the request in its best interest. If the County elects to reject an Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of an Awarded Bidder to perform under these circumstances may result in such Awarded Bidder being deemed in breach of contract and the County terminating its Contract with such Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

Adjusted prices shall remain firm for at least twelve (12) months; thereafter, prices may be readjusted as prescribed above.

Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the contract award or an approved Contract Modification.

https://data.bls.gov/PDQWeb/cu

2.8 INSURANCE REQUIREMENTS

The requirements specified in Section 1-General Terms and Conditions, Paragraph 1.22-Insurance Requirements, are amended as follows:

A. Commercial General Liability for $1,000,000 each occurrence $2,000,000 aggregate including Products/completed operations. Miami-Dade County must be included as additional insured for any and all work

B. Workers’ Compensation Insurance as required by Florida Statute 440 or any applicable law

C. Automobile liability covering all owned, non-owned and hired vehicles for $1,000,000 combined single limit.

D. Professional liability or Errors and Omissions insurance appropriate to the Contractor’s profession for $1,000,000 each occurrence $2,000,000 aggregate covering claims arising out of the rendering or failure to render professional services or provision of products

E. Cyber Liability for $1,000,000 each occurrence $2,000,000 aggregate

2.9 SMALL BUSINESS MEASURES

In accordance with Section 1-General Terms and Conditions, Paragraph 1.45-Small Business Enterprise (SBE) Measures, the following SBE Measures apply to this solicitation:

GROUPS 1 - 8

SBE set aside measure applies. Only firms certified as SBE by the Strategic Procurement Department are eligible for participation in Groups 1 - 8.

GROUPS 9 - 13

SBE measures shall not apply to Groups 9 - 13.

2.10 INVOICES

In addition to the requirements of Section 1, Paragraph 1.36, pre-numbered imprinted business invoices and weekly job tickets for personnel performing under this contract shall include, at a minimum:

• Purchase Order Number

• Job Number

• Department/Division Name

• Assignment Location

• Individual’s Full Name

• Individual’s Employee Number

• Job Classification

• Date(s) worked

• Number of Hours worked

• County Acceptance/Authorized Signature

Invoices and associated back-up documentation shall be submitted electronically or in hard copy format by the Awarded Bidder(s) to the County as follows:

• Electronic submission (preferred) to invsubp@miamidade.gov; or

• Hard copy format mailed to:

Clerk of the Court and Comptroller Comptroller Finance Operations Department – Finance Shared Services Unit 111 NW 1st Street, 26 Floor

Miami, Florida 33128

Invoices shall include a Bill to Address, which is the County department being invoiced for the services.

Bill to: User Department Name and Address

Attention

Invoices can be submitted weekly, unless otherwise advised by the user department(s). However, an invoice may not be submitted to the County in advance of the completion of each work assignment. Failure to submit invoices in the prescribed manner will delay payment.

Payment shall be made upon the certification by an authorized Miami-Dade County representative that the work assignment is satisfactorily completed. Payment will be either a lump-sum at the completion of each specific work assignment or on a weekly basis, whichever occurs first.

For purchase orders issued by Miami-Dade County Aviation Department (MDAD), the Awarded Bidder(s) shall submit invoices and any associated back-up documentation electronically or in hard copy format once a month, or as otherwise directed by MDAD, to the County as follows:

Miami-Dade County Aviation Department PO Box 526624 Miami, FL 33152-6624 Attention: Accounts Payable or

Email to: payables@miami-airport.com

The County may at any time designate a different address and/or contact person by giving written notice to the other party. No invoices shall be approved for payment unless the County has received all required documents as listed in Section 1.3 - General Terms and Conditions, Paragraph 1.36 - Invoices.

2.11 LIMITATIONS OF OPERATION

A. DAYS/HOURS

The Awarded Bidder(s) may be required to provide services any time of the day, any day of the week (including on weekends), as requested by the County. However, the County anticipates that the majority of the services will be needed during normal working hours Monday through Friday or during facility hours.

A typical work week shall consist of forty (40) hours.

