ITB0000026_CDWWTP_Biosolids_Solicitation_Final.pdf

Rev. 05.21.2026 v.26-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish Contract(s) for the hauling and disposal of dewatered biosolids produced at Miami-Dade County (County) Central District Wastewater Treatment Plant (CDWWTP) on Virginia Key and North District Wastewater Treatment Plant (“NDWWTP”) at Interama, both managed by the Miami-Dade Water and Sewer Department (WASD). The County is re-advertising the services previously solicited under Group 1 of Solicitation No. EVN0037379, which was rejected by the Board of County Commissioners (Board) to allow the County to reassess and update the solicitation following the adoption of significant changes to Florida Statutes and regulatory requirements governing biosolids management.

The previous Group 1 has been restructured into two separate groups, Group 1(A) and Group 1(B), to enhance operational flexibility, increase competition, and reduce the risk of service interruption associated with biosolids hauling and disposal operations. Both groups consist of the hauling and disposal of Class B and Non-Class B biosolids by any legal and approved method for material produced at CDWWTP and NDWWTP. Accordingly, up to two contracts may be established to fulfill the County’s critical logistics, hauling, and disposal requirements. Services may include, but are not limited to, the processing of Class B and Non-Class B biosolids for beneficial uses such as composting, offsite Class AA treatment, land application, landfill disposal, or any other lawful disposal method, in accordance with Chapter 62-640, F.A.C., and all applicable federal, state, and local laws, rules and regulations.

2.2 TERM

The Contract(s) shall commence on the first calendar day of the month succeeding approval of the Contract(s) by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County. The initial term of the Contract(s) shall expire on the last day of the sixtieth (60th) month.

2.3 OPTION TO RENEW

Prior to, or upon completion of the initial term, the County shall have the option to renew the Contract(s) for one (1) additional five (5) year term. Continuation of the Contract(s) beyond the initial term, and any option subsequently exercised, is the County’s prerogative, and not a right of the Awarded Bidder(s). This prerogative may be exercised only when such continuation is clearly in the best interest of the County.

The base prices for both the initial term and for the Option-to-Renew (OTR) period will be established at the time of bid submission and contract award. Bidders shall submit separate base prices for the initial five (5) year term and for the OTR five (5) year period in Section 4, Paragraph 4.1, Pricing. If the OTR is exercised, the base prices submitted for the OTR period shall become the contract prices effective upon commencement of the OTR period. Thereafter, annual economic price adjustments shall be calculated in accordance with Paragraph 2.6 below. Notwithstanding the foregoing, if the pricing resulting from the final year of the initial term exceeds the pricing submitted for the first year of the OTR period due solely to approved economic price adjustments, the County may, at its sole discretion, authorize continuation of the adjusted pricing into the OTR period. Such authorization shall be solely at the County's discretion and shall not create any right or entitlement on the part of the Awarded Bidder(s).

The total estimated contract value presented to the Board of County Commissioners for award shall include both the initial term and the OTR period pricing, calculated using the estimated quantities in Paragraph 4.1, extended for five years. Award evaluation shall be based on the combined total value of the initial term and the OTR period.

Should the Awarded Bidder(s) decline the County's right to exercise the OTR, the County will consider the Awarded Bidder(s) in default in accordance with Section 1, Paragraph 1.26, Termination for Default, of the General Terms and Conditions.

2.4 METHOD OF AWARD

Award of the Contract(s) will be made to the lowest priced responsive and responsible Bidder(s) per group, based on the combined total value of the initial term and the Option to Renew (OTR) period pricing submitted in Paragraph 4.1, Pricing.

To be considered for award of a group, the Bidder shall offer a price for all items within the group. Items that will be provided to the County at no cost must show a zero (0) in the price line. The County will determine the Bidder for award of each group by totaling the extended pricing for all items within the group. If a Bidder fails to offer a price for all items within the group, its offer for the group may be deemed non-responsive. Bidders may submit a Bid for one or both groups. The County reserves the right to award one or both groups, or reject any or all groups, as determined to be in the best interest of the County.

Groups being solicited:

• Group 1(A), Hauling and Disposal of Class B and Non-Class B Biosolids (6 – 10 loads per day) by Any Legal Method, Produced at CDWWTP and NDWWTP.

• Group 1(B), Hauling and Disposal of Class B and Non-Class B Biosolids (4 – 6 loads per day) by Any Legal Method, Produced at CDWWTP and NDWWTP.

2.5 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2, Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.5.1 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing services related to the hauling and disposal of Biosolids (Class B and non-Class B) to government agencies and/or private businesses. To demonstrate compliance with this requirement, Bidder shall provide two (2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing the hauling and disposal services as described throughout this Solicitation. In lieu of references for the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21. The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the services being offered to the County. These references shall demonstrate, to the County’s satisfaction, that the Bidder/key personnel/ Subcontractor has sufficient expertise in the industry and that the firm is properly equipped and qualified to supply the required services.

