ITB ADPH Luxel+ PA Dosimeter Badges Radiation Terms 081126.pdf

Terms and Conditions

Purpose:

The Alabama Department of Public Health (ADPH) is seeking to solicit an ITB for a contract to procure Luxel+ PA Dosimeter Badges.

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

BID SUBMISSION INSTRUCTIONS:

Beginning on the alabamabuys supplier portal page, select the desired sourcing project.

Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Delivery time frame:

All items ordered must be delivered to the "ship to" address shown on the P.O. within thirty

(30) days of supplier's receipt of order.

Quantity:

The exact quantity of purchases for each item listed is not known. The Division of Procurement does not guarantee that the state will buy any amount.

Descriptive Literature:

The brands and model numbers referenced provide a level of quality, and unless otherwise specified, are not restrictive. Suppliers bidding alternate items must provide complete descriptive/technical literature for consideration and evaluation with their bid, as required by the ITB submission instructions. Reference to literature with a previous bid will not satisfy this requirement. Failure to provide the required literature may result in the rejection of the bid response.

New equipment:

All equipment must be new and unused and acceptable by the original equipment manufacturer for their maintenance.

PRICE ESCALATION CLAUSE:

If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier.

Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time-period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms and conditions of the contract.

Warranty:

Must include (1) year standard warranty and additional (3) year extended warranty from date of installation.

Freight:

Bid is F.O.B. destination. Any freight charges must be included in the bid prices.

Default:

When a supplier defaults on a contract and/or purchase order, the State may procure the goods or services under the contract from other sources and the defaulting supplier shall be responsible for any additional costs incurred by the State for the procurement from other sources. The defaulting supplier may also be subject to suspension and/or debarment in accordance with the Code of Alabama or the State of Alabama Department of Finance Administrative Code.

Contract period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms, and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and supplier no later than 30 days prior to expiration of the previous 12-month period.

Requested information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Questions:

All questions must be submitted through the discussion tab of the Alabama Buys Portal by Friday, August 21, 2026