B. HOLIDAYS

The Awarded Bidder(s) shall not provide any personnel to perform services for County user departments on official holidays observed by the County unless such services are approved by the County. The County will notify the Awarded Bidder(s) in writing if services are required on such holidays. Currently observed County holidays may be viewed at the following link: Observed County Holidays - Miami-Dade County mailto:invsubp@miamidade.gov mailto:payables@miami-airport.com https://www.miamidade.gov/global/humanresources/holidays.page

2.12 HOUSING AND COMMUNITY DEVELOPMENT (HCD) PROVISIONS

Work to be performed for HCD for any line items under Groups 9 - 13 is subject to the requirements of Section 3 of the Housing and Urban Development (HUD) Act of 1968 and the implementing regulations in 24 Code of Federal Regulations (C.F.R.) Part 75, as amended by interim rule published on September 29, 2020. The Awarded Bidder(s) agrees to comply with HUD's regulations codified in 24 C.F.R. Part 75, which implement Section 3.

In accordance with Section 3 of the HUD Act of 1968:

A. Pre-award

Bidder(s) shall complete and submit the following forms with bid submittal or upon request from the County:

• Section 3 Business Preference Claim, Doc #00200 (Only if claiming Section 3 preference.)

• Section 3 Economic Opportunity and Affirmative Marketing Plan (Plan), Doc# 00400

B. Post award

HCD will provide the following forms to the Awarded Bidder(s) which must be completed and submitted to HCD within 14 calendar days of request:

• Training and Employment Outreach, Doc# 00403

• Section 3 Language for News Ads, Flyers, and Job Notices, Doc# 00404

• Letter of Intent to Subcontract/Solicit Section 3 Businesses, Doc# 00406

• List of Subcontractors Utilization Section 3 Businesses, Doc# 00430

Refer to Attachment B – HCD Section 3 Requirements for Procurement Contracts for further details.

2.13 MIAMI DADE AVIATION DEPARTMENT (MDAD) PROVISIONS

A. TITLE VI SOLICITATION NOTICE

The Miami-Dade Aviation Department, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, businesses will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin, creed, sex, age, or disability in consideration for an award.

B. TRUST AGREEMENT

Incorporation of Trust Agreement by Reference Notwithstanding any of the terms, provisions and conditions of this Agreement, it is understood and agreed by the parties hereto that, to the extent of any inconsistency with or ambiguity relating to the terms and conditions of this Agreement, and the level of rents, fees or charges required hereunder and their periodic modification or adjustment as may be required by the provisions of the Amended and Restated Trust Agreement dated as of the 15th day of December, 2002 as amended from time to time, by and between among the County and the JP Morgan Chase Bank as Trustee and Wachovia Bank, National Association as Co-trustee (“the Trust Agreement”), which Trust Agreement is incorporated herein by reference, shall prevail and govern in the event of any inconsistency with or ambiguity relating to the terms and conditions of this Agreement, including the rents, fees or charges required herein, and their modification or adjustment. at all times during the term of this Agreement. Copies of the Trust Agreement are available for inspection in the offices of the Department during normal working hours.

The Amended and Restated Trust Agreement link: Amended and Restated Trust Agreement 2002.pdf https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf

2.14 COMPLIANCE WITH GOVERNMENT REGULATIONS AND STANDARDS

The Awarded Bidder(s) and their employees shall conform to all Federal, State, and County regulations while performing under this contract. All services rendered under this contract shall be in accordance with all government regulations and standards including the Immigration Reform Act of 1986 (IRCA), Fair Labor Standards Act (FLSA), Occupational Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). Noncompliance may result in the termination of that Awarded Bidder from the contract.

2.15 RETAINMENT OF CONTRACT EMPLOYEES BY THE COUNTY

In accordance with Administrative Order No. 7-35 (link below) individuals who were placed in the County, through an employment agency provided they have been continuously employed in a satisfactory manner for at least six (6) months in the same position, shall have the right to apply for regular County positions in accordance with the County’s standard recruitment procedures as if they were County temporary employees who have developed a unique familiarity with County operations and performed in a satisfactory manner to regular County employment. All personnel hired by the County through an employment agency shall be subject to the County’s legally mandated employment requirements to include fair employment and the County’s pre-employment physical examination policy.