2.5.2 Bidder or its Subcontractor shall provide copy of the required license(s) and permit(s) to provide the requested services in accordance with Chapter 62-640, Florida Administrative Code (F.A.C.), and all applicable laws, rules and regulations for the transportation of biosolids, which includes: (i) US Department of Transportation (USDOT) Truck Transportation License or equivalent as required for transporting biosolids within the State of Florida in compliance with Chapter 316, F.S., and 49 Code of Federal Regulations (CFR), and (ii) Florida Department of Environmental Protection (FDEP) Biosolids Treatment Facility Permit for Biosolids Distribution and/or Disposal or equivalent, as required by Chapter 62-640, F.A.C.

2.5.3 Bidder shall designate at least one company representative who is knowledgeable in the goods and services being offered to the County, and who shall be available to the County from Monday through Friday from 8:00 a.m. through 5:00 p.m. to address and expedite matters relating to a resulting Contract(s). To demonstrate compliance with this requirement, the Bidder shall attest to the representative’s knowledge and availability and provide the representative’s name, title, telephone number, and email address.

2.5.4 Bidder or its Subcontractor must (i) submit a detailed list of all equipment to be used for the Contract(s), including type and specifications of vehicles, equipment load capacity, and a signed statement certifying that the listed equipment is available for exclusive or priority use to fulfill the County’s needs as specified in the bid; (ii) provide a list of personnel, including their roles (e.g., drivers, operations supervisors, etc.) and include copies of valid Commercial Driver’s Licenses (CDL) for all drivers with appropriate endorsements; and (iii) submit a copy of the Bidder’s Operational Plan or Standard Operating Procedures that addresses how hauling, staging, and disposal will be performed, ensuring compliance with the County’s schedule and requirements, and a contingency plan detailing how the Bidder will address potential equipment failures and staffing shortages.

2.5.5 Reliable hauling and disposal of the materials from the County’s facilities is a critical function that can have detrimental operational and environmental impacts if the material is not moved off-site with regular frequency. Bidder(s) must affirm and provide evidence that they possess the minimum capacity to handle the hauling and disposal of the materials for each group as specified in Section 4 and detailed below. To demonstrate compliance with this requirement, the Bidder shall provide proof of capacity, which may include any of the following: (i) copies of historical performance records showing similar hauling and disposal volumes managed within the last three (3) years; (ii) copies of Annual Biosolids Management https://www.miamidade.gov/govaction/matter.asp?matter=212675&file=true&fileAnalysis=false&yearFolder=Y2021

Facility Permit Reports submitted to FDEP in compliance with Chapter 62-640, F.A.C., and all applicable laws, rules, and regulations; and/or (iii) any other verifiable information, such as references from previous or current clients attesting to the Bidder’s capacity and reliability, operational audit reports, or equivalent documentation. The minimum capacity requirements for the hauling and disposal under each group are as follows:

• Group 1(A), Bidder(s) shall have the minimum capacity for hauling and disposing of ten (10) loads per day of Class B and Non-Class B biosolids by any legal method, produced at CDWWTP and NDWWTP.

• Group 1(B), Bidder(s) shall have the minimum capacity for hauling and disposing of six (6) loads per day of Class B and Non-Class B biosolids by any legal method, produced at CDWWTP and NDWWTP.

Compliance with the minimum capacity requirement shall be demonstrated through the documentation required under this Paragraph and, where applicable, the supporting documentation required under Paragraph 2.5.6, sufficient to establish the Bidder's ability to satisfy the minimum capacity requirements of the resulting Contract(s).

2.5.6 Bidder(s) must specify the disposal methodology and provide a letter of guarantee from the permit holder of the disposal location. The letter shall include a copy of the relevant permits and proof of secured allocation dedicated exclusively to the County, which shall specify the dates and duration of the allocation specifically to the County. The letter shall also include the following technical information:

a. If land application is proposed, it shall state the number of acres allocated specifically for the County and provide the permit expiration date, permit holder’s name, and any seasonal restrictions for the land application site. The letter of guarantee shall detail the FDEP permitted disposal site and specify the number of loads allocated to the County, including the duration of this allocation. This letter shall be issued by the disposal site permittee/owner.

b. If Class AA is offered, Bidder shall specify the methodology for Class AA treatment and provide a letter of guarantee from the permit holder of the Class AA treatment facility. The letter shall include a copy of the relevant permits and proof of secured allocation dedicated exclusively to the County (including dates and duration of the allocation specific to the County). Bidders who offer a Class AA disposal method shall provide the following technical information:

• Description of the offered Class AA treatment technology, including a detailed explanation regarding how the proposed Class AA treatment technology meets federal and state requirements for pathogen reduction and vector attraction reduction to achieve Class AA biosolids standards; and

• Processing capacity of proposed Class AA treatment facility, including design sizing, throughput criteria, and proposed operating hours per day and per week; and

• Technical details of the major Class AA processing equipment, including cut sheets and photos; and

• Documentation demonstrating successful, continuous, and sustained operation of the identified FDEP permitted site(s) for Class AA biosolids for a minimum of one (1) year, at processing rate similar to that required under this Solicitation; and

• Documentation demonstrating that Class AA material produced at the offered facility has been marketed and distributed within Miami-Dade County and/or other municipalities, providing circular economy at the County’s discretion; and

• Proof that the offered FDEP-permitted Class AA facility is authorized to receive, process, and/or blend acceptable ground green waste (maximum of 6” minus particle size), and confirmation that such material will be accepted and managed at a rate of $0.00 per ton for end disposition.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the Solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department (SPD) will review the submitted information, documents and/or attachments submitted by the Bidder. SPD may request additional information from the Bidder and/or obtain additional information from available sources as necessary, to fully evaluate the Bidder’s submittal and to determine whether the Bidder meets the stipulated requirements and has the ability to perform under any resulting Contract(s).

