ITB_26-16_Pre_Bid_Meeting_Agenda_&_Sign-In_Sheet.pdf

Pre-Bid Meeting Agenda Bid Number ITB 26-16

Pump and Motor Repair Services City of Oviedo Annex Building

300 Alexandria Blvd, Oviedo, FL Date: October 26, 2025

Time: 10:00 A.M.

1. Project Contacts City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Steve Santiago – Utilities Manager

• Abel Velasco – Procurement Coordinator

2. Introduction

• This is the non-mandatory pre-bid meeting for the Pump and Motor Repair Services , Bid Number ITB 26-16

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is March 4, 2026, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager (see bid package for details). An addendum will be issued which will include agenda/sign-in sheet from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due electronically on or before 2:00 p.m., March 12, 2026, via VendorLink. No hard copy bids will be accepted. Late bids will not be accepted.

• Anticipated City Council approval in April 2026.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

3. Scope of Work

The City of Oviedo intends to issue a contract for the supply, service, inspection, diagnosis, repair, factory refurbishment, and factory testing of vertical, split case, and end suction pumps, as well as related control/telemetry/electrical equipment & other typical accessories.

When applicable, the Contractor shall strictly adhere to the current published City of Oviedo design standards and specifications. If applicable, the Contractor shall supply at no additional cost and in the quantities required, shop drawings as determined by City. Work represented http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards by shop drawings and/or certification shall not proceed until the shop drawings and/or certification have been reviewed and approved in writing by the City of Oviedo.

The pumping equipment provided under this contract shall be NSF 61 certified when required by the City of Oviedo and/or governing regulations. The pumping equipment provided under this contract shall be BABA compliant when required by the City of Oviedo and/or governing regulations. Pumps are to be engineered and manufactured by a facility certified to ISO- 9001:2000.

4. Required Form

• Bid Form

• Competitive Solicitation Acknowledgement Form, Attachment A

• Statement of Insurance Compliance Form, Attachment B

• Non-Collusion Affidavit of Bidder, Attachment C

• Conflict of Interest Statement, Attachment D

• Disputes Disclosure Form, Attachment E

• Drug Free Workplace Certification Form, Attachment F

• Public Entity Crime Information Statement, Attachment G

• Prohibition Against Contracting with Scrutinized Company, Attachment H

• Compliance with Employment Eligibility Requirements, Attachment I

• Affidavit of Compliance with Foreign Entity Laws, Attachment J

• Human Trafficking Affidavit, Attachment K

• References, Attachment L

• Acknowledgment of Addenda (if applicable), Attachment M

• Proof of Licenses/Certification

• Proof of Insurance

• Current W-9 Form

5. Certificate of Insurance

WC, CGL, Auto, Excess/Umbrella, Pollution – Proof of Coverage required after award

6. Questions from attendees