Portable Restrooms and Septic Service

Specifications

The Tennessee Department of Transportation is seeking contractors to rent, deliver, and service portable restrooms across Tennessee. All work shall be completed with the specifications outlines below. The Department intends to issue multiple awards under this solicitation. Up to four contractors will be selected, with each award corresponding to a defined region of the state (see Section 3.i.). Contractors will be responsible for delivering the full scope of services within their assigned region.

1. Scope of Work

The contractor shall provide all labor, equipment, and service materials and perform all services necessary to complete the following tasks. Contractor shall provide weekly service to include pumping and disposal of wastewater tanks (gray and black water), cleaning and sanitizing of the unit and restocking of supplies as listed in the specifications.

A. Units and Minimum Requirements

Standard Portable Restrooms

(non-flushing, toilet and urinal, minimum 80 cubic feet, anti-slip flooring surface, translucent roof, maximum ventilation, occupancy indicator, 2 roll toilet paper dispenser and hand sanitizer) 2 and 4- Stall Bathrooms

Trailer mounted 65-gallon wastewater capacity, minimum 40-gallon freshwater capacity, running water sink and toilet solar motion-activated interior lighting, hand soap, 2 roll toilet paper, and paper towel dispensers

Hand Washing Station

Minimum dimensions: 48” height, 51” width, 22” depth; Accommodates approximately 500 washes; Foot pump operation, built-in hand soap and paper towel dispenser.

ADA

Compliant Restroom Trailer

Climate controlled. Anti-slip wheelchair ramp system, minimum 36” entry door, 1 ¼: handrails; flushing toilets and running water sinks; hand soap, paper towel, and toilet paper dispensers

Restroom Trailer with Shower Station

Trailer mounted, climate controlled; electrical requirements: (2-4) 20 amp/110v dedicated circuits; propane heat with (2) minimum 40-gallon tanks provided; 3 private stalls with toilet, sink and shower; non-skid flooring hot and cold running water, foot pedal flushing; hand soap and toilet paper dispensers

Shower Trailers

Trailer mounted, climate controlled; 20-amp 110v dedicated circuits, two 110v outlets, 8 shower stalls with changing area in each stall, shower curtains and rods, non-skid flooring, four hand sinks; hand soap and toilet paper dispensers; Propane water heater with four (4)40lb. tanks.

B.

Delivery Requirements

i. Deliver the Units, ensuring structural integrity and cleanliness.

ii. Coordinate all delivery schedules and delivery location(s) with the designated TDOT point of contact at least 48 hours in advance, ensuring minimal disruption to TDOT operations and project timelines. All deliveries shall be received in 5 business days from request.

iii. Remove and dispose of any and all debris left from delivery leaving no environmental trace. If any debris is left behind, TDOT expects the Contractor to have cleaned up any debris within 24 hours.

C. Pick-Up of Units

i. Pick up all rental Units provided under this contract upon conclusion of the rental period or upon notification by the State.

ii. Coordinate all collection schedules with the designated TDOT point of contact at least 48 hours in advance, ensuring minimal disruption to TDOT operations and project timelines.

iii. Remove and dispose of any and all debris left from pick-up leaving no environmental trace. If any debris is left behind, TDOT expects the Contractor to have cleaned up any debris within 24 hours.

D. Stocking and Materials

i. Contractor shall provide Chemical Toilet Cleaner, Soap, Toilet Paper, Hand

Sanitizer, Paper Towels and any other materials needed to uphold the cleanliness and usefulness of the Units and routinely provided for that rental type.

ii. All consumables shall be of commercial grade, non-irritating, and environmentally responsible where feasible, meeting all applicable health and safety standards (29 CFR 1910.141, 29 CFR 1926.51 and 29 CFR

1928.110 )

E. Rental Services

i. Routine Service.

Units shall be serviced every 7 days. Routine service shall include:

a. Pump out/Waste Removal

b. Refilling of Freshwater to capacity, as applicable

c. Maintenance to ensure full functionality of the Unit

d. Sanitization of surfaces, (including toilets, urinals, floors, walls, sinks and handles, as present for the unit type.)

e. Emptying the trash https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.141 https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.51 https://www.osha.gov/laws-regs/regulations/standardnumber/1928/1928.110 https://www.osha.gov/laws-regs/regulations/standardnumber/1928/1928.110

f. Restocking of materials to capacity and as outlined in Section D.

Stocking and Materials

ii. Emergency Services Emergency service applies to Units that are non‑functional or unusable, including any condition preventing normal use.

a. The Contractor shall respond and repair within 4 hours of notification and restore the Unit to functional condition or replace with an equivalent Unit.

b. TDOT will exercise good‑faith efforts to promote reasonable security at Unit locations; however, TDOT shall not be responsible for theft, vandalism, environmental damage, major malfunctions, or other damage to Units. Emergency service arising from such conditions shall remain the Contractor’s responsibility.

iii. Non-Routine Service Request Non‑routine service applies to Units that remain functional but require additional servicing outside the weekly schedule due to increased usage or operational need.

a. TDOT may request non-routine service visits at its discretion.

b. The Contractor shall complete these visits within 48 hours of request and shall perform all routine service tasks

F. Reporting

i. Contractor will provide detailed service reports to the TDOT Point of Contact for each weekly visit by paper or email, documenting tasks performed, consumables restocked, and any maintenance issues identified or resolved.

TDOT shall receive these service reports after each visit by paper or email.

2. Contractor Qualifications

i. All personnel involved in the delivery, servicing, and maintenance of portable restroom and sanitation Units shall comply with all applicable federal, state, and local regulations, including but not limited to, Americans with Disabilities Act (ADA) standards for accessibility, OSHA Field Sanitation Standards (29 CFR 1926.51), and EPA Wastewater Disposal Regulations.

ii. The Contractor shall be responsible for obtaining and maintaining all necessary permits, licenses, and certifications required by federal, state, and local authorities for the operation and servicing of portable restrooms and sanitation Units.

3. Line Items and Billing Requirements Item Description Required Rate Basis

Standard Portable Restrooms Weekly per Region, Monthly per Region

2 Stall Bathroom Weekly per Region, Monthly per Region 4 Stall Bathroom Weekly per Region, Monthly per Region

Hand Washing Station Weekly per Region ADA Compliant Restroom Trailer Weekly per Region

Restroom Trailer with Shower Station Weekly per Region, Monthly per Region Shower Trailers Weekly per Region, Monthly per Region

Non-Routine Service Request Per Unit Request

i. Rental fees shall be all‑inclusive of delivery, stocking materials, routine service visits, and pick-up. The rental period begins at the time of delivery. Contractor shall provide weekly and/or monthly rates, as specified, for each region. For mid‑cycle pickups on a monthly Unit, the Contractor shall prorate the invoice to the nearest weekly period based on the pickup date requested by TDOT (regardless of the date the Contractor performs the pickup). Regional designations, as defined by TDOT, are available at:

https://www.tn.gov/tdot/about/county-outline-map.html

ii. Non‑routine service visits shall be all‑inclusive of labor, travel, services, and materials.

iii. Emergency service visits shall not incur any additional charge and shall be considered part of the Contractor’s obligation to maintain functional Units.

iv. Costs outlined in the table above shall represent full compensation for all goods and services provided. The Contractor shall not assess any charges other than the rates established in the Contract. All expenses required to perform the services described in these specifications shall be fully included in the established monthly rental rates and non-routine service rates.

https://www.tn.gov/tdot/about/county-outline-map.html