The County shall be the sole judge of a Bidder’s compliance with all requirements and whether the Bidder has the ability to perform under the resulting Contract(s). Failure to meet the stipulated requirements or demonstrate the ability to perform under the resulting Contract(s), as determined by the County, may result in the Bidder being declared non-responsible.

During the term of any resulting Contract(s), the Awarded Bidder(s) has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation. Failure to comply with this obligation may constitute a breach of contract and may result in termination in accordance with Section 1, General Terms and Conditions, Paragraph 1.26, Termination for Default.

2.6 PRICES (FIXED WITH ECONOMIC PRICE ADJUSTMENTS)

The Bidder's prices shall be inclusive of all costs, transportation, permits, charges, and fees (unless otherwise specified in this Solicitation). The initial Contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the Solicitation’s end date. Thereafter, prices may be adjusted upward or downward as follows:

2.6.1 The County may elect to negotiate price adjustments with the Awarded Bidder (decreases or increases) based on changes in the following pricing index: Consumer Price Index for All Urban Consumers (CPI-U), Series id:, CUSR0000SEHG, Water and sewer and trash collection services in U.S. city average, all urban consumers, seasonally adjusted, as published by the U.S. Bureau of Labor Statistics (BLS). The Base CPI Index for adjustments will be the Index published by the BLS for the referenced CPI Series in the month and year when the Solicitation ended (or the month prior to the Solicitation’s end date if the Solicitation’s end month is not published by the BLS), and the Base Price shall be the Contract’s initial price(s).

a) The period used to calculate the adjustment will begin in the month when the Solicitation ended (or the month prior to the Solicitation’s end date if the Solicitation’s end month is not published by the BLS) and will include as many months as have been published by the BLS at the time of the adjustment.

The following is an example of how to calculate an adjustment:

Contract’s Effective Date: May 1, 2022 Solicitation’s End Date: May 7, 2021

Index Point Change Calculation:

Current CPI Index (August 2022) 232.945

Less: Base CPI Index (April 2021) 229.815

Equals: Index Point Change 3.130

Percentage Change Calculation:

Index Point Change 3.130

Divided by: Base CPI Index 229.815

Equals: 0.01362

Multiplied by 100: 1.3620

Equals: Percent Change 1.37%

Price Calculation:

Percent Change: 1.37%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable CPI Increase: $1.37

Adjusted Price According to CPI: $101.37

b) The Base Price and the Base CPI Index shall remain constant throughout the Contract term and shall be the basis of all adjustments.

https://data.bls.gov/timeseries/CUSR0000SEHG?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true https://data.bls.gov/timeseries/CUSR0000SEHG?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true https://data.bls.gov/timeseries/CUSR0000SEHG?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true

The following is an example of how to calculate a subsequent adjustment:

Index Point Change Calculation:

Current CPI Index (October 2023) 240.100

Less: Base CPI Index (April 2021) 229.815

Equals: Index Point Change 10.285

Percentage Change Calculation:

Index Point Change 10.285

Divided by: Base CPI Index 229.815

Equals: 0.04475

Multiplied by 100: 4.4753

Equals: Percent Change 4.48%

Price Calculation:

Percent Change: 4.48%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable CPI Increase: $4.48

Adjusted Price According to CPI: $104.48

Notes:

i. The County may also consider the implementation of a temporary fuel surcharge upon written request from the Awarded Bidder based on the U.S. Energy Information Administration (EIA) “US On-Highway Diesel Fuel Price" for the Lower Atlantic (PADD1C) region if the published diesel price exceeds $5.50 per gallon for thirty (30) consecutive days.

ii. Any approved fuel surcharge will be applied as a temporary percentage adjustment to the Awarded Bidder’s contract prices. The surcharge shall remain in effect until the EIA “US On-Highway Diesel Fuel Price" for the Lower Atlantic (PADD1C) region falls below $5.50 per gallon for thirty (30) consecutive days, at which time the Awarded Bidder’s prices shall revert to the prevailing contract prices in effect at that time, excluding the fuel surcharge.

c) Should the referenced index be discontinued by the BLS, or should its data be unavailable, the County will use the following pricing index: CPI-U Series ID: CUSR0000SASLE, Services less energy services in U.S.

city average, all urban consumers, seasonally adjusted, as published by the U.S. Bureau of Labor Statistics (BLS). Price adjustments may also be negotiated based on other indexes published by the BLS (CPI or PPI) or other economic factors if these economic indicators are evidently proven to have directly affected the contract prices during the contract period.