Administrative Order No. 7-35: Miami-Dade County. Administrative Orders Maintenance System.

2.16 ADDITION OR DELETION OF JOB CLASSIFICATIONS

All additions and deletions of job classifications shall be memorialized in writing through the issuance of a formal Contract Modification to the contract. Under no circumstances should an Awarded Bidder provide or stop providing job classifications under the Contract, without an executed Contract Modification.

A. ADDITION

Although this solicitation identifies specific job classifications which are needed by County user departments in conjunction with their operations, it is hereby agreed and understood that job classification(s) may be added during the term of the contract at the option of the County. Under these circumstances, a County representative will contact all Awarded Bidders on this contract to obtain pricing for the additional job classification(s). Any additional job classification(s) required shall be awarded in accordance with Section 2.4, Method of Award. The County may also choose to acquire the additional job classification(s) through a separate solicitation.

B. DELETION

During the term of the Contract, the County may need to delete job classification(s) when such job classification(s) are no longer required during the term of the contract. Under these circumstances, a County representative will notify the Awarded Bidder(s) at least fourteen (14) calendar days prior to the required discontinuation.

2.17 FEDERALLY FUNDED PURCHASES (GROUPS 9 - 13)

The following provisions from Section 1-General Terms and Conditions shall not apply to federally funded purchases:

• Paragraph 1.2(H)-Prompt Payment Terms

• Paragraph 1.11-Local Preference

• The cost of random audits as specified in Paragraph 1.29-Office of the Inspector General

• Paragraph 1.37-County User Access Program (UAP)

• Paragraph 1.45-Small Business Enterprise (SBE) Measures

• Paragraph 1.46-Local Certified Veteran’s Business Enterprise Preference https://documents.miamidade.gov/ao-io/AO/AO-07-35.pdf

• Paragraph 1.47-Application of Preferences

• Paragraph 1.49-First Source Hiring Referral Program (FSHRP)

SECTION 3

SCOPE OF WORK

3.1 SCOPE OF WORK

The Awarded Bidder(s) shall provide various job classifications/positions of contract employees to Miami- Dade County (County) on an as-needed basis to fulfill the specified job descriptions provided in Attachment A – Job Classifications.

The Awarded Bidder(s) shall maintain a pool of contract employees in order to fill the County’s needs and shall be responsible for employment screening, testing, evaluations, advertising, recruiting, and disciplinary actions involving any contract employees under this contract. Contract employees shall be willing and capable of working in any location throughout Miami-Dade County.

The Awarded Bidder(s) shall be familiar with all Federal, State and Local Laws, Ordinances, Code Rules and Regulations that may in any way affect the work. Ignorance on the part of the Awarded Bidder(s) will in no way relieve the Awarded Bidder(s) from responsibility.

3.2 MINIMUM PAY RATE

GROUPS 1 - 8

A. The Awarded Bidder(s) shall pay to all employees providing services under this contract (except the

Fit2Lead Intern), a minimum pay rate equal to or greater than the current living wage rate. The minimum pay rate shall be adjusted in accordance with Section 2.7 of this solicitation. Living Wage rates are adjusted October 1 of every calendar year and can be found here: Miami-Dade County's Living Wage.

B. The Awarded Bidder(s) shall pay the Fit2Lead Intern(s) a minimum pay rate equal to or greater than

$14.00 per hour in accordance with Resolution R-545-26, as amended. Click the following link for further details: Resolution No. R-545-26. If this rate is adjusted pursuant to an amendment to the Resolution or replaced by a new Resolution, the County shall inform the Awarded Bidder(s) and the new rate shall become effective on the date imposed by the Resolution.

GROUPS 9 – 11 and 13 The Minimum Hourly Pay Rate to Employee for Groups 9 and 11, and specific job classifications in Group 13 shall be in accordance to state and/or federal minimum wage provisions.