2.6.2 An Awarded Bidder may initiate a request for price adjustment. The County will review such request as prescribed above and will either: (a) grant the price adjustment as requested, (b) negotiate with the Awarded Bidder to determine the appropriate price adjustment, or (c) reject the request in the County’s best interest. If the County elects to reject the Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of the Awarded Bidder to perform under these circumstances may result in the Awarded Bidder being deemed in breach of contract, and the County may terminate the Contract in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.6.3 Adjusted prices shall remain firm for at least twelve (12) months; thereafter, prices may be readjusted as prescribed above.

2.6.4 Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated and published by SPD, and signed by the Awarded Bidder(s). Under no circumstances should the Awarded Bidder(s) invoice the County a price that is higher than the price authorized through the Contract award or an approved Contract Modification.

https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_r1z_m.htm https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_r1z_m.htm https://data.bls.gov/timeseries/CUSR0000SASLE?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true https://data.bls.gov/timeseries/CUSR0000SASLE?amp%253bdata_tool=XGtable&output_view=data&include_graphs=true

2.7 INSURANCE

The insurance requirements listed under Section 1, General Terms and Conditions, Paragraph 1.22 (A), are hereby replaced in their entirety with the following.

A. The Awarded Bidder shall furnish to the Vendor Outreach & Support Services Section, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained and meets the requirements as outlined below:

1. Worker’s Compensation Insurance for all employees of the Awarded Bidder(s) as required by Florida Statute

440. Failure to maintain such insurance throughout the term of the Contract shall be a cause for debarment under Section 10-38 of the Code of Miami-Dade County.

2. Commercial General Liability with product/completed operations for a minimum of $1,000,000 each occurrence, $2,000,000 aggregate, including products/completed operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Policy shall be endorsed to provide Broadened coverage for Covered Autos – Endorsement CA 9948 (or the equivalent) for the Business Auto, Motor Carrier and Truckers Coverage Forms.

4. Pollution Liability insurance, in an amount not less than $1,000,000 per occurrence, $2,000,000 aggregate covering third party claims, remediation expenses, and legal defense expenses arising from on-site and off-site loss, or expense or claim related to the release or threatened release of Hazardous Materials that result in contamination or degradation of the environment and surrounding ecosystems, and/or cause injury to humans and their economic interest. Miami-Dade County must be shown as an additional insured with respect to this coverage.

5. Umbrella providing excess coverage over underlying(s) 2-4 for a minimum of $3,000,000 each occurrence/aggregate. Terms to be not more restrictive than underlying coverages.

2.8 INVOICES

In addition to the invoice requirements set forth in Section 1, General Terms and Conditions, Paragraph 1.36, Invoices, the Awarded Bidder(s) shall incorporate the following requirements:

The Awarded Bidder(s) may bill the County periodically, but not more than twice per month (on or about first and fifteenth of the month), within thirty (30) calendar days after the service has been rendered, upon invoices certified by the Awarded Bidder(s) pursuant to Section 4, Submittal Requirements, Pricing. All invoices shall be taken from the books of account kept by the Awarded Bidder(s). To be eligible for payment, the Awarded Bidder(s) shall submit a fully documented invoice that clearly identifies, at a minimum, the appropriate company name, account number, truck number, trailer number, pick-up date, delivery date and time, destination, release number, County scale ticket number and an itemized description of the type and quantity of material removed. Each invoice shall include copies of the applicable manifests, load tickets, scale weight slips, delivery confirmations bearing signature and date at the approved disposal destination, and any other documentation reasonably required by the County to verify the services provided to the Miami-Dade Water and Sewer Department (WASD).

Invoices shall reference the County’s contract number and shall include a unique invoice number assigned by the Awarded Bidder(s). In addition, the Awarded Bidder(s) shall provide to the County confirmation of delivery as part of all invoicing and, where applicable, copies of any written justification previously provided to the County documenting changes to the approved schedule or instances where delivery was not completed in accordance with the final schedule. The County shall pay a lump-sum, combined fee for transportation and legal disposal of all material hauled under the Contract. Payment shall be based on the lesser of: i) the amount owed according to the County’s scale tickets; or ii) the amount invoiced by the Awarded Bidder(s). Errors and omissions in invoices or supporting documentation may delay authorization of payments.

Invoices and associated back-up documentation shall be submitted electronically or in hard copy format by the Awarded Bidder(s) to the County as follows:

• Electronic submission (preferred) to invsubpwasd@miamidade.gov; or

• Hard copy format mailed directly to the Account Payable Unit:

Miami-Dade Water and Sewer Department Accounts Payable Unit 3071 SW 38 Avenue Miami, FL 33146

The County may at any time designate a different address and/or contact person by giving written notice to the other party.

Notes:

1) Any interruption of service fees assessed by the County during the applicable billing period, as described in Section 3, Paragraph 3.6, shall be deducted from payments due to the Awarded Bidder(s) after notice of such fees has been provided by the County.

2) In addition to the provisions set forth in Section 1, General Terms and Conditions, Paragraph 1.2(I), Accounts Receivable Adjustments, the County reserves the right to deduct from any invoices submitted by the Awarded Bidder any and all amounts owed to the County by the Awarded Bidder(s), or by any parent, subsidiary, or affiliated company of the Awarded Bidder(s), for any reason, until the full amount of the debt owed to the County has been recouped.

2.9 ADDITIONAL SERVICES MAY BE ADDED OR DELETED

During the term of the Contract, the County may require additional services like those described in this Solicitation, including but not limited to temporary dewatering support, yard truck operations, and equipment mobilization and demobilization for Non-Class B biosolids generation at CDWWTP and/or NDWWTP. Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder(s). The County reserves the right to award the additional Services to an Awarded Bidder based on the price quoted, to negotiate a price with an Awarded Bidder for the additional Services, or to acquire the additional Services through a separate Solicitation. All additions of Services authorized by the County shall be formalized by a Contract Modification, originated, and published by SPD. The County also reserves the right to delete services when they are no longer needed.

2.10 PERFORMANCE BOND

Execution of the Contract(s) with the Awarded Bidder(s) shall be contingent upon receipt of a Performance Bond, as hereby specified.

The Awarded Bidder(s) shall duly execute and deliver to the County a Performance Bond in an amount equivalent to one hundred percent (100%) of the annual contract value, calculated by multiplying the offered unit prices by the annual estimated quantities listed in Section 4, Submittal Requirements, Paragraph 4.1, Pricing, for all items within the awarded group(s). The Awarded Bidder(s) shall provide a new bond, or a written extension of the existing bond, for each year they remain under contract.

The Performance Bond shall be delivered to the County within fifteen (15) calendar days after formal notice of award;

however, the County may, in its best interest, grant additional time for submission. Failure to submit the Performance Bond within fifteen (15) calendar days after formal notice of award or, if allowed, within the additional time granted by the County, may result in the Awarded Bidder(s) being deemed in breach of contract and the County terminating its Contract with the Awarded Bidder(s) in accordance with Section 1, General Terms and Conditions, Paragraph 1.26,Termination for Default.

The following specifications shall apply to the bond:

A. All bonds shall be written through surety insurers authorized to do business in the State of Florida as surety, with the following qualifications as to management and financial strength according to the latest edition of Best's Insurance Guide, published by AM Best Company, Oldwick, New Jersey:

Bond Amount Best Rating

500,001 to 1,500,000 B V

1,500,001 to 2,500,000 A VI

2,500,001 to 5,000,000 A VII

5,000,001 to 10,000,000 A VIII mailto:invsubpwasd@miamidade.gov https://web.ambest.com/home

Over 10,000,000 A IX

B. For a Contract amount of $500,000 or less, the bond provisions of Section 287.0935, Florida Statutes shall be in effect and surety companies not otherwise qualifying with these requirements may qualify by:

1. Providing evidence that the surety has twice the minimum surplus and capital required by the Florida Insurance Code at the time the Solicitation is issued;

2. Certifying that the surety is otherwise in compliance with the Florida Insurance Code; and

3. Providing a copy of the currently valid Certificate of Authority issued by the United States Department of the Treasury under 31 USC 9304-9308.

Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the Treasury Bureau of the Fiscal Service entitled "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies", published annually. The bond amount shall not exceed the underwriting limitations as shown in this circular.

C. For a Contract amount in excess of $500,000, the bond provisions of Section 287.0935, Florida Statutes shall be in effect and surety companies not otherwise qualifying with the requirements listed in Section A., above, may qualify by meeting the provisions listed in Sections B.1., B.2., and B.3., above. In addition, the company must have been listed in the Circular 570 of the U.S. Department of the Treasury Bureau of the Fiscal Service entitled "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" for at least three consecutive years (including the current year) or must be currently listed in the Treasury List and must hold a valid Certificate of Authority of at least 1.5 million dollars.

D. Surety Bonds guaranteed through U.S. Government Small Business Administration or Contractors Training and

Development Inc. will also be acceptable.

A. In lieu of a bond, an irrevocable letter of credit or a cash bond in the form of a certified cashier's check made out to the Miami-Dade County Board of County Commissioners will be acceptable. All interest will accrue to Miami- Dade County during the life of this Contract and/or as long as the funds are being held by Miami-Dade County.

The attorney-in-fact or other officer who signs a Contract bond for a surety company must file with such bond a certified copy of power of attorney authorizing the officer to do so. The Contract bond must be counter signed by the surety’s resident Florida agent.

2.11 ESTIMATED QUANTITIES

In addition to the terms listed under Paragraph 1.9 of the General Terms and Conditions, the following shall be incorporated:

Provision of a performance bond based on the estimated annual tonnages of sludge shall not create any obligation on the part of the County to provide such tonnages of sludge to the Awarded Bidder(s). The annual tonnages of sludge provided in this Solicitation are estimates. The County may produce more or less sludge in any given week or across the Contract period.