GROUPS 12 – 13

The Awarded Bidder(s) shall pay all employees providing services under this contract, a minimum pay rate equal to or greater than the rates listed below.

Positions Minimum Hourly Pay Rate to Employee

Group 12 – Healthcare and Medical Services Certified Nursing Assistant $18.00 Dietitian / Nutritionist $22.00 Health Services Coordinator / Administrator $28.00 Home Care Aide $18.00 Licensed Practical Nurse $32.00 Medical Doctor / Psychiatrist $95.00 Registered Nurse $35.00 https://www.miamidade.gov/govaction/legistarfiles/MinMatters/Y2026/260964min.pdf

Group 13 – Operations, Trades, Maintenance, and Utility Services Cook 1* $18.00 Food Service Worker 1* $18.00 Maintenance Repairer* $19.04 Refrigeration A/C Mechanic* $30.13

*These rates are based on the HUD wage rates outlined in HUD Form 52158 – Maintenance Wage Rate Determination. Please note that these wage rates may be subject to change after October 1, 2026.

3.3 OVERTIME/HOLIDAY RATE

The County shall allow overtime/holiday rate payment at a maximum rate of one and a half times the regular hourly wages proposed by the Awarded Bidder(s). Overtime applies only after forty (40) hours per week have been completed, and holiday rate applies to services rendered during County observed holidays as denoted in Section 2.11.B. This allowance shall only be provided in those instances where expressly authorized by a representative of the County prior to the commencement of the overtime/holiday rate work. Further, overtime/holiday rate work shall not be allowed during normal workdays.

3.4 OFFICE STAFF

The Awarded Bidder(s)’ office shall be staffed by a competent company representative who can be contacted during normal working hours Monday through Friday, and who is authorized to discuss matters pertaining to the contract.

3.5 DRUG AND ALCOHOL TESTING OF CONTRACT EMPLOYEE

A. PRE-EMPLOYMENT

The Awarded Bidder(s) must provide drug and alcohol testing of all personnel supplied to the County, and proof of drug and alcohol test prior to the acceptance of any personnel approval for an assignment.

The Awarded Bidder(s) shall bear all costs associated with the initial drug and alcohol tests. Drug and alcohol testing must be performed in accordance with Miami-Dade County’s Drug Testing Protocol. The Awarded Bidder(s)’ employees must test negative in order to begin to work. The Awarded Bidder(s) shall bear all costs associated with the initial drug and alcohol test.

B. RANDOM DRUG TESTING

Miami-Dade County’s Random Drug Testing Policy shall apply to the Awarded Bidder(s)’ employees while working on an assignment. The County will be responsible for the cost of the random drug testing and the Awarded Bidder(s)’ employee will be paid at his/her regular hourly rate for the time spent in random drug and/or alcohol testing. Should any of the Awarded Bidder(s)’ employee(s) test positive during random drug and/or alcohol testing, the Awarded Bidder(s)’ employee(s)’ assignment with Miami- Dade County will be terminated immediately.

Any of the Awarded Bidder(s)’ employee(s)’ who tests positive for drugs or alcohol shall not be re-submitted as a candidate for any County assignment. The Awarded Bidder(s) must inform its employees selected as candidates for County assignments in writing of this policy.

3.6 FDLE AND VECHS BACKGROUND CHECK

Prior to approving a temporary employee, as required, the County, at its own expense, will conduct a comprehensive criminal background check by accessing the Florida Department of Law Enforcement’s (FDLE) Volunteer and Employee Criminal History System (VECHS). The County, through the VECHS program shall request fingerprint based criminal history background checks for all contingent personnel hired under this contract. Through the VECHS program, the FDLE and the Federal Bureau of Investigation (FBI) will provide state and national fingerprint based criminal history information on applicants. The Awarded

Bidder(s) employees assigned to the County shall be required to sign an authorization for the County to access criminal background information. The Awarded Bidder(s)’ employees shall not commence performance under this contract until notice of acceptability has been provided by the County.