2.12 COMPLIANCE WITH GOVERNMENT STANDARDS

In addition to the provisions from Section 1, General Terms and Conditions, Paragraph 1.14, Federal, State and Local Requirements Compliance, the following provisions apply:

2.12.1 Federal Standards

All products and services provided shall be in accordance with all governmental standards, to include but not limited to, those issued by; the Occupational Safety and Health Administration (OSHA), including directives concerning policy and procedures for implementing intervention and inspection programs to reduce injuries, illnesses and fatalities, and to eliminate workplace hazards associated with handling, transportation and storage of biosolids waste; the National Institute of Occupations Safety Hazards (NIOSH) directives and guidelines related to the biosolids waste hauling and disposal; and the National Fire Protection Association (NFPA). Precautions shall be http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.0935.html https://uscode.house.gov/view.xhtml?path=/prelim@title31/subtitle6/chapter93&edition=prelim https://www.fiscal.treasury.gov/surety-bonds/circular-570.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.0935.html https://www.fiscal.treasury.gov/surety-bonds/circular-570.html exercised at all times for the protection of persons and property. Any fines levied by the above-mentioned authorities for failure to comply with these requirements shall be borne solely by the Awarded Bidder(s). Awarded Bidder(s) shall be responsible for providing to their employees any Personal Protection Equipment (PPE) needed per OSHA requirements for all contracts awarded under this solicitation.

2.12.2 State of Florida Environmental Control and Criteria for Biosolids Hauling and Disposal

The Awarded Bidder(s) shall comply with the State of Florida requirements listed in Chapter 62-640 of the Florida Administrative Code (F.A.C.) “Biosolids”; Chapter 403, Environmental Control, including Section 403.0855 of the Florida Statutes " Biosolids management", regulations for the transportation of biosolids, as required by the Florida Department of Transportation in accordance with Chapter 316, F.S., and 49 Code of Federal Regulations (CFR), and all other applicable Florida Department of Environmental Protection (FDEP) regulations. Any change in law, regulation, permit condition, or regulatory interpretation affecting land application shall not relieve the Awarded Bidder(s) of its obligation to provide continuous, compliant biosolids hauling and disposal services. The Awarded Bidder(s) shall be responsible for:

1) Monitoring and complying with all applicable regulatory changes regarding disposal of biosolids;

2) Maintaining sufficient permitted capacity to meet County disposal needs at all times for the entire duration of the Contract;

3) Securing alternative FDEP-approved disposal methods or facilities if the offered disposal methodology becomes restricted, limited, or unavailable; and implementing such alternatives without interruption of service.

2.12.3 Miami-Dade County Environmental Protection Ordinance

The Awarded Bidder(s) shall also comply with the Miami-Dade County Environmental Protection Ordinance as stated in Chapter 24 of the Miami-Dade County Code, as amended. This ordinance is made a part of this Solicitation by reference and may be obtained on the following link: Miami-Dade County Environmental Protection Ordinance, or if necessary, by contacting the Department of Environmental Resources Management (DERM), 701 NW 1 Court, Suite 400, Miami, Florida 33136, Telephone (305) 372-6789.

2.12.4 Personnel and Equipment

The Awarded Bidder(s) shall ensure that all employees performing the services under this Contract are properly trained and wear appropriate safety equipment, and protective gear in compliance with OSHA requirements.

Additionally, the Awarded Bidder(s) shall furnish all labor, material, and equipment necessary for satisfactory contract performance. When not specifically identified in the Scope of Work/Technical Specifications, such materials and equipment shall be of a suitable type and grade for the purpose of providing the requested services.

All equipment shall be well maintained, following all safety procedures, and must comply with applicable local, state, and federal rules, regulations and any applicable permits. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager.

2.12.5 Environmentally Friendly Sustainable Practices

The Awarded Bidder(s) shall adopt environmentally friendly methods and practices for hauling and disposal of Class B, Non-Class B Biosolids, , enhancing the sustainability of the services being provided under this Solicitation, which shall include the following:

• Ensure the proper handling of biosolids during the loading and transportation process, following all federal, state, and local requirements.

• Consider the environmental impacts and sustainability of the truck fleet makeup (age and/or engine Tier) and operations (idling, route optimization), which improve operational efficiency, reduce fuel consumption, and minimize air emissions. This also includes using energy-efficient vehicles and transportation methods, and implementing operational practices that improve efficiency, reduce fuel consumption, and support reliable contract performance.

• Provide efficient and reliable transport of the biosolids, which is a critical function that can have detrimental operational and environmental impacts if not moved off-site with regular frequency. Therefore, the following sustainability practices are options that the Awarded Bidder(s) shall consider implementing, without impacting cost and ability to perform the required services:

o Idling Reduction Requirements https://www.flrules.org/gateway/ChapterHome.asp?Chapter=62-640 https://www.flrules.org/gateway/ChapterHome.asp?Chapter=62-640 http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=biosolids&URL=0400-0499/0403/Sections/0403.0855.html http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=biosolids&URL=0400-0499/0403/Sections/0403.0855.html https://library.municode.com/fl/miami_-_dade_county/codes/code_of_ordinances?nodeId=PTIIICOOR_CH24ENPRBIBAENDEAQPACOARBIBAENENTRFUENENLAPR

a) During periods of inactivity, idling of diesel on-road vehicles and non-road equipment shall be minimized and shall not exceed three minutes in any sixty-minute period.

b) Idling for more than three minutes over a sixty-minute period is permitted only under the following circumstances:

1. When an on-road diesel vehicle or non-road construction equipment is forced to remain motionless because of traffic conditions or mechanical difficulties over which the operator has no control.

2. To bring the on-road diesel vehicle or non-road construction equipment to the manufacturer’s recommended operating temperature.

3. When there are regulations requiring temperature control for driver or passenger comfort and there are no auxiliary power sources available to provide temperature control.

4. When it is necessary to operate auxiliary equipment that is located in or on the diesel vehicle or construction equipment, to accomplish the intended use of the vehicle or equipment.

5. When the on-road diesel vehicle or non-road construction equipment is being repaired, if idling is necessary for such repair; and/or

6. When the on-road diesel vehicle or non-road construction equipment is queued for inspection.

o Route Optimization

The Awarded Bidder(s) shall reduce unnecessary miles traveled through route optimization practices. EPA’s SmartWay Transport is provided as one example of a resource for route optimization and fuel efficiency strategies.

o Materials Handling Best Practices

The Awarded Bidder(s) shall prevent spillage of materials by employing safe handling practices, including but not limited to, overloading trucks and practicing caution in the transfer of materials.

o WASD Operational Best Practices

WASD is committed to integrating sustainable, resilient, and community-focused practices into all aspects of wastewater operations. To promote efficient, reliable, environmentally responsible, and safe contract performance, the Awarded Bidder(s) are encouraged to consider the following operational best practices, where practical and consistent with applicable laws and regulations. The following sustainability elements represent recommended best practices that enhance public health, reduce environmental impact, and improve overall service performance:

1. Quality of Life (QL).

a. Improve Community Quality of Life

i. Hauling routes should avoid residential neighborhoods when feasible.

ii. Awarded Bidder(s) shall minimize odors, dust, and noise during transport operations.

b. Enhance Public Health and Safety

i. Trucks shall be covered, sealed, or otherwise secured to prevent leaks, spills, or exposure.

ii. When feasible, hauling schedules should avoid school hours and peak traffic periods.

2. Leadership (LD).

a. Commit to Equipment Efficiency

b. When practical, the Awarded Bidder(s) should utilize fuel-efficient vehicles and equipment that comply with applicable federal and state emissions requirements.

3. Resource Allocation (RA).

a. Transportation Efficiency

i. Hauling logistics shall be optimized to minimize fuel consumption and travel distance.

ii. Awarded Bidder(s) should consider beneficial-use or disposal sites that reduce transportation distances, when available and permitted by law and regulation.

https://www.epa.gov/smartway https://www.epa.gov/smartway

2.13 LICENSES, PERMITS AND RECORD KEEPING:

All Awarded Bidder(s) through this solicitation shall be responsible for obtaining all required licenses and permits in accordance with Chapter 62-640, F.A.C., and all applicable laws, rules and regulations. Required permits shall be obtained prior to engaging in any disposition of material for land application, or any other legal methods of disposal activities for beneficial uses. Awarded Bidder(s) shall also maintain all records of material placement, monitoring, and other items required by all applicable laws, regulations, rules and permits. Awarded Bidder(s) shall prepare and submit all reports required by all applicable laws, regulations, rules and permits to WASD within thirty (30) days of receipt and make them available for inspection, as required, for the duration of the Contract, plus five (5) years.

All disposal, storage, and/or use shall be in compliance with the operating permits for the wastewater treatment plants.

Damages, penalties and or fines imposed on the County or the Awarded Bidder(s) for failure to obtain required licenses and permits shall be borne by the Awarded Bidder(s), irrespective of any fault on the part of the County.

2.14 PRE-BID CONFERENCE AND SITE VISIT:

A pre-bid conference and site visit (walk-through) will be held to provide Bidders with an opportunity to become familiar with the Solicitation and the conditions that may affect performance of the required services, including site conditions, equipment, materials, labor, and facility access requirements:

A. Schedule:

Date: July 8, 2026

Time: 1:00 PM – 2:00 PM

Meeting Point:

Central District Wastewater Treatment Plant (CDWWTP) 3989 Rickenbacker Causeway, Miami, FL 33149

Points of Contact:

• Marcelo Cam (SPD PCO), marcelo.cam@miamidade.gov; Phone: 305-375-4258

• Nguyen Matos (WASD), nguyen.matos@miamidade.gov| (786) 552-4343

• Antoine Harris (WASD), antoine.harris@miamidade.gov| (786) 552-4314

• William Collado (WASD Security Coordination), william.collado@miamidade.gov (786) 552-8890

Site Visit Location: Central District Wastewater Treatment Plant (Virginia Key)

Microsoft Teams Information

The Pre-Bid Conference and Site Visit will be conducted in person and simultaneously webcast via Microsoft Teams for informational purposes.