The County reserves the right to request, at its expense, a background check and drug screening for any temporary worker whose background check and drug screening was conducted more than twelve (12) months prior to the initial background check and drug screening.

For healthcare job classifications, prior to the commencement of work for any temporary employee, the Awarded Bidder(s) shall be responsible for conducting a level 2 background screening for all personnel as required in Section 408.809(1)(e), Florida Statute, pursuant to Chapters 435, Florida Statute, and 408.809, Florida Statute. The Awarded Bidder(s) employees’ level 2 background screening must be cleared prior to commencement of assignment. The Awarded Bidder(s) shall bear all costs associated with the initial level 2 background screening, and any additional level 2 screening requirement thereafter. The cost of level 2 background screenings shall be included in the bill rate.

3.7 SECURITY REQUIREMENTS FOR MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT

Any contract awarded to a private contractor/vendor wherein a software application/program that accesses, processes, and stores criminal justice information (CJI) or Personally Identifiable Information (PII), or the selected private contractor/vendor requires physical or logical access to the MDSO’s network which contains CJI or PII, must comply with all security policy requirements outlined in the Florida Department of Law Enforcement’s (FDLE) Criminal Justice Information Systems (CJIS) Security Policy.

Additionally, the Awarded Bidder(s), and any of its employees or subcontractors, that requires physical or logical access to the MDSO’s network shall review the Federal Bureau of Investigation’s (FBI) CJIS Security Addendum, and sign the FBI’s CJIS Security Addendum Certification upon completion of a fingerprint, criminal background check, proof of citizenship or authorization to be employed in the United States, and successful passing of CJIS Security Awareness Test, biennially.

3.8 THE SHANNON MELENDI ACT

The Awarded Bidder(s) shall comply with Miami-Dade County Ordinance No. 08-07, Chapter 26, "Miami-Dade County Park and Recreation Department Rules and Regulations, Article Ill, The Shannon Melendi Act". The Awarded Bidder(s) shall ensure that all owners, management, staff, and volunteers whose duties require physical presence on park property owned or operated by Miami-Dade County:

• Must undergo a nationwide criminal background check conducted by Miami-Dade County which will result in screening by the Florida Department of Law Enforcement Sexual Predator/Offender Database, and a check of the National Sex Offender Public Registry.

• Have been verified as being United States Citizens or having legal immigrant status employment.

• Complete an affidavit affirming that no services or volunteer duties will be performed on Park property owned or operated by Miami-Dade County in violation of this Ordinance and that an arrest will be reported to the Awarded Bidder(s) within forty-eight (48) hours of such arrest.

• Wear picture identification at all times while on County property and when in direct contact with patrons and the general public.

• Miami-Dade County will retain all records demonstrating compliance with the background screening required herein for not less than three (3) years beyond the end of the contract term. The Awarded Bidder(s) shall provide the County with access to these records annually, or at the request of the County.

For further details regarding the Shannon Melendi Act, click on the following link:

Chapter 26 - PARK AND RECREATION DEPARTMENT RULES AND REGULATIONS | Code of Ordinances | Miami - Dade County, FL | Municode Library

3.9 CONTRACTED EMPLOYEES AND PERFORMANCE

All employees of the Awarded Bidder(s) shall be, at all times, employees of the Awarded Bidder(s) and not employees or agents of the County. The Awarded Bidder(s) shall ensure that all employees report, ready to work, at the time and place specified by the County) and shall monitor the performance of their employees on a periodic basis while they are assigned to County work.

3.10 QUALIFICATION OF CONTRACTED EMPLOYEES

The Awarded Bidder(s) shall provide individual(s) who, at a minimum, meet the qualifications and have the knowledge, formal education, training, licenses, skills, and abilities as outlined in the job descriptions provided in Attachment A – Job Classifications.

If requested by the County, the Awarded Bidder(s) will provide references, documentation, and/or information concerning the licenses, educational level and/or employment experience of the individual within one (1) working day of the request. In the event that an individual assigned to the County is found to be unqualified for the assignment, the County shall request that the Awarded Bidder to replace the employee. The County shall be the sole judge of qualification and its decision shall be final.

3.11 ASSIGNMENT REQUIREMENTS / NOTIFICATION

A minimum lead time of five (5) workdays shall be given to the desired starting date for any specific assignment. However, in cases of urgency, lead time may vary, at no additional cost to the County. Upon written notification by the County and within the specified lead time, the lowest priced Awarded Bidder shall provide qualified individual(s) for the job classification(s) requested by the County at the time and place requested. The County shall have the option to request more than one individual at a time for any specific assignment and to interview and select the best candidate for the specific assignment at no cost to the County.

If the lowest priced Awarded Bidder fails to provide qualified individual(s) for the assignment, within the specified lead time, the County will request the services from the second lowest priced Awarded Bidder and so on. Lead time begins when the County requests a contract employee from the Awarded Bidder in writing.

For healthcare job classifications, the Awarded Bidder(s) must have the assigned health professional(s) commence duties within forty-eight (48) hours from the time assignment is made and personnel passes both the Drug and Alcohol Testing and the Criminal History Background Check. If the Awarded Bidder(s)’ health professional(s) fail to commence duties within the specified timeframe, the County shall request the services from the secondary awarded Bidder and so on.

Although the lowest priced Awarded Bidder for each line item will be given the first opportunity to perform under this Contract, a pattern of failing to provide qualified individuals accordingly will be reviewed by the County for compliance with contract requirements. Failure to perform may result in the Awarded Bidder being deemed in breach of contract. The County may terminate the contract for default and charge the Awarded Bidder re-procurement costs, if applicable.

3.12 NO SHOWS

The Awarded Bidder(s) shall maintain a no-show rate of less than five percent (5%) for all personnel for both emergency and non-emergency assignments. In the event that any individual assigned to the County by the Awarded Bidder(s) does not report to work, the Awarded Bidder(s) shall assign a replacement contract employee, at its sole expense, within 48 hours of notification from the County. If the individual is not replaced https://library.municode.com/fl/miami_-_dade_county/codes/code_of_ordinances?nodeId=PTIIICOOR_CH26PAREDERURE_ARTIIITHSHMEAC&wdLOR=c8EF3EBC3-7441-468C-965A-8E8001F178CC https://library.municode.com/fl/miami_-_dade_county/codes/code_of_ordinances?nodeId=PTIIICOOR_CH26PAREDERURE_ARTIIITHSHMEAC&wdLOR=c8EF3EBC3-7441-468C-965A-8E8001F178CC within the specified timeframe, the County shall request the services from the second lowest priced Awarded Bidder and so on.

NOTE: In accordance with Section 3.1, the Awarded Bidder(s) is required to maintain a pool of contract employees in order to fill the County’s needs.

3.13 REMOVAL AND REPLACEMENT OF CONTRACTED EMPLOYEES

In the event that any individual assigned to any County department by the Awarded Bidder(s) is found to be unqualified for his/her specific assignment, the County will notify the Awarded Bidder(s) who shall dismiss such employee as requested by the County. The County may require the Awarded Bidder(s) to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on County property is not in the best interest of the County. The County will be the sole judge in these matters and its decision shall be final.

At its sole expense, the Awarded Bidder(s) shall replace any removed individual within 48 hours of notification from the County. If the individual is not replaced within the specified timeframe, the County shall request the services from the second lowest priced Awarded Bidder(s) and so on.

3.14 PROTECTION OF PROPERTY

The Awarded Bidder(s) shall be held responsible for any damage occurring by reason of the employee’s operation of the County’s equipment or property.

3.15 COUNTY IDENTIFICATION (ID) BADGES

The Awarded Bidder(s)’ employees assigned to the County must wear a County issued temporary ID badge at all times at County facilities. The Awarded Bidder(s) shall contact the Miami-Dade People and Internal Operations Department for information as to the requirements in obtaining the temporary ID badge. Additional security clearance may be required during the Contract term as may be mandated by County ordinance, local, state, federal law or department policy. The Awarded Bidder(s)’ employees are required to complete an application, present original documents, and pay a fee.

In addition, the Awarded Bidder’s employees are responsible for reporting lost temporary ID badges to the People and Internal Operations Department and paying a fine. Upon termination, the temporary ID badge must be returned by the Awarded Bidder(s) to the People and Internal Operations Department.

Miami-Dade People and Internal Operations Department Stephen P. Clark Center 111 NW 1st Street, 21st Floor Miami, Florida 33128-2241 Phone: 305-375-1589

3.16 ADMINISTRATIVE REPORTING COMPLIANCE

The Awarded Bidder(s) shall make available to the County and its employees assigned to the County, a copy of the pay rate schedule and any changes thereof. The County reserves the right to request proof to demonstrate the minimum pay rates stipulated in this solicitation are being paid to the employees assigned to this contract. The County reserves the right to audit the payroll, during the contract term to ensure contract compliance. If the Awarded Bidder(s) does not comply with the contract, the Awarded Bidder(s) may be found in default and the contract terminated.

Consistent with the administrative needs of the County, certain relevant data regarding purchases of goods and/or services under County contracts is to be gathered and maintained. Accordingly, at the request of the

County, each Awarded Bidder on this contract shall submit a report(s) to them as to the nature of the services purchased by the County under this contract

Report(s) shall be submitted in Microsoft Excel to the requesting County user department, utilizing the format below:

Department Employee Name

Job Classification

Awarded Bidder’s Hourly Pay Rate to the Employee

Awarded Bidder’s Hourly Billing Rate to the County

Aviation Jane Doe Clerk 1 $22.00 $26.00

3.17 ADDITIONAL PROVISIONS FOR HEALTHCARE JOB CLASSIFICATIONS

ORIENTATION

The Awarded Bidder(s) shall provide orientation to new Registered Nurses, Licensed Practical Nurses, Certified Nursing Assistants, Nutritionists / Dieticians and Social Workers for the program to which they are assigned prior to their first assigned shift.

UNIFORMS

The Awarded Bidder(s) shall ensure that all personnel conform to the dress codes of the facility programs to which they are assigned. The Awarded Bidder(s) must consult with requesting County department for proper uniform pertaining to the corresponding program.

LICENSURE REQUIREMENTS

All health professionals requiring licensure shall have current State of Florida Certification, reference checks, physical examinations, and other compliances with State licensure requirements prior to providing services to the County. The Awarded Bidder(s) shall provide documentation to the County prior to employment.

CONTINUITY OF CARE

Due to the nature of these services, it is preferred that the Awarded Bidder(s) provide continuity of care by assigning the same health professional to a specific location.

MEDICATION ADMINISTRATION

Licensed Practical Nurse personnel shall be proficient in medication administration.

ASSISTANCE WITH SELF-ADMINISTERED MEDICATION

For facilities which provide assistance with self-administered medication, either a nurse; or an unlicensed staff member, who is at least 18 years old, trained to assist with self-administered medication in accordance with Rule 58A-5.0191, Florida Administrative Code, and able to demonstrate to the administrator the ability to read and interpret a prescription label, must be available to assist residents with self-administered medications in accordance with procedures described in Section 429.256, Florida Statute.

ACQUIRED IMMUNODEFICIENCY SYNDROME (AIDS) PATIENTS

The Licensed Practical Nurse and Certified Nursing Assistant personnel shall be willing and required to work with all residents in the facilities including residents that have been diagnosed with the AIDS virus.

SOUTH FLORIDA BEHAVIORAL HEALTH NETWORK INC.’S REQUIREMENT

The Awarded Bidder(s) providing services for the Community Services Department (CSD) are also required to adhere to the terms and conditions of Contract No. KH225, between the Florida Department of Children and Families and South Florida Behavioral Health Network, Inc., which addresses the administration, management, and oversight of a consumer-centered and family-focused comprehensive coordinated system of care for adults and children with behavioral health issues. It is hereby agreed and understood that Contract No.