Microsoft Teams meeting:

Join: https://teams.microsoft.com/meet/23478274382280?p=BUGe6S3AWpSBbUngDm Meeting ID: 234 782 743 822 80 Passcode: ne2Hg9w3 Need help? | System reference Dial in by phone +1 786-628-2782,,997765872# United States, Miami Find a local number Phone conference ID: 997 765 872#

B. Instructions

Attendance at the Pre-Bid Conference and Site Visit is strongly recommended but is not mandatory. Bidders or their authorized representatives attending in person should sign the attendance log provided by the County. Bidders intending to attend in person shall confirm their participation in writing and provide a list of attendees in advance by emailing the Points of Contact listed above. Bidders shall copy the Clerk of the Board on all correspondence with County personnel regarding this Solicitation.

The Microsoft Teams webcast is provided solely as a convenience to interested parties. Bidders attending virtually will not participate in the physical site visit. The site visit is for observation purposes only. No discussions regarding the Solicitation will be conducted during the site visit. All questions shall be submitted through INFORMS in accordance with the Solicitation requirements. Bidders attending the site visit are encouraged to bring a copy of the Solicitation documents for reference, as printed copies will not be available.

The County provides ADA accommodations, including materials in alternate formats and sign language interpreters. Requests for accommodations should be directed to the WASD ADA Office at (305) 613-3712, vivian.guzman@miamidade.gov or (786) 552-8688, Janice.Ayala@miamidade.gov, at least five (5) calendar days prior to the Pre-Bid Conference and Site Visit. TTY users may contact the Florida Relay Service by dialing 711.

mailto:Marcelo.Cam@miamidade.gov mailto:nguyen.matos@miamidade.gov| mailto:antoine.harris@miamidade.gov| mailto:william.collado@miamidade.gov https://teams.microsoft.com/meet/23478274382280?p=BUGe6S3AWpSBbUngDm https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGRhZjUxNzctZjkxZC00M2Q5LTk1NDUtZTE5NzdlN2M1M2M1%40thread.v2/0?context=%7b%22Tid%22%3a%22fdde2c89-3838-45a3-b272-6cf08978701f%22%2c%22Oid%22%3a%22302d563b-dc56-455a-b8b1-a5a00315cfba%22%7d tel:+17866282782,,997765872 https://dialin.teams.cloud.microsoft/a4c03477-21c7-4b79-9cb5-cf7fe110bc11?id=997765872 mailto:vivian.guzman@miamidade.gov mailto:Janice.Ayala@miamidade.gov

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1. SCOPE OF WORK

The Awarded Bidder(s) shall provide hauling and disposal of dewatered biosolids (Class B and non-Class B), generated at the County’s Central District Wastewater Treatment Plant (CDWWTP) located on Virginia Key, and the North District Wastewater Treatment Plant (NDWWTP) located at Interama. Services may include, but are not limited to, processing Class B and Non-Class B biosolids for beneficial uses, such as composting, offsite Class AA treatment, land application, Class I landfill disposal, or any other legal and County-approved method for the disposal, in accordance with Chapter 62-640, F.A.C., and all applicable laws, rules and regulations. The Solicitation is divided into two groups to fulfill the County’s critical hauling and disposal requirements:

• Group 1(A): Hauling and Disposal of Class B and Non-Class B Biosolids (6 – 10 loads per day) by Any Legal Method, Produced at CDWWTP and NDWWTP.

• Group 1(B): Hauling and Disposal of Class B and Non-Class B Biosolids (4 – 6 loads per day) by Any Legal Method, Produced at CDWWTP and NDWWTP.

Both groups cover the same material types and facilities. The groups are differentiated by daily load capacity — not by material classification. Both Awarded Bidders shall operate concurrently, each maintaining the capacity to haul their respective daily maximum load allocation on every operating day.

WASD is concurrently conducting a Biosolids Management Master Plan ("Master Plan") to evaluate long-term capital infrastructure solutions for biosolids processing and disposal, including solar drying, thermal drying, regional processing facilities, and hybrid approaches. Master Plan recommendations are expected by the second quarter of 2027. The Contract(s) established under this Solicitation are intended to provide operational continuity and regulatory compliance during Master Plan development and capital program implementation. The initial five (5) year term has been structured to align with the Master Plan timeline. During the OTR period, hauled volumes may decrease as WASD commissions long-term biosolids processing infrastructure. The County's exercise of the OTR shall take into account available biosolids volumes at the time of renewal and shall not obligate the County to maintain volumes at initial term levels.

Exhibit A provides a CDWWTP site layout and presents locations of the following facilities and areas of interest:

• Sludge Drying Bed, potential area for pre-staging trailers.

• Scale House

• Existing Dewatering Building.

• Existing Temporary Dewatering Operation (belt presses), if needed.

• New Thickening and Dewatering Building, where Class B dewatered sludge is being discharged.

• Sludge Drying Bed 